Faculty & Staff
Part V : College Services
- A. EDUCATIONAL SERVICES
- 1. Media Services
- 2. Computing Services
- 3. Registrar
- 4. Bookstore
- 5. Duplicating Services
- 6. Library
- B. STUDENT LIFE
- 1. Counseling
- 2. Achievement
- 3. Activities
- 4. Emergency Loans for Students
- 5. Career Planning and Placement
- 6. Residential Life
- 7. Food Service
- C. COLLEGE ADVANCEMENT
- 1. Development
- 2. Communications
- 3. Alumni Services
A. EDUCATIONAL SERVICES
1. Media Services
Requests for audio-visual equipment use should be submitted to the Media Center at least 48 hours in advance of the time the service is needed.
Available equipment includes the most common film, slide, film-strip, and opaque projectors; screens; and audio and video players, monitors and cameras. There is a twenty-seven station and audio cassette Language Learning Laboratory in the Media Center with record and playback capacities.
The Media Center staff will assist in obtaining rental films and other programs. It also offers a variety of photographic, audio, and video production services. Requests for these types of assistance must be made well in advance of needs.
2. Computing Services
The Computer Center supports two minicomputer systems for academic (VAX 3100) and administrative (HP 3000) use. These are time-sharing systems with many terminals. The academic system has terminals in dormitories, the library, the Hoover building, and a number of departments. Microcomputers are concentrated in laboratories in the Computer Center (a variety of makes) and in the Hoover building (Macintosh and IBM PCs). Others are distributed among the library and department offices. There are no charges for computer use by college students and employees.
The Center provides instruction in computer use and in the employment of applications software. There are several programming languages and user applications systems on line, and four full-time employees plus student workers to assist users. A position termed Director of Academic Computing is filled by a faculty person to provide programming help for educational/research endeavors. A newsletter is published by the Center to inform users of system changes and computing news, and to suggest new applications.
3. Registrar
The Registrar's Office maintains an active file on all students. It includes a folder containing all application papers, transcripts, tests, and correspondence relating to the student. The Permanent Record Cards, from which transcripts are made, never leave the office files. Files are maintained on all students who have attended Whittier College. All registrations, changes of registration, and withdrawals are handled through the Registrar's Office. The Registrar's Office also confirms that a student has met all requirements prior to graduation.
4. Bookstore
The Whittier College Bookstore is owned by Whittier College and leased to an outside contractor. Faculty members are requested to order textbooks for their classes on the book order cards sent out by the Bookstore. These cards should be filled out completely and returned to the Bookstore before the stated deadline. Orders for the Fall Semester are requested during April. Orders for the Spring Semester are due in October. Summer and January Session orders are due when offerings are known. The Bookstore may be consulted for course text history. Instructors are requested not to order new titles after the beginning of a course.
Suggestions will be welcomed for reference books and discipline "standards" in paperback to be routinely stocked for the purchase of majors during their course of study.
Departments may charge supplies in the Bookstore. Charges for supplies in excess of $10.00 must be accompanied by a purchase order. Student assistants must have a note from a faculty member authorizing the charging of supplies to a department. Books for the department must be ordered through the Library. Books may be ordered from the Bookstore for your personal use. Bluebooks are purchased by departments at the Bookstore for distribution to students during an examination. Students may not purchase bluebooks.
Supplies, clothing, and miscellaneous items for personal use may be purchased at a 20% discount. Faculty members and their families qualify for a 10% discount on books in stock. The Bookstore is happy to special order books for personal use, and whenever circumstances permit, will extend the 10% discount on special orders too. It is necessary to inform the sales clerk at the register that you are entitled to the discount before the transaction is rung on the register. All such purchases are to be paid with cash or check. No credit cards on discounted transactions.
Academic regalia may be rented through the Bookstore for graduation and other events. Regalia may be purchased with flexible payment options available.
Store hours for Fall and Spring Semesters are Monday through Thursday 8:30 am to 4:30 pm and Friday 8:00 am to 2:00 pm. Summer and January Session hours are 9:00 am to 1:00 pm, Monday through Friday, or as announced. The Bookstore is open when school is in session and closed during school vacations.
5. Duplicating Services
Copying machines are available at several locations on the campus. Runs of 15 copies or more should be handled by the personnel in the Xerox Center. The Xerox Center requests a lead time of 24 hours for all copies. Tests will be locked in the Xerox Center until picked up by the instructor.
6. Library
The Library's primary purpose is to serve the curriculum needs of both faculty and students, functioning as an educational resource for intellectual growth.
a. Resources
Library resources include more than 179,025 (including microfilm) cataloged volumes and bound journals, over 800 current magazine subscriptions, and a growing collection of microfilm material. The Library is a selective depository for both Federal and State publications. Special collections include Quaker, Jessamyn West, Richard Nixon, John Greenleaf Whittier, Jan de Hartog, and YMCA materials. Facilities in the Wardman Library include a reserve book section, micro- film reading area, photoduplication equipment, and audio-tape booths. Interlibrary loan service is available to faculty members and graduate students.
b. Circulation
Although faculty members are not required to adhere strictly to normal loan periods for circulating books, it is expected that they will return materials they no longer need. Magazines are checked out only to faculty and should be returned as soon as possible.
c. Reserve materials
Materials may be placed on "reserve" in Wardman Library for student use. Please submit research lists well in advance of the time the materials are needed. The 1978 Copyright Law places some restrictions on library copying of print and media materials. Primarily affected are reserve and interlibrary loan. Please check with the Library if there are any questions.
d. Ordering
The faculty are encouraged to participate in collection development. An active faculty role in collection development, by determining curriculum needs, increases the Library's effectiveness. Faculty members should channel library book purchase requests through the chairperson of their department. Please provide legible copy when ordering.
e. Library tours and orientation
Faculty are encouraged to take advantage of the Bibliographic instruction program offered by the Library for individuals or groups. Questions regarding library policy or procedures can be directed to the library staff. A Library Handbook is available at the reference desk in Wardman Library.
B. STUDENT LIFE
The staff members in Student Life have the responsibility and the desire to assist students with their personal growth and offer this assistance in a variety of ways. It is clear that students have developmental needs other than those focused on in the classroom and that these emotional, social, physical, and spiritual needs all affect intellectual development. From personal counseling to religious life programming to student activity advising, all efforts of this staff are designed to promote this development. Faculty are encouraged and needed to work with this office to make a better college environment for all.
Specific areas of concern are as follows:
1. Counseling
Faculty members should notify the Counseling Center when they perceive a student's classroom behavior to be unusual or a student's emotional or physical health to warrant concern. In some instances, counseling will involve discussion of various general developmental problems and will be handled by one of the staff members in the Counseling Center. At other times, longer term psychological counseling will be needed and students will be referred to professionals in the local area. If faculty members are unsure about how to best assist a student with a particular concern, the Dean of Students, the Director of Counseling Services, or any staff member will be glad to serve as a consultant. Faculty have the closest contact with the most students and are often the first to be aware when a particular problem exists.
2. Achievement
Faculty should notify the Dean of Students whenever a student has been granted a special award or has accomplished a notable achievement. Records are maintained of student's noteworthy accomplishments.
3. Activities
The Office of the Dean of Students and the Director of Student Activities channel information concerning social events, service groups, societies, and intramurals between faculty and students. Secondly, the Dean's staff serves as advisors to the student government and many other student organizations and seeks faculty support and sponsorship for the activities of such organizations.
4. Emergency Loans for Students
A maximum of $250 emergency loan may be borrowed from through the Dean of Students' office.
5. Career Planning and Placement
Individual career counseling, and workshops on resume writing, career planning, and job search skills are among the services offered by the Office of Career Planning and Placement. Faculty are encouraged to direct students who want to learn more about career and job opportunities as well as internships to this office. A Career Resource Library with a variety of useful and up-to-date information is available for all members of the college community. Students in need of part-time or summer employment should also contact this office.
6. Residential Life
Almost 70 percent of our students live in campus-owned housing. The Residential Life program attempts to provide a "living-learning" situation that promotes independence and maturity in the residents. Faculty are encouraged to participate in residence hall program. Faculty may have access to available off-campus housing lists.
7. Food Service
The Campus Inn is available to handle arrangements for coffee-tea-punch events held in a residence hall or a classroom by a member of the faculty or administration. Service arrangement should be provided for by the sponsoring person(s) directly through the Food Service Office.
C. COLLEGE ADVANCEMENT
College Advancement has the responsibility for development, communications, and alumni affairs. Advancement activities are focused on increasing financial support to the college, enhancing its visibility and image and reinforcing and improving its relationships with alumni and friends.
1. Development
The development office has the primary responsibility for fund raising at Whittier College. Development acts as a catalyst to create gift opportunities that fit the needs and mission of the college while at the same time fulfilling the philanthropic intent of donors.
Development programs include 1) annual giving, which solicits unrestricted support on an annual basis from alumni, trustees, parents, and friends; 2) corporate and foundation relations, which submits proposals to foundations and corporations usually for academic and restricted programs; 3) gift planning, which works with individuals who make deferred gifts such as trusts and bequests; and 4) major gifts, which focuses on larger gifts, primarily from individuals.
Development does not set the priorities for fund raising for the college. Rather, those priorities are established by the Dean of Faculty and the President in consultation with faculty members and other college constituencies.
Development can assist faculty members as time permits with their fund raising objectives by researching prospects and helping in the preparation of proposals.
2. Communications
The ommunications department communicates the strategic vision of Whittier College and furthers the mission of the college by creating and implementing media and publications programs to support fund raising, student recruitment, alumni relations, and faculty efforts.
The department produces and distributed news releases to local, regional, and national press. It also produces and publishes a wide range of college publications including: the college magazine, the Rock; a newsletter, CornerStone; a weekly calendar for faculty and staff; the college catalog; and student recruitment publications.
As a service to the community and as a way of promoting the college, the department also manages the Speakers Bureau, which is a clearing house for faculty, staff, and administration who are available to speak to various community groups.
Contact the Communications department with newsworthy information for press releases and possibly publications. The staff also can assist faculty with their publications needs as appropriate and as time permits.
3. Alumni Services
The Alumni Association plans and manages programs and services that stimulate interest, increase involvement, and generate support from alumni for Whittier College.
The Association hosts a number of events each year, including alumni homecoming weekend, reunions, club events, sports booster activities, trips, and club events. Faculty are often encouraged to attend and/or be speakers at various events. Faculty members help generate enthusiasm for Whittier College and their involvement in Alumni Association activities is encouraged and welcomed.
The Alumni Association maintains a comprehensive data base on the college's 15,000 alumni. The data base is the property of the college. Faculty members may request usage of the data base on a limited basis consistent with college policy. For information, please contact the Alumni Director.
