Documentation Guidelines

In order to qualify for services and accommodations on the basis of disability, students must submit clinical documentation directly to the Disability Services. The following guidelines are intended to assist clinicians in their preparation of reports and to inform clients as consumers of clinical services. Additionally, the following guidelines are not intended to comprehensively address the unique information needed for different types of disabilities. Further, some accommodation requests (e.g. single residence hall room placement) will require additional substantiation of need. Thus, Disability Services reserves the right to require the provision of specific information on a case by case basis.

Documentation provided will be used by Disability Services to evaluate requests for services and accommodations. The evaluation process includes a review of the documentation itself and in the context of documentation on the fundamental goals and essential standards of the program, course, service, or benefit in question.

For individuals who have recently been receiving services from a public school system, the information requested would most likely be contained in the Psycho-Educational Evaluation from your most recent review. IEP’s, 504 Plans, or Transition Plans, are not considered clinical documentation and additional information will be required.

For individuals transferring from another college, disability related information will not be sent with a transcript request. Disability documentation must be requested separately. Additionally, the disability information Whittier College requests may or may not be included in a previous evaluation. The Director of Disability Services may request further documentation from a student if it is not in accordance with the following documentation guidelines.