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Publicity Policies
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Where Publicity May be Posted
1. Notices, signs and posters are permitted only on bulletin boards.
Applying tape to glass, painted, or finished surfaces is prohibited.
This includes exterior or interior doors to all campus buildings,
including residence halls, the Student Union, classroom buildings, the
Mailroom and administrative buildings.
2. Publicity or handbills may be posted in residence halls as long as a
copy of the publicity is given to the Area Coordinator prior to its
distribution. Residence hall staff will remove flyers in residence halls
that are posted inappropriately or without consent.
3. Literature may be placed on departmental bulletin boards only with
the permission of departmental chairperson(s).
4. Publicity may not be placed on or in vehicles parked on the campus.
5. Banners may be placed on the rails on the Lower Quad side of the
Campus Inn and surrounding the Hoover Lecture Hall patio, but may only
be affixed with string or ribbon. No adhesive materials may be used.
Banners may not be placed on railings down stairwells, building roofs,
over a campus roadway, on sidewalks, or in such a manner that impedes
the normal passage of foot or bicycle traffic. Banner materials (pens,
markers, paints, and paper) are available from the Office of Student
Activities for a small fee.
6. Use of stakes, standards, sandwich boards, sidewalk chalk, and other
means of publicity must be cleared by the Office of Student Activities
prior to use and must be cleared away by the sponsoring organization
within 24 hours after the event takes place.
Content
Students and organizations are encouraged to create publicity that
accurately depicts the event being promoted.
1. Language and graphics contained in all publicity must uphold the
policies and standards of the community for Whittier College. The
Whittier College Harassment Policy states “Harassment may take many
forms, including. . . Visual Conduct such as derogatory posters,
cartoons, calendars, drawings in public places, staring at someone’s
anatomy, leering, or gestures." Harassment is defined as “Physical
abuse, verbal abuse, threats, intimidation, harassment, coercion and/or
other conduct which threatens or endangers the health or safety of any
person.
2. Publicity may not contain images or text that are commonly viewed to
be in poor taste.
3. Publicity may not directly or indirectly advertise the availability
of alcohol, any illegal substances or acts (cross-referenced with the
Whittier College Alcohol Policy in the Student Handbook).
4. Publicity must accurately reflect and portray the actual program or
activity that is to take place. Inaccurate or misleading publicity may
expose the sponsoring organization and/or hosts of the event to undue
risk and liability.
5. All publicity must indicate the sponsoring organization or creator of
the advertisement(s).
6. Publicity for all Clubs, dances, or other large events must contain
the following: “Please bring Whittier College ID.” Events at which
alcohol will be available must contain the following: “Please bring
Whittier College ID and a valid driver’s license.”
Duration
All publicity must show the date of original posting and must be removed
by the sponsoring organization within seven (7) days after the date (or
end date) of the program. This includes all fliers, posters, banners, or
other publicly distributed or displayed items. Failure to remove your
posting may result in sanctions from the Office of Student Activities.
Who Can Post on Campus
Only those individuals currently and directly related to Whittier
College (students, registered student organizations, academic
departments, other administrative departments, faculty and staff) may
post on-campus. Individuals or groups not currently affiliated with
Whittier College can submit their publicity to the Office of Student
Activities where it must be approved and stamped by OSA prior to its
posting. The College reserves the right to limit or refuse the posting
of non-Whittier College publicity at any time. In addition, non-Whittier
College entities are prohibited from canvassing or soliciting in the
residence halls, academic, and administrative buildings without the
expressed consent of the College.
Violations
Violations of this posting policy are under the jurisdiction of the
Office of Student Activities. If your organization is found to have
violated any of the stated policies, the group is subject to any of the
following terms:
• 1st offense: written warning sent to President of the organization
• 2nd offense: campus publicity clean-up coordinated through OSA
• 3rd offense: organization fines imposed by OSA
• Violation after 3rd offense: organization is subject to revocation of
registration, suspension of programming privileges, organization account
being frozen, or other sanctions as determined by OSA
All correspondence regarding posting policy violations will be to the
organization president’s email account on file with the Office of
Student Activities, and the president’s Poets email account.
Organizations may appeal these decisions in writing and submit them to
the Director of Student Activities or the Associate Dean of Students
within one (1) week of the violation notice.
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