Letter to Decline a Job Offer

If you decide to decline an offer, you should formally (in writing) let the employer know of your decision.  Thank the employer for the opportunity to interview and for the offer that was extended to you.  Clearly state in your letter that you are not accepting the position.  There is no need to explain in any detail why you are declining the offer. Overall, the letter should be brief and positive.

Sample Letter:

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Sara A. Ryan
1000 Painter Avenue
Whittier, CA 90602
(562) 693-0000

April 17, 200x 

Mr. Ted Young
ABC Retail
100 N. Kellogg Street
Anytown, USA  90000

Dear Mr. Young:

Thank you for your letter of April 14, offering me a position as management trainee with ABC Retail.

After careful consideration of my job offers, I have decided to accept an offer from another company.  It was a pleasure to meet with you and other employees of ABC Retail.  Your organization has a very strong reputation in the industry.  

Once again, thank you for your consideration

Sincerely,

(signature)

Sara A. Ryan

W H I T T I E R   C O L L E G E
13406 Philadelphia » P.O. Box 634 » Whittier, CA 90608-0634
Main: (562) 907-4230» Fax: (562) 907-4860
C a r e e r   S e r v i c e s
lross@whittier.edu

 Last revised: June 02, 2004