All sessions will have at least one faculty member present who will be completing an evaluation. Please note that the evaluation is not to evaluate the students' performance (in other words, you will not be graded). Rather, this is part of the College's overall assessment process that is part of our accreditation. What faculty will be doing is determining how well we, as a College, do regarding preparing students to engage in research, scholarship, and creative activities and to present the results of their efforts.
Guidelines for oral presentations
- Please arrive to your designated presentation room 15 minutes prior to the start of your panel
- Please make sure to follow time limits so every person gets their fully allotted time to present
- Allow time at the end of panel for questions from the audience
Guidelines for posters
- All posters need to be cleared by your faculty mentor prior to posting
- Each poster should include the following information: Student Name, Class Year, Major, Faculty Mentor Name, Title of Project (Please see the poster guidelines for more specific advice)
- Poster boards can be no larger than 48 inches wide and 48 inches high
- Students should not move posters that do not belong to them
- Students are responsible for putting up their posters in Villalobos by 11 a.m. and taking them down at 1:30 p.m.
- Posters that are not removed by their presenters will be removed by the conference organizers and may not be able to be recovered.
- Students are asked to be at their posters from 12:00 p.m. - 1:30 p.m. during lunch to answer any questions and explain their research to visitors.
- Each poster presentation will be assigned a number that can be found in the listing of poster presentations. That number corresponds to a number on a poster board. Make sure you are at the right spot to mount your poster. Posters will be mounted with push pins that will be provided. No tape, Velcro, glue sticks, or other permanent fasteners can be used.
Guidelines for attending panel sessions
- Please attend the entire session—it is very disruptive to leave in the middle of a presentation
- Please turn off all cell phones or devices that make noise
- Hold any questions you may have for panelists until the end of the presentation
- Be courteous and respectful in your response to panelists
- Support your fellow classmates by attending sessions
Guidelines for session chairs
- Welcome everyone and introduce yourself and the topic of the session/panel
- Introduce the presenters
- Begin with the first person (go in the order in which the names are listed in the program)
- Keep time! Make sure there is enough time for each presentation and questions. Each session is 105 minutes, so if there are four people on the panel, each person should speak no more than 15 minutes to allow 3-5 minutes for questions. If there are five people on the panel, adjust accordingly.
- You may either take questions after each presentation, or after all presentations. If you do questions after each presentation, it is especially important to keep time so that all presenters have time for questions and responses.
- At the conclusion of the session, remind faculty to complete the evaluation and thank all participants and the audience.