Administrative & Support Staff Opportunities

The Student Life and Dean of Students Office at Whittier College is seeking an Administrative Assistant.

The Administrative Assistant provides administrative, operational, and project support to the Vice President for Student Life & Dean of Students. This role ensures the efficient functioning of the Office of Student Life and supports divisional initiatives that advance student success, belonging, wellness, and engagement. The position serves as a central point of coordination for communication, scheduling, divisional processes, and student- and family-facing interactions, requiring discretion, professionalism, and a strong commitment to student-centered service. The Administrative Assistant plays a key role in supporting the division’s mission to foster student success, belonging, leadership, and holistic well-being.
 
Hours: Monday-Friday
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time 
Salary Range: $24.32 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Vice President, Student Life & Dean of Students 
Location/Department: Whittier College / Student Life & Dean of Students

Position Duties and Responsibilities

Essential Functions of the Job

Executive & Administrative Support

• Manage complex calendars, scheduling, and meeting logistics for the VP/Dean.
• Coordinate travel arrangements, reimbursements, and procurement processes.
• Prepare agendas, minutes, briefing materials, and follow-up documentation for divisional and cross-campus meetings.
• Maintain organized filing systems (digital and physical) for divisional records, policies, and correspondence.
• Support budget tracking, staff timesheets, invoice processing, and purchasing for the Division of Student Life.

Division Coordination & Operations

• Serve as the first point of contact for students, families, faculty, and staff seeking assistance from the VP/Dean.
• Triage inquiries and concerns, ensuring timely routing to appropriate Student Life units (Housing, Wellness, Title IX, CARE, Engagement, Inclusive Excellence, Career & Professional Development).
• Assist with divisional communications, including newsletters, announcements, and website updates. 
• Support planning and execution of Student Life events, trainings, and campus-wide programs.
• Coordinate divisional data collection processes aligned with Student Life learning outcomes and student success metrics.

Student Supervision & Work-Study Management

• Hire, supervise, and train 10–15 student employees in the Dean of Students Office. 
• Create and post job opportunities using Handshake and support recruitment processes across Student Life as needed. 
• Approve bi-weekly student timesheets and ensure payroll accuracy. 
• Provide ongoing professional development aligned with NACE career readiness competencies. 
• Cross-train student employees to support CARE, administrative, and divisional operations. 
• Collaborate with department supervisors to align student roles across units. 

Student Success & Case Support

• Assist with case management workflows by tracking follow-up tasks, scheduling student meetings, and maintaining confidential records.
• Support the Dean of Students in managing conduct, CARE, and student support processes by preparing notices, scheduling meetings, hearings, and maintaining accurate documentation.
• Uphold FERPA and institutional confidentiality standards in all interactions.

Project & Reporting Support

• Assist in preparing annual reports, divisional assessments, and presentations for internal and external audiences.
• Gather, organize, and maintain data related to student engagement, retention, wellness utilization, and divisional learning outcomes.
• Support special projects initiated by the VP/Dean, including strategic planning, accreditation-related documentation, and student success initiatives.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Required Qualifications

• Associate’s degree or equivalent combination of education and experience.
• Minimum of 2 years of administrative or office management experience, preferably in higher education or a student-facing environment.
• Demonstrated proficiency with Microsoft Office Suite, Google Workspace, and database systems.
• Strong written and verbal communication skills.
• Ability to manage sensitive information with discretion and professionalism.
• Demonstrated commitment to equity, inclusion, and supporting diverse student populations.

Preferred Qualifications

• Bachelor’s degree.
• Experience supporting senior administrators or executives.
• Familiarity with student affairs functions, FERPA, and higher education compliance processes.
• Experience with student information systems (e.g., Banner, Maxient, Slate).
• Bilingual or multilingual abilities.

Core Competencies

• Student-Centered Service: Demonstrates empathy, responsiveness, and a commitment to student well-being.
• Organization & Prioritization: Manages multiple tasks, deadlines, and interruptions with accuracy and calm.
• Communication: Communicates clearly and professionally with students, families, faculty, staff, and external partners.
• Confidentiality & Judgment: Handles sensitive information with integrity and sound decision-making.
• Collaboration: Works effectively across diverse teams and functional areas.
• Adaptability: Responds to evolving campus needs, emerging issues, and fast-paced environments.

Working Conditions

• Full-time, on-campus position with occasional evening or weekend hours during peak periods (e.g., orientation, commencement, large-scale Student Life events)
• Frequent interaction with students, families, and campus partners in a dynamic office environment.
• Requires extended periods of computer use and the ability to manage multiple interruptions.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

Whittier College is seeking an Assistant Controller.

The Assistant Controller supports the financial integrity and fiscal operations of the College by overseeing day-to-day accounting functions, ensuring compliance with Generally Accepted Accounting Principles (GAAP), and managing the accuracy of reported financial results. This role is pivotal in maintaining the general ledger, coordinating annual external audits, and providing strategic financial analysis to support decision-making within the unique landscape of higher education.
 
Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full Time, 12 months 
Salary Range: $80,000-$90,000 annually; Salary will commensurate with experience, skills, and knowledge. 
 
Reports to: College Controller, AVP of Finance
Location/Department: Whittier College / Planning & Finance

Position Duties and Responsibilities

Essential Functions of the Job

35% - Financial Reporting & General Ledger Management: Prepare monthly, quarterly, and annual financial statements. Oversee the month-end and year-end close process, including complex reconciliations, journal entry reviews, and maintenance of the Chart of Accounts.
25% - Audit & Compliance Coordination: Lead the preparation for the annual external financial audit by coordinating audit schedules and collaborating with auditors. Ensure compliance with federal and state regulations, including the preparation of IRS Form 990, UBIT (unrelated business income tax) returns, and grant reporting.
20% - Supervisory & Operational Oversight: Directly supervise business office staff (e.g., Accounts Payable, Payroll, or Student Accounts). Review operational data for accuracy and ensure internal controls are robust and effective in preventing errors.
10% - Budgeting & Financial Analysis: Assist in the development and monitoring of departmental budgets. Conduct variance analysis, trend forecasting, and financial modeling to provide actionable insights for senior leadership.
10% - Systems Administration & Special Projects: Act as a core administrator for the College’s ERP/financial systems (e.g., Oracle, Sage, or Colleague). Manage special projects such as system implementations or policy updates to enhance operational efficiency.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Advanced Accounting Knowledge: Thorough understanding of GAAP, fund accounting principles, and financial reporting standards specific to non-profit higher education.
• Analytical Skills: Proven ability to interpret complex data and present clear insights to diverse stakeholders.
• Communication: Strong verbal and written communication skills for explaining complex financial transactions and collaborating with campus departments.
• Technical Proficiency: Advanced skills in Microsoft Excel and experience with automated accounting systems/ERP software.
• Confidentiality & Integrity: Demonstrated ability to handle sensitive financial information with a high degree of confidentiality and professional judgment.

Minimum Qualifications

Education: Bachelor’s degree in Accounting, Finance, or a related field.
Experience: 5+ years of progressive experience in accounting or financial management.
Supervisory Experience: At least 2 years of experience managing or leading professional staff.

Preferred Qualifications

Certifications: Active Certified Public Accountant (CPA) license or Certified Management Accountant (CMA).
Advanced Degree: Master of Business Administration (MBA) or Master’s in Accounting.
Higher Education Experience: Previous experience in a liberal arts college or university setting.
System Knowledge: Direct experience with higher education ERP systems (e.g., Ellucian Colleague, Banner, or Oracle Cloud).

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Advising and Academic Success office at Whittier College is seeking an Assistant Director.

The Assistant Director of Academic Support serves as an academic advising and counseling position for incoming first-year and transfer students. They support students on academic probation, academic warning, and other students seeking support for their academic pursuits at the College. The Assistant Director serves as an essential member of the academic support team by working to provide students with the skills and tools needed to be successful in their coursework.
 
Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full Time 
Salary Range: $70,304.00 annual; salary will commensurate with experience, skills, and knowledge. 
 
Reports to: Director of Academic Support
Location/Department: Whittier College / Center for Advising and Academic Success (CAAS)

Position Duties and Responsibilities

Essential Functions of the Job

1. Program Support

• Under the guidance of the Directors and Dean, provide academic counseling for students, create educational contracts, and track progress.
• Provides support in identifying critical issues that impact academic preparedness and persistence with specific attention to transfer students, first generation college students, student-athletes and students at all levels of academic warning.
• Assesses the Academic Success Program, in consultation with the Directors, Dean, and Institutional Effectiveness.
• Coordinates and facilitates at least 2 academic success workshops per semester in collaboration with CAAS student intern(s).
• Collaborates with the Quantitative Success Center, Writing Center, and Student Accessibility Services to provide holistic support for students.
• Participates as a member of the CARE team to provide academic support and makes additional referrals for students in need.
• Collaborates with athletic Student Success and Compliance Coordinator on at least 1 Poet Student-Athlete Leadership Academy event per semester.
• Create an action plan for implementing appropriate academic learning assistance programs.
• Supports the Center in the administration of New Student Registration for fall and spring semesters. This includes advisement and registering new students, training student peer advisors, working with parents, Student Life, Registrar’s Office, Admissions, Business and Financial Aid departments.
• Support the compilation of data and production of semester program assessment reports.
• Assist the Director with Fall and Spring new student registration logistics, scheduling faculty advising appointments and Parent Track coordination.
• Support the planning and facilitation of First-Year Programs Poet 101 course in the Fall and Spring Semesters in collaboration with faculty and Whittier Works.
• Provide logistical support for all events and programs.
• Maintain confidentiality in alignment with institutional practices, including FERPA and HIPAA.
• Oversees the department email and supplies general office support, as needed.
• Evening and weekend hours may be assigned to support the Center and student-athlete needs.

2. Marketing

• Assist the Dean and Director by maintaining the CAAS webpage, social media, Student Life designated platforms, Moodle, etc. by preparing marketing and other promotions for the Center’s activities and services
• Assist the Dean and Director with updating the marketing materials and purchasing with on and off campus vendors.
• Evening and weekend hours may be assigned to support the Center.

3. Office Management

• Provide general office and administrative support for the Center
• Ensures the department is properly staffed by student managers during the Center’s workday, evening, and weekend hours, be they virtual or in person offerings.
• Direct students, faculty, staff, and the public to the appropriate person, program, or office.
• Assists with scheduling appointments for the Dean, Directors, and departmental staff.
• Arrange for facilities work requests, repairs, and servicing equipment/facility for CAAS department.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time

Position Specifications and Requirements

• Master’s degree in counseling, student affairs or other related major required.
• 1-2 years of experience in higher education program administration.
• Demonstrates knowledge and understanding of the needs and experiences of diverse student populations.
• Knowledge of high impact practices including first-year experience courses and experiential learning.
• Experience in presentation of workshops or public speaking.
• Excellent oral and written communication skills.
• Demonstrated ability to organize and work independently as a leader and as part of a team.
• Confidentiality: Must maintain strict confidentiality of student records and in the performance of duties.

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

The Office of Development seeks a dynamic, relationship-driven Associate Director of Development to help grow a strong major gift pipeline and advance the College’s bold fundraising goals.

This is a frontline role focused on qualifying, cultivating, soliciting, and stewarding prospective donors capable of making gifts of $3,000–$100,000+, including outright gifts, multi-year commitments, blended gifts, and planned gifts. The Associate Director must be a motivated professional who loves connecting with people, telling powerful stories, and asking for support that changes lives.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time 
Salary Range: $70,000-$80,000 annually; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Associate Vice President of Development
Location/Department: Whittier College / Development

Position Duties and Responsibilities

Essential Functions of the Job

• Manage a sophisticated major gift portfolio, developing individualized strategies to move each donor through the full fundraising cycle with the goal of securing leadership-level annual gifts, major gifts, and capital campaign support. Ensure these strategies are aligned with the College’s overarching fundraising priorities, including the Whittier Now! campaign.
• Drive strategic major gift fundraising by securing outright gifts, multi-year pledges, blended gifts, and deferred gifts, working in partnership with College leadership, faculty, and key stakeholders to deepen donor engagement and maximize philanthropic impact. Meet monthly prospect engagement goals by conducting in-persona and virtual visits, making solicitations, and recording contact reports in compliance with the College’s policies and procedures.
• Execute a data-driven, goal-oriented fundraising approach by setting measurable goals, tracking progress, and adjusting tactics using a moves management framework. Ensure that donor engagement is thoughtful, personalized, and adheres to the highest standards of best practices in fundraising.
• Create and present compelling donor communications and proposals that clearly articulate Whittier College’s mission, funding priorities, and the real-world impact of philanthropic support on academic success and institutional growth.
• Lead thoughtful follow-up and stewardship efforts to recognize donor support, strengthen long-term relationships, and encourage renewed and increased giving.
• Collaborate across campus and within the Development team to coordinate strategies, share insights, and align donor engagement with institutional priorities and fundraising goals. Connect with volunteers and key constituencies—including alumni, parents, faculty, staff, and friends—to help advance fundraising objectives and build a strong culture of philanthropy.
• Represent Whittier College at events and on the road, including some regional and national travel, evening and weekend events, and major College functions that support donor cultivation and stewardship.
• Uphold the highest ethical and professional standards by following College policies, gift guidelines, and best practices in fundraising.
• Additional duties as assigned

Non-essential Functions of the Job

None identified at this time.

Skills, Experience, and Qualifications

• Bachelor’s degree required. 
• Three-to-five years of experience in fundraising or other significant relationship-based outreach, preferably in a nonprofit or education setting. 
• Demonstrated success in making fundraising asks and engaging in effective qualification, cultivation, and stewardship of high-value donors.
• Exceptional interpersonal, listening, and oral and written communication skills. A strong record of working collaborative and contributing to a positive team culture.
• Proven ability to leverage metrics and data analysis to inform strategic decisions and to set, monitor, and exceed goals. 
• Familiarity with CRM or database platforms (e.g., Raiser’s Edge, Salesforce, or similar). 
• Ability to thrive when managing multiple projects, meeting deadlines, and adapting to changing priorities. 
• Flexibility to adapt to changing fundraising environments, leverage emerging technologies, and apply innovative fundraising strategies in today’s rapidly evolving philanthropic landscape.
• Authentic love for building support for the College and sharing Whittier’s mission and impact to align with prospective donors’ interests.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is seeking a qualified Campus Safety Dispatcher.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to the College Community, including faculty, staff, and students, on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatchers enter data into the department’s CAD system for both radio traffic and incident management; additionally, dispatchers coordinate with outside agencies utilizing both radio and phone.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $20.00-$22.00 per hour.

Reports To: Shift Supervisor
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety

This position is considered a Campus Security Authority. 

Essential Job Functions

• Interact and collaborate with students, faculty, staff, and local community to provide safety services.
• Act as main campus operator for Whittier College, transferring calls and providing information as requested.
• Answer emergency and non-emergency calls for assistance and determine appropriate response in accordance with established procedures and assessment of the situation. May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles County Fire Department, and/or other agencies.
• Monitor radio communication between Whittier College officers, as well as other administrative offices such as Facilities and Residential Life.
• Assist with emergency planning and procedures.
• Maintains departmental software utilizing CAD system for report management, develops department logs using a dispatch module, and manages a private E-911 Cisco system.  Logs must be accurate and maintained on a timely basis.
• Develop and maintain information databases for confidential student information using Microsoft Access and other database software.
• Monitor and dispatch officers to Emergency Blue Light System (EBLS) and campus-wide alarm system.
• Input and manage parking citation history, as well as vehicle/bicycle registration using CAD system and database. 
• Assist with enforcing institutional, departmental, and local law enforcement policies and procedures.
• Develop reports for a variety of incident responses, including medical and disciplinary calls.
• Perform clerical functions such as filing paperwork, light typing, and data entry.
• Train and supervise student employees to serve as student dispatchers.
• Dispatchers are required to work nights, holidays, and/or weekends.
• Because the Department of Campus Safety operates 24 hours a day, 7 days a week, Dispatchers are required to work nights, holidays, and/or weekends.  Shifts are changed on a quarterly schedule or depending on departmental needs. 

Other related duties as assigned.            

Non-Essential Job Function

• Assist officers during emergency situations and special events (e.g. commencement.)
• ID Card Access Issuance (CAI)
• Completes monthly duties and audit reports as directed by Command Staff
• Provide campus information, such as directions and permits/passes, to visitors, parents, and guests.

Position Specifications and Requirements

Previous Experience

Minimum 6 months experience working in a busy office with multiple/concurrent duties; dispatching and/or prior security experience preferred.  Dispatcher training will be provided during the first year of employment.  Good typing skills, general computer knowledge and experience with database programs.

Knowledge and Education

High school graduate or equivalent required, some college preferred. 

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $23 - $25 per hour
 

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority.

Position Duties & Responsibilities

• Patrols campus property, in a vehicle or on foot, to provide security and traffic control
• Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
• Responds to emergency and non-emergency radio calls
• Must be available and ready at any point during shift to respond to community needs
• Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
• Enforces campus policies, regulations, and municipal, state and federal laws.
• Assist local law enforcement as necessary
• Conducts thorough investigations as assigned and completes detailed reports as to those investigations
• Participates in crime prevention programs
• Assist Student Life and Residential Life personnel as required
• Provides on-campus escorts to College students and personnel as requested
• Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Position Specifications & Requirements

Education, Certifications and/or Licenses

• High School diploma. Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment.
• Must have no criminal record.
• Must possess a current CA driver license.
• Experience working campus safety/security/law enforcement in a College or University environment.

Application Deadline

Until filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The Student Life office at Whittier College is seeking a CARE Case Manager.

The CARE Case Manager supports the College’s basic needs and emergency assistance programs, including the food pantry, emergency fund requests, and student case triage. This position provides timely, confidential, and compassionate support to students experiencing financial insecurity, food insecurity, housing instability, or other emergent needs. The role ensures accurate documentation, data collection, compliance with institutional processes, and effective coordination with campus partners.

Hours: Varies
Exempt Status: Non-Exempt
Full Time/Part Time status: 10 months (off June and July), Part-time (16 hours per week) 
Salary Range: $25.00 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Assistant Vice President for Student Wellness
Location/Department: Whittier College / Student Life

Position Duties and Responsibilities

Essential Functions of the Job

• Conduct initial triage for students seeking basic needs support and refer to appropriate campus resources.
• Manage daily operations of the campus food pantry, including inventory, distribution, and student access.
• Receive, review, and process emergency fund requests; ensure timely follow-up and documentation.
• Maintain confidential case notes and records in accordance with institutional policies.
• Works with Administrative Assistant in the oversight of Student Intern position that supports the Poet Pantry.
• Track usage data, prepare reports, and identify trends in student basic needs.
• Coordinate with campus partners (Financial Aid, Housing, Counseling, Title IX, etc.) to support student well-being.
• Provide outreach, education, and resource navigation related to basic needs and CARE services.
• Support CARE-related events, workshops, and awareness campaigns.
• Perform other duties as assigned to support student basic needs initiatives.
• This position requires regular, in-person work on campus and is not eligible for remote work. 
• Ability to work a rotational schedule, including varying shifts based on operational needs.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

• Bachelor’s degree in social work, psychology, education, or related field preferred; relevant experience considered.
• Experience working with students or individuals in crisis or high-need situations.
• Strong interpersonal skills and ability to work with diverse populations.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational and documentation skills.
• Demonstrated commitment to equity, inclusion, and supporting diverse student populations.

Core Competencies

• Student-Centered Service: Demonstrates empathy, responsiveness, and a commitment to student well-being.
• Organization & Prioritization: Manages multiple tasks, deadlines, and interruptions with accuracy and calm.
• Communication: Communicates clearly and professionally with students, families, faculty, staff, and external partners.
• Confidentiality & Judgment: Handles sensitive information with integrity and sound decision-making.
• Collaboration: Works effectively across diverse teams and functional areas.
• Adaptability: Responds to evolving campus needs, emerging issues, and fast-paced environments.

Working Conditions

• Part-time, on-campus position with responsibility for picking up and delivery of pantry inventory, transportation TAP cards, etc. when appropriate.
• Frequent interaction with students, and campus partners in a dynamic office environment.

    
Contact with Students: Yes
Contact with Faculty and/or Staff: Yes
Contact with Community and Vendors: Yes

Confidentiality

Must maintain strict confidentiality of student records and in the performance of duties

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

Reporting directly to the Vice President of Academic Affairs, the Registrar provides leadership and oversight of the Registrar’s Office.

The College Registrar oversees two full-time staff members and the office regularly employs student workers. The Registrar’s office is responsible for the management of student records and academic transcripts, registration, student grades, the certification of enrollment, the monitoring and evaluation of student progress toward the degree and the preparation of diplomas. Additionally, the office monitors student academic standing, assists with athletic eligibility certification, and is responsible for the enforcement of academic and administrative policies and procedures regarding matriculation, articulation and the collection of basic enrollment data. Finally, the office has responsibilities for external institutional reporting and compliance work with all relevant Federal and State regulations.  
 
Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $95,000-$110,000; Salary will commensurate with experience, skills, and knowledge. 
 
Reports to: Vice President of Academic Affairs
 
Location/Department: Whittier College / Registrar

Responsibilities

Responsibilities include but are not limited to:
 
Strategic Leadership, Compliance and Policy

• Provide strategic direction for the Registrar’s office aligned with institutional goals.
• Develop, implement, and enforce academic and administrative policies.
• Oversee the maintenance and security of student academic records, the production of transcripts, enrollment verification, the processing and posting of grades, written and direct interaction with faculty, students, staff, administration, and external agencies and organizations regarding student records. Collaborate with Financial Aid on student withdrawals. 
• Assess operations against national best practices in registrar operations and academic recordkeeping to optimize service delivery and resource use.
• Manage budget and financial planning for the office.
• Represent the Registrar’s Office on various Whittier College committees and leadership structures.

 
Institutional Reporting

• Ensure timely and accurate reporting to external entities. Responsible for the verification and submission of data to the National Student Clearinghouse, internal enrollment management registration related reports, and final preparation of census enrollment data as reported by the Office of Institutional Research and Effectiveness.
• Coordinate preparation of state and federal VA reporting and preparation for annual VA institutional audits. 
• Support institutional accreditation and compliance reporting requirements.
• Prepare academic data analyses to inform strategic planning and policy development.

 
Registration, Scheduling, and Enrollment

• Direct all aspects of course registration, course scheduling, and enrollment status changes.
• Coordinate the registration process for each academic term.
• Oversee the transfer articulation process and the accurate representation of articulation agreements and evaluations.
• Manage the graduation evaluation process, providing information to students regarding academic progress toward the degree, additional transfer evaluation for domestic and foreign coursework, and evaluation of status toward graduation. Responsible for the timely preparation and issuance of diplomas. 
• Collaborate with various academic units for petitions to Whittier College policy.
• Participate in the monitoring of student academic standing.
• Develop and recommend campus initiatives related to degree audit, graduation, articulation and DegreeWorks. Ensure business processes are aligned with academic programs and College policy including collaboration with VPAA’s Office, shared governance committees and academic departments.

 
Technology & Business Process Optimization

• Oversee the student information system, ensuring data accuracy and security.
• In coordination with IT and appropriate offices, manage the maintenance of technology of existing registrar systems, including Banner and DegreeWorks.
• Serve as the security administrator for registrar-related access to the student information system.
• Lead implementation of new technologies and revise workflows to improve efficiency.
• Provide system training and documentation for faculty and staff.

 
Supervisory

• Manage and provide leadership for Registrar’s office. Supervise, organize, and evaluate administrative and support staff. Recruit and hire both professional and support staff. Prepare and manage the budget and financial planning for the office.

 
Other duties as assigned.

Non-essential Functions of the Job

• Participates in College task forces and special projects as required.
• Performs other job-related duties and special projects as assigned. 

Position Specifications and Requirements

• Bachelor’s Degree required; Master’s Degree OR equivalent training acquired via work experience or education preferred.
• Minimum of 5 years’ experience in a registrar’s office at an institution of higher education. 
• Experience at a 4-year institution is strongly preferred.
• Minimum of 3 years’ experience as an Associate Registrar managing a team of 2 or more.

 
Machines, Tools, Equipment, Electronic Devices and Software

Familiarity with Banner, DegreeWorks, Controller, Scribe, and Transit desired.

Application Instructions

1) Letter of Interest, 2) CV or resumé, 3) a list of references. Only complete applications will be considered.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your letter of interest, CV or resume, a list of references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Department of Education & Child Development is seeking a College Supervisor.

The College Supervisor will be part of the Education & Child Development at Whittier College.

The position is based in Whittier, CA. 

Positions Duties & Responsibilities

A College Supervisor ensures, through observations and follow-up conferencing, that our teacher candidates:

• Progresses through sixteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
• Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
• Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
• Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate:

• Observe lessons and use observations to complete all required evaluation forms.
• Conference with the candidate after each observation.
• Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
• Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
• Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
• Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

• Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
• Attend one adjunct-faculty meeting per semester to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

Qualifications

• Five years of successful teaching experience in a public school.
• A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
• Excellent organization and communication skills (both written and verbal).
• Ability to work professionally with the public, as well as college and district students, faculty, administrators.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program. 

To Apply

Applications should include copy of teaching credential, resume, and statement of interest.  

Applicants must submit materials electronically (PDFs preferred) to Dr. Christine Ybarra, Director of Clinical Practice of the Department of Education & Child Development, Whittier College, at cybarra@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The Conference Services Office at Whittier College is seeking an Conference Services and Program Coordinator.

Reporting to the Director of Conference Services, the program coordinator is an entry-level position in the office of Conference Services. The program coordinator will focus on scheduling student staff, enter events into our event management system (EMS), assist with the management of the Shannon Center, help plan the summer camps and assist the director with client walkthroughs and other Conference Services event planning and clerical duties as needed. This position will serve as the main contact for client's questions and collaborate with other departments using spaces on campus on a regular basis to make sure all spaces are being used without interfering with one another. 
 
Hours: Varies
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time 
Salary Range: $25.72-$28.60 per hour; Salary will commensurate with experience, skills, and knowledge. 
 
Reports to: Director of Conference Services
Location/Department: Whittier College / Conference Services

Position Duties and Responsibilities

Essential Functions of the Job

• Manage the day-to-day scheduling on the event management system (EMS).
• Answer phone calls and emails as requested by the Director.
• Schedule student staff as needed for scheduled events.
• Assist with client walkthroughs as needed.
• Assist with invoices and payments for events as needed.
• Work collaboratively with student staff to make sure all events are staffed correctly.
• Provide excellent customer service to guests.
• Follow up with clients prior and after events as directed.
• Assist with summer RA’s training.
• Assist with Summer camps logistics.
• Assist with Shannon Center programming logistics.
• Flexible scheduled to work after business hours and weekends.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

• Bachelors’ degree preferred.
• Experience in the Hospitality industry.
• Excellent verbal and written communication skills.
• Ability to work with and respond to the needs of multiple clients.
• Excellent customer service skills.
• Experience using EMS is greatly desired.

 
Machines, Tools, Equipment, Electronic Devices and Software

• EMS
• Microsoft Office Suite 
• Teams
• Outlook
• Audio/Visual equipment

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

The Administration Department at Whittier College is seeking a Facilities Maintenance & HVAC Specialist.

The Facilities Maintenance & HVAC Specialist maintains and oversees equipment repairs on College grounds, buildings and equipment to ensure that equipment or College departments are safe and functional. 
 
Troubleshoots, installs, repairs, replaces and maintains HVAC/R systems and components such as boilers, chillers, pumps, motors, air handling and refrigeration equipment.
 
Their duties include working with service providers, inspecting facilities to meet safety regulations and coordinating and providing repairs renovations and updates as necessary.
 
Hours: Varies
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time 
Salary Range: $75,000-$95,000 annually; Salary will commensurate with experience, skills, and knowledge. 
 
Reports to: Vice President, Chief Administrative Officer
Location/Department: Whittier College / Administration

Position Duties and Responsibilities

Essential Functions of the Job

• Completing maintenance tasks, repairs as necessary.
• Monitoring the safety, operation and cleanliness of interior and exterior areas and equipment.
• Performing routine maintenance of facilities and making repairs or recommendation for third-party vendor repairs/replacement as needed.
• Ensuring proper security measures are adhered to and are in place for the College, including collaborating with outside vendors.
• Complete assigned work orders.
• Troubleshoot, install, repair, replace and maintain HVAC/R systems and components such as boilers, chillers, pumps, motors, air handling and refrigeration equipment, utilizing institutional knowledge, technical experience, plans, specifications and verbal instructions.
• Assesses risks, setting overall goals, and proposing projects or systems to ensure compliance and mitigate risk. 
• Create reports on maintenance, repairs, safety and other occurrences for supervisors or other relevant staff and vendors.
• Collaborate with Facilities Manager, facilities vendors, contracted workers, College administrators and upper management on facility needs. 
• Oversee HVAC system repairs.
• Accomplish financial Facility maintenance objectives by scheduling expenditures, analyzing variances and initiating corrective actions and repairs.
• Maintains quality service by enforcing quality and customer service standards, analyzing and resolving quality and customer service problems, and recommending system improvements.  
• Contributes to Facilities team effort by accomplishing related results as needed.
• Monitors and approves project expenditures in concert with objectives and goals, and implements solution-oriented approaches to operating with limited resources.
• Serves as the emergency on-call maintenance technician as needed.
• Performs other related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience: Minimum of five years relevant full-time professional experience in a large facility similar to a residential College required, with preference given to candidate with experience working on a higher education residential campus.  
 
Knowledge and Education: High school diploma required. Post-Secondary Technical Training or Bachelor’s degree in project management, building construction preferred.  

• Significant technical skills, knowledge and related abilities required.  
• Strong knowledge of tools and techniques used to maintain, diagnose problems and repair HVAC, electrical and plumbing systems, building structures and machinery. 
• Familiar with federal/state OSHA, laws, government policies and experience is essential.  
• Ability to interpret diagrams, drawings and equipment manuals.
• Ability to read blueprints and schematics.
• Ability to work accurately and effectively with work order systems and computerized information systems.  
• Ability to work on-call hours as necessary.
• Must have excellent interpersonal and communication skills, both written and oral.  
• Requires ability to promote a positive working environment, spirit of cooperation and positive relations to change and conflict resolution.  
• Must be highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

The Office of Student Engagement (OSE) at Whittier College is seeking an Office Manager and Program Coordinator.

The OSE Office Manager, under the director of the Director of Student Success and Belonging, supports the general management for approximately 40 student organizations, their budgets, operations and training. This position will also work to provide support to a diverse offering of programs and services, will assist in the oversight of student staff, and education of students in risk management and critical thinking, will establish and assess goals and objectives for their specialty areas, and will provide budget management for their specialty areas. As an office manager, this role also supports the operations of the office and its services with EMS and Engage.
 
The OSE Office Manager/Program Coordinator is a full-time position, the coordinator will provide guidance to student leaders particularly in the areas of leadership development, risk management and harm reduction, budgeting, and event planning or education. 
 
Hours: varies
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time 
Salary Range: $23.54-$23.74 per hour; Salary will commensurate with experience, skills, and knowledge. 
 
Reports to: Director, Student Engagement
Location/Department: Whittier College / Office of Student Engagement

Position Duties and Responsibilities

Essential Functions of the Job

Programming

• Maintain the college-wide events calendar, EMS. Outreach to faculty and administrative departments for event coordination. Work with OSE to identify events to be listed in Engage. Assist in coordination and logistics for all new student orientations.
• Support the planning of excursion trips and manage bus rental for student club trips. Assist in planning and implementation of logistics for OSE signature events such as Student Activities Fair, Student Leader Training, craft Hour, and service projects such as blood, toy, can food drives, and voting registration campaigns. 
• Contribute to departmental assessment by offering monthly and yearly data reports for engage/ems, budgets, and the activity release waiver process.
• Support OSE student employees in their program planning and advise on operations of student tasks.
• Oversee the commuter locker program and handle communication timelines for the program.

Office Management

• Serve as the office manager for the OSE ensuring all departmental functions and procedures are followed and documentation is kept in order. Reconcile billing/budgets for the OSE and its oversight of student clubs, organizations and councils including the program board and ASWC Senate. Serve as a resource to all student organizations regarding budgeting.
• Manage the communication and collaboration with Conference Events especially in oversight of Campus Center spaces and in EMS trainings/consultations. Create educational materials for all to effectively plan events in compliance with programming policies and use EMS. 
• Work with student club vendors and maintain paperwork for insurance of vendors.
• Utilize engage to manage the activity release waivers and travel agenda and collaborate with trip leads to ensure release completion and communication. 
• Support department in facilitating annual programs, specifically Student Life Awards.
• Utilizes time and resources to produce an acceptable amount of work during normal work hours and commensurate with job expectations.  Plans and prioritizes work effectively and in an organized manner.  Employee is punctual, dependable, demonstrates creativity, takes initiative and works within established time frames.
• Is respectful and tactful.  Works well with other employees and College service
• providers in a positive and cooperative team spirit to achieve common objectives.
• Remains responsive, flexible and open minded at all times when working with others.
• This role is based on campus and requires regular, in-person attendance.   

Non-Essential Functions of the Job

• Collaborate within the Division of Student Life to ensure a student-focused approach and to support procedures and protocols that intentionally enhance collaboration across campus.
• Attend division-wide meetings.
• Other duties as assigned by the Director of Student Engagement or designee.

Position Specifications and Requirements

• Bachelor’s Degree in related field preferred. 
• Demonstrate an understanding of equity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Life and throughout the campus and community, and a penchant for continuous learning and improvement. 
• Experience with student organization advisement and leadership and event management preferred.

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The President’s Office at Whittier College is seeking a Senior Administrative Manager.

The College President’s Senior Administrative Manager serves as the first point of contact for visitors, faculty, staff, and external stakeholders in the Office of the President, Office of the Vice President Academic Affairs and Dean of Faculty. This role provides high-level administrative and clerical support while maintaining a professional, welcoming, and confidential environment. The senior administrative manager plays a key role in managing communications, scheduling, and ensuring smooth daily operations within the executive office suite. Supervision and training of the academic department administrators is an important management and supervisory role.
 
Duties and responsibilities are varied and confidential in nature.  Must be knowledgeable about the organization, college policies and procedures, and able to establish and maintain good relationships with all constituencies of the College.
 
Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time, 12-months 
Salary Range: $75,000-$90,000 annual; Salary will commensurate with experience, skills, and knowledge. 
 
Reports to: College President
Location/Department: Whittier College / President’s Office

Position Duties and Responsibilities

Essential Functions of the Job

• Assist in maintaining and prioritizing the office flow and coordination of the executive office of the President and Academic Affairs.
• Independently assess and collaborate with the President’s Executive Assistant in order to protect the best use of the President’s time. This may include prioritizing appointments, meetings, and events.
• Manage and prioritize executive office initiatives, ensuring timely execution of projects and deliverables. 
• Independently assess administrative needs and implement solutions to support executive leadership and academic operations. 
• Represent the office in cross-functional meetings and contribute to institutional planning and coordination efforts.
• Oversee and assist with the daily administrative operations of the executive offices. Interact with all levels of the institution (Board of Trustees, faculty, staff, students, donors, alumni, and the public).
• Serve as the supervisory liaison for the Academic Department Management Support staff in all academic units. Mentor, assist, and train new Academic Management Support staff. Summer support in academic departments (ADMS staff are on a 10- month schedule).
• Oversee and implement the direct daily administrative operations to include a full range of support to the Vice President for Academic Affairs and Dean of Faculty, including, but not limited to, managing office communications, preparing presentations, solving problems, researching information, and scheduling. Manage incoming communications by delegating to the proper executive or administrator and/or drafting responses where appropriate. Oversee the incoming and outgoing correspondence.
• Develop, implement, and continuously improve administrative processes, systems, and procedures to enhance operational efficiency. 
• Exercise independent judgment in resolving complex administrative and operational issues. 
• Act as a liaison between executive leadership and campus stakeholders, ensuring effective communication and execution of priorities.
• Oversee coordination of executive meetings and institutional events, ensuring alignment with strategic priorities. Oversee and prepare agendas and all meeting resources necessary.
• Assist the Vice President for Academic Affairs and Dean of Faculty with scheduling meetings, preparation of presentations, and other administrative activities. 
• Assist Dean of Faculty with annual personnel and promotion processes, including Tenure and Promotion Documentation, Faculty Endowed Chair selection, Tenure and Promotion letters and Emeriti Citations, Faculty Awards, and the Faculty-in-Residence, selection process as well as Departmental External Reviews
• Assist the VPAA or Dean of Faculty with faculty contracts, with support from the Executive Assistant to President/VPAA as needed. Assist the Associate Dean with adjunct contracts and AIR contracts.
• Assist the VPAA or Dean of Faculty with faculty searches and recruitment, i.e., posting ads via HR, interview scheduling, candidate travel and expenditures, onboarding. Assist with background checks for all incoming faculty and adjuncts.
• Other duties as Assigned

 
Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Requires a minimum of two years of experience in supporting executive level leaders, preferably in higher education administration.
• High school diploma required; associate’s or bachelor’s degree preferred
• 3+ years of administrative experience, preferably in higher education 
• Strong verbal and written communication skills 
• Excellent organizational and multitasking abilities 
• Professional demeanor and customer service skills, personnel management skills 
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office equipment 
• Ability to handle confidential information with discretion

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu and president@whittier.edu  or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

Whittier College is seeking a Senior Business Analyst.

The Senior Business Analyst leverages deep knowledge of economic analysis, financial data, information systems, and organizations to enhance the college’s strategic decision-making, budgeting, fiscal stewardship, business processes, and evidenced-based decision-making.   The role leads the annual budget development process and well as the review of actual and forecasted performance relative to budget.  The role also provides leadership and analytical problem-solving capacity for a variety of strategic and operational projects.  The five responsibility domains are: 1) Fiscal Stewardship and Management; 2) Planning and Fiscal Strategy; 3) Business Analytics and Decision Support; 4) Business Process Improvement; and 5) Data Management & Business Information Systems.  Reporting directly to the Vice President of Planning & Finance / CFO, this role is a key member of the Planning & Finance Leadership Team.

Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full Time, 12 months
Salary Range: $90,000-$115,000 annually; salary will commensurate with experience, skills, and knowledge. 
 
Reports to: Vice President of Planning & Finance / CFO 
Location/Department: Whittier College / Planning & Finance

Position Duties and Responsibilities

Essential Functions of the Job

Fiscal Stewardship and Management - 45%

• Help lead the annual budget development process in a manner that achieves college goals, while ensuring broad ownership and understanding of budget targets. 
• In collaboration with the College Controller/AVP Finance and IT Services Director, help produce and review financial reports, including variance analysis, for all Leadership Team members and designated budget managers to ensure fiscal accountability and to identify areas for improvement. 
• Partner with Human Resources so that compensation budgets inform the approach to position management, salary adjustments, and benefits. 
• Serve as a business partner for VPs, providing budget management advice, supporting information, and analysis that helps align resources with strategic priorities.

 
Planning and Fiscal Strategy - 15%

• Engage in multi-year resource planning modeling and share findings that inform the evolution of the strategic plan and near-term decision-making.
• Provide strategic analysis and planning support for individual unit plans.

 
Business Analytics and Decision Support - 15%

• Support evidenced-based decision-making by providing project management, analytical, and business intelligence support for various strategic and operational initiatives and inquiries.
• In partnership with the Director of the Office of Institutional Research and Effectiveness, provide the Leadership Team with dashboards and/or regular reports on key performance metrics.

Business Process Improvement - 10%

• Given intimate knowledge of the college’s financial structure and cost drivers, identify opportunities for improvement in operations that could lead to greater efficiencies.
• Provide project leadership and lend problem-solving skills to cross-functional teams charged with pursuing business process improvements.
• Data Management & Business Information Systems-10%
• Serve as the chief data steward for financial data.  This involves collaborating with other data stewards across campus in the collection, transformation, reporting / dashboarding and warehousing of data collected from source systems, such as Banner.
• Partner with IT to identify ways to leverage existing financial information systems and/or develop new information management tools that would better support budget development, financial reporting, and business analysis.    

Other - 5%

• Keep abreast of developments in the higher education landscape and the potential implications for the college’s financial future and strategic choices. 
• Engage in professional development and lifelong learning, enhancing skills over time.Other duties as assigned.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

A. Education 

• Bachelor’s degree in business, economics, information technology, or related field

B. Experience

• Three years of relevant work experience such as business, financial, or systems analysis, process improvement, or a similar role
• Experience in developing budgets and reviewing actual performance relative to budget
• Proven track record applying strong analytical and problem-solving skills to identify and resolve complex system and process issues efficiently

C. Knowledge, Skills & Abilities

• Excellent interpersonal and communication skills; ability to translate technical details for non-technical audiences
• Self-starter with the ability to work with minimal supervision
• Ability to work collaboratively by identifying and addressing the interest of various constituents
• Ability to maintain a service orientation
• Ability to exercise integrity and the highest professionalism  

Preferred Qualifications

A. Education 

• Master’s in business, finance, related field

B. Experience

• Five years of relevant work experience in a higher education setting
• Experience in developing financial reports and interpreting results for various audiences
• Experience in leading change in business processes
• Experience in managing and carrying out multiple projects and tasks simultaneously to meet deadlines

C. Knowledge, Skills & Abilities

• Familiarity with project management methodologies and a proven ability to apply these methodologies to successfully deliver projects within scope and on time
• Knowledge of Ellucian Banner or similar enterprise software in higher education
• Knowledge of database management and data governance principles
• Skills: Critical thinking, active listening, judgment and decision-making, monitoring, complex problem solving, service orientation, systems analysis, social perceptiveness, persuasion, time management

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

The Athletics Department at Whittier College is seeking an Women’s Lacrosse Head Coach.

A Head Coach within the Whittier College athletic program will be responsible to organize and direct all aspects of an NCAA Division III program.  The Head Women’s Lacrosse Coach will report to the Executive Director of Athletics for all matters related to the program and will work closely with Admissions, faculty, administration, and staff to help advance Whittier College athletics.  This position shall be responsible for providing a positive environment for its student-athletes to succeed socially, academically, and in competition. The program will be a part of the NCAA and will function as a member of the Southern California Intercollegiate Athletic Conference (SCIAC). This position is instrumental in determining the foundation and direction of the program.
 
Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full Time, 12-month
Salary Range: $71,000-71,500 annual; Salary will commensurate with experience, skills, and knowledge. 
 
Reports to: Associate Director of Athletics
Location/Department: Whittier College / Athletics

Position Duties and Responsibilities

Essential Functions of the Job

• Budget management including areas such as equipment purchasing, facility maintenance and upgrades, practice and competition uniforms, meal expenditures, travel expenditures, costs of officials and recruiting costs. 
• Organize and attend yearly competition schedules that fulfill and adhere to NCAA requirements and ensure the best opportunity for Conference and Institutional representation at the NCAA level. 
• Organize and attend traditional and non-traditional practice and competition scheduling that adheres to departmental parameters and ensures the best opportunities for the majority of student-athlete attendance.
• Maintain NCAA, Conference and institutional compliance when overseeing budget allowances, scheduling, recruiting and matters of student-athlete health and safety.
• Responsible for supplementing yearly budget needs through program ran fundraising efforts.
• Responsible for maintaining and enhancing program relations with Alumni, supporters and donors through events, mailers, campaigns, etc. 
• Responsible for arranging all travel requirements including; getting to or from player development events, practices, workouts, competitions or scrimmages and meal advances or reimbursements when institutional meals are missed. 
• Organize all areas of off-field player development including personal development, scouting reports for opponent preparation, 
• Enhance all areas of non-athletically related health and wellness support of student-athletes including: access and connection to accessibility services, counseling services, Dean of Students Office, Registrars, Faculty Representatives, Office of Student-Engagement, CARE teams.
• Utilize discretion on roster management to ensure a healthy student-athlete experience and maintaining a safe roster number.
• Direct student-athlete retention tactics, ensure academic progress and enhance student-academic support systems within the program.
• Responsible for recruitment process of academically qualified and eligible prospective student-athletes including: marketing to PSA’s, phone-calls, electronic communications, on and off-campus visits, educating and connecting PSA’s about the application process, important dates and requirements, and assisting in the on-boarding process after tuition deposit to ensure registration, scheduling, housing and all New-Student-Checklist items are met institutionally and athletically.
• Represent the institution and the conference by participating in voting needs at the SCIAC, NCAA and Coaching Association including but not limited to ranking officials, SCIAC standings, all-conference nominations, coaching association nominations, rules and association changes, regional and national coaching organizations and any other committee representation that supports the student-athlete experience. 
• Provides comprehensive documentation needs in a timely and organized matter as required by the department.
• Supports the philosophy, goals and the mission of the athletic department and the university as well as adheres to departmental, university and NCAA policies and procedures. 
• Have a presence within the office on all business days and keeps the Executive Director of Athletics informed about his/her program.
• Must work effectively with the students, faculty, staff, alumni, and administration. 
• Performs other duties as assigned by the Executive Director of Athletics.

Non-Essential Functions of the Job

• Ability to communicate effectively both orally and in writing.
• Demonstrate ability to teach, motivate and develop student-athletes.
• Serve as Event Day manager for athletic contests as assigned.
• Participate actively in campus events and on College committees to support the University community and provide a leadership presence.
• Must be a person of high integrity with high educational standards while exhibiting a strict adherence to NCAA, conference, university and department rules and regulations as well as a solid commitment to academic, student-athletes welfare, ethnic diversity and gender equity.
• Market, manage and instruct youth camps, clinics and community engagement efforts in summer and throughout the academic year. 

Position Specifications and Requirements

Knowledge and Education: Bachelor’s Degree, Masters Preferred.
 
Machines, Tools, Equipment, Electronic Devices and Software: Institutional requirement to understand and operate specific programming needing to track and maintain student recruitment and eligibility. 
 
License(s) and Certificate(s): First-Aid and CPR Certified
 
Environmental Conditions: Position requires irregular office hours including after-hours and weekend work to attend competitions, practices, and college events. Consecutive days of work related activity often exceed seven or more during season. Office hours will be established in consultation with the Executive Director of Athletics.

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu and rcarter@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.