Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


ADVISOR FOR HEALTH & SCIENCE PROFESSIONS

About Whittier College and the Position

Whittier College invites applications for the position of Advisor for Health & Science Professions. Whittier is a vibrant, diverse four-year college distinguished by its small size and a nationally-recognized liberal arts program. The College has a history of strong and innovative interdisciplinary programs and experiential learning, service, and leadership. Located in the heart of Southern California between Los Angeles and Orange County, Whittier College is one of the most diverse liberal arts colleges in the country, serving students not only of different ethnic and geographic heritage, but also of a wide range of socioeconomic backgrounds.

Reporting to the Title V Project Director, the Advisor for Health & Science Professions is responsible for coordinating a comprehensive program of advising and academic support services, including placement in research experiences and internships, for undergraduate students pursuing degrees in science and health-related disciplines. In cooperation with faculty advisors, the Center for Academic Advising and Success, and the Center for Career and Professional Development, the Advisor for Health and Science Professions will contribute to improving the retention and success of health and science undergraduates The successful candidate will have expertise in science and/or a  pre-health field, experience developing collaborative relationships with faculty, staff, and research and internship partners, and knowledge of student retention practices. The Advisor for Health & Science Professions is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Position Status: Full-time, 11/12 month schedule
Salary: $45,000

Essential Job Functions:

  • In coordination with science and pre-health faculty advisors, provide individualized and group advising to students interested/majoring in science and pre-health areas on academic policies, exploring majors, creating educational plans, career clarification, internships, research fellowships, alumni relations, and the graduate and professional school application process
  • Collaborate with faculty to promote cooperative relationships and to seek experiential learning opportunities that align with the academic goals of science and pre-health majors
  • Prepare undergraduates to pursue research experiences and fellowships, job shadowing and internships, and graduate school admissions including the identification of appropriate opportunities, resume and personal statement preparation, and effective interview skills
  • Foster and maintain relationships with a wide range of corporate, government, and non-profit organizations, alumni, students, parents, and faculty to create science and pre-health internship partnerships
  • Maintain relationships with professional science and pre-health organizations that provide networking and marketing opportunities with potential employers
  • Collect data on student appointments, employer contacts, and presentations for analysis, evaluation, and program improvement; track and maintain accurate records on the number of students engaging in internships
  • Establish and maintain positive relationships with internal contacts such as Alumni Relations, Disabilities Services, CAAS, Athletics Dept., etc. while promoting research, job shadowing, and internship opportunities for science and pre-health students
  • Serve as a campus expert and resource to students, faculty, and staff on science and health professions programs; Facilitate development of knowledge among other offices and academic departments regarding pre-health topics; Act as the College’s science and pre-health professions representative at admissions, orientations, and fellowship events
  • Other duties as assigned

Qualifications and Experience: 

  • Master’s degree in science or health-related discipline required with a minimum of 3 years of relevant science or pre-health professions advising experience preferred
  • Demonstrated experience in establishing new partnerships with external organizations
  • Insight into the needs of first-generation and/or underrepresented college students
  • Facility with relationship building, the development of others, and the ability to function competently and collaboratively within a team environment
  • Effective organizational and written and verbal communication skills
  • Superior interpersonal skills and proven ability to work well with diverse students, faculty, and organization/company site staff alike
  • Understanding of and commitment to the application of employer relations, college recruiting, and the professional development of today’s college students in a liberal arts environment preferred
  • A commitment to the educational goals of experiential learning
  • Willingness to work evenings and weekends as the job may require

Combined professional experience/education may substitute for minimum education.

Application Procedure and Timeline

Please submit a cover letter, résumé or CV, salary history, and contact information for three professional references to: lgalicia@whittier.edu. Please place “Title V Advisor” in the subject line of the email or mail documents to Whittier College, Attn: Lisa Galicia, Associate Director of Foundation & Government Relations, 13406 E Philadelphia Street Whittier, CA 90608. Review of applications will begin immediately with an application deadline of January 29, 2016. An offer of employment is contingent upon the successful completion of an extensive background check.

Target start date: February 15, 2016


ASSOCIATE DIRECTOR FOR WEB STRATEGY AND MULTIMEDIA

Reporting to the Director of Communications, the Associate Director for Web Strategy and Multimedia (ADWSM) will be primarily responsible bringing new and creative solutions to the College’s evolving web presence. The ADWSM will oversee the college’s Content Management System (Drupal) and primarily focus her/his time on creating content that elevates the digital identity of the College for its many audiences. This position requires a unique blend of skills in visual communication, web development, and project management.

The ADWSM will develop high-quality and innovative graphical enhancements to the current website, shoot/direct photography, slideshows, presentations, etc. to help reinforce Whittier’s brand and strategic direction. The ADWSM will oversee all video production and will internally produce/edit video content by utilizing students and staff from other departments on campus.

The ADWSM will provide leadership, training, and project management for the continuing development and maintenance of College’s website, and recommend new web tools and approaches to support the institution’s strategic marketing and communication objectives. The ADWSM is also responsible for utilizing Google Analytics to evaluate the performance of web content and make recommendations for improvement. She/he will be a key player in the development/creation of related web policies and standards that ensure clear and consistent delivery of key messaging and brand awareness among all constituency groups.

Position Status: Full Time
Exempt/Non-Exempt Status: Exempt
Salary Range: Salary will commensurate with experience, skills and knowledge

POSITION DUTIES AND RESPONSIBILITIES 

  • Perform site-building activities, including creating, modifying, and maintaining content across the College website.
  • Provide expertise in user experience & web theming.
  • Create custom designs and layouts for sub and microsites
  • Oversee the technical maintenance of the CMS (Drupal).
  • Serve as an internal web support agent for the Office of Communications, providing assistance on the creation, content, support, and maintenance of existing and new web initiatives.
  • Provide campus-wide CMS web/portal support in assigning users, providing content support, and troubleshooting usability issues.
  • Lead training of faculty, students, and staff in CMS use, including the creation of instructional guides as it relates to web CMS use.
  • Communicate with internal stakeholders and consultants/vendors to ensure quality and performance of web and CMS systems are being met.
  • Regularly monitor/track web statistics related to visitor activity and analyze and interpret a variety of data pertaining to site usage, both internal and external.
  • Research and assess technology trends; when possible, advise on the integration of new resources into existing web environment.
  • Lead or assist in the development of web-based electronic communications, forms, vehicles, and other tools as needed to support key institutional initiatives, including those pertaining to fundraising, recruitment, student services, alumni relations, and others.
  • Script, shoot, and edit high-quality video clips for the Whittier website. Develop multimedia content for use on College website, print publications, electronic channels and social media program.
  • In conjunction with Associate Director of Communications and Associate Director of Digital Communications, will record or arrange to have video taken of events and programs for use in promoting a positive image of the College via social media such as YouTube.
  • Either shoots photographs or arranges to have photos taken for use in all College communications vehicles (print and digital).
  • Other duties as assigned.

POSITION SPECIFICATIONS AND REQUIREMENTS

Previous Experience: Minimum three to five years experience in front-end web development and management; higher education web environment experience preferred.

Knowledge and Education: 

  • Fluent knowledge of HTML5 and CSS, and working knowledge of Javascript and other web-based programming languages.
  • Experience and comfort working with Drupal or similar open source technologies
  • Graphic and multimedia production experience. Expert knowledge of Illustrator, InDesign, Photoshop, iMovie, Final Cut Pro, and other tools. 
  • Experience with and knowledge of Google Analytics.
  • General understanding of higher education marketing/branding strategies and trends.
  • Experience in developing/establishing web policies and standards, to ensure clear and consistent delivery of key messaging and brand awareness among all constituency groups.
  • Ability to develop high-quality and innovative videos, graphics, photography, slideshows, audio, etc. to help reinforce Whittier’s brand and strategic direction.
  • Self-motivated, can work independently in facilitating projects from the conceptual stages to launch.
  • Ability to handle multiple projects efficiently, to work under pressure and solve problems quickly and efficiently.
  • Must be comfortable learning and working with new technologies and software, often in a fast-paced or deadline-driven environment.
  • Ability to provide a portfolio of graphic design and web projects.
  • Ability to work with multiple levels of clients and consistently deliver outstanding customer service and possess a pleasant and collegial personality consistent with the mission of a service-oriented unit.
  • Bachelor’s degree required; master’s degree in field related to position preferred.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE. ​​


CAMPUS SAFETY OFFICER

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

How To Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: jaddcox@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CASHIER, BUSINESS OFFICE (TEMPORARY)

The Business Office at Whittier College seeks a Cashier to maintain and balance the daily cash receipts.  Is the front office contact person for customers visiting the Business Office Accounts Receivable Department. Is responsible for assisting students with questions pertaining to their student tuition accounts.  Assists the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 8am-5pm
Exempt Status:Non-Exempt
Full Time/Part Time status: Full Time, Temporary
Salary Range:$12.00-$14.50 per hour

Reports To: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Office

Responsibilities:

  • Opens and closes vault daily
  • Set-up front counter and Cashier’s Drawer
  • Maintain and balance daily Cash Receipts
  • Prepares daily deposits to be picked by Loomis Co., Bank Transport Carrier.
  • Orders petty cash from First Republic Bank.
  • Balances & Close credit card terminal
  • Maintains Petty Cash (disburse, reimburses, prepares Petty Cash Voucher Envelopes for posting of petty cash receipts to the GL
  • Posts departmental charges and credits on student tuition accounts (i.e. parking citations, library charges, infirmary fees, dorm damages etc.)
  • Orders office supplies
  • Assist with telephone calls
  • First point of contact with students and college community at the front counter with payments, tuition account inquiries, work-study and accounts receivable check pick-up, general questions.
  • Assist with collection on “WC” current population for balances under $500.00 during Registration and Commencement periods.
  • Oversees / posts Wire Transfers that come in for payments on student’s accounts.
  • Log Cash Receipt Books issued to departments on campus
  • Works with the Office of Student Finance when researching student’s financial aid questions.
  • Researches questions for data entry person as they related to disputes
  • Maintains Student Health Insurance Waiver Database, reconciles records and prepares payment for the insurance company.
  • Assists with Business Office Projects (i.e. Informational Summer Packets, Student Billing Statements, and 1098T information verification.
  • Prepares Verizon billing invoices.
  • Prepares INMP billing invoices.
  • Cross Train and perform general clerical office duties as required.

Requirements:

Previous Experience: Minimum of three years’ experience in cashiering and general clerical office duties

Knowledge and Education: Associates Degree in accounting required.  Years of full time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline: Until Filled

To Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


RESEARCH & INSTRUCTION LIBRARIAN

The Wardman Library at Whittier College seeks a Research & Instruction Librarian designs, develops and assesses the College’s information literacy program, including coordination of instruction for the first year writing program.

Reports To: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $55,000 - $65,000. Salary will commensurate with experience, skills and knowledge.

Responsibilities:

  • Develops and coordinates web-based tools aimed to increase proficiency in library use and knowledge of library resources.
  • Provides other librarians with information and materials useful to the effective teaching of research and library skills.
  • Investigates and incorporates appropriate new trends in library instruction, reference services, information literacy and the use of learning spaces.
  • Assists with Library sponsored events, including poetry readings, book signings, fall and spring finals activities for students, annual faculty tenure and promotion reception, and other outreach activities, as requested.
  • Oversees the Library’s social media sites; keeping posts up-to-date and relevant for the student and faculty interests.
  • Supervises the full-time Circulation/Interlibrary Loan position.
  • Manages all aspects of the McNaughton Book leasing program.
  • Coordinates and oversees interlibrary loan services, both borrowing and lending, using Link+, RapidILL, and OCLC ILL Service.  Keeps current with latest ILL technology and collects use statistics.
  • Responsible for the staffing and scheduling of the Information Desk.
  • Coordinates the Library’s role in the peer mentor program, working closely with the CAAS and Writing Program staff.  Is a co-instructor for the peer mentor classes.
  • Demonstrates strong communication, teambuilding and customer service skills.
  • Keeps current and capably assists users with the library’s technological services including but not limited to: PCs, Macs, printers, photocopiers, and related-printing software, scanners, digital microfilm reader and its software, learning software, general productivity applications, and learning management platform (Moodle).
  • Oversees LibGuides and assists librarians in content.
  • Works effectively with other librarians to build consensus about new directions in information literacy programming and its assessment.
  • Collects and maintains statistics for interlibrary loan borrowing and lending and reference services.
  • Responsible for collection development and acts as liaison in assigned subject areas and departments.
  • Supervises and creates special projects for student workers and peer mentors.
  • Participate in library wide initiative through committee work.
  • Commitment to working in a culturally diverse environment. 
  • Excellent oral and written communication skills. 
  • Ability to work a flexible schedule one week night for Information Desk duties, as needed.

Requirements:
ALA-accredited MLIS or equivalent Library degree, 3+ years experience as a professional librarian, academic preferred.  

Knowledge and Skills:
Experience as part of a Public Services team with knowledge and skills in searching print and web-based resources.  Proven success supervising employees.  Management of an information literacy program at an academic institution.  Familiarity with interlibrary loan processes and procedures.

Application Deadline:    Open Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


TITLE V PROJECT DIRECTOR

Whittier College invites applications and nominations for the position of Title V Project Director. Whittier is a vibrant, diverse four-year college distinguished by its small size and a nationally-recognized liberal arts program. The College has a history of strong and innovative interdisciplinary programs and experiential learning, service, and leadership. Located in the heart of Southern California between Los Angeles and Orange County, Whittier College is one of the most diverse liberal arts colleges in the country, serving students not only of different ethnic and geographic heritage, but also of a wide range of socioeconomic backgrounds.

Reporting to the President, the Title V Project Director is responsible for the planning, implementation, and management of Title V grant activities at Whittier College to achieve the project’s objectives of “Increasing Capacity for STEM Learning and Research.” To bolster graduation and retention rates of Hispanic and other underrepresented students by providing necessary support for Science, Technology, Engineering, and Math learning and research, the Director will facilitate the use of resources for maximum effectiveness and in compliance with federal guidelines. The Title V Project Director is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Essential Job Functions:

  • Provide leadership to Title V program planning, implementation, and evaluation processes. Develop strategies to institutionalize Title V initiatives at the College.
  • Collaborate effectively with the Vice Presidents, Steering Committee, Center for Advising and Academic Success, Center for Career and Professional Development, faculty leads, and staff to coordinate activities with existing resources and services.
  • Communicate project goals and objectives to all College constituencies and project collaborators. Issue quarterly reports summarizing progress for the President, the Steering Committee, and others. Develop and maintain a Title V Policy and Procedures Manual that embodies the requirements of program statutes, regulations, and policy statements.
  • Prepare and submit all reports required by the Department of Education. Communicate with Title V program office. Attend Title V Project Director conference. Coordinate overall evaluation of project with external evaluator and College staff.
  • Participate in the hiring and provide administrative supervision of grant-funded personnel, and manage project budget and approval of expenditures. 

Qualifications and Experience: 

  • Master’s degree required, preferably in a STEM area, Education, or related discipline.
  • Five years of administrative experience in higher education, preferably at a liberal arts college.
  • Three years of experience managing grant programs, including budgets, preferably with Title III, Title V or HSI STEM initiatives.
  • Two years of experience in postsecondary instruction or student support services in a college environment preferred.
  • Knowledge of distance learning and digital media preferred.
  • Demonstrated commitment to implementation of research-based strategies and performance indicators for outcomes assessment.
  • Experience working with and insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.
  • Demonstrated ability to work effectively with diverse student, faculty, and community groups.
  • Proven ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude. Strong interpersonal and communication skills.


Salary to be based on experience. Range: $60,000 - $75,000

Application Procedure and Timeline:
Please submit a cover letter, résumé or CV, salary history, and contact information for three professional references to: kwiberg@whittier.edu or mail to Whittier College, Attn: Kristin Wiberg, Executive Assistant to the President, 13406 E Philadelphia Street Whittier, CA 90608. Applications will be considered until the position is filled.

 Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or any other characteristic protected by State or Federal Law.


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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