Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer. 

Associate Director of Development
Associate School Director or Assistant Director
Campus Safety Officer (full-time)
Social Media and Program Coordinator
Program Assistant
Pool of Eligible Temporary Staff (P.O.E.T.S) 


ASSOCIATE DIRECTOR OF DEVELOPMENT

Whittier College invites applications for an Associate Director of Development position in the Advancement Office. The Associate Director of Development at Whittier College identifies, cultivates, solicits, and stewards an active prospect/donor base of individuals to maximize comprehensive private gift support for the College. The Associate Director will devise and execute effective solicitation strategies to secure outright gifts of $50,000 or higher (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance, gift annuity, pooled income fund, and retained life estate gifts). The Associate Director will be responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws.  The incumbent will set goals and evaluate results to ensure that established fundraising goals are met and are in line with the needs and mission of the College. The Associate Director is responsible for contributing to the overall growth of private philanthropy to Whittier College.

Position Duties and Responsibilities:

The Associate Director of Development will: Formulate effective goals, objectives, strategies, activities, and benchmarks for securing major and planned gifts for the College. Manage a portfolio of major and planned giving prospects with specific responsibility for the cultivation, solicitation and stewardship of these assigned individuals from various constituencies. Effectively engage in aggressive outreach to current and new prospects in order to maintain and grow portfolio of major gift donors. Effectively articulate the case for support so that individuals "buy in" to the vision/mission/goals of the College. Secure outright gifts (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance, gift annuity, pooled income fund, and retained life estate gifts) of $50,000 and higher. Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other vice presidents, and leadership volunteers. Responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws. Must be able to travel around the region and to other areas of the country. Work effectively with other coworkers to promote and maintain a positive work environment.  

Requirements: 
The candidate will have a rich development background (minimum 3+ years), preferably in higher education, with progressive fundraising experience in major and planned gifts with a proven track record of success.  Must be a highly energetic professional with a track record of building donor relationships and closing gifts at $50K+ level.    

Knowledge and Education: 
The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College.  Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines.  Broad knowledge of the principles of fundraising – able to participate in all aspects of the gift cycle: (1) to initiate contacts with potential donors; (2) to develop appropriate cultivation strategies for them, including working with volunteers and senior college administrators; (3) to move potential donors in an appropriate and timely fashion toward solicitation and closure; (4) to make personal solicitations when appropriate; (5) to maintain stewardship contacts with donors. Should have fundraising success working during a comprehensive campaign at a private liberal arts college. Must be able to initiate, analyze, monitor, evaluate and advance strategic advancement plans.  A Bachelor’s degree is required, a Master’s degree preferred. 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: sdelgado@whittier.edu or mail to Whittier College, Attn: Steve Delgado, Director of Development, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE.


ASSOCIATE SCHOOL DIRECTOR OR ASSISTANT DIRECTOR
(Depending on education, experience, and credentials)

The Broadoaks Laboratory/Demonstration School 

Position Description: 
Working with the Administrative and Instructional Leadership Teams, the Associate School Director or Assistant Director will participate in all aspects of school administration, management, and instructional programming to ensure high quality programs and services for children and their families, as well as for college students and faculty.  The Associate or Assistant Director will provide direct supervision for the elementary and middle school programs.

Qualifications:

  • Doctorate in Education, Child Development, Developmental Psychology, or related field is highly desirable. Candidates with MA degree and extensive experience may also be considered.
  • California Multiple Subject (elementary) or Single Subject (secondary) Credential or ability to obtain one required.  California Administrative Services Credential or ability to obtain one desirable.
  • Teaching experience in public elementary or middle school required.  Experience in school administration or leadership preferred.
  • Knowledge of current laws, regulations, instructional trends, and best practices required.  Knowledge of Common Core required.
  • Dynamic leadership style and ability to work collaboratively with other professionals.

Preferred Start Date:  May or June 2014

Applications: Review of applications will begin April 2014 and continue until the position is filled. Applications should include: (1) resume; (2) letter of interest, including a statement of teaching philosophy and vision for effective school leadership and administration; and (3) three professional references who may be contacted after an interview.

Address applications to Dr. Judith T. Wagner, Director of The Broadoaks School, 13406 Philadelphia St., P.O. Box 634, Whittier, CA. 90608. Send inquiries and electronic submissions to jwagner@whittier.edu.

Whittier College is an AA/EOE employer. Position will be filled pending funding.


CAMPUS SAFETY OFFICER (Full-Time)

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

High School diploma. Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment. Must have no criminal record. Must possess a current CA driver license. Experience working campus safety/security/law enforcement in a College or University environment is preferred.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: jpadilla@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.


SOCIAL MEDIA AND PROGRAM COORDINATOR

The Social Media and Program Coordinator for the office of Career Planning & Internships also serves as an office manager. Is responsible for general administration, student worker supervision and all marketing responsibilities for over 50 events per year, including social media management, for the Center for Career Planning and Internships. Oversees maintenance of the department's webpage. Provides on-going support for the maintenance and outreach of the Internship Program and logistical coordination for all programs and events of the Center for Career Planning and Internships, including 4 fairs per year. Also tracks budget expenses.

Position Qualifications require a Bachelor's degree in a closely related field and experience working in Higher Education is preferred. Highly motivated independent worker with problem solving abilities essential. Excellent verbal and written skills. Ability to maintain professional demeanor with students, faculty, staff  and employers. Ability to contribute to and participate in collaborative team-based projects. Ability to multi- task in fast-paced environment. Must possess engaging demeanor and exceptional follow-through capability.  Needs to perform organizational tasks with efficiency and enjoyment.  Must have proven ability to plan events and carry out associated logistical tasks.  High level of competency in computer programs, including, Microsoft Office Suite, Publisher, and Adobe Photoshop. Excellent data management skills, including bookkeeping, required. Competency in managing social media platforms such as Twitter, Facebook and Pinterest, required, as well as basic knowledge of graphic design. Experience supervising student workers and working in a college environment highly preferred. Good sense of humor and creativity are essential. 

To be considered for this position, please email your resume with cover letter including salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manger, 13406 E Philadelphia Street, Whittier, CA, 90608. AA/EOE


​PROGRAM ASSISTANT

Whittier College, a select, Liberal Arts College in the Los Angeles, California area invites applications for a Program Assistant. The Program Assistant provides administrative and clerical support functions for Student Counseling Services.

Position and Responsibilities:

  • Assists Director with annual intern selection interviews and orientation. Prepares and updates training materials.
  • Maintains and updates office resource library (books, videos, handouts) for students.
  • Responsible for composition of memoranda, office organization, and maintaining office appointment schedules.
  • Able to convey respect and welcome to persons of all cultures, creeds, and orientations.
  • Demonstrates the ability to handle sensitive matters and issues in a mature and professional manner.
  • Answers telephone(s) according to established department procedures. Responds to questions of a routine nature. Routes calls to appropriate employee. Accurately takes and delivers messages, as needed. Maintains log of all calls requiring further action.
  • Provides administrative secretarial support to the Director of Counseling Center.
  • Maintains records, checks data and/or prepares standard reports, including reconciliation of department expenditures.
  • Maintains student/client files with major emphasis placed upon student/client confidentiality.
  • Provides administrative secretarial support to the staff psychiatrist as needed
  • Provides administrative secretarial support for the campus Wellness Coalition.
  • Creates promotion and outreach materials for the Counseling Center and the Wellness Coalition. Monitors and updates the CC webpage, including minimally a monthly check to maintain the timeliness of presented information.
  • Performs other duties as assigned or requested.

Requirements:
Minimum related experience 2 years (higher education setting). Prefer candidate with experience in managing crisis/stressful situations in an academic setting. A Bachelor’s degree in related field is preferred. Knowledge of general office operations, including basic accounting. Basic understanding of psychological health and illness. Strong written and verbal communication skills required. Possesses the ability to interface effectively with students, faculty and staff population. Can appreciate and manage levels of stress and impairment in the student body. Ability to also effectively interact with parents.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Maritza Magallanes, Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

 


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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