Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


ADVANCEMENT SERVICES COORDINATOR

The Office of Advancement at Whittier College seeks an Advancement Services Coordinator. The Advancement Services Coordinator provides administrative support for the Office of Advancement Services; prepares paper and digital documentation for all gifts received; prepares gifts for entry; and performs biographic/demographic data through the Advancement module of the College’s Banner system.

Hours: Monday – Friday, 20 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part time
Salary Range: $20,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Advancement Services
Location/Department: Whittier College (Main Campus)/Advancement Office

Responsibilities:
Prepares gifts for data entry in Banner 

  • Prepares paper and/or digital copies of gift documentation
  • Batches checks daily and prepares a tally of gifts in the batch.
  • Ensures all donor updates to biographical data are captured and entered in Banner
  • Creates Banner constituent records for new donors
  • Prepares and emails gift notification of major gifts of $3000+ to Gift Officers and other campus executives
  • Collects gifts and supporting materials from Shannon Center, Broadoaks, Athletics, Whittier Scholars, and other campus constituencies who conduct fundraising efforts.

Updates constituent demographics records in Banner 

  • Enters and/or updates data such as addresses, email addresses, activities, employment information, relationships, degrees, and other related information based on department policies, procedures, and data entry standards
  • Adds new constituents to the database
  • Runs demographic reports from online giving services (Adv. Form) to ensure that all donor updates to biographical data are captured and entered in Banner.
  • Assists with special projects to clean data or add additional data to existing constituents as directed.

Maintains event records in Banner 

  • Creates Advancement event records in Banner
  • Collects and enters demographic data collected from event registrations

General Office support 

  • Provides assistance to the Advancement office by answering/directing phone calls
  • Oversee monthly budget reports and maintain expense reports
  • Processes invoices for Banner, Alumni Finder, and other external vendors

THE FOLLOWING JOB ACCOUNTABILITIES MAY BE REASSIGNED:   

  1. Runs daily credit card report from Campus Call and processes credit card gifts through AdvancementForm.com when Asst. Director, Demographics is out of the office
  2. Hand-deliver a copy of all necessary documentation along with the cash and check deposits to the Business Office. 
  3. Assists with cashier at Advancement events, when needed
  4. Performs other duties as assigned or requested

Position Specifications and Requirements:

Previous Experience: 2 Years of college plus experience in office setting or 5+ years commensurate experience in a university or college setting may be substituted.
Previous experience in a college environment and/or data entry and database applications is strongly preferred. 

Knowledge and Education: Combined experience/education as substitute for minimum education.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law     


ASSISTANT/ASSOCIATE DIRECTOR OF CAREER DEVELOPMENT & EMPLOYER OUTREACH
(WHITTIER LAW SCHOOL CAMPUS- COSTA MESA, CA)

Whittier Law School seeks a motivated Assistant/Associate Director of Career Development and Employer Outreach with a passion for counseling students and graduates.  The position entails career and professional development coaching and counseling, developing relationships with employers, communicating comprehensive career information through multiple platforms, fostering partnerships with faculty, alumni, students, and employers, creating job search and networking strategies, and managing career-related programs.  

Hours: 40 hours per week
Exempt Status: Exempt
Full Time/Part Time Status: Full Time
Salary Range: $60,000 - $75,000 Annual. Salary will commensurate with experience, skills and knowledge.

Reports To: Dean of the Law School
Location/Department: Whittier Law School / Office of Career Development

Responsibilities:

  • Coach and counsel students and alumni in all stages of career exploration, job search preparation, and professional development.  Assist with application materials and interview training.
  • Develop and direct programs, events, and informational materials that educate students and alumni on topics such as practice areas, job search and networking strategies, and professionalism.  Coordinate and otherwise maintain the Office of Career and Professional Development’s (CPD) programming calendar.
  • Lead employment data collection process for internal and external reports.
  • Engage in employer outreach activities to private and public sector employers.
  • Effectively and professionally represent the CPD and Whittier Law School to its constituencies, including student organizations, faculty, law school administration, employers, the legal community, and the general public.
  • Work collaboratively with other staff and departments to design, coordinate and implement programs, events, policies, procedures, special projects, and initiatives.
  • Train, oversee and mentor other staff and work-study students when appropriate.  Supervise office when Assistant Dean is unavailable.
  • Create resources and guides related to career and professional development topics for students and alumni.
  • Attend professional development and other conferences on behalf of office and travel as needed.
  • Additional responsibilities as directed by the Assistant Dean of Career Development and Employer Outreach.

Supervises: 
May supervise office staff, work-study students, and interns.

Position Specifications & Requirements:

Experience:
Experience working as an attorney and knowledge of the legal employment market required.  Career services or professional development experience preferred with demonstrated success cultivating collaborative relationships with students, faculty, staff, and professional colleagues.

Education:
Bachelor’s Degree and Juris Doctor Required.

Knowledge, Skills and Personal Qualifications:

  • Prior law school career counseling experience strongly preferred.
  • One to three years of experience in an attorney or juris doctor preferred position required.
  • Ability to work collaboratively as a team member and in a professional manner.
  • Demonstrated interest and experience in counseling or professional development. 
  • Strong interpersonal skills with ability to relate to diverse constituencies and manage conflict.
  • Excellent written and oral communication skills. 
  • An orientation for detail, and excellent organization and time management skills.
  • Ability to organize workflow, coordinate activities and manage multiple priorities.
  • Availability to work evening and/or weekend hours as required.

Application:
Please send resume, cover letter, and salary requirements to Susie Dickman, Associate Director for Career Development and Employer Outreach, at whittierjobs@whittier.edu

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


ASSISTANT COACH, MEN'S AND WOMEN'S TRACK AND FIELD

Whittier College, Division III institution and a member of the Southern California Intercollegiate Athletic Conference (SCIAC), is pleased to announce an opening for an Assistant Coach for Men’s and Women’s Track and Field. This is a full-time appointment accompanied with an attractive benefits package. 

 Responsibilities:

This position will assist the Head Coach for Men’s & Women’s Track and Field in all areas, including:

  • Recruiting
  • Student-athlete development 
  • Practice and meet day coaching 
  • Travel organization
  • Team transportation and driving 
  • Meet management
  • Administrative office duties
  • Other duties as assigned by head coach

 Qualifications:

  • Bachelor’s Degree and collegiate competing or coaching experience required.
  • Preference will be given to candidates with sprints/hurdles, jumps, or throws experience.
  • Successful candidate will be self-motivated and will have demonstrated ability as a very strong recruiter.
  • Successful candidate will maintain a strong commitment to the academic achievement of student athletes in a diverse student population.
  • Knowledge and commitment to SCIAC and NCAA Division III policies and strong interpersonal skills are preferred.

To Apply: 

The position is based in Whittier, California.  To be considered for this position, please submit (1) Resume (2) Cover Letter and (3) Three references to Head Coach Robert Neely at rneely@whittier.edu

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.


ASSOCIATE DIRECTOR FOR INTERNATIONAL RECRUITMENT AND ADMISSION

Whittier College invites applications for an opening in the Office of Admission to be part of an energetic and innovative team in supporting the international recruitment goals of the institution.

Hours: 40 hours per week
Exempt Status: Exempt
Full Time/Part Time Status: Full Time
Salary Range: $55,000-$60,000 Annual. Salary will commensurate with experience, skills and knowledge.

Reports To: Director of Admission
Location/Department: Whittier College/Office of Admission

Responsibilities:

  • Develop, implement, and manage the international recruitment and admission process for prospective students to achieve established international admission and financial aid goals.
  • Application file review, maintain international education agreements and agency relationships, international travel, and working closely with the office of International Programs on campus.

Position Specifications and Requirements:

  • Bachelor’s degree required
  • Demonstrated computer proficiency 
  • International travel experience 
  • Effective interpersonal skills, oral and written communication skills, and the ability to relate well to students, faculty, parents and staff are essential  
  • 3-4 years of international recruitment and admission experience is strongly preferred 
  • Requires an organized, self-motivated, detail-oriented individual who is able to work enthusiastically as part of a team  
  • Valid driver’s license and dependable transportation required

Anticipated Start Date: August 15, 2016

Application Deadline: Until filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


ASSOCIATE DIRECTOR OF COMMUNICATIONS

The Office of Communications at Whittier College seeks an Associate Director of Communications. The Associate Director of Communications (ADC) will assist in the development and execution of a broad-based communications strategy that raises targeted, positive institutional visibility, both nationally and regionally. Among the ADC’s prime responsibilities will be: to proactively develop and execute media pitches that highlight the educational mission of Whittier College; to ensure clear and consistent delivery of key messaging and brand awareness among all constituency groups (internal and external); and to identify and develop opportunities through multiple of forms media to support and enhance the programs and mission of Whittier College in general and the Office of Advancement in particular.

The ADC will serve as a primary communications writer, responsible for identifying and developing story concepts, interviewing subjects, and writing articles for print and web-based publications. The ADC will also serve as one of the College’s primary information officers, responding to a variety of public and media inquiries, developing and maintaining a local and regional media relations strategy for the College; cultivating relationships with key journalists and media outlets; and providing media training for administrators, faculty, and students. In addition, the Associate Director will provide editorial and design support for print and web-based campus publications. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: Annual- Salary will be commensurate with experience, skills, and knowledge.
 
Reports To: Director of Communications
Location/Department: Whittier College (Main Campus)/Communications Office

Responsibilities:
Media Relations Program

  • The ADC proactively strategizes, plans, coordinates, and initiates media pitches and writes and disseminates press releases that highlight the College’s curricular and extracurricular programs, key constituencies, and major initiatives. The ADC also responds quickly and accurately to media needs.
  • Develops relationships with local, regional, and national media. Arranges campus tours with local media, as well editorial tours in other cities, and visits with national media as needed or is able to. Attends editorial meetings and interviews conducted by members of the media with the College president and/or other identified senior administrators. 

News Program

  • The ADC identifies stories, coordinates coverage, and drafts news pieces, briefs, and feature stories as the primary source of material for website, The Rock, and other publication as needed. 
  • Serve as the editor for campus online newsroom: Creates and drives editorial calendar for the news website. In conjunction with Associate Director of Digital Communications, regularly refreshes site home page with news items and upcoming events. Moreover, will develop news content policy for new website. 
  • In conjunction with Associate Director of Web Strategy and Multimedia and Associate Director of Digital Communications, will film or arrange to have a video recording taken of events and programs for use in promoting a positive image of the College via social media such as YouTube. Either shoots photographs or arranges to have photos taken for use in communications.

Publications

  • Will serve as associate editor for the biannual alumni magazine production.
  • Provide editorial and graphic support for various campus publications using a standard template system (InDesign). 

Crisis Communication Program

  • In conjunction with Director of Communications, will assist in the development of a comprehensive Media-Crisis Response Plan, which includes drafting media response guidelines for major scenarios, securing press location and logistics information, and drafting press release templates for use in a crisis situation.
  • Will issue internal and external communication updates in a timely manner via website and press releases, as well as the Blackboard Connect emergency notification system. 

Other

  • Co-supervise a team of student editorial interns that will assist with creation of content for the web, The Rock, and other digital and print publications.   
  • Manages tracking and benchmarking systems of media relations activities and maintains clip book of news articles mentioning Whittier College.
  • Provides support in the planning, staffing, and successful execution of key major special event, namely Whittier Weekend and Commencement.
  • Supervise communications work study students and interns.  

Position Specifications and Requirements:

Previous Experience: 3-5 years professional experience in journalism, public relations, or related field required, with demonstrated successful history of story pitching, media placement, and news and feature story development for a variety of audiences. Experience with web content development a must; basic competencies web content management systems (Drupal, Wordpress, etc.) preferred. Experience with graphic design programs, (InDesign, Photoshop, Illustrator, etc.) preferred. Experience in higher educational environment preferred.

Knowledge and Education:  Superb writing and communication skills, demonstrated initiative, strong interpersonal skills, sound judgment, and the ability to work independently as well as in a team. Strong knowledge of local, national, and international media, as well as standard journalistic practices; demonstrated, successful news placement. Established relationships with educational journalists preferred. Able to consistently produce quality work under deadlines, able to quickly and efficiently re-prioritize as needed, and able to manage the editorial development of various publications, including the web. Bachelor’s degree required; master’s degree in field related to position preferred.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.


ASSOCIATE DIRECTOR OF FOUNDATION AND GOVERNMENT RELATIONS

The Associate Director will work with the Director of Foundation & Government Relations to support and implement all aspects of Whittier College’s development program designed to secure funding from independent, private foundations and government agencies.  This person will write grant proposals, certain stewardship reports and letters; collaborate with faculty and administrative leadership to develop proposals; conduct research on prospects; prepare briefings and background materials; and assist in cultivating and maintaining relationships with donors, as well as in creating and overseeing systems and procedures for advancing Whittier’s development goals.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Regular Full time, 12 - Month 
Salary Range: Competitive and commensurate with experience.

Reports To: Director of Foundation & Government Relations
Location/Department: Whittier College (Main Campus)/Office of Development

Essential Functions

Major emphasis on writing and communicating complex set of eclectic projects across all disciplines found in a liberal arts college.  Requires an understanding of the nature of foundation programs and the legal and financial obligations of grant stewardship. 

Major responsibilities include:

  • Write proposals, letters, memoranda, and reports.
  • Gather and disseminate information on funding opportunities to faculty and administrators
  • Collaborate with faculty and administrators in proposal development
  • Prepare briefing and background materials for the college’s leadership and to facilitate contacts with prospects and donors.
  • Work with faculty to conceptualize and prepare proposals matching college funding priorities with donor guidelines.
  • Track grant reporting dates; work with faculty and administrators to prepare stewardship reports.
  • Collaborate and cooperate with other members of Whittier’s development team to advance fundraising priorities and achieve goals of a comprehensive campaign.
  • Coordinate and lead campus site visits from foundations and government agencies
  • Assist with the maintenance of constituent database, including gift/grant stewardship records;
  • Oversee the maintenance of foundation files in orderly and timely fashion.
  • Create and monitor confidential records, including budget and expenditure records.
  • Proofread correspondence and publications.
  • Assist as needed in selection and supervision of student employees to provide research, clerical, and general support for Whittier’s Office of Development.
  • Respond to telephone, email, written, and personal inquiries about philanthropic support for Whittier College and opportunities to become involved with the college.
  • Perform related duties as assigned.

Qualifications

A BA or BS degree required, advanced degree helpful; three to five years of relevant experience required.  Exceptional writing, communication, and organizational skills are essential.  Experience in grant proposal development is also essential. Experience in academic development, NGOs, nonprofit organizations, science, federal government, external relations is helpful.  Requires proficiency with the Internet and computer software, specifically Microsoft Office, and a willingness to acquire knowledge of Whittier’s donor database system.  Must have results-oriented managerial skills in combination with rigorous planning skills.  Must be a self-starter able to meet deadlines, work collaboratively and manage several projects at once. Requires good humor, flexibility, self-motivation, and hands-on approach to work. 

Required Knowledge, Skills and Abilities:

  1. Individual must possess knowledge, skills and ability to successfully perform the essential functions of the position, including ability to handle confidential information with complete discretion.
  2. Requires strong professional writing and editing skills. Must have strong verbal skills.
  3. Requires strong interpersonal skills and an ability to work professionally and effectively with administration, colleagues, members of the academic community, and development constituents.
  4. Requires understanding of the development process and the nature of foundation philanthropy.
  5. Requires collaborating effectively with others in overall structure of Whittier’s development office.
  6. Requires excellent organizational skills and an ability to work independently with minimal direction.
  7. Must have proficiency in use of Microsoft Office and Internet and a willingness to acquire knowledge of Whittier’s database system. 

Other:

  1. Position is exempt.
  2. Position reports to Director of Foundation & Government Relations.

Application Deadline: Until Filled
The position is based in Whittier, California. Applicants should send a letter of interest, resume, and three references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, P.O. Box 634, Whittier, CA 90608. AA/EOE. 

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


DIRECTOR OF COMMUNICATIONS AND MARKETING
(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated Director of Communications and Marketing with the requisite background and skills set to develop and disseminate information about the Law School in support of its mission to educate students, contribute scholarship and serve the public interest. The Director will be responsible for the strategy and execution of all external communications from the Law School to our audiences: prospective students, alumni, the legal community in Southern California, our law school peers across the nation, and the Southern California public.

Hours: 40 hours per week
Exempt Status: Exempt
Full Time/Part Time Status: Full Time
Salary Range: $75,000-$90,000 Annual. Salary will commensurate with experience, skills and knowledge.

Reports To: Dean of the Law School
Location/Department: Whittier Law School/Development Office

Responsibilities and Duties:

  • Creating and executing an overall communications plan including strategies, tactics, benchmarks and timelines
  • Creating and maintaining overall brand identity and visual brand guidelines for the law school, and making sure all communications fall within that identity
  • Interfacing with legal and general media, writing and distributing press releases, pitching stories of interest, acting as spokesperson
  • Creating the producing all branded identity tools including stationery, business cards, folders, PowerPoint templates, etc.
  • Creating and executing admissions marketing campaigns (including print and digital tools) for stimulating applications, converting students from admitted to deposited status, and from deposited to enrolled status
  • Creating and distributing digital and print newsletters and communications to alumni
  • Creating and maintaining database for digital communications with all audiences
  • Updating design of website to fall within visual brand guidelines
  • Maintaining and updating all data on school website
  • Creating a branded series of videos for prospective students on various topics
  • Supporting all events with advertising, marketing and graphic design
  • Creating, maintaining and reviewing social media presence on various platforms including Facebook, YouTube and LinkedIn
  • Creating and executing strategies to gain higher visibility with other law schools
  • Interacting with faculty and all School departments to ensure their external communications needs are met
  • Managing external vendors including graphic designers, printers, web developers, videographers, photographers, and database vendor
  • Executing all duties in the most cost-effective, yet high-quality manner possible

Supervises: May supervise Assistant Director or similar position, office staff, work-study students and interns.

Experience: Experience working as a professional in the communications field or in a communications capacity for a minimum of 3 years is required. Experience in higher education or legal education preferred with demonstrated success utilizing contemporary methods of communication including electronic, written and verbal.

Educational Background: Bachelor’s Degree Required. 

Application: Please send resume, cover letter, and salary requirements to Kimberley Harvey, Executive Assistant to the Dean, at whittierjobs@whittier.edu

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


INTERIM FINANCIAL AID COUNSELOR 

The Office of Financial Aid at Whittier College seeks an Interim Financial Aid Counselor. The Interim Financial Aid Counselor position entails working with financial aid systems including Banner, Whittier College system, as well as Federal and State systems. Performs packaging procedures, counsels’ students/parents, and front office coordinator back-up as needed. Also, involved in outreach programs on and off campus as well as our social media site. Coordinates Cal Grants, Outside Scholarships, withdrawals and Re-admitted students.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Support Staff
Full Time/Part Time status: Full time - Benefit Eligible
Salary Range: Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Financial Aid
Location/Department: Whittier College (Main Campus)/Financial Aid 

Responsibilities

​Essential Functions of the Job

  • Keep up to date on new Federal requirements
  • Counsel students/parents as needed
  • Phone back up for coordinator
  • Student withdrawal/readmission processes
  • New student packaging financial aid awards
  • Financial Aid Facebook moderator

Position Specifications and Requirements

Previous Experience

  • 1-2 years Financial Aid experience
  • Familiar with Banner preferred
  • Familiar with Microsoft Suite
  • Familiar with external financial aid systems such as COD, CPS and Webgrants
  • Available to travel 1-2 times her year for conferences or training

Knowledge and Education

  • BA preferred or 1-2 years’ experience in Financial Aid
  • Proficient in Microsoft Suite
  • Customer service experience

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


MEDICAL DIRECTOR

The Student Health & Wellness Center at Whittier College seeks a Medical Director. The Medical Director will provide supervision including off-site telephonic coverage for NP and/or PA’s and co-sign their electronic records as listed in the standardized procedures. The director will serve as a liaison and provide cross-campus collaboration, particularly with the Counseling Center, Disability Services, Athletic Department, Student Life Office, Residence Life Office and the Student Life Crisis Management Team and Wellness Coalition. 

Reports To: Director of Student Health & Wellness Center
Location/Department: Whittier College (Main Campus)/Student Health & Wellness Center

Responsibilities

  • Serves as consultant for the oversight of the clinic function and supervising physician to Nurse Practitioners and/or Physician Assistants.
  • Responds to all medical calls made by the NP and/or PA in a timely fashion.

Position Specifications and Requirements

Previous Experience

  • Three years of experience in the practice of ambulatory primary care medicine
  • One year of experience in a college or university health clinic or center
  • One year experience in the use of electronic medical records.
  • One year of experience supervising NP’s and/or PA’s.

Education                                                                                                                      

  • Medical Professional Degree (MD or DO) in the state of California and Board eligible or Board certified in a primary care specialty
  • A Medical Board Licensure as a Family Practice or Internal Medicine Physician
  • Expert communication, listening and “people skills” especially with young adults/adolescents and health care providers.
  • Provide off-site supervision to NP’s and/or PA’s.
  • If this position is Security Sensitive or if you are subject to a criminal background investigation based on college policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources

Application Deadline: Until Filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


STEM ADVISOR

Whittier College invites applications for a part-time STEM Advisor to support Title V initiatives to increase the retention and graduation rates of STEM majors. The STEM advisor will report to the Title V Project Director and Faculty Leads, and is responsible for providing individualized and group advising to students interested/majoring in STEM and pre-health areas.  In collaboration with the Faculty Leads, they will be responsible for supporting undergraduate retention and success in STEM by working with students to identify academic resources, explore majors, create educational and extracurricular plans, identify research fellowships, and support students through the graduate and professional school application process.  Additionally, they will work in collaboration with the STEM Internship Coordinator to help students explore STEM careers and identify internship opportunities.  The STEM Advisor is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Position Status: Part-Time (24 hrs/week)
Salary: $20.76 per hour

Essential Job Functions

Advising:
Provides advising for entry into graduate and post baccalaureate health professional programs (PhD programs, medical school, and other allied health programs) including:

  • Developing individualized academic plans
  • Identifying barriers to student success
  • Referring students to academic support offices on campus and tracking progress,
  • Identifying appropriate majors
  • Identifying prerequisite courses
  • Assisting students with both academic and extracurricular timelines and action plans
  • Assisting students with identifying research and other extracurricular opportunities
  • Assessing competitiveness and exploring careers
  • Providing guidance in selecting professional and graduate schools, and assisting students with post-graduate program applications

Program Development and Coordination:

  • Collaborates with Title V Staff on academic workshops aimed at underrepresented and first generation students in STEM and those seeking to enter professional health careers
  • Helps to develop and update the Title V web pages to provide academic resources that are current and reflective of student needs
  • Assists with programmatic assessment by identifying and evaluating the advising program outcomes and providing the Project Director with an assessment report

Professional Development/Networking:

  • Attends national or regional conferences for health advisors to stay current about program requirements
  • Develops strong ties with medical schools and allied health programs
  • Assists with STEM job or graduate school fairs
  • Other duties as assigned

Qualifications and Experience

  • Bachelor’s degree in a STEM-related discipline required with a minimum of 2 years of relevant advising experience preferred.
  • Insight into the needs of first-generation and/or underrepresented college students with particular emphasis on STEM pathways and trajectories.
  • Demonstrated ability with relationship building, the development of others, and the ability to function competently and collaboratively within a team environment.
  • Effective organizational and written and verbal communication skills.
  • Understanding of and commitment to the professional development of today’s college students in a liberal arts environment preferred.
  • Willingness to work evenings and weekends as the job may require.

Target start date: November 1, 2016

Application Procedure and Timeline
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, résumé or CV, salary history and contact information for three professional references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Review of applications will begin immediately with an application deadline of October 15, 2016. An offer of employment is contingent upon the successful completion of an extensive background check.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


STUDENT DISABILITY SERVICES SPECIALIST

The Student Disability Services Specialist provides visionary leadership in the management, and strategic planning efforts for the department. The Specialist works with students, families, instructors, and outside professionals to provide both initial assessment and ongoing monitoring of individual student support requirements; collaborates with appropriate faculty and staff to facilitate student academic success, oversees the delivery of reasonable disability accommodations, programs, and services for  students with physical, learning, and psychological disabilities.  Responsible for ensuring compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act as related to student issues.  Serve as a resource person and liaison on issues related to student disability awareness, accommodations, and campus wide accessibility. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $54,000 - $60,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Assistant Dean of Academic Support
Location/Department: Whittier College (Main Campus)/Disability Services Office

Responsibilities:

  • Knowledge and understanding of ADA and Section 504 campus compliance with emphasis on students with disabilities in higher education, including, but not limited to intake process, educational assistive technology, study abroad offerings, student housing, and effective communication with students with disabilities.
  • Determine and implement appropriate accommodations for students with learning, physical, and psychological disabilities after meeting with the student and reviewing the documentation of disability. Ability to make appropriate professional referrals when necessary.
  • Oversee the work of the Student Disability Accommodation Coordinator in coordinating and administering exam proctoring, student employee note-taking program, early course registration, implementing accommodation requests and structural accessibility.
  • Provide case management, advisement, and counsel to prospective and enrolled students with disabilities.
  • Write and implement policies and procedures ensuring equal access to all student programs and services. Maintain knowledge of current trends and issues relating to the field of student Disability Services.
  • Have working knowledge of various types of educational assistive technology, software, and other strategies to maintain an accessible learning environment. .
  • Collaborate and establish partnerships with academic departments, residential life, public safety, information technology services, Registrar, student life and academic support programs to promote awareness and educate the campus community on student disability issues, accessibility and compliance obligations.
  • Evaluate and assess student Disability Services programs and services in accordance with learning outcomes; in addition to tracking student participation.
  • Participate as a member of the student concussion committee; work with Department of Athletics, Counseling Services, Health Center, and Center for Advising & Academic Success to provide academic support services and reasonable accommodations for student with concussions.  
  • Participate and fulfill responsibilities of the Poet Early Alert Program Committee (PEAP); including follow-up with PEAP student cases, and correspondence with faculty and staff members. 

Position Specifications and Requirements:
Previous Experience:   A competitive applicant will have two years of professional experience in student disability support services, and at least one year supervisory experience of professional staff who work with students with disabilities in a higher education setting.

Knowledge and Education:  Master’s degree in Psychology, Counseling, Education, or related field.  Must have extensive knowledge of the laws related to disability; experience reviewing disability documentation, conducting processes to determine and provide reasonable accommodations; experience with assistive educational technology and software; knowledge of best practices and current trends for providing services and reasonable accommodations to students with disabilities. Excellent verbal and written skills; strong organizational, supervisory skills.

Application Deadline:      Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


STUDENT LOAN COLLECTION SERVICES REPRESENTATIVE

The Business Office at Whittier College seeks a Student Loan Collection Services Representative. The Student Loan Collection Services Representative is responsible for collections on Institutional Loans (Perkins, Weingart and Whittier College Loans). Is a front office contact persons for customers visiting the Business Office Accounts Receivable Department. Is responsible for assisting students with questions pertaining to their student tuition accounts.  Assists the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $13.00-$16.75 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports To: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Office

Responsibilities:

  1. Makes collection phone calls to Delinquent borrowers, write letters, negotiates re-payment plans. Monitor accounts to make certain borrowers are paying per agreement.  Phone calls are attempted on a monthly cycle of 5 to each borrower.
  2. Performs skip tracing with Accurint Lexis / Nexis, Experian
  3. Review, assign and monitor accounts too delinquent to collect in house to collection agencies ( Conserve, Coast Professional and Second Alliance, ERS)
  4. Reconcile reports from ECSI to Collection Agency Monthly Reports
  5. Monitor accounts reported to ECSI (billing servicer for Institutional Loans)
  6. Review and Approve Deferments (In School, Forbearance, Econ Hardship and Unemployment)
  7. Process payments received directly to the college (request check and send to ECSI)
  8. Generate Monthly Reports ( Aging for Perkins, Weingart and Whittier College Loans)
  9. Generate Monthly Reports ( Collection Agency Placements)
  10. Generate Monthly Reports for Paid In Full (Stamp and mail original “Promissory Note Paid In Full” to borrower with letter)
  11. Tax Offset Program (State of California)
  12. Cohort Default Report (generated monthly to determine what percentage of loans are in default
  13. Generate year-end audit report for budget purposes
  14. Assists students and college community at the front counter with payments, tuition account inquiries, work-study and accounts payables check pick-up, tuition refunds and general questions.
  15. Assist with phone calls
  16. Works with the Office of Student Finance and other departments when researching student’s inquiries.
  17. Assists with Business Office Projects (i.e. Informational Summer Packets, Student Billing Statements, 1098T information verification.
  18. Final collection letters to “WC” students prior to assigning to ECSI for due diligence.
  19. Manually enters the student information into the ECSI database.
  20. Cross train and perform general clerical office duties as required.

Non-Essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

Previous Experience: Minimum of three years’ experience in collections and general clerical office duties

Knowledge and Education: Associates Degree in accounting required. Years of full time professional experience may be substituted for education on a 2:1 ration.

Application Deadline:      Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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