Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer. 

Administrative Coordinator, Asian Studies & Environment Project
Assistant Director of Externships (Whittier Law School campus)
Assistant Director for Society Relations
Associate Director of Development
Development Coordinator
Sr. Director of Development
Director of Institutional Research and Assessment
Recruitment Manager (Whittier Law School campus)
Registrar
Pool of Eligible Temporary Staff (P.O.E.T.S)  


ADMINISTRATIVE COORDINATOR, ASIAN STUDIES & ENVIRONMENT PROJECT

The Administrative Coordinator will work with the Director of the Asian Studies and Environment Project to support and implement all aspects of the project. The project consists of a four-year higher education program to explore scientific, political, cultural, legal and business aspects of sustainable development in various parts of Asia, China and Myanmar in particular. Project activities focus on course development, research, and special events; the Administrative Coordinator will assist the Director in facilitating all of these activities, amongst a diverse array of faculty and staff and with partner persons, groups, and institutions in Asia. Position reports to the Director of the Asian Studies and Environment Project.

Position Status:Full-Time, 4-year position
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $14.42 per hour (Funded by Luce Foundation grant).

Essential Skills:
Viable applicants must speak fluent Mandarin and Cantonese, as well as English, and be able to function as an in situ translator using these three languages. Applicants must have experience as a translator and trip facilitator in Asia, especially China. Applicants must have a solid cultural understanding of Hong Kong and China; awareness of other Asian cultures and contexts is also desirable.

Major responsibilities include:

  • Work with the Director to implement program activities
  • Collaborate with faculty and administrators in grant activities
  • Facilitate contacts with persons, groups, and partners in Asia
  • Track program logistics
  • Track grant reporting dates; work with the Director, faculty, and administrators to prepare stewardship reports
  • Oversee the execution of assessment of grant activities
  • Oversee the maintenance of grant files
  • Proofread correspondence and publications
  • Perform related duties as assigned

Qualifications:
BA or BS degree required; two to three years of relevant experience required.  Exceptional writing, communication, and organizational skills are essential. Prior experience in academic development is highly desirable. Must have strong interpersonal skills.  Must be a self-starter able to meet deadlines, work collaboratively, and be patient. Requires flexibility, self-motivation, and hands-on approach to work.  

Required Knowledge, Skills and Abilities:

  • Requires strong interpersonal skills and an ability to work professionally and effectively with members of the academic community, administration, and colleagues in the US and abroad.
  • Requires collaborating effectively with others in the overall structure of Whittier’s academic program.
  • Requires excellent organizational skills and an ability to work independently.
  • Requires strong professional writing and editing skills. Must have strong verbal skills.
  • Individual must possess knowledge, skills and ability to successfully perform the essential functions of the position.

Application:
To be considered for this position, applicants should submit a letter of interest, resume, three references and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.  
Position open until filled  


ASSISTANT DIRECTOR OF EXTERNSHIPS
​(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated Assistant Director of Externships. The Assistant Director of Externships  supervises and advises students in externship placements, reviews student work, conducts placement site inspections, attends local bar association events, develops new externship placement opportunities, and possibly teaches a companion course focusing on Learning from Practice.  Seeks an applicant who wants to help the externship program grow and enjoys working with students, faculty and legal professionals.  

Position Status: Part-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $35,000 - $45,000. Salary will commensurate with experience, skills and knowledge.

Responsibilities and Duties:
Assist the Director of Externships with all aspects of externship placements for Law School students, including private, judicial and public placement opportunities. 

  • Supervise and counsel students in externship placements, including reviewing students work assignments. 
  • Potentially teach “Externships:  Learning From Practice” class, which is taken in conjunction with a field placement in a non-profit, court office, government organization, or a private law firm doing pro bono work for academic credit.  
  • Conduct placement site inspections. 
  • Develop new externship placement opportunities.
  • Perform other duties as assigned or requested.

Position Specifications and Requirements:
Previous Experience:

  • Admission to the California Bar
  • 5 years’ experience as a practicing lawyer or the equivalent experience in the legal field

Knowledge and Education:

  • Bachelor’s degree or equivalent. Juris doctor from ABA accredited law school
  • Strong interpersonal skills with ability to relate to diverse constituencies
  • Strong written and oral communication skills
  • Strong leadership skills
  • Detail-oriented with excellent organization and time management skills
  • Ability to organize workflow, coordinate activities and manage multiple priorities
  • Ability to work collaboratively as member of a team and in a professional manner
  • High motivation and solution-oriented
  • High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College

Application:
Please send resume and cover letter to Deirdre M.Kelly, Director of Externships, at dkelly@law.whittier.edu.  


ASSISTANT DIRECTOR FOR SOCIETY RELATIONS

Whittier College is seeking a qualified Assistant Director for local social chapters comparable to Greek Life called Societies within the Student Activities Office called Leadership Experience & Programs at the main campus in Whittier, California. The Leadership Experience and Programs (LEAP) Assistant Director for Society Relations, under the direction of the LEAP Director, (1) oversees the execution of events/activities, and risk management education of the members of the 11 local Society chapters (comparable to Greek Life), (2) coordinates the annual community service day called Helping Hands Day, (3) serves as an instructor in the Poet Leadership Education and Development (L.E.A.D.) Certificate Program and (4) assists in the execution of all LEAP Programs and Leadership Development Opportunities.

Position Status: Full-time, 11 month, some evenings and weekends required
Exempt/Non-Exempt Status: Exempt
Salary Range: $38,000.00 - $40,000.00. Salary will commensurate with experience, skills and knowledge.

Position Duties & Responsibilities:
1.  Society Relations (~Greek Life)

  • Provide advisement, leadership and support to the 11 local Society Chapters recognized by the College as well as the InterSociety Council (comparable to InterFraternity Council)
  • Responsible for coordinating, marketing, budgeting, and evaluating the 11 Societies and their activities (such activities include but are not limited to: scholastic achievement, philanthropy efforts, new member education, achievement of community standards, recruitment, convocation, and occasional Friday or Saturday night dances).
  • Oversee the risk management of Society activities; Adjudicate groups if alleged to have violated policy/law.
  • Assist in the development of policy and community standards
  • Serve as a liaison and promote positive relationships with all community partners, including but not limited to, campus departments, Society advisors, and local alumni(ae)

2. Community Development

  • Oversees the execution of the Annual Helping Hands Community Service Day in collaboration with the Center for Engagement with the Community
  • Collect and report out on community service and philanthropy done by all student organizations annually
  • Assist with the instruction and recognition of the Poet Leadership Education and Development (L.E.A.D.) Certificate Program and other workshops deemed necessary
  • Work collaboratively with other staff and departments to design, coordinate and/or implement programs, services, policies, procedures, special projects, and/or initiatives that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Homecoming/Family Weekend, Excursion Trips, Luminarias Semi-Formal Dance, SpringFest Carnival, Dub Sync Lip Sync Competition, and Commencement)

3. Administrative Functions

  • Participate in policy development and review, goal setting and evaluation efforts for all LEAP initiatives
  • Assist with the marketing, training, and implementation of the online student involvement management system(s) (i.e. OrgSync)
  • Train, oversee and mentor other staff and work-study students when appropriate
  • Assist with the scheduling of the college-wide events calendar using EMS (Event Management System).
  • Be cross-trained to step in when the Assistant Director for Student Organizations is out of the office.
  • Serve as Acting Director when the Director is out of the office
  • Attend professional development workshops, webinars, training, and conferences on behalf of office.
  • Performs other duties, special projects and serves on other campus committees as assigned

Skills & Abilities:
A strong candidate must articulate the ability to do the following:

  • Work collaboratively as a team member and in a professional manner
  • Strong interpersonal skills with ability to relate to diverse constituencies and manage conflict.
  • Establish and maintain effective working relationships within and outside the department, as well as serve as a liaison between faculty/staff/departments and the student body
  • Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved
  • Research and develop policies, procedures, and programs; collect, evaluate and interpret data to develop sound conclusions and make appropriate recommendations
  • Organize workflow, coordinate activities and manage multiple priorities simultaneously; adhere to deadlines
  • Anticipate problems and address them proactively
  • Make sound ethical decisions
  • Train others on new skills and procedures; provide direction

Qualifications:
1. Experience/Education:

  • Master’s Degree in Student Personnel, Counseling, Education Administration or related field
  • Two – Four (2-4) years of professional experience in Student Life, Greek Affairs, or equivalent combination of education, training and experience (1 year of a graduate position can count as ½ year of experience)

2. Specialized Knowledge:

  • Demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, judicial board advisement, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development
  • Exemplary communication skills (both written and oral); must be able to effectively interpret, organize, and present information and ideas
  • Proficient computer skills (basic word processing, database/spreadsheets, design software)

3. Desired Qualifications:

  • Demonstrated commitment to the ideals of a liberal arts education
  • Proven experience working with diverse student populations
  • Demonstrated commitment to creating a safe, inclusive, and socially just learning environment.
  • A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students

Application:
To be considered for this position, please submit a cover letter, curriculum vitae, salary history, and a list of 3 references with full contact information (one of which should be a student with whom the candidate has worked closely and recently) to Dr. Shauna T. Sobers, Leadership Experience & Programs Director at whittierjobs@whittier.edu.
Submit Applications by Monday, June 15th
Anticipated start date is Monday, August 3, 2015


ASSOCIATE DIRECTOR OF DEVELOPMENT

The Associate Director of Development at Whittier College identifies, cultivates, solicits, and stewards an active prospect/donor base of individuals to maximize comprehensive private gift support for the College. The Associate Director will devise and execute effective solicitation strategies to secure outright gifts of $50,000 or higher (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance, gift annuity, pooled income fund, and retained life estate gifts). The Associate Director will be responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws.  The incumbent will set goals and evaluate results to ensure that established fundraising goals are met and are in line with the needs and mission of the College. The Associate Director is responsible for contributing to the overall growth of private philanthropy to Whittier College.

Position Duties and Responsibilities:

  • Formulate effective goals, objectives, strategies, activities, and benchmarks for securing major and planned gifts for the College.
  • Manage a portfolio of major and planned giving prospects with specific responsibility for the cultivation, solicitation and stewardship of these assigned individuals from various constituencies.
  • Effectively engage in aggressive outreach to current and new prospects in order to maintain and grow portfolio of major gift donors, by securing 12 visits per month.
  • Effectively articulate the case for support so that individuals "buy in" to the vision/mission/goals of the College.
  • Secure outright gifts (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance, gift annuity, pooled income fund, and retained life estate gifts) of $50,000 and higher.
  • Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other vice presidents, and leadership volunteers.
  • Responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws. 
  • Must be able to travel around the region and to other areas of the country.
  • Work effectively with other coworkers to promote and maintain a positive work environment. 

Position Specifications and Requirements:

Previous Experience: 
The candidate will have a rich development background (minimum 3+ years), preferably in higher education, with progressive fundraising experience in major and planned gifts with a proven track record of success.  Must be a highly energetic professional with a track record of building donor relationships and closing gifts at $50K+ level. 

Knowledge and Education: 
The candidate must posses exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College.  Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines.  Broad knowledge of the principles of fundraising – able to participate in all aspects of the gift cycle: (1) to initiate contacts with potential donors; (2) to develop appropriate cultivation strategies for them, including working with volunteers and senior college administrators; (3) to move potential donors in an appropriate and timely fashion toward solicitation and closure; (4) to make personal solicitations when appropriate; (5) to maintain stewardship contacts with donors. Should have fundraising success working during a comprehensive campaign at a private liberal arts college. Must be able to initiate, analyze, monitor, evaluate and advance strategic advancement plans.  A Bachelor’s degree is required, a Master’s degree preferred.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: sdelgado@whittier.edu or mail to Whittier College, Attn: Steve Delgado, Director of Development, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


DEVELOPMENT COORDINATOR

Whittier College and the Office of Advancement invite qualified applicants for the position of Development Coordinator. 

Position Status: Full-Time
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $16.82 - $18.63 per hour. Salary will commensurate with experience, skills and knowledge.

The Development Coordinator's primary responsibilities are twofold. 

1. Work with frontline fundraisers in support of critical programs and activities that will enable the department to meet and/or exceed fundraising goals. Support responsibilities include handling         various types of donor/prospect communication with a keen sense of judgment, conducting donor outreach and stewardship activity that promotes fundraising objectives, managing fundraising     event logistics from concept to execution, assisting with proposal writing, conducting data entry into prospect management database, supporting research team as necessary, supporting all           back office functions of the Development office as necessary.

2. Oversee the department’s stewardship reporting and event program.  Responsibilities include producing stewardship reports for endowed accounts, scholarships and fellowships; creating             stewardship collateral and correspondence; and executing the annual scholarship and fellowship luncheon.

Duties and Responsibilities: 

  • Work with Director of Development and frontline fundraisers to support critical tasks  related to donor cultivation and stewardship.
  • Oversee and produce stewardship reports for endowments, scholarships, fellowships, capital projects and other campaigns.
  • Draft letters and other correspondence on behalf of the Director of Development and Associate Directors of Development.
  • Program oversight and execution in support of our premier donor group, the John Greenleaf Whittier Society.
  • Coordinate fundraising events from concept to all necessary logistics to make events successful. Key annual events include Scholarship Luncheon and Holiday Dinner.
  • Maintain and update records on donors as necessary. This includes entering donor contact reports for all frontline fundraisers as necessary.
  • Interact with donors in scheduling visits for the Director of Development as requested.
  • Assist in organizing meetings, calendar appointments, travel and conference calls for the Director of Development and other fundraisers as needed.
  • Telephone support for the Office of Advancement.
  • Budgeting support and reporting as requested.
  • Handle unforeseen, but important tasks for frontline fundraising team as necessary.

Position Specifications & Requirements:
Previous Experience: 
Minimum of 2 years' experience in an administrative position, preferably in higher education or a similar environment.  Knowledge of fundraising and donor culture preferred. Varied writing background preferred, along with some experience in prospect research. Candidates must possess outstanding communication skills strong analytical skills; ability to discern potential interrelationships among issues and to synthesize information accurately; excellent judgment; ability to evaluate, organize, prioritize and track complex issues. Must possess strong written and oral communication skills, effective interpersonal skills, keen attention to detail, experience working with volunteers, and a creative and positive attitude toward the advancement of Whittier College. The ability to work efficiently with minimum supervision, to deal with the public in a professional manner and to communicate clearly and accurately is required. A professional appearance and demeanor are essential.
Knowledge and Education: 
A Bachelor's degree or equivalent education/work experience is preferred.

Application:
To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE. 


 Sr. DIRECTOR OF DEVELOPMENT

As part of a dynamic, high-energy team of development professionals, the Executive Director of Development (EDoD) will be responsible for all programs related to individual giving at the college, including major gifts, annual giving and planned giving.

In the area major gifts, the EDoD will be responsible for the identification, qualification, cultivation, solicitation, and stewardship of individual prospects capable of making gifts of $50,000 and above. The Director will devise and execute effective solicitation strategies to secure outright gifts as well as deferred gifts from alumni, parents, friends, and corporations. The successful candidate will work closely with the Vice President for Advancement, College deans and faculty, and other Advancement staff to schedule visits and facilitate prospect management processes, including the creation and execution of major and principal gift cultivation and solicitation strategies. Additionally, the Director will maintain regular outreach to the Philadelphians, the recognition society for planned giving donors at the College, while creating strategies to develop new bequests, annuities and trusts for the College. The incumbent will set goals and evaluate results to ensure that established fundraising goals are met and are in line with the needs and mission of the College.

In the area of annual giving, the EDoD will be responsible for devising and executing effective solicitation strategies to maximize comprehensive private gift support from individual donors for the College at all levels. The EDoD will oversee the Director of Annual Giving to provide leadership to the Whittier Fund by formulating and implementing effective goals, strategies, and activities to secure new and increased unrestricted gifts from a variety of constituencies, utilizing personal solicitations and direct mail with an aim toward building alumni participation rates; and integrating the function of the Office of Alumni Programs & Giving more directly with annual giving goals and priorities. The EDoD will attend college related events, as appropriate.

Position Duties & Responsibilities:
1. Partner successfully with the Vice President for Advancement to lead in the formulation of effective goals, objectives, strategies, activities, and benchmarks for a comprehensive, campus-wide        program to secure major gifts, planned gifts and budget-relieving gifts for the College. 
2. Coordinate and develop programming for all giving societies at the College including but not limited to the John Greenleaf Whittier Society (JGWS), Whittier College’s leadership donor group;        the Philadelphian Society representing those individuals that have made a provision for the College in their estate plans; and Faithful Friends, donors who have made a gift in two or more              consecutive years and represent the constituent group driving participation at the College. In each of these areas responsibilities include, identifying, cultivating, and personally soliciting or            coordinating staff and volunteer solicitations of individual prospects. 
3. Personally manage a portfolio of 100-125 leadership gift prospects with primary focus being gifts of $50,000 or more. Responsible for the cultivation, solicitation and stewardship of these               assigned individuals from various constituencies.
4. Oversee Director of Annual Giving in the design and implementation a comprehensive marketing plan, including use of personal solicitation, online giving, and direct mail to encourage new and     increase gifts from a variety of constituencies to the Whittier Fund. Specific programs in this area include but are not limited to Phonathon, Senior Class Gift, Direct Mail, Online Giving, and             Reunion Giving programs
5. Effectively articulate the case for support so that individuals and corporations understand and connect to the vision/mission/goals of Whittier College.
6. Must be able to participate and develop front line fundraising team in all aspects of the gift cycle: (1) to initiate contacts with potential donors; (2) to develop appropriate cultivation strategies for     them, including working with volunteers and senior college administrators; (3) to move potential donors in an appropriate and timely fashion toward solicitation and closure; (4) to make                   personal solicitations when appropriate; (5) to maintain stewardship contacts with donors.
7. Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other vice presidents, and leadership volunteers.
8. Work with planned giving staff and/or consultants to develop and implement a comprehensive program for planned giving including regular outreach to the Philadelphians. Responsible for             maintaining knowledge of planned giving options, opportunities, and applicable laws. 
9. Responsible for generating reports and tracking results of major gifts, planned giving and annual giving fundraising programs.
10. Implement processes to monitor and track campaign progress, and reports these to various audiences.
11. Plans and monitors the budget assigned to the Development program. Budget resources for best results in fundraising and planning activities involving volunteers, prospects, faculty and               administration.
12. Must be able to travel around the region and to other areas of the country, and internationally as necessary.
13. Supervise, provide leadership and set staff accountable goals for a Director of Major Gifts, Director of Annual Giving, Director of Prospect Research and Management, Associate Director(s) of       Development, Stewardship Coordinator, and other support staff.
14. Related duties as assigned. 

Position Specifications & Requirements: 
Previous Experience:
The candidate should have a rich development background (minimum 7+ years), preferably in higher education, with a proven record of success in fundraising experience in major gifts, annual giving and planned giving. Must be a highly energetic and determined professional with a track record of building successful relationships and meeting established goals and objectives. In certain circumstances, individuals with executive experience in marketing, sales and business development will be considered. A track record of building performing organizations, developing successful teams, and managing for success is a must.
Knowledge and Education: The candidate must posses exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College. Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines. Must be able to initiate, analyze, monitor, evaluate and advance strategic advancement plans. Should have fundraising success working during a comprehensive campaign at a private liberal arts college. A Bachelor’s degree is required, a Master’s degree preferred.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $117,000.00 - $125,000.00. Salary will commensurate with experience, skills and knowledge.

Application:
To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE. 


DIRECTOR OF INSTITUTIONAL RESEARCH AND ASSESSMENT

The office is responsible for collecting, analyzing, and reporting key data for the work of the college and for communicating results of these efforts to both external and internal constituencies. Working collaboratively with the college’s senior staff and Associate Dean of the Faculty, the Office/Director will provide analyses to inform decision-making by academic leaders, senior administrators, and trustees. The Office/ Director, together with the Dean of the Faculty, will also help develop appropriate assessment mechanisms in academics and assist faculty in efforts improve student learning and maximize educational effectiveness to include work with the curriculum and the co-curriculum.

The Director will lead an office that focuses on the integration of Institutional research and Assessment.  He/she will work closely and coordinate the Institutional Research functions of the Associate Dean of the Faculty, Admissions and Financial Aid, the Associate Dean of the Law School, and the Director of Advancement Services. He/she will also be expected to work closely with the Assessment Committee, a standing committee of the faculty.  There will be a part-time Associate Director of Assessment.

Responsibilities and Skills:

  • The Director should become the IPEDS key holder and coordinate these efforts
  • The Director will be the institutional representative to HEDS and would coordinate other national surveys, including NSSE.  Would also have the primary responsibility for the CDS and submitting data to US News and others.
  • Ability to do Enrollment modeling and retention work, with a model that includes all of enrollment, retention, residential occupancy, study away.   
  • This office should be responsible for the Factbook/Dashboard, working with Academic Affairs on data collection and the President’s office on presentation
  • The Director will establish an IR data bank, coordinating this important task with the Associate Dean of the Faculty.
  • The Director will need to work with Admissions/Financial Aid, the Associate Dean of the Law School, and others on data collection for many surveys.
  • The Director will be responsible, with the Dean of the Faculty, for continuing institutional efforts on assessment aimed at the next WASC visit.
  • Skills/background in social science quantitative research techniques fluency in SPSS, Excel, and Access, ability to quickly pick up the basics of data organization in Banner and to use Argos.
  • In coordination with the Associate Dean of Faculty, the Director will provide data to the President and Senior Staff on academic facilities and curricular issues.

To be considered for this position, please submit your cover letter, resume, three references and salary history to Human Resources: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


RECRUITMENT MANAGER
(Whittier Law School Campus- Costa Mesa, CA)

The Office of Career Development at Whittier Law School seeks a bright, detail-oriented, and customer service driven candidate with excellent organization, communication and problem-solving skills for Recruitment Manager.  The Recruitment Manager will oversee and manage the Fall and Spring Recruiting Programs, serve as the key point of contact for employer communications, and direct internal office administration.  

Duties will include:

  • Problem Solving - Create systems to effectively and efficiently manage internal and external processes involving employer communications, law school recruiting, employment statics, invoicing, and office management.
  •  Research – Conduct secondary and primary research to understand the market and answer student, employer, and staff questions.
  • Event Planning – Schedule, plan, and promote the Career Development Office and employer events. 
  • Technology – Become adept with Symplicity and other office software to train students and enter data into Symplicity for reporting, record keeping and other reasons.Communication – Interface between students, alumni, and employers and ensure timely communication of employment opportunities and programs to all constituents.  Courteously and effectively resolve problems and complaints.  Author error-free correspondence and marketing materials.  Answer student and employer questions about the Career Development Office and its services, Whittier Law School, and Symplicity, our online recruiting software.
  • Data Collection & Reporting – Assist with collecting and reporting employment data to various entities.
  • Supervising – Coordinate and supervise work-study students in implementing programs and projects.
  • Administrative - Schedule interviews, information sessions, events and counseling sessions.  Complete purchase and reimbursement orders for internal approval.  Answer phone calls.  Update and maintain databases, spreadsheets and forms and ensure accurate job board entries.  Distribute correspondence and marketing materials. Manage program calendar for office. Prepare reports as needed. Assist office with other support at the direction of the Assistant Dean of Career Development. 

Requirements:  Bachelor's degree required, Juris Doctor, preferred; highly detail-oriented with excellent organization and follow-up skills; strong interpersonal, oral, and written communication acumen with customer-service orientation; analytical and problem-solving aptitude with ability to synthesize information independently and learn quickly;  skilled in multi-tasking, setting priorities, and meeting deadlines in a fast-paced environment; self-directed with ability to work flexible hours during peak times with minimal supervision; and impeccable judgment in dealing with sensitive and confidential information.  Knowledge of the legal job market and law firms is strongly preferred. 

How to Apply: To apply, please send a cover letter, resume and your salary requirement to Assistant Dean of Career Development Office and Employer Outreach at rreliford@law.whittier.edu


REGISTRAR

Whittier College seeks an experienced administrator who has expertise in student information and database systems and a cooperative work style to become the College Registrar. Under the direction of the Vice President for Academic Affairs and Dean of Faculty, the College Registrar provides leadership and administrative oversight for the institution’s database management and strategic operational supervision of student records and registration, documents, and systems support. The Registrar also is responsible for commencement and degree audit protocol. Additionally, this administrative leader implements and maintains new applications of technology and upgrading/enhancement of existing systems while providing quality assurance and integrity of data. The Registrar works closely and collaboratively with other administrators and departments to ensure compliance to existing policies and procedures.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $100,000 - $120,000. Salary will commensurate with experience, skills and knowledge.

Position Duties and Responsibilities:

  • Demonstrates leadership while successfully managing the operation of the Office of the Registrar
  • Supports administrative software packages; creates, supervises, and performs end-user training in the use of these administrative software packages
  • Work closely with the Director of Information Technology to ensure the technological infrastructure will support the effective and efficient delivery of student information
  • In conjunction with IT, safeguards academic information, focusing on data integrity, security, information flow, maintenance, developments, and enhancements
  • Reviews business processes and provides end-user assistance and programming to create a more efficient system
  • Administers systems associated with Banner, including Luminus and Web For products (my whittier.edu)
  • Administers the integration of data between Banner and non-Banner products, such as DegreeWorks
  • Responsible for post-implementation and regular maintenance of DegreeWorks; oversees script updates (using Scribe for new degree requirements, and changes to existing degree requirements)
  • Develops user-oriented documentation manuals and other types of materials used for information distribution, training, operational, or procedural purposes
  • Maintains currency in new developments and technology, and recommends and implements as appropriate
  • Manages the design concept of the Registrar Web Site, making updates, as necessary
  • Represents the College as appropriate in its relationships within the community, government agencies, professional societies, and similar groups
  • Resolves Student Information Systems and student affairs issues
  • Recruits, trains, supervises, and evaluates personnel in the Office of the Registrar and serves as the budget control officer for the department
  • Provides professional guidance and leadership related to “student rights to privacy” (FERPA), retention of records, security and management of student records, and information management
  • Supervises the storage and purging of paper files
  • Counsels students regarding academic records, registration, grades, enrollment eligibility, academic probation, and graduation
  • Oversees the processing of class rosters and grades
  • Oversees the publication of the bi-annual electronic College Catalog
  • Prepares and recommends the annual academic calendar (two years in advance) for approval by the Dean of Faculty
  • Works with office staff, Deans, Department Chairs, Advisors, and Mentors, in the preparation of the Class Schedule and Registration Guide for distribution to faculty, staff, and students
  • Generates reports that provides enrollment, retention, and other information to administration, faculty, advising, and governmental agencies
  • Works closely with the Director of Institutional Research, the Associate Dean of the Faculty, Enrollment Management, and others on campus to provide data for Institutional Research
  • Provides state, federal, and accreditation reports (Census, HEDS, IPEDS, WASC, US News, Princeton Review, etc.)
  • Identifies candidates for honors, including dean’s list, graduation, Distinction in the Major, and other academic honors
  • Identifies students who have not met academic progress standards
  • Monitors student Honors/Probation and submits to the Academic Standards Committee, Deans, and Faculty Advisors/Mentors
  • Ensures production of the commencement program
  • Supervises the updating of records/files, including the final posting of degrees, majors, certificates, honors, etc.
  • Directs the Academic Resource room allocation (classroom scheduling)
  • Conducts all aspects of Academic Registration, including, but not limited to, registration appointment times, holds, and waitlists
  • Represents the College at professional meetings involving Registrar/Student Information System administration and on appropriate committees, such as Educational Planning, Academic Review, Academic Standards, Enrollment and Student Affairs, Graduation, etc.
  • Represents the Office of the Registrar with various organizations, including AACRAO and PACRAO
  • Maintains Banner validation tables related to Student, CAPP, Web for Student, etc.
  • Submits NSLC (National Student Loan Clearinghouse) report
  • Reviews and approves/disallows petitions pertaining to registration issues
  • Submits technical issue work orders for Elucian/Banner-related issues
  • Coordinates and presents Registration Orientations for new Students, Spring Transfer Students, and Fall Freshmen/Transfer students
  • Assist in IPED reporting and entering data

Requirements:
Applicant must have at least a master’s degree in Business Administration, Management Systems or Information Technology, or a related field, and a minimum of five years of relevant experience. Must be an effective leader and manager with the ability to enlist the cooperation of individuals at all levels within the College. Technological sophistication is essential. Proficiency in Microsoft Access is required. Candidates also must have expertise in student information systems and databases, including: Banner DegreeWorks Audit System Microsoft Office

Nomination and Application Process:
Letters of nomination should include full contact information of the person being nominated, specifically the person’s name, institution, email, and phone number. Applications should include a cover letter, current resume, and five references. Reference will not be contacted without prior notification. Nominations and applications must be submitted to: Whittier@myersmcrae.com

Review of application is underway. For best consideration, submit application materials by April 13, 2015.

Myers McRae Executive Search and Consulting is assisting Whittier College with this search. For questions or confidential inquiries, contact the Myers McRae Consultant: 
Kenny Daugherty
Executive Vice President and COO
Myers McRae Executive Search and Consulting
515 Mulberry Street, Suite 200 | Macon, Georgia 31201
(478) 330-6222 | http://www.myersmcrae.com


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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