Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer. 

Assistant Director of Annual Giving
Assistant Director of Bar Preparation & Academic Support (Whittier Law School)
Assistant Director Center for International & Comparative Law (Whittier Law School campus)
Assistant Director Leadership Experience & Programs (LEAP)
Campus Safety Officer- Full Time
Chemical Hygiene Officer & Chemistry Stockroom Technician & Manager
Director of Career & Professional Development  
Post-Graduate Research Assistant (Whittier Law School)
Preschool Teacher
Recruitment Manager (Whittier Law School campus)
Safety & Compliance Coordinator (Internal Candidates Only)
Support Specialist (Whittier Law School campus)
Pool of Eligible Temporary Staff (P.O.E.T.S)  

 


ASSISTANT DIRECTOR OF ANNUAL GIVING

Whittier College and the Division of Advancement seek qualified applicants for the position of Assistant Director for Annual Giving. The Assistant Director for Annual Giving oversees the general operations of the Whittier College Phonathon, senior class gift, and young alumni giving programs and is responsible for developing and implementing strategies to ensure that annual fundraising targets are met.

The Assistant Director for Annual Giving will oversee student Phonathon callers and supervisors, establish calling schedules, and set shift goals. The incumbent will also provide daily/nightly supervision of student employees, tabulation of results, and will ensure accuracy in processing of pledge confirmations which are mailed daily. The AD is also responsible for a senior class gift campaign and program development for G.O.L.D. alumni (Graduates of the Last Decade), including identifying and overseeing a group of volunteers.

Position Duties and Responsibilities:

  • Responsible for overall management of Whittier College Phonathon Program, which might include evening and weekend shifts.
  • Recruit, interview, and hire all student callers and supervisors. Develop and carry out appropriate training.
  • Ensure proper attendance and high caller performance through monitoring, mentoring, and coaching.
  • Devise and implement a comprehensive incentive plan designed to motivate Phonathon Program student callers.
  • Generate daily and weekly reports, analyze budget progress against goals, adjust strategy as needed and initiate any report that better communicates the effectiveness of the Phonathon Program.
  • Accurately prepare and complete employment paperwork and payroll submission in a timely manner. Has authority to hire and fire student employees.
  • Accurately process Phonathon pledge confirmations and ensure they are mailed daily.
  • Manage the senior class gift campaign, including the recruitment of senior class gift committee and establishment of specific, measurable goals and tactics. Work with committee and campus colleagues to coordinate the goals, calendar schedules, mail/email solicitations, and events associated with the senior class gift solicitation.
  • Work with the Graduates of the Last Decade (G.O.L.D.) to encourage and inspire fundraising participation from young alumni. Responsibilities include, but are not limited to, engaging volunteers in peer-to-peer solicitations and organizing G.O.L.D. calling nights in the Phonathon room.
  • Work effectively with other coworkers to promote and maintain a positive work environment. 
  • Related duties as assigned.

Position Specifications and Requirements:

Previous Experience:  

  • 1-3 years experience in fundraising for higher education or in a related field preferred.
  • Phonathon experience preferred.
  • Previous experience supervising students is preferred.
  • Knowledge of an automated calling program (CampusCall in particular) is desired.


Knowledge and Education: The candidate should posses exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, experience in personal gift solicitation, experience managing and motivating staff, experience working with volunteers, and a creative and positive attitude toward the advancement of Whittier College.  The ability to work efficiently with minimum supervision, to deal with the public in a professional manner and to communicate clearly and accurately is required. A professional appearance and demeanor are essential. Knowledge of telemarketing and direct mail strategies is a must. A bachelor’s degree is required.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Maritza Magallanes, Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSISTANT DIRECTOR OF BAR PREPARATION & ACADEMIC SUPPORT (Whittier Law School campus- Costa Mesa, CA)

Whittier Law School seeks qualified candidates for the position of Assistant Director of Bar Preparation & Academic Support. Whittier Law School is located in Costa Mesa, California. The position provides assistance and support to the Director of Bar Preparation in the development, implementation and administration of bar preparation services to the Law School students and graduates, including coordination with outside bar preparation vendor(s), class preparation, teaching, and grading. Identities students/graduates in need of additional assistance with bar preparation and provides individualized tutoring/mentoring as necessary. The position also provides support to the Academic Support Department when bar preparation permits.

Position Duties and Responsibilities:
The incumbent employee must be able to perform unassisted or with some reasonable accommodation the following:

  • Assist the Director of Bar Preparation with all aspects of bar examination preparation services for law school students and graduates, including classroom teaching, coordination with outside bar preparation vendor(s), individualized tutoring and grading
  • Compile and analyze bar data and monitor student compliance with bar preparation attendance and participation requirements. Identify "at-risk" students and encourage their full participation in th bar preparation program
  • Provide individualized tutoring/mentoring of students/graduates, particularly those most at risk. Provide feedback on written work, monitor the quality of performance, ensure that students/graduates respond to feedback and improve and respond to student inquiries via email
  • Collaborate with Academic Support Department to identify and exploit synergies and avoid redundancies in program, improve program efficacy and facilitate educational and bar pass outcomes
  • regularly interact with faculty to facilitate improvement in student performance in law school and on the bar examination
  • Develop an expertise in all aspects of the California Bar Examination, including the examination format, all tested topics and sub-topics, application procedures and deadlines, and grading. Remain current with changes or modifications to each of the above and help ensure departmental compliance
  • Communicate regularly with students and student groups to increase their awareness of the Bar Preparation and Academic Support Departments and the opportunities these programs provide
  • Regularly assess the quality and effectiveness of the bar preparation program, including but not limited to via student feedback, and strive to improve course content and delivery and student engagement
  • Whenever time permits, provide support to the Academic Support Department, including classroom teaching, workshop presentation, one-on-one advising, and grading and commenting upon student written product
  • Perform other duties as assigned or requested

Specifications and Requirements:

Previous Experience:
Admission to the California Bar. Preferably 1-2 years experience in law teaching, legal administration or law practice, particularly experience tutoring, teaching or mentoring law students or young associates. Proficient in basic office software platforms such as Word, Excel, and Adobe

Knowledge and Education:
Bachelor's degree or equivalent. Juris doctor from ABA accredited law school preferred. Strong interpersonal skills with ability to relate to diverse constituencies. Strong written and oral communication skills. Strong leadership skills. Detail-oriented with excellent organization and time management skills. Ability to organize workflow, coordinate activities and manage multiple priorities. Ability and willingness to work evening and/or weekend hours as required, particularly during bar preparation seasons. Ability to work collaboratively as a member of a team and in a professional manner. High motivation and solution-oriented. High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College. 

APPLICATION:
Please send resume, cover letter, and salary requirements to Martin Pritikin, Associate Dean Whittier Law School, at mpritikin@law.whittier.edu   AA/AOE.

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


ASSISTANT DIRECTOR CENTER FOR INTERNATIONAL & COMPARATIVE LAW
(Whittier Law School campus, Costa Mesa, CA)

Whittier Law School and Center for International and Comparative Law (CICL) invite qualified candidates for the position of Assistant Director Center for International & Comparative Law. The position assist the CICL Director in the administration of center, including general research as needed by the Center to develop future curriculum and events, planning events, tracking student attendance at CICL events, promoting and publicizing events, developing database of CICL alumni, and updating CICL website.

Position Status: Part-Time, 6 months

Exempt/Non-Exempt Status: Non-Exempt

Position Duties and Responsibilities:

  • Assist Director with planning and organizing of CICL events
  • Develop and maintain database of CICL alumni
  • Conduct research on externship and internships in international and comparative law
  • Promoting and publicizing events, and tracking attendance at CICL events
  • Perform other duties as assigned or requested

Position Specifications and Requirements:

Previous Experience:
Proficient in basic Office software platforms such as Word and Excel. Preferably prior experience with research in the areas of international and comparative law

Knowledge and Education:
Preferably a graduate of Whittier Law School within the last 12 months. Prior coursework in international law. Advanced degree in law or related interdisciplinary field preferred. Outstanding record of excellence in international and comparative law courses. Detail-oriented with excellent organization and time management skills. Ability to work collaboratively in a professional manner. High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College.

Application:
Please send resume, cover letter, and salary history to Martin Pritikin, Associate Dean Whittier Law School, at mpritikin@law.whittier.edu   AA/AOE.

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


ASSISTANT DIRECTOR, LEAP (LEADERSHIP EXPERIENCE & PROGRAMS)

Whittier College and the LEAP Department invite qualified applicants for the Assistant Director position. 

Position: This is an 11 month position

Responsibilities:

  • Oversees the execution of events/activities, and risk management education of the members of the 11 Society chapters (comparable to Greek Life)
  • Serves as the primary advisor for the Inter-Society Council (the council for all Society chapters)
  • Coordinates the annual community service day called Helping Hands Day
  • Assists in the execution of all LEAP programs and leadership development opportunities
  • Serves as an instructor in the POET Leadership Education and Development (L.E.A.D.) Certificate Program
  • Will work as part of the LEAP team to provide a diverse offering of programs and services
  • Will assist in the oversight and education of students in risk management and critical thinking
  • Will establish and assess goals and objectives for the position's speciality areas
  • Budget management for the position's speciality areas
  • Collaborate with student groups as well as faculty, staff, alumni, and departments throughout campus

Minimum Qualifications:
The candidate must possess a minimum of 3-5 years of professional experience in in Greek Affairs, Student Life, or equivalent combination of education, training and experience, a Master’s Degree with an emphasis in Higher Education Administration or related field preferred, demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, judicial board advisement, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development, exemplary communication skills (both written and oral); strong interpersonal skills, ability to handle multiple projects simultaneously, ability to make sound ethical decisions, and experience working with a diverse student body. A commitment to the ideals of a liberal arts education and proven experience working with a diverse student population required, a commitment to the work of student affairs professionals as co-educators/partners with faculty in the holistic education of students, and a commitment to creating a safe, inclusive, and socially just learning environment.

Benefits:
Salary Range: $38,000 - $40,000
Medical, Dental, Vision Insurance plans
Professional Development Funds
Meal Plan (1 meal per week)

Application Process and Timeline:
Submit a cover letter, resume, and contact information of three references to: ssobers@whittier.edu

Anticipated start date: Monday, June 1 2015.


CAMPUS SAFETY OFFICER- FULL TIME

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: jaddcox@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CHEMICAL HYGIENE OFFICER & CHEMISTRY STOCKROOM TECHNICIAN & MANAGER

Whittier College invites applications for a Chemical Hygiene Officer and Chemistry Stockroom Technician position in our Chemistry Academic Affairs department

Salary: Dependent upon qualifications
Regular: Full-time, 12-month position
Supervision Received: Vice President of Academic Affairs and Chemistry Department Chair

Duties and Responsibilities:
The position is divided into two duties: Chemical Hygiene Officer (CHO) and Chemistry Stockroom Technician.
 
Chemical Hygiene Officer will be responsible for overseeing the chemical and biological safety for Whittier College and ensuring that the college is in compliance with EPA, Cal OSHA, California Department of Public Health, and other regulatory requirements. The CHO will assist faculty and staff in the science and art departments to safely manage hazardous materials and establish safety procedures to be utilized within studios, laboratories and support areas. Responsibilities will include but are not limited to organizing annual safety training, proper storage, correct labeling, use and handling of hazardous materials and waste; ensuring Material Safety Data Sheets information is available and current in appropriate areas; log accurate inventory of chemicals in research and teaching spaces; monitor and ensure proper labeling and storage of chemicals in research and teaching spaces. Obtain, maintain and retain proper documentation of student-safety contracts; maintain hard-copy MSDS for teaching and research laboratories and art studios; maintain training records, inspections, inventory and accident and spill inspections; annually review, evaluate and modify as necessary the College's Chemical Hygiene Plan and practices.

The Stockroom Technician manages the activities and operations of the Chemistry Stockroom, which includes, but is not limited to, making sure that the teaching labs are ready for the instructor on the day of instruction, supervising student workers, ordering chemicals and supplies, and maintaining a chemical inventory.  

Requirements:
One year of experience as a CHO, in industrial hygiene, Bachelors Degree or equivalent experience. Experience working with OSHA regulations. Must be able to work with, lift, and store 5 or 10 gallon bottles of waste safely. Must be able to work with hazardous materials and waste.
 
Knowledge and Education:  
Knowledge and experience with developing and implementing a chemical hygiene plan to include overall safety, loss control, and environmental performance.  Knowledge of OSHA regulations, laboratory safety, environmental standards, and chemical safety is required.  Knowledge and experience with making chemical solutions and some familiarity with chemical supplies.
 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to risovitsch@whittier.edu  Attn: Ralph Isovitsch, Search Committee, Whittier College. AA/AOE.


DIRECTOR OF CAREER & PROFESSIONAL DEVELOPMENT

Whittier College invites applications and nominations for an innovative, goal-oriented Director of Career and Professional Development. Whittier is a vibrant and diverse residential private liberal arts college with a strong emphasis on interdisciplinary and experiential learning, service, and leadership. The new Director will thrive in an environment of high expectations, where “students and professors alike reach across academic dividing lines to discover the interconnectedness of ideas.”

This position offers an exciting opportunity to lead in designing innovative career planning and internship services as the College adapts its programs, approaches, and priorities to help students navigate the dynamically changing world of work. The Director must be a creative and visionary leader who enjoys working with an unusually diverse student population and relishes the opportunity to inspire faculty and staff from across the campus to join in preparing graduates for successful entry into professional life.

Reporting to the Vice President and Dean of Students, the Director of Career and Professional Development will provide leadership by implementing emerging trends within the career services field, engaging students from diverse backgrounds in career planning early in their tenure at the College, providing opportunities for students to gain relevant professional experiences and advice, facilitating meaningful connections with academic departments and alumni, and cultivating strong employer partnerships. The Office’s main role is to broker career-related connections among students, faculty, alumni, employers and graduate schools.

Requirements:

  • Master's degree in college counseling and career development, Student Affairs (college student personnel, higher education administration, student development, or student services) or an appropriate and related field.
  • At least six years of related student affairs professional experience that involved job search and career development issues.
  • Experience implementing comprehensive career programming, including career and graduate school fairs, mock interviewing, graduate school advising, alumni networking events, and library resources.
  • Strong understanding of and commitment to career services in a liberal arts setting.
  • Proven ability to assess the career development needs of a diverse student population and to provide effective services with limited resources.
  • Knowledge of and ability to use commonly used computer databases and web sources to assist students with job seeking or graduate school exploration.
  • Proven leadership and organization skills.
  • Ability to collaborate with others in an intimate setting and work effectively as a team member.
  • Experience in using marketing skills to promote events.
  • Knowledge of occupational and labor market trends.
  • Commitment to continued professional development.

Application Procedure and Timeline:
Whittier has partnered with Keeling & Associates, LLC, in this search process. For a confidential discussion about this opportunity prior to applying or nominating, contact Dr. Almeda Jacks at ajacks@keelingassociates.com or (212) 229-4750. Applications should consist of a cover letter, curriculum vitae, and a list of 3-5 references with full contact information, none of whom will be contacted without the explicit permission of the candidate. All application materials must be submitted electronically to recruiting@KeelingAssociates.com. Confidential review of materials will begin immediately and continue until the appointment is made.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or any other characteristic protected by State or Federal Law.


POST-GRADUATE RESEARCH ASSISTANT (Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School and the Dean's Office seek a qualified Post-Graduate Research Assistant. The position conducts data entry and analysis for research projects being conducted by the Dean's office regarding efficacy of hybrid online teaching methods to improve learning outcomes. Schedule and hours are flexible and should accommodate bar examination study schedule of Whittier Law School Class of 2014 graduates.

Position Status: Part-Time, 6-month position

Position Duties and Responsibilities:

  • Design, create and/or enter data into spreadsheet of survey data regarding Associate Dean's evidence students from multiple semesters
  • Confer with Associate Dean regarding issues concerning reliability and/or validity of data
  • Assist Associate Dean with analysis of data and conclusions to be drawn therefrom
  • Conduct legal and non-legal research regarding hybrid online teaching and learning outcomes
  • Perform other duties as assigned or requested

Specifications and Requirements:
Previous Experience:
Proficient in basic office software platforms such as Word and Excel. Preferably prior experience with statistical analysis, including multiple regression analysis. Ideal candidate has prior experience with Stata statistical software.

Knowledge and Education:
Graduate of Whittier Law School within the last 12 months preferred. Detail-oriented with excellent organization and time management skills. Ability to work collaboratively in a professional manner. High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College. 

APPLICATION:
Please send resume, cover letter, and salary history to Martin Pritikin, Associate Dean Whittier Law School, at mpritikin@law.whittier.edu   AA/AOE.

Anticipated Start Date: January 2015

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


PRESCHOOL TEACHER

The Broadoaks School of Whittier College is seeking a fully qualified (Title 22) preschool teacher to work with children between 2.5 and 6.0 years of age at Whittier College’s internationally known laboratory/demonstration school. This is a full-time, year-round position reporting directly to the Preschool Lead Teacher and/or designee and also supervised by the Preschool Director. 

Education, Certification, and Experience

  • AA in Child Development or Early Childhood Education required. Bachelor’s Degree desirable.
  • Child Development Teacher Permit or eligibility to obtain one required.
  • Minimum one year, full-time previous preschool teaching experience desirable.

Required Knowledge and Abilities:

  • Knowledge of early childhood development.
  • Knowledge of the principles of Developmentally Appropriate Practice in Early Childhood Education.
  • Knowledge of the High/Scope approach required.  High/Scope experience desirable.
  • Able to create and maintain positive relationships with children and parents.
  • Knowledge of Title 22 requirements.
  • Able to maintain confidentiality.
  • Good interpersonal and communication skills.
  • Works well on a team.
  • Learns new tasks quickly and is able to multi-task.
  • Professional appearance and demeanor.

Skills:

  • Provide safe and appropriate care and education for preschool children, following the High/Scope Curriculum as implemented at Broadoaks
  • Plan, implement, and evaluate daily activities for children.
  • Model the school’s philosophy and approach for college students, college faculty and visitors.
  • Use multi-method approaches to assessment.
  • Build productive home-school partnerships.
  • Participate actively in team meetings and the school’s professional development program

To apply, please send a resume to Kathleen Pompey, Director of School, Parent and Community Services at kpompey@whittier.edu or by regular mail at The Broadoaks School, 13514 Olive Drive, PO Box 634 Whittier, CA 90608. Application Deadline: November 21, 2014 or until filled

Start Date:  January 2015. 

To apply, please send a resume to Kathleen Pompey, Director of School, Parent and Community Services at kpompey@whittier.edu or by regular mail at The Broadoaks School, 13514 Olive Drive, PO Box 634 Whittier, CA 90608. 

Application Deadline: January 5, 2015 or until filled.


RECRUITMENT MANAGER
(Whittier Law School Campus- Costa Mesa, CA)

The Office of Career Development at Whittier Law School seeks a bright, detail-oriented, and customer service driven candidate with excellent organization, communication and problem-solving skills for Recruitment Manager.  The Recruitment Manager will oversee and manage the Fall and Spring Recruiting Programs, serve as the key point of contact for employer communications, and direct internal office administration.  

Duties will include:

  • Problem Solving - Create systems to effectively and efficiently manage internal and external processes involving employer communications, law school recruiting, employment statics, invoicing, and office management.
  •  Research – Conduct secondary and primary research to understand the market and answer student, employer, and staff questions.
  • Event Planning – Schedule, plan, and promote the Career Development Office and employer events. 
  • Technology – Become adept with Symplicity and other office software to train students and enter data into Symplicity for reporting, record keeping and other reasons.Communication – Interface between students, alumni, and employers and ensure timely communication of employment opportunities and programs to all constituents.  Courteously and effectively resolve problems and complaints.  Author error-free correspondence and marketing materials.  Answer student and employer questions about the Career Development Office and its services, Whittier Law School, and Symplicity, our online recruiting software.
  • Data Collection & Reporting – Assist with collecting and reporting employment data to various entities.
  • Supervising – Coordinate and supervise work-study students in implementing programs and projects.
  • Administrative - Schedule interviews, information sessions, events and counseling sessions.  Complete purchase and reimbursement orders for internal approval.  Answer phone calls.  Update and maintain databases, spreadsheets and forms and ensure accurate job board entries.  Distribute correspondence and marketing materials. Manage program calendar for office. Prepare reports as needed. Assist office with other support at the direction of the Assistant Dean of Career Development. 

Requirements:  Bachelor's degree required, Juris Doctor, preferred; highly detail-oriented with excellent organization and follow-up skills; strong interpersonal, oral, and written communication acumen with customer-service orientation; analytical and problem-solving aptitude with ability to synthesize information independently and learn quickly;  skilled in multi-tasking, setting priorities, and meeting deadlines in a fast-paced environment; self-directed with ability to work flexible hours during peak times with minimal supervision; and impeccable judgment in dealing with sensitive and confidential information.  Knowledge of the legal job market and law firms is strongly preferred. 

How to Apply: To apply, please send a cover letter, resume and your salary requirement to Assistant Dean of Career Development Office and Employer Outreach at rreliford@law.whittier.edu


SAFETY & COMPLIANCE COORDINATOR
(Internal Candidates ONLY)

Whittier College invites internal applicants for a Safety & Compliance Coordinator in the Department of Campus Safety. This position provides assistance to the Director of Campus Safety with all matters related to the Clery Act and Environmental Health and Safety. This position works closely with the Department of Campus Safety Commanders and  various departments, in order to facilitate Clery Compliance and enhance the safety of the College Community. Additionally, includes exposure to highly sensitive/confidential information and the ability to handle sensitive interpersonal situations.

Responsibilities:
1. Campus Safety Survey Administrator:

  • Serves as the institution’s designated “Campus Safety Survey Administrator,” as defined by the Department of Education
  • Develops and facilitates the institution’s Cleary Act Compliance program
  • Prepares, publishes, and distributes the Annual Security and Fire Safety Report
  • Prepares and publishes daily safety compliance activity logs
  • Identifies and trains institutional “Campus Security Authorities,” and key institutional administrators in accordance with Clery Act compliance requirements
  • Manages the institution’s Timely Warning Report Program in coordination with the Communications Department
  • Collaborates with the Emergency Management Team and the Title IX Committee to ensure compliance with the “Emergency Notification” requirements of the Clery Act

2. Crime Data Analysis:

  • Provides input and direction for command staff related to the use of analytical products for intelligence-led patrolling and informed decision-making
  • Maintains, publishes, and distributes weekly crime report
  • Performs a variety of tasks related to the analysis, interpretation, and communication of crime data
  • Manages the development of partnerships between the Police Department and the College, to enhance the quality of life on campus through the education of students, staff, faculty and residents in various aspects of crime awareness and prevention
  • Maintains and manages RMS data and reporting in accordance with Clery Act requirements
  • Analyzes statistical information and prepare analysis reports and bulletins

3. Community Outreach and Education:

  • Develops, coordinate and provide presentations, information and training opportunities to meet community needs in relation to criminal statistical data and crime prevention
  • Develops, reviews and researches Campus Safety and community initiatives/programs including crime prevention through environmental design, neighborhood watch, Rape Aggression Defense (RAD), first-aid/CPR/AED certification, and other safety related programs
  • Act as a liaison between Campus Safety and other departments to ensure safety program development, compliance and
  • Encourages community involvement and the development of creative approaches to public safety
  • Participates in the coordination of the College’s efforts to impact perceived and actual crime problems and provides feedback to the College and the Campus Safety department regarding community concerns and initiatives

4. Environmental Health and Safety:

  • Ensures the federal, state, and local laws, regulations, rules and codes are observed
  • Coordinates with the Chemical Hygiene Officer on development and implementation of HAZ-MAT procedures
  • Plans, develops and implements safety training for new employee orientation and annual required programs
  • Identifies and evaluates hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices
  • Monitors, revises, and implements ongoing updates in safety regulations, laws, or reporting requirements

5. Other Functions:

  • Performs other duties, special projects and serves on other campus committees as assigned
  • May be assigned to augment the overall operation of an event
  • Purchasing of all required safety supplies, products or training items
  • Other duties as assigned

Knowledge, Skills and Abilities:

  • Must be proactive and dependable
  • Must be able to work independently and with minimal guidance
  • Must be able to effectively interpret, organize, and present information and ideas in written or verbal form
  • Must be able to provide expertise in investigating and analyzing problems
  • Ability to develop and implement crime prevention programs and training
  • Ability to maintain confidentiality and utilize sound judgment on sensitive matters
  • Ability to gather data and conduct research
  • Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved
  • Ability to anticipate problems and address them proactively
  • Ability to train others on new skills and procedures and provide lead work direction
  • Ability to analyze data and make accurate projections based on statistical and investigative techniques
  • Ability to compile, write and present reports related to campus safety, crime prevention, Title IX regulations, Clery Act and other federal regulation compliance
  • The ability to multitask and adhere to project deadlines 
  • Ability to provide research, development and evaluation of policies and programs, including the collection, evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Must demonstrate the ability to establish and maintain effective working relationships within and outside the Campus Safety department, as well as serve as a liaison between specified organizational units

Qualifications:
Minimum Qualifications:
 Equivalent to a bachelor’s degree from an accredited college or university AND/OR equivalent training and administrative work experience involving the study, analysis and evaluation leading to the development or revision of safety policies, procedures and practices. Work experience may be substituted in part for education
Specialized Skills Required: Experience facilitating/administering crime prevention programs,  and safety training. Knowledge of federal and state public safety reporting requirements including, but not limited to: Clery Act,  Title-IX, DOJ and other applicable crime data reporting requirements. Experience in project management and public speaking. Proficient in the use of computers including MS Word, Excel, PowerPoint and graphics editing. 
Desirable Qualifications: Training and experience in crime analysis and preparation of Campus Annual Security Reports. Experience working in higher education. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop strategic solutions. Technical fluency with the Microsoft Office Professional Suite, or an equivalent enterprise management system, Google mail and calendaring programs. Experience utilizing Records Management Systems (RMS).
Highly desirable qualifications: Demonstrated understanding of and commitment to the Colleges vision and core values. 
Special Conditions of Employment: Possess a valid California driver's license. Be available for on-call assignments or alternate work schedules, including nights and/or weekends. Be able to wear a negative pressure respirator. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, must possess at the time of hire a Clean DMV driving record.
Work Environment: Typical office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. Requires travel between campus offices and off-campus locations.

Application Deadline:  December  31, 2014

Anticipated Start Date:  February 2015

Interested applicants should forward cover letter, resume and salary history to:

Whittier College
Jose Padilla, Director of Campus Safety
13406 E Philadelphia St
Whittier, CA 90608
E-Mail Address: jpadilla@whittier.edu


SUPPORT SPECIALIST
(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks qualified candidates to support the Law School’s administrative computing applications systems, and to provide user and technical support of the systems, including end-user consulting, process development, reporting and training.  The successful candidate will provide this support for various Law School departments. The position reports to the Director of Library and Information Services.

Position Description and Qualifications
The Applications Support Specialist maintains the administrative computing system in collaboration with the Law School and the Whittier College Information Technology staff.  The successful candidate will create user and access records as needed; determine end-user data processing requirements; and answer questions and resolve user problems related to report-writing.  Using his or her technical expertise, the Applications Support Specialist will develop, maintain, and modify applications programs used to support administrative offices.  He or she will provide telephone, remote and on-site support.  The successful candidate will maintain currency in new developments related to applications systems.  He or she will assist with and participate in implementation of administrative software.

The successful candidate will hold a bachelor’s degree or equivalent, and must have at least 1-2 years’ experience with report-writing applications such as MS Access or Argos and experience with the Ellucian Banner platform, a student information system used by academic institutions.  Experience with Luminis, a web-based system is highly desirable;  familiarity with SQL,  a relational database such as Oracle, and Moodle, an open-source learning platform, is preferred.  Moodle training will be provided; and Luminis training, if necessary, may be provided for an otherwise qualified candidate.  He or she must possess exceptional interpersonal, written and oral communication skills.  The successful candidate must be highly motivated and solution-oriented and possess a high degree of integrity, ethics, attention to detail and time management, and dedication to the mission of Whittier Law School and Whittier College.  Salary is commensurate with experience and qualifications.

To Apply:
All applications should include a resume, a letter of interest and at least three references. Please submit required documents or send inquiries to Hugh J. Treacy, Interim Director of Library and Information Services, Whittier Law School, 3333 Harbor Boulevard, Costa Mesa, California 92626, htreacy@law.whittier.edu  (714-444-4141, ext. 494).

About Whittier Law School
Whittier Law School is located in Orange County, in the City of Costa Mesa, California.  The Law School was founded in 1966 as Beverly College School of Law.  In 1975, Beverly College School of Law joined Whittier College, a nationally recognized liberal arts college, forming Whittier College School of Law. The American Bar Association awarded accreditation in 1978, followed by admittance to the Association of American Law Schools in 1987.  In 1997, Whittier Law School moved to its 14-acre campus in Costa Mesa.

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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