Administrative & Support Staff Opportunities

The Admission Department at Whittier College is seeking an Admission Counselor. 

The Admission Counselor plays a key role in supporting the recruitment and enrollment goals of Whittier College. As a member of a dynamic and student-centered team, this position is responsible for engaging with prospective students and families, managing recruitment territories, and representing the College at high schools, college fairs, and community events. This position involves local and national travel, personalized outreach, and collaboration with campus partners to promote Whittier’s distinctive academic programs, inclusive community, and commitment to student success.
 
This is a full-time, on-campus position. This position requires significant travel, both locally and nationally, particularly during the fall and spring recruitment seasons. Evening and weekend work is also expected to support recruitment. Flexibility and a willingness to travel and work non-traditional hours are essential. 

Hours: Monday-Friday, evening and weekends 
Exempt Status: Non-exempt 
Full Time/Part Time status: Full time  
Salary Range: $26.44-$28.22 per hour; salary will commensurate with experience, skills, and knowledge.  
 
Reports to: Associate Director of Admission 
Location/Department: Whittier College / Admission 

Position Duties and Responsibilities

Essential Functions of the Job

• Represent Whittier College at high school visits, college fairs, community-based organizations, and virtual events to connect with prospective students and families.  
• Manage an assigned recruitment territory, including travel, application reading, and territory-specific outreach strategies.  
• Build and maintain relationships with high school counselors, community-based organizations, and other key partners.  
• Communicate with prospective students and families through phone, email, text, virtual meetings, and in-person interactions.  
• Support the planning and execution of on-campus and virtual admission events, such as preview days and open houses.  
• Participate in the holistic review and evaluation of first-year applications.  
• Collaborate with faculty and staff across campus to facilitate personalized admission experience.  
• Contribute to one or more strategic initiatives, such as diversity recruitment, communications, counselor engagement, or campus visit programming.  
• Travel regionally and/or nationally for several weeks during peak recruitment seasons (typically four weeks in the fall and one to two weeks in the spring/summer).  
• Take on additional projects or responsibilities as assigned to support the overall goals and operations of the Admission Office.  
• Maintain awareness of higher education trends and college policies.  
• Perform additional duties as assigned.  

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Bachelor’s degree required.  

• Comfortable using and/or willingness to learn technology, databases, and CRM systems (experience with Slate is a plus).  
• Excellent verbal and written communication, presentation, public speaking, and networking skills.
• Soft skills essential to this position are resourcefulness, proactiveness, tenacity, and persistence.
• Ability to demonstrate awareness in issues of diversity, equity, and inclusion and the embodiment of these values.  
• Ability to work with and respond to the needs of multiple constituencies including prospective students and families, faculty, staff, and student staff.  
• Belief in the value of a liberal arts education and the mission of Whittier College.  
• Sound judgment, professionalism, and discretion in a fast-paced, deadline-driven environment.  
• Must possess a valid driver’s license that meets Real ID requirements for travel.  

Application Deadline

Until the position is filled. 
 
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Athletics Department at Whittier College is seeking an Assistant Athletic Director for Communications.

The assistant athletics director for communications is responsible for coordinating Whittier College’s sports information, communications, and media program. This is a position of discretion and the employee is primarily engaged in the exercise of discretion and independent judgment on matters of significance affecting the policies, programming, and compliance of the Athletics Department.

The employee supervises the assistant director of sports communications, a graduate fellow, and a team of more than ten (10) work-study students, and regularly directs their work. This position will be responsible for the overall operation of the sports information office, including the internal and external department communications, oversight of the production of live sporting events, and ensuring compliance with all NCAA Division III and conference (SCIAC) policies and procedures related to sports information and statistical reporting for the 18 intercollegiate sports at Whittier College.

Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full time  
Salary Range: $70,314-$71,200 annual; salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Director of Athletics
Location/Department: Whittier College / Athletics

Position Duties and Responsibilities

Essential Functions of the Job

Administration essential duties and responsibilities (primary function — more than 50% of work time)

• These administrative duties constitute the primary function of the position and are performed for the majority of the employee’s work time.
• Estimated allocation of work time: administrative direction, planning, and supervision — approximately 55%; oversight and quality control of communications and production output — approximately 30%; and other duties — approximately 15%. The employee is therefore primarily engaged in exempt administrative work involving the exercise of discretion and independent judgment.
• The employee performs office and non-manual work directly related to the management policies and general business operations of the Athletics Department and Whittier College, and customarily and regularly exercises discretion and independent judgment with respect to matters of significance.
• Negotiates all departmental media contracts and coverage involving athletics and Whittier College athletes.
• Has independent authority to negotiate and commit the department to media contracts and coverage agreements, and to bind the department in dealings with media partners, vendors, and the conference within delegated limits.
• Exercises independent authority over the athletics communications budget, including allocation of funds, approval of expenditures, and vendor selection for branding, media, and production needs.
• Formulates, interprets, and implements departmental communications policy, including social media, messaging, crisis-communications, and student-athlete conduct standards, and exercises final approval authority over departmental messaging.
• Represents the department and the College in dealings with the SCIAC conference and NCAA national offices on matters of significance, and commits the department to positions and reporting on its behalf.
• Exercises oversight of student-athlete social media conduct, including approval of design, content, and transmission of information.
• Promotes and authorizes procurement of all branding and media-related supplies for the Athletic Department, exercising independent judgment over vendor selection and budget.
• Serves as oversight personnel for all home events and championship contests when hosted by Whittier College.
• Assists the director of operations in hiring and management of Event Staff for all home events.
• Promotes and champions the achievements of Whittier’s student-athletes, teams and coaches through a wide variety of media outlets.
• Directs the training of work-study award recipients, departmental interns, and graduate assistants for gameday tasks.
• Manages the sport-specific accounts or works with program staff to develop a coverage plan together.
• Establishes and oversees the department’s protocols for disseminating results, scores, and highlights to the media and the public. (Routine posting and data entry is delegated to work-study staff and interns.)
• Determines departmental messaging and directs the dissemination of student-athlete athletic and academic achievements to constituents across campus.
• Ensures the department satisfies the informational and statistical requirements of the NCAA and SCIAC Conference, including individual, team, seasonal and career statistics and records.
• Ensures that all sports information, statistical reporting, results, and record-keeping fully comply with NCAA Division III and SCIAC bylaws, formats, and deadlines, and verifies the accuracy and timeliness of all required submissions to the conference and national offices.
• Monitors departmental and student-athlete social media, publicity, and promotional content for compliance with NCAA Division III rules governing publicity, amateurism, recruiting, and name, image, and likeness (NIL), and corrects or removes non-compliant content.
• Ensures that the publicizing of prospective student-athletes and recruits conforms to NCAA and SCIAC recruiting and publicity restrictions.
• Maintains the confidentiality and proper handling of student-athlete education records in compliance with FERPA and institutional policy when releasing rosters, biographical information, statistics, and related materials.
• Ensures that all use of NCAA, SCIAC, and institutional marks, logos, and trademarks in communications, branding, and publications complies with applicable licensing and brand-standards requirements.
• Coordinates with the Athletics compliance staff and the College's compliance officer to align communications practices with NCAA, SCIAC, and institutional policy, and completes compliance-related reporting, rules education, and certifications as assigned.
• Arranges opportunities for team photos, team media days, programs and other College sports publications.
• Nominates and promotes individual athletes for in-season awards, post-season honors, scholarships, and other awards.
• Serves as the university contact with the conference and national offices.
• Travels with teams to post-season events, and conducts limited in-season travel.
• Has oversight for the operations of the All Sports-Night awards banquet, including nominations, selection, and public announcement of recipients.
• Maintains high visibility in the athletics department and on campus.
• Participates in opportunities for professional development.
• Directly supervises the assistant director of sports communications, the graduate fellow, and a team of more than ten (10) work-study students assigned to the athletic communications area, exercising authority over their assignments, schedules, and day-to-day direction.
• Supervises the assistant director of sports communications: sets goals and priorities, assigns and reviews work, provides ongoing direction and coaching, and conducts performance evaluations for the position.
• Participates directly in the recruitment, interviewing, selection, and recommendation for hire of the assistant director of sports communications, and makes recommendations regarding discipline, promotion, and other changes of status.
• Delegates coverage responsibilities to the assistant director of sports communications and holds the position accountable for the quality and timeliness of assigned sports information, statistical, and production work.
• Directs and oversees a work-study staff of more than ten (10) students: recruits, interviews, and selects student workers; assigns them to events and sports; and approves their schedules and hours.
• Trains, mentors, and evaluates the work-study team, establishing performance standards for game day operations, statistics, broadcasting, and social media, and providing regular feedback and corrective direction.
• Plans and coordinates weekly staffing across the 18 varsity programs, ensuring the assistant director and the work-study team are deployed to meet home-event, travel, and reporting demands.
• Assists in the hiring of departmental staff members.
• In the absence of the executive director of athletics, represents Whittier College at all SCIAC meetings.
• Night and weekend work is required on an as-needed basis.
• Performs other duties as assigned by the executive director of athletics.

Supervision Given To

• The position exercises direct supervisory authority over the following, including assigning and directing work, setting priorities and standards, evaluating performance, and making or recommending hiring and status decisions:
• Assistant director of sports communications (part-time, hourly / non-exempt) — direct report.
• Graduate fellow assigned to athletic communications.
• A team of more than ten (10) work-study students assigned to athletic communications.
• Departmental interns assigned to the communications area.

Communications / Technical Duties (secondary — delegated or supervised where practicable)

• The following technical and production tasks are secondary to the position’s administrative function. Where practicable, hands-on execution is delegated to and performed by work-study students, interns, and the graduate fellow under the employee’s supervision; the employee’s role is to direct, oversee, and set standards for this work.
• Directs and oversees sports information game coverage of all home varsity events, ensuring coverage and customary media reporting duties are staffed and executed by the Assistant Director of Sports Communications and the student team.
• Oversees the compilation, maintenance, and updating of statistics for all Whittier sports via PrestoStats and NCAA LiveStats, delegating routine data entry to trained student staff.
• Maintains, with periodic updates, the standards for the Whittier College record books and athletic web site (wcpoets.com); directs student staff in their routine upkeep.
• Develops and directs the department’s social media strategy and approves messaging to deliver the proper message to fans, recruits, supporters of the program and media.
• Directs and approves the writing, editing, design, and publication of team sport public announcements and press releases.
• Directs and approves the production of departmental publications for event such as: tournaments, President’s Club Luncheon, Purple & Gold Sports-Night, Hall of Fame and the annual Purple & Gold Golf Tournament.
• Directs the planning, staffing, and production of live  game broadcasts from the Whittier College Sports Network and SCIAC Network, coordinating student and event staff to broadcast home events over the internet.
• Arranges and assigns public address announcer coverage for home sporting events, staffed by student and event personnel.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

Bachelor’s degree is required; a Master’s degree is preferred. Excellent oral, written, and interpersonal skills are essential.

Job Specific Skills

Understanding of SIDEARM Sports, BlueFrame Production Truck, NCAA statistical procedures is required. Familiarity with HTML/CSS a plus. Understanding of Microsoft Office is essential. Understanding of Adobe Creative Suite and Canva a plus.

License(s) and Certificate(s)

CPR/AED certification is preferred.

Physical Activity/Effort

Must be able to lift/transport boxes of up to 15 pounds.

Environmental Conditions

Standard office conditions. Position requires irregular office hours including after-hours and weekend work to attend competitions, meetings, and college events. Consecutive days of work-related activity often exceed seven or more during the academic year. Office hours will be established in consultation with the Assoc. Athletic Director or Executive Athletic Director as the direct supervisor.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu and rcarter@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

Whittier College is seeking an Assistant Controller.

The Assistant Controller supports the financial integrity and fiscal operations of the College by overseeing day-to-day accounting functions, ensuring compliance with Generally Accepted Accounting Principles (GAAP), and managing the accuracy of reported financial results. This role is pivotal in maintaining the general ledger, coordinating annual external audits, and providing strategic financial analysis to support decision-making within the unique landscape of higher education.
 
Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full time, 12 months 
Salary Range: $80,000-$90,000 annually; salary will commensurate with experience, skills, and knowledge. 
Reports to: College Controller, AVP of Finance
Location/Department: Whittier College / Planning & Finance

Position Duties and Responsibilities

Essential Functions of the Job

35% - Financial Reporting & General Ledger Management: Prepare monthly, quarterly, and annual financial statements. Oversee the month-end and year-end close process, including complex reconciliations, journal entry reviews, and maintenance of the Chart of Accounts.
25% - Audit & Compliance Coordination: Lead the preparation for the annual external financial audit by coordinating audit schedules and collaborating with auditors. Ensure compliance with federal and state regulations, including the preparation of IRS Form 990, UBIT (unrelated business income tax) returns, and grant reporting.
20% - Supervisory & Operational Oversight: Directly supervise business office staff (e.g., Accounts Payable, Payroll, or Student Accounts). Review operational data for accuracy and ensure internal controls are robust and effective in preventing errors.
10% - Budgeting & Financial Analysis: Assist in the development and monitoring of departmental budgets. Conduct variance analysis, trend forecasting, and financial modeling to provide actionable insights for senior leadership.
10% - Systems Administration & Special Projects: Act as a core administrator for the College’s ERP/financial systems (e.g., Oracle, Sage, or Colleague). Manage special projects such as system implementations or policy updates to enhance operational efficiency.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Advanced Accounting Knowledge: Thorough understanding of GAAP, fund accounting principles, and financial reporting standards specific to non-profit higher education.
• Analytical Skills: Proven ability to interpret complex data and present clear insights to diverse stakeholders.
• Communication: Strong verbal and written communication skills for explaining complex financial transactions and collaborating with campus departments.
• Technical Proficiency: Advanced skills in Microsoft Excel and experience with automated accounting systems/ERP software.
• Confidentiality & Integrity: Demonstrated ability to handle sensitive financial information with a high degree of confidentiality and professional judgment.

Minimum Qualifications

Education: Bachelor’s degree in Accounting, Finance, or a related field.
Experience: 5+ years of progressive experience in accounting or financial management.
Supervisory Experience: At least 2 years of experience managing or leading professional staff.

Preferred Qualifications

Certifications: Active Certified Public Accountant (CPA) license or Certified Management Accountant (CMA).
Advanced Degree: Master of Business Administration (MBA) or Master’s in Accounting.
Higher Education Experience: Previous experience in a liberal arts college or university setting.
System Knowledge: Direct experience with higher education ERP systems (e.g., Ellucian Colleague, Banner, or Oracle Cloud).

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Finance Department at Whittier College is seeking an Assistant Vice President or Senior Analyst, Financial Planning & Analysis. 

The Financial Planning & Analysis position leverages deep knowledge of economic analysis, financial data, information systems, and organizations to enhance the college’s strategic decision-making, budgeting, fiscal stewardship, business processes, and evidenced-based decision-making.  The role leads the annual budget development process and well as the review of actual and forecasted performance relative to budget. The role also provides leadership and analytical problem-solving capacity for a variety of strategic and operational projects. The five responsibility domains are: 1) Fiscal Stewardship and Management; 2) Planning and Fiscal Strategy; 3) Business Analytics and Decision Support; 4) Business Process Improvement; and 5) Data Management & Business Information Systems. Reporting directly to the Vice President of Planning & Finance / CFO, this role is a key member of the Planning & Finance Leadership Team. 
 
Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full time, 12 months
Salary Range: $90, 000-$125,000 annually; salary will commensurate with experience, skills, and knowledge. 
Reports to: Vice President of Planning & Finance, CFO
Location/Department: Whittier College / Planning & Finance

Position Duties and Responsibilities

Essential Functions of the Job

Fiscal Stewardship and Management - 45%

• Help lead the annual budget development process in a manner that achieves college goals, while ensuring broad ownership and understanding of budget targets.
• In collaboration with the College Controller/AVP Finance and IT Services Director, help produce and review financial reports, including variance analysis, for all Leadership Team members and designated budget managers to ensure fiscal accountability and to identify areas for improvement.
• Partner with Human Resources so that compensation budgets inform the approach to position management, salary adjustments, and benefits.
• Lead the regular development and communication of financial forecasts and support Leadership Team discussions of their implications.
• Serve as a business partner for VPs, providing budget management advice, supporting information, and analysis that helps align resources with strategic priorities.

Planning and Fiscal Strategy - 15%

• Engage in multi-year resource planning modeling and share findings that inform the evolution of the strategic plan and near-term decision-making.
• Provide strategic analysis and planning support for individual unit plans.

Business Analytics and Decision Support - 15%

• Support evidenced-based decision-making by providing project management, analytical, and business intelligence support for various strategic and operational initiatives and inquiries.
• In partnership with the Director of the Office of Institutional Research and Effectiveness, provide the Leadership Team with dashboards and/or regular reports on key performance metrics.

Business Process Improvement - 10%

• Given intimate knowledge of the college’s financial structure and cost drivers, identify opportunities for improvement in operations that could lead to greater efficiencies.
• Provide project leadership and lend problem-solving skills to cross-functional teams charged with pursuing business process improvements.

Data Management & Business Information Systems - 10%

• Serve as the chief data steward for financial data. This involves collaborating with other data stewards across campus in the collection, transformation, reporting / dashboarding and warehousing of data collected from source systems, such as Banner.
• Partner with IT to identify ways to leverage existing financial information systems and/or develop new information management tools that would better support budget development, financial reporting, and business analysis.

Other - 5%

• Keep abreast of developments in the higher education landscape and the potential implications for the college’s financial future and strategic choices.
• Engage in professional development and lifelong learning, enhancing skills over time.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Minimum Qualifications

A. Education 

• Bachelor’s degree in business, economics, information technology, or related field

B. Experience

• Three years of relevant work experience such as business, financial, or systems analysis, process improvement, or a similar role
• Experience in developing budgets and reviewing actual performance relative to budget
• Proven track record applying strong analytical and problem-solving skills to identify and resolve complex system and process issues efficiently

C. Knowledge, Skills & Abilities

• Excellent interpersonal and communication skills; ability to translate technical details for non-technical audiences
• Self-starter with the ability to work with minimal supervision
• Ability to work collaboratively by identifying and addressing the interest of various constituents
• Ability to maintain a service orientation
• Ability to exercise integrity and the highest professionalism 

Preferred Qualifications

A. Education 

• Master’s in business, finance, or related field

B. Experience

• Five years of relevant work experience in a higher education setting
• Experience in developing financial reports and interpreting results for various audiences
• Experience in leading change in business processes
• Experience in managing and carrying out multiple projects and tasks simultaneously to meet deadlines

C. Knowledge, Skills & Abilities

• Familiarity with project management methodologies and a proven ability to apply these methodologies to successfully deliver projects within scope and on time
• Knowledge of Ellucian Banner or similar enterprise software in higher education
• Knowledge of database management and data governance principles
• Skills: critical thinking, active listening, judgment & decision-making, monitoring, complex problem solving, service orientation, systems analysis, social perceptiveness, persuasion, time management

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Academic Affairs Division at Whittier College is seeking an Associate Director for Whittier Works. 

This position supports the Associate Dean for Engaged Learning and Whittier Works (WW). The associate director supports the day-to-day supervision for the Fellowships Director and oversees daily operations of related projects.  Whittier Works is a campus-wide initiative that guides, personalizes and unifies students’ academic, personal and professional development, allowing students to make intentional connections between theory and methodology, applied experiences, essential skills, networking and professional practice in and outside the classroom.

The position requires strong organizational, data and analytical skills to support the Associate Dean of Engaged Learning and Whittier Works in the day-to-day operations, goal tracking, and evaluation and implementation of policies and procedures that are essential to meet the initiative’s long-term goals. Success in this role requires the ability to manage multiple priorities in a collaborative and mission-driven environment.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time 
Salary Range: $85,0000 annual salary; salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Dean, Engaged Learning & Whittier Works
Location/Department: Whittier College / Academic Affairs

Position Duties and Responsibilities

Essential Functions of the Job

1. Support the Associate Dean through managing the daily operations of the Whittier Works initiative in Academic Affairs.  Key responsibilities include:
   1. Assist with the development and evaluation of policies, procedures, and support structures that facilitate community-engaged learning experiences.
   2. Coordinate the logistical, operational, and risk-management aspects of community engaged course activities, including site placements, student participation requirements, liability waivers, and partner communications.
   3. Provide support for faculty involvement in curricular projects that support the initiative, including course-based projects, faculty-student research, community partnerships and student fellowships.
   4. Assist the Associate Dean and collaborating with campus partners to provide relevant faculty development opportunities.
   5. Responsible for data and goal tracking (weekly KPI reporting) and analyzing trends.  Building and maintaining data management systems.
   6. Assist with data reporting and the development of presentations for various stakeholders (PowerPoint, data visualization—Canva; Excel).
   7. Managing the logistics of office communications. 
   8. Day-to-day management of the budget.
2. Collaborate and coordinate with the Senior Director and staff of the Center for Career and Professional Development (CCPD) to support and advance the shared goals of the WW initiative. This position will work very closely with the Associate Director of Internships. Key areas of collaboration include:
   1. Maintaining appropriate learning agreements, MOU’s, liability waiver and other relevant shared documents. Ensuring efficient processes and excellent coordination between offices. 
   2. Cultivation and stewardship of community partners as appropriate.
   3. Ensuring consistent data collection, tracking and assessments for reporting.
3. Supervise
   Provide oversight for the Fellowship Coordinator and their core responsibilities, including: 

• Recruitment and management of internal and external fellowship opportunities.
• Direct administrative management of the Mellon Mays Undergraduate Fellowship program.
• Fulbright U.S. Student Program Advisor
• Support for the Civic Scholars Program in collaboration with assigned faculty.
• Organizing student research or engaged learning showcases.
• Oversee assessment of fellowship initiatives and coordinate reporting as needed.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Master’s Degree in higher education administration, student affairs, counseling or similar field.
  Must have above average collaborative and communication skills.
• Experience developing and evaluating policies, procedures, and support structures that facilitate community-engaged learning experiences (MOUs, Learning agreements, etc.)
• Experience coordinating the logistical, operational, and risk-management aspects of community engaged course activities, including site placements, student participation requirements, liability waivers, and partner communications. 
• Basic knowledge of assessment tools in an academic setting is required.
• Demonstrable ability to identify goal tracking through weekly KPI reporting and analyzing and identifying trends.
• Excellent data management and data organization skills (Excel, Canva)
• Intermediate experience with aggregating and preparing data for visual presentations.
• Demonstrable experience supervising and mentoring administrative support personnel and on occasion some student workers/interns
• Demonstrable experience with day-to-day budget management.
• Project management skills
• Experience with strategic communication is desirable

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Department of Education & Child Development is seeking a College Supervisor.

The College Supervisor will be part of the Education & Child Development at Whittier College.

The position is based in Whittier, CA. 

Positions Duties & Responsibilities

A College Supervisor ensures, through observations and follow-up conferencing, that our teacher candidates:

• Progresses through sixteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
• Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
• Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
• Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate:

• Observe lessons and use observations to complete all required evaluation forms.
• Conference with the candidate after each observation.
• Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
• Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
• Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
• Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

• Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
• Attend one adjunct-faculty meeting per semester to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

Qualifications

• Five years of successful teaching experience in a public school.
• A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
• Excellent organization and communication skills (both written and verbal).
• Ability to work professionally with the public, as well as college and district students, faculty, administrators.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program. 

To Apply

Applications should include copy of teaching credential, resume, and statement of interest.  

Applicants must submit materials electronically (PDFs preferred) to Dr. Christine Ybarra, Director of Clinical Practice of the Department of Education & Child Development, Whittier College, at cybarra@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

The Wardman Library at Whittier College is seeking a director. 

The director of Wardman Library will be a visionary and entrepreneurial leader with a record of working within a team setting, motivating staff, and developing a strategic plan for the library that inventories its assets, strengths, and benefits to the Whittier College community. The director will be responsible for focusing on building Whittier College’s library for the future by uniting current strengths with new and emerging technologies (AI or otherwise), information literacy initiatives, and exploration and implementation of shared services (e.g., through consortia, networks, and partner agreements).

The director will demonstrate strong managerial, organizational, and planning skills with the ability to supervise and manage a team of librarians as well as full-time staff members. The director will lead the library in collaborating with faculty, staff, and administration campus wide. The director will have experience developing budgetary practices that are inclusive and support excellence in delivering Wardman Library services.

Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full time  
Salary Range: $110,000-$115,000; salary will commensurate with experience, skills, and knowledge.

Reports to: VP of Academic Affairs and Dean of Faculty
Location/Department: Whittier College / Wardman Library

Position Duties and Responsibilities

Essential Functions of the Job

• Coordinates strategic planning efforts.
• Explores and implements shared services.
• Manages the library budget.
• Develops and implements library policies.
• Collaborates with librarians, IT, administration, and faculty to determine the library for the future while invigorating our space and services.
• Oversees staff assignments, promotion applications, leaves of absence and other library personnel issues.
• Promotes the professional growth of library staff members through participation in local or national professional organizations; manages funds for staff members to travel to conferences.
• Maintains a current knowledge of the literature, information technology, and overall technology trends (esp. but not only in AI) in academic libraries and higher education via professional literature, continuing education, professional development, and communication with other libraries.
• Participates with SCELC (Statewide California Electronic Library Consortium), the Oberlin Group of Libraries, and other possible consortia institutions and networks.
• Coordinates an assessment of library services, spaces, and practices.
• Develops and facilitates special programming in the library (i.e., author appearances) or coordinating other special events in cooperation with academic departments to foster a student-centered environment.
• Leads information literacy through reference and instructional services, as needed
• Oversees the management and development of the regular library collections as well as the Special Collections and College Archives.
• Serves on faculty committee assignments, including ex officio role or roles on relevant faculty committees.
• Prepares statistical reports as requested by the College, library organizations, or other educational agencies.
• Performs additional duties as requested or authorized by the College administration.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Master's degree in library science from an ALA-accredited program. A minimum of five years of progressively responsible experience in an academic library with at least two years being in a supervisory role (e.g. an associate director with 2-3 years of experience, or a combination of experiences as an associate and assistant level would meet the qualifications).

Desirable: An additional advanced degree from an accredited institution.  

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Development Office at Whittier College is seeking a director of development. 

The director of development (DoD) will play a pivotal role in identifying and cultivating relationships with a select group of high-potential donors, including alumni, parents, and other key stakeholders, who can make transformative contributions of $25,000 or more. These contributions may take the form of outright gifts, multi-year pledges, blended gifts, or significant planned gifts, such as bequests or charitable gift annuities.

The success of this initiative hinges on the DoD's ability to foster deep, meaningful relationships through regular and personalized engagement. This includes face-to-face meetings, strategic cultivation efforts, and ongoing stewardship, all aimed at connecting donors with the vision for the college’s future in a way that resonates with their personal values and philanthropic goals. As such, the DoD must be a skilled relationship-builder and storyteller, able to articulate the impact of a donor’s support in ways that inspire and motivate action.

Additionally, the DoD must possess a strong results-oriented mindset, and be adept at setting clear, measurable goals, tracking progress, and adjusting strategies as necessary to ensure sustained pipeline growth. Building this pipeline is not only about securing immediate gifts but also about establishing long-term partnerships that will strengthen the college’s future. The role requires someone who is both a connector and a closer, balancing the art of relationship-building with the science of achieving tangible fundraising results.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full time  
Salary Range: $105,000 annually; salary will commensurate with experience, skills, and knowledge.  

Reports to: Assistant Vice President of Development
Location/Department: Whittier College / Development

Position Duties and Responsibilities

Essential Functions of the Job

Major Gift Fundraising  

The director of development (DoD) will play a pivotal role in advancing Whittier College’s overall fundraising strategy by driving the achievement of annual fundraising goals and leading efforts to secure major gifts. The director of development will secure major gifts for Whittier College’s top funding priorities. This position is responsible for managing a comprehensive portfolio of major gift prospects through a systematic moves management process. Responsibilities include identifying, qualifying, cultivating, soliciting, and stewarding leadership annual, major, and capital gifts that support the college’s priorities and ensures the continued growth of the donor pipeline. Success in this role requires a commitment to building strong relationships, compelling communication, and a deep alignment with Whittier College’s ambition to drive sustainable fundraising growth.

• Proactive Portfolio Management: Manage a sophisticated portfolio of major gift prospects, developing and executing tailored strategies for each to advance them through the fundraising cycle. This includes managing a varied pool of individuals and entities capable of making transformational contributions, with the goal of securing leadership-level annual gifts, major gifts, and capital campaign support. The Director will ensure that these strategies are aligned with the college’s overarching fundraising priorities, including the Whittier Now! campaign.  
• Strategic Major Gift Fundraising: Develop and implement comprehensive strategies for securing transformational outright gifts and pledges of $50,000 or more, as well as deferred gifts. This will involve leveraging relationships with college leadership, faculty, and other key stakeholders to maximize donor engagement and commitment, ensuring prospects and donors see the lasting impact of their contributions. The Director is responsible for meeting monthly prospect engagement goals, including conducting visits, making solicitations, and recording contact reports in compliance with the College’s policies and procedures.
• Data-Driven Approach: Utilize a data-driven, metrics-based approach to fundraising, regularly reviewing performance goals and adjusting strategies to achieve optimum results. Utilizing a moves management system, the Director will strategically guide prospects through the stages of identification, qualification, cultivation, solicitation, and stewardship. The Director will ensure that donor engagement is thoughtful, personalized, and adheres to the highest standards of best practices in fundraising. Tracking progress through a moves management system and maintaining up-to-date records in the College’s CRM system will be key responsibilities, ensuring accurate data on donor interactions and outcomes.
• Compelling Communication and Engagement: Communicate compellingly Whittier College’s vision and mission to prospects and donors, ensuring that they understand the significant impact of their contributions on the future of the institution and its students. This will involve creating, preparing, and presenting formal fundraising proposals to major and prospective donors that align with the College’s funding priorities and highlight the impact the support will have on academic success and institutional growth.
• Follow-up and Stewardship: Coordinate precise follow-up and stewardship efforts, ensuring meaningful engagement and recognition of donors. By building long-term relationships through thoughtful stewardship, the DoD will foster continued and increased donor support, contributing to sustained fundraising growth.
• Collaborative Team Engagement: Participate in cross-functional team meetings, sharing successful strategies, and fostering accountability. The Director will work closely with other members of the Development team and across divisions to ensure coordinated, strategic outreach that elevates the collective impact of donor engagement across the college. Aligning individual fundraising goals with team initiatives will be essential for achieving ambitious overall fundraising targets.
• Commitment and Flexibility: Demonstrating flexibility, the DoD will travel regionally and nationally, as well as attend key college events including on nights and weekends as required. These efforts are essential for maintaining strong relationships with donors and advancing Whittier College’s philanthropic objectives.
• Collaborative Engagement with Key Constituencies: Collaborate actively with key constituencies, including alumni, students, faculty, staff, parents, and friends of the college while also leveraging volunteers to meet fundraising objectives. These relationships will be instrumental in creating a culture of philanthropy and engaging the broader community in supporting Whittier College’s mission.
• Compliance and Best Practices: Ensure adherence to Whittier College’s policies, including the gift policy manual, internal processes, and other college policies and procedures. This promotes transparency, ethical practices, and alignment with institutional standards at every stage of the fundraising process.
• By managing a sophisticated portfolio of prospects, leveraging data-driven strategies, and fostering collaborative relationships with key stakeholders, the DoD will ensure that Whittier College achieves its ambitious fundraising goals.
• The director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

A bachelor’s degree is required, a master’s degree preferred.

• Extensive Fundraising Expertise.  Demonstrated success in securing substantial contributions, including major gifts, grants, and/or annual fund donations from diverse sources such as individuals, corporations, and foundations.
• Proven Development Leadership.  Minimum of 7+ years of experience in fundraising, ideally within higher education, with a strong track record in cultivating major gifts and surpassing fundraising targets.
• Donor Relationship Management. Skilled in building, nurturing, and sustaining long-term donor relationships through effective cultivation, solicitation, and stewardship of high-value donors.
• Strategic Marketing and Communications.  Expertise in creating impactful donor communications, proposals, and stewardship reports, coupled with the ability to deliver compelling, results-driven messaging.
• Proficiency with CRM Systems.  Hands-on experience using donor management platforms like Banner, Raiser’s Edge, Salesforce, or similar tools to track donor engagement, manage gifts, and streamline stewardship activities.
• Data-Driven Decision Making.  Demonstrated ability to leverage metrics and data analysis to inform strategic decisions and to set, monitor, and exceed fundraising goals.

Qualities and Abilities

• Relationship-Oriented. They must excel at building and maintaining strong relationships with donors, alumni, and key stakeholders. A natural connector, they should love telling the college’s story and confidently asking for support to achieve its goals.
• Goal-Oriented and Results-Driven. With a strong record of cultivating meaningful relationships, achieving ambitious goals, and consistently delivering measurable outcomes, they are highly motivated and dynamic professional.
• Broad Experience Across Industries:  Candidates from marketing, communications, sales, business development, or other relevant sectors outside of higher education advancement are welcome to apply, provided they possess the necessary transferable skills in relationship-building and donor engagement Passionate about Fundraising and Philanthropy. This individual must have an authentic love for building support for the college. They should thrive on sharing Whittier’s mission and impact, boldly asking for support, and leveraging their ability to connect people with opportunities that align with their interests and values.
• Strong Communicators.  They should possess a high marketing and communications IQ, and be fascinated by donor motivation. Whether in writing, over the phone, or in person, they are effective at listening and learning what drives individuals and then leveraging that knowledge to connect a donor’s passion with the college’s needs. Articulating the organization's mission, crafting compelling cases for support, and inspiring donor confidence is essential.
• Competitive About Results: This person must be highly goal-driven and results-oriented, not in comparison to others but in their pursuit of exceeding personal and organizational targets. Their drive to meet and surpass their own goals reflects their passion for delivering success and showing others what’s possible.
• Highly Ethical. A commitment to transparency and accountability in fundraising activities is crucial. The Director must demonstrate the highest integrity and uphold ethical standards, ensuring that donor relationships are built on trust and mutual respect.
• Adaptable and Innovative. The ability to adapt to changing fundraising environments, leverage emerging technologies, and apply innovative fundraising strategies is vital in today’s rapidly evolving philanthropic landscape.
•  Passionate about the Mission: They should genuinely believe in the mission and values of Whittier College, which helps in connecting with donors and cultivating lasting relationships.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE. 

Information Technology Services at Whittier College is seeking a Network Administrator.

The Network Administrator will Manage all aspects of the college’s data and voice communications systems and maintains the campus cable plant. Will monitor network system performance and continuously strive to improve speed and coverage throughout the campus. Assists Assistant Director of Systems and Networking with operational support, maintenance, and implementation of server, network, and cloud solutions.

Hours: Monday-Friday
Exempt Status: Non-exempt
Full Time/Part Time status: Full time 
Salary Range: $81,368.00 annually; salary will commensurate with experience, skills, and knowledge.

Reports to: Assistant Director of Systems and Networking
Location/Department: Whittier College / Information Technology Services

Position Duties and Responsibilities

Essential Functions of the Job

1. Develops, supports and troubleshoots the campus voice and data communications network.
2. Administrates, monitors, gathers statistics, and maintains network management of all network devices and systems, including hardware components, networking software systems, UPSs, and protocols.  Prepares detailed proposals, cost analyses, and project management and implementation requirements.
3. Installs intra- and inter-building network cables and associated hardware.
4. Creates and maintains a holistic network security strategy, including a perimeter firewall, network access control systems, VPN/SDP software and wireless security.
5. Develops and recommends short- and long-range objectives consistent with college guidelines. Maintains currency in new developments and technology and recommends and implements as appropriate.
6. Trains and supervises student employees to maintain and support the operations of network services.  Schedules and assigns work, provides for quality assurance reviews and feedback to ensure performance standards are met.  Establishes performance goals, assesses performance, and determines individual merit, incentive and or promotional increases.
7. Develops user-oriented and technical documentation, manuals, and other types of materials used for information distribution, training, operational or procedural purposes.
8. Develop, design, and test backup and disaster recovery plan in accordance with college guidelines. 
9. Occasional availability for off-hour support issues, weekend projects, and maintenance activities as needed.
10. May require flexible schedule/hours
11. Performs other job related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education: Bachelor’s degree in related subject or equivalent. Combined experience and education may be substituted for degree. Ability to work accurately, effectively, and independently in the execution of assigned duties. Must have good interpersonal and communication skills, both written and oral. Required ability to promote a positive working environment, cooperation and positive reactions to change. Must be highly motivated, service oriented, and solution oriented with a high degree of integrity, ethics and dedication.

Machines, Tools, Equipment, Electronic Devices and Software: Protocols including TCP/IP (DHCP, DNS, SMTP, SNMP, ARP, etc.).  Systems, Linux, Windows, Macintosh.

• Expertise with IPv4 and IPv6 network design, including IP subnetting and protocols including BGP, OSPF and EIGRP
• Expertise with network device configuration and troubleshooting (ideally, Cisco IOS/IOS-XE)
• Strong understanding of features like GRE, IPSEC, DMVPN, IP quality-of-service, VLANs, and multicast
• Strong understanding network security features like IP access-lists and stateful protocol inspections
• Familiar with network management protocols, like SNMP, SSH, syslog, RADIUS/TACACS

License(s) and Certificate(s): CCNA, CCNP, MCSE preferred

Physical Activity/Effort: Be able to lift 50 lbs, climb ladders, may require flexible schedule/hours.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Registrar Office at Whittier College is seeking a student systems specialist. 

Under the direction of the assistant registrar of systems and college registrar, the student systems specialist provides technical and operational support for student information systems, academic records processes, reporting, and scheduling functions. The position is responsible for maintaining student and course data within Banner and related systems, supporting DegreeWorks maintenance and testing, generating standard reports, assisting with schedule production, and ensuring the accuracy and integrity of institutional data. The student systems specialist serves as a resource to faculty, staff, and students regarding Registrar systems and supports the efficient operation of academic and administrative processes.

Hours: Monday-Friday
Exempt Status: Non-exempt
Full Time/Part Time status: Part time (25 hours per week)  
Salary Range: $23.00 per hour; salary will commensurate with experience, skills, and knowledge.  

Reports to: Assistant Registrars
Location/Department: Whittier College / Registrar’s Office

Position Duties and Responsibilities

Essential Functions of the Job

Student Information Systems Support

• Maintain student, course, and curriculum data within Banner and related systems.  
• Assist with DegreeWorks maintenance, testing, and audit validation.  
• Support registration setup, term processing, and system maintenance activities.  
• Troubleshoot routine system issues and escalate complex matters as appropriate.  
• Maintain system documentation and procedural guides.  

Data Management & Reporting

• Generate and distribute standard reports using Banner and Argos.  
• Verify data accuracy and assist with data validation efforts.  
• Support data audits and reporting initiatives.  
• Maintain confidentiality and integrity of student information.  

Scheduling & Academic Operations

• Assist with course schedule production and classroom assignments.  
• Maintain course and section information within Banner.  
• Support EMS scheduling and academic event coordination.  
• Assist with commencement and graduation operations.  

Customer Service & Office Support

• Provide support to faculty, staff, and students regarding Registrar systems and processes.  
• Assist with training student workers on office systems and procedures.  
• Support office projects and operational initiatives.  
• Perform other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

• Associate's degree required; Bachelor's degree preferred.
• Working knowledge of Banner or similar student information systems preferred.
• Familiarity with DegreeWorks, Argos, EMS, or related systems preferred.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and comply with FERPA requirements.
• Bilingual preferred.

Machines, Tools, Equipment, Electronic Devices and Software

• Ellucian Banner Student Information System.
• DegreeWorks (basic user functionality).
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Formstack electronic forms and workflow software.
• National Student Clearinghouse services.
• EMS Event Management System (preferred).
• Standard office equipment and software used to support Registrar operations.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Theatre, Film Communications Arts Department at Whittier College is seeking a Technical Director and Shop Scene Supervisor.

This position will serve as the department’s staff technical director under the direction of the Dean of Faculty and Department Chair, providing technical direction and supervision for three faculty-directed productions and technical support and supervision for other events in the department, including a small number of student productions and guest artist presentations, etc.

Hours: Varies
Exempt Status: Non-exempt
Full Time/Part Time status: Full time, 10 months (June and July) 
Salary Range: $28.50-$30.00 per hour; salary will commensurate with experience, skills, and knowledge. 
Reports to: Dean of Faculty; Chair of Theatre, Film, Communication Arts
Location/Department: Whittier College / Theatre, Film Communications Arts

Position Duties and Responsibilities

Essential Functions of the Job

• Provide overall supervision of scenery and properties construction and stage rigging for department productions.
• Serve as a hands-on scene shop supervisor.
• Serve as lead scenic carpenter and lighting technician as necessary.
• Instruct and supervise a part-time, paid student technical staff (typically 15 to 20 students) and also laboratory students in scenery construction, basic painting, stage properties, and the costume studio (in consultation with the guest costume designer).
• Oversee basic lighting and sound technical support for department productions with assistance from other theatre staff and faculty.
• Supervise load-in and strike for each production.
• Coordinate purchases and rentals for scenery, lighting, and stage properties.
• Maintain scene shop inventory and equipment.
• Maintain the lighting and sound equipment in the department’s Studio Theatre.
• Rigorously maintain a safe working environment and safe working practices as part of providing technical support for the department.
• Supervise student crews as needed during technical and dress rehearsals and performances.
• Serve as the department’s chief technical liaison with the staff of the college’s performing arts center.
• Monitor and approve student employees’ bi-weekly time sheets.

The position is considered full-time with weekly hours varying per week, depending on the production schedule, which will include four to six weekend workdays for each major production.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Qualifications: B.A. or B.F.A. in theatre with an emphasis in design and technology or equivalent professional experience. Must be familiar with reading floorplans for design for theatre (scenic and lighting), and theatre safety standards (OSHA).

Additional requirements: Must be able to climb ladders and scaffolding, use and supervise the safe use of telescopic personnel lifts, manually lift a minimum of 50 lbs., and work directly and actively with students and other staff members in the scene shop, backstage, and onstage

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.