Administrative & Support Staff Opportunities

Breadcrumb

Whittier College is committed to attracting and retaining a high quality, diverse employees with a shared passion for student-centered teaching and mentoring. 

Whittier is distinguished by its small class sizes, high-impact pedagogies, and innovative liberal arts curriculum blended with professional and pre-professional programs. It is a nationally recognized model for diversity and has no racial majority among its student body. With over 65% students of color, Whittier is designated as both an HSI and AANAPISI. Founded in 1887, it is an independent, four-year liberal arts college with about 1,700 undergraduates and is ideally situated in the scenic hills 18 miles east of downtown Los Angeles. It is an AA/EOE employer and abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a).

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The Office of Academic Support at Whittier College seeks an Academic Support Coordinator.

Under the general supervision of the Associate Dean of Academic Support, the Academic Counselor/Graduate Intern provides general office and administrative oversight for the Center for Academic Success (CAS), which includes the Office of Academic Support and the Office of Student Accessibility Services. The Center provides oversight for Academic Success Program, Tutoring Program, First-Year Enrichment Program, Academic Coaching Program, and Student-Athlete Academic Services. Additional coverage to support the planning and logistical coordination for CAS events, such as academic success workshops, Exploring Majors, Fall and Spring new student registration, marketing and promotion.     

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $22 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Dean of Academic Support & First Year Programs and Assistant Directors. 
Location/Department: Whittier College, Office of Academic Support

Responsibilities

Office Management

  • Provide general office and administrative support for the Associate Dean of Academic Support, Assistant Directors, Office of Student Accessibility Services, and Graduate Interns.  
  • Ensures the department is properly staffed by student managers during the Center’s workday, evening, and weekend hours, be they virtual or in person offerings.  
  • Direct students, faculty, staff, and the general public to the appropriate person, program, or office.  
  • Takes minutes at all staff meetings and shares in a timely fashion. 
  • Track and report budget spending and revenue, oversee transactions and reimbursements for departmental accounts. 
  •  Assists with scheduling appointments for the Associate Dean, Directors, and departmental staff. 
  • Arrange for facilities work requests, repairs, and servicing of equipment/facility for CAS department.  

Program and Event Support

  • Supervise, hire, train, schedule, and manage payroll for up to 16-20 Student Managers and Poet undergraduate Interns.  
  • Oversee Community Building efforts among student staff employees in CAS.  
  • Support maintenance of Tutor.Trac database software used to track center’s services. 
  • Support the compilation of data and production of semester program assessment reports. 
  • Assist Associate Dean with Fall and Spring new student registration logistics, scheduling faculty advising appointments and Parent Track coordination. 
  • Disseminate Academic Probation and Warning letters to students and their faculty advisors.  
  • Provide logistical support for all special events and programs.  
  • Maintain confidentiality in alignment with institutional practices, including FERPA and HIPA. 

Marketing

  • Assist the Associate Dean by maintaining the CAS webpage, social media, Student Life designated platforms, Moodle, etc. by preparing marketing and other promotions for the Center’s activities and services, including the monthly CAS newsletter. 
  •  Assist the Associate Dean with updating the marketing materials and purchasing with on and off campus vendors.   
  • Perform a variety of other duties as assigned. 

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Associates degree or the equivalent and 1-3 years of progressively responsible experience in general office, clerical or administrative support work. Bachelor’s degree from an accredited four-year college or university may be substituted for up to one year of the required experience.  Preferred qualifications; Bachelor’s degree, experience working in a higher education setting and with college-aged students.   

Knowledge and Education

Proficiency with all standard office equipment, including Microsoft Office Suite, e-mail, maintaining databases and web-based research.  Strong written and verbal communication skills required.  

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Reporting to the Associate Director of Admission, this position is responsible for supporting the first-year undergraduate recruitment, outreach, and application review processes for the Office of Admission.

This person will be assigned a recruitment territory with the responsibility of being that area’s first point of contact for students and anyone that supports students in the admission process, including family members, community-based organizations, and high school representatives.

Admission Counselors are often front-line representatives of Whittier College for on and off campus new student recruitment and outreach events, including high school visits, college fairs, receptions, daily visits, and open houses. This position will require strong communication skills, extensive knowledge of office and institutional policies and procedures, an understanding of the Whittier College culture and community, and exemplary customer service.

This position will be required to review and evaluate applications for first-year admission. They will be expected to know and abide by the guidelines and policies for reviewing applications, and will be required to meet a weekly quota set by the Director of Admission. This position may also be called upon by the Associate Director of Admission and Office of Admission leadership to provide support on special projects as needed.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $20 - $23 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Director of Admission
Location/Department: Whittier College/Admission Office

Responsibilities

Essential Functions of the Job

  • Managing an assigned recruitment territory- includes recruitment travel and serving as the area’s primary Whittier College Office of Admission representative.
  • Reviewing Applications for Admission- includes meeting a weekly quota set by the Director of Admission.
  • Front-line representative of Whittier College for on and off campus events- Serving as the primary daily representative. Answering general questions and inquiries via email and/or phone. Giving Whittier College presentations at events on or off campus. Meeting with groups or individuals to discuss Whittier College and/or the application process. Staffing the front desk in our reception area when the office is short staffed.
  • Developing Relationships with prospective students, families, school counselors, and stakeholders in the college application process; particularly within the assigned territory.
  • Complete understanding of all Office of Admission Policies and Procedures, and Whittier College Policies that directly impact a student’s decision to apply or enroll.
  • Ability to work well in a collaborative, team-oriented environment.
  • Learning how to effectively work with office technology and resources- Technolutions Slate, Microsoft Office Suite, Microsoft SharePoint, Banner, general office equipment. 
  • Supporting the Associate Director or office leadership in completing any special assigned projects as assigned.
  • Maintaining active membership with the Western Association for College Admission Counseling.
  • Other work-related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

  • Experience working in an Admission, Financial Aid, or Student Life related office at a 4-year college or university preferred
  • Experience working with high school aged students preferred
  • Experience having worked at a service-oriented job, with a track record of excelling in providing quality customer service preferred
  • Experience serving in the capacity of a leader, coordinator, or supervisor is preferred

Knowledge and Education

  • Bachelor’s degree from an accredited 4-year institution is required
  • Valid driver’s license and dependable transportation required
  • Verbal and written communication skills
  • Ability to multitask and work in a fast-paced environment
  • Organizational skills
  • Detail-oriented

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Housing and Residential Life Office at Whittier College seeks an Area Director/Office of Equity and Inclusion Coordinator.

The Area Director (AD) is a live-in, full-time (12 month), professional Student Life member reporting to the Director for Housing and Residence Life and Director, for the Office of Equity and Inclusion. This position will oversee and implement a collaborative programming model between the Office of Housing and Residential Life and the Office of Equity and Inclusion. Programming will address the specific needs of underrepresented students at Whittier College, cultivate their leadership abilities, and provide awareness and encouragement to make the most of the resources available to them. The AD assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for all aspects of the Whittier College Residence Life program in an area consisting of 3-4 residential communities. The Interim AD will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,240; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director for Housing and Residence Life
Location/Department: Whittier College, Housing and Residential Life

Responsibilities

RA and Diversity Ambassador Supervision 20% (H&R)

  • Supervise 11-15 Resident Advisors and Diversity Ambassadors.
  • Conduct weekly RA/staff meetings.
  • Meet with student staff individually to provide support and direction.
  • Assist in the recruiting, selecting, and training of student staff.
  • Assist in the planning and implementation of RA training.
  • Assist in the planning and implementing in-service training and provide development activities to promote positive job performance within the student staff roles.
  • Evaluate staff regularly and hold staff accountable to job expectations.

Community Development 20% (H&R and OEI)

  • Understands the philosophy of Student Development and apply theories to practical and everyday residence hall experiences.
  • Be available to interact with students and staff on a daily basis.
  • Assist staff and students’ programming for floors, buildings and residence areas ensuring that programming reflects the Student Life Curriculum as well as inclusion and equity goals.
  • Serve as role model and maintain a standard of professional conduct with students.
  • Advocate for underrepresented students and/or students who are marginalized due to race, ethnic or national origin, language, religion, age, gender, gender identity, sexual orientation or social status.
  • Educate and train the college community on issues of identity, diversity and inclusion, and facilitate interaction between diverse groups of students within an environment that respects and celebrates the uniqueness of all community members.
  • Build relationships and work collaboratively with faculty and community organizations to provide support and resources for first generation college students, students of color, undocumented students, LGBTQA students and students from a diversity of religious backgrounds.
  • Select, train, supervise, evaluate and mentor student staff in planning and implementing Office of Equity & Inclusion programs.
  • Assist with the Diversity Orientation session for incoming students
  • Work with Director of Office, Equity, and Inclusion to supervise students in the development of publicity and promotional program information and in the production of Office of Equity & Inclusion written materials.
  • Cultivate community relationships with Faculty Master Houses that support programming, connection, and collaboration with Housing and Residential Life and Office of Equity and Inclusion.
  • Assure program expenditures are within allocated budgets; monitor budgets.
  • Annually assess programs initiatives to measure student learning and satisfaction.
  • Attend professional development workshops, webinars, trainings, and conferences on behalf of office.
  • Serve as Acting Director when the Director and/or OEI professional staff is out of the office.
  • Perform other related duties as assigned.

Counseling/Advising 20% (H&R and OEI)

  • Be sensitive and responsive to students’ emotional, personal, behavioral and academic needs; advising and making appropriate referrals.
  • Attend to the health and safety of residents in medical, psychological, and other crises/emergency situations. Being aware of and responding to the effects such crises have on the community.
  • Be knowledgeable of the various campus resources: Health Center, Campus Safety, Student Counseling Center, Center for Career and Professional Development (CCPD), Office of Student Engagement (OSE), Student Disability Services (SDS), and the Center for Advising and Academic Success.
  • Be accessible and approachable to students.
  • Partner with the Counseling Center to offer equity based mental health resources, programming, and engagement opportunities.

Administration 20% (H&R and OEI)

  • Assist in the opening, every day functions, and closing of the residence halls.
  • Assist with Fall and Spring Orientation as well as Admissions events.
  • Process maintenance work orders, RA Duty Logs, and utilize conduct and housing software.
  • Maintain office hours and communicate as needed with Campus Safety and Facilities.
  • Attend regular Residence Life Staff meetings.
  • Attend regular Office of Equity and Inclusion meetings.
  • Serve on assigned committees.
  • Chair/coordinate department committees and/or events when needed.
  • Provide campus wide on-duty coverage according to a rotating scheduled, which includes weekend, and some holidays year round.
  • Attend Student Life meetings.
  • Participate in professional staff training in August, January and throughout the academic year.
  • Meet weekly with supervisor.
  • Maintain 20 office hours in residential spaces.
  • Other duties as assigned.

Policy Enforcement/Crises Management 20% (H&R)

  • Serve as a Lead Title IX Investigator
  • Complete ATIXA Level One Title IX Investigator Training
  • Communicate, interpret, and enforce College and residence hall policies, and procedures. Encourages behavior consistent with the Whittier College Code of Conduct and holds students accountable for their actions.
  • Serve as a conduct administrator. Assign charges, conduct hearings and administer sanctions appropriately in a timely manner.
  • Recommend changes in policies and procedures.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

One to three years of post-bachelor’s experience in a residential life program or relevant experience and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders.

Knowledge and Education

Master’s Degree in Student Affairs, Higher Education Administration or related field required. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement.

Application Deadline

Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College, an NCAA Division III member of the Southern California Intercollegiate Athletic Conference is accepting applications for a 12-month full-time Assistant Athletic Trainer.

Whittier sponsors twenty-two intercollegiate programs. Responsibilities include but are not limited to:

  • Assist in the over sight of the day to day operations for the training room. 
  • Assessment, treatment and rehabilitation of student-athletes.
  • Coverage of all home events and training sessions with the potential of limited travel
  • Handling insurance claims. 
  • Working with the College’s Team Physician and sports medicine staff. 
  • Maintenance of complete and detailed medical records for all student-athletes and performing other duties as assigned. 
  • Overseeing athletic training work study students scheduling and training.

Required Education/Qualifications

Bachelor’s degree with successful passing of the Board of Certification Exam.  Maintain good standing with BOC and NATA. Master’s Degree preferred with at least two years’ experience within a university/college environment. NATABOC, Professional CPR, AED and First Aid certification required.  

Review of applications will begin immediately and continue until the position is filled.  To be considered for this position, please send cover letter, resume and list of three references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College, an NCAA Division III member of the Southern California Intercollegiate Athletic Conference is accepting applications for a 10 month Full-time Assistant Athletic Trainer.

Whittier sponsors twenty-two intercollegiate programs.  Responsibilities include but are not limited to:

  • Assist in the over sight of the day to day operations for the training room. 
  • Assessment, treatment and rehabilitation of student-athletes.
  • Coverage of all home events and training sessions with the potential of limited travel
  • Handling insurance claims. 
  • Working with the College’s Team Physician and sports medicine staff. 
  • Maintenance of complete and detailed medical records for all student-athletes and performing other duties as assigned. 
  • Overseeing athletic training work study students scheduling and training.

Education/Qualifications Required

Bachelor’s degree with successful passing of the Board of Certification Exam. Maintain good standing with BOC and NATA. Master’s Degree preferred with at least two years’ experience within a university/college environment. NATABOC, Professional CPR, AED and First Aid certification required.  

Application Deadline

Until Filled

Review of applications will begin immediately and continue until the position is filled. To be considered for this position, please send cover letter, resume and list of three references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Services Office at Whittier College seeks an Assistant Controller.

The Assistant Controller performs original work and supervision of critical accounting functions described in position duties and responsibilities.  Provides support and backup to the Associate Vice President of Business Services and Controller.  Maintains the accuracy and integrity of subledger systems, cash and liquidity resources and the college’s statement of financial position.  Interacts with the President’s Cabinet and Board of Trustees Investment Committee and demonstrates leadership towards success of the College.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $75,000-$89,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Vice President of Business Services & Controller
Location/Department: Whittier College/Business Services

Responsibilities

Administrative

  • Supervise activities in areas of responsibility – Accounts payable and accounting staff
  • Hire, train, develop staff; develop training program as appropriate
  • Provide timely and positive feedback to staff to enhance development

General Ledger Review

  • Review general ledger designated funds on a regular basis for compliance with policies and procedures
  • Resolve departures from policies and procedures with appropriate budget manager

Accounts Payable

  • Timely, accurate processing of vendor payments
  • Maintain records in accordance with policies and regulatory requirements
  • Complete compliance reporting including but not limited to - sales tax, IRS1099s, IRS 990/990T, Escheat

Endowment and Investments

  • Process gifts, investment activity, distributions monthly in subledger
  • Establish monthly market values
  • Prepare recording to general ledger
  • Reconcile subledger to general ledger and advancement subledger
  • Recalculate investment management fees invoices, authorize for payment
  • Process stock gifts
  • Process GAAP accounting for pledges

Deferred gifts

  • Coordinate with Advancement and third-party administrator to maintain deferred gifts in accordance with trust or annuity agreements and requirements
  • Review administrator reports for accuracy and prepare recording to general ledger
  • File tax and regulatory reports as necessary

Liquidity

  • Forecast operating cash flows and reports to AVP and VP
  • Maintain account balances and maximize returns within liquidity policy
  • Draw federal and state financial aid funds, coordinate with financial aid and grants administrator as necessary to ensure timely processing of transactions 
  • Assists Controller and college departments with wire transfer and ACH activity
  • Maintain schedule of account reconciliation frequency
  • Reconcile all balance sheet accounts

Staff Investment Committee with Vice President

  • Carry out investment purchases and liquidations and prepare recording to general ledger including opening and closing investment manager and custody accounts, preparing limited partnership applications, transferring funds, preparing recording journals

Debt and Swaps

  • Keep a record of the swap rates
  • Confirm the amounts invoiced from Morgan Stanly and SGB (swap counterparties)

Escheat

  • Perform required diligence to make attempts to contact owners of stale dated checks and unclaimed credits on accounts receivable ledgers.
  • Complete reporting and remittance of unclaimed property to State Controller’s Office.

Treasury and Banking

  • Process stop payments, confirm if a check has cleared or not
  • Set up payment for Retirement contributions
  • Upload ACH files and Positive Pay files for both A/P and Payroll
  • Set up domestic and international wire transfers

Other

  • Participate in annual audit preparation
  • Other duties as assigned

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Previous Experience

3 to 5 years of relevant accounting and administrative experience

Knowledge and Education

Bachelor Degree in Business with Accounting or Finance specialization.  Sound knowledge of generally accepted accounting principles and methods.  Good communications and problem solving skills; develops and enforces policies and procedures; meets deadlines; high attention to detail; understanding of accounting controls. Advanced skills with Excel, capable with Word; some knowledge of MS Access and databases.

Machines, Tools, Equipment, Electronic Devices and Software

computer, 10-key calculator, Excel, Word, Banner, Power Point, knowledgeable about internet and on-line access and work

License(s) and Certificate(s)

Certified public accounting and other specialization certificates relevant to position description cate for Cash Management and/or Investment Planning highly desirable 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Assistant Director will work with the Associate Dean of Academic Support and other Assistant Director to coordinate the services and provide leadership within the Academic Support Center.

The position is responsible for oversight of the Peer Tutoring Program and Academic Success Program and their assessments. They also oversee the First-Year Enrichment Program, including the hiring, training, and supervision of student employees as well as the assessment and evaluation of Provisional and Peer Academic Coaching program services. The Assistant Director also serves as a member of the CARE Team, a retention and persistence initiative in collaboration with the Division of Student Life. The position will assist the Associate Dean with the coordination of the New Student Registration Program for Fall and Spring terms. They also provide support in the forms of academic counseling, advising, registering new students, teaching, conducting workshops on college building skills, and tracking student progress. The Assistant Director will be responsible for helping teach the first-year seminar college skills course (as needed).

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,240-$59,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Dean of Academic Support
Location/Department: Whittier College /Academic Support

Position Duties and Responsibilities

Expectations, Leadership, and Support

  • Coordinates the Academic Success Program, including academically counseling students, creating educational contracts, and tracking progress.
  • Oversee the development and implementation of the First-Year Enrichment Program, which involves keeping track of students fulfilling requirements of program and other necessary assessment measures.
  • Identify critical issues that impact academic preparedness and persistence with specific attention to transfer students, first generation college students, and students in all levels of academic warning. Create action plan for implementing appropriate academic learning assistance programs.
  • Responsible for the management of the Peer Tutoring program including the recruitment, hiring, training and supervision of student tutors.
  • Provides marketing support for tutoring and workshop opportunities.
  • Maintains the TutorTrac software.
  • Tracks tutoring visits.
  • Assesses and evaluates the tutoring program services and academic support services programs.
  • Develops and maintains tutoring schedules and initiates outreach and marketing of academic support services to campus community.
  • Supervise, train, schedule and manage student or interns (POET or Graduate) as needed.
  • Participate as a team member of the CARE Team.
  • Assists the Associate Dean of Academic Support with teaching, INTD 101 curriculum development, and scheduling of a 1-unit Whittier Seminar courses for first year students and provisionally admitted students.
  • Oversees the department email and provides general office support.
  • Provides support for StudentLingo, an online asynchronous workshop delivery platform. 
  • Serves as a member of campus-wide committees or taskforces under the guidance and direction of the Associate Dean.
  • Collaborate and develop relationships with faculty and Student Life, and other offices on campus in order to best support and provide students with resources.  
  • Supports the Center in the administration of New Student Registration for fall and spring semesters. This includes advisement and registering new students, training student peer advisors, working with parents, Student Life, Admissions, Business and Financial Aid departments.
  • Advise students on academic policies, liberal education requirements, and major exploration.
  • Runs team/department meetings as needed. 
  • Directs students, faculty, staff, the public to the appropriate offices or programs to provide support.
  • Compile and record data regarding semester program assessment reports. 
  • Assists the Associate Dean of Academic Support with retention initiatives. 
  • Supports and coordinates departmental sponsored events. 
  • Other duties as assigned.  

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

The ideal candidate will have the following practical skills or knowledge:

  • Experience in management of academic support programs or services;  
  • Experience advising and knowledge of advising techniques; 
  • Knowledge of best practices in one-on-one peer mentoring and strategies to assist students with the transition into college are preferred;   
  • Experience developing course curriculum and leading workshops or seminars. 

Knowledge and Education

Master’s in education, psychology, counseling, or related field, and at least 1-2 years’ experience providing academic support services for students at the college level.  Strong written and verbal communication skills required. Qualified candidates should have experience working with college level students in academic support environments. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Equity and Inclusion (OEI) at Whittier College seeks an Assistant Director.

The Assistant Director, under the direction of the Director of OEI, oversees program development, hires and supervises the OEI Diversity Ambassadors and other student staff, develops and implements student’s success initiatives targeting students from underrepresented backgrounds, pursues partnerships and collaborations across the Division, and cultivates relationships with off campus partners. The Assistant Director will provide primary oversight for the Brotherhood Leadership program. The Assistant Director position also works closely with colleagues in the Office for Student Engagement (OSE) especially in supporting the Diversity Council (identity-based organizations), and the Social Justice Coalition (activists and service organizations). The Assistant Director will also work to provide a diverse offering of programs and services, will assist in the oversight and education of students in risk management and critical thinking, will establish and assess goals and objectives for their specialty areas, and will provide budget management for their specialty areas. The Assistant Director will also be responsible for key diversity, equity, justice, and inclusion programs and services offered by the Division, including New Student Orientation programming, residential programming, and wellness programming.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $50,000-$55,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Office of Equity and Inclusion
Location/Department: Whittier College Office of Equity and Inclusion

Responsibilities

  • Hire and supervise OEI interns/staff, including Brotherhood Leadership Program (BLP) mentors and Diversity Ambassadors  
    • Develop job description, work plans, and tasks for BLP Mentors and Diversity Ambassadors. 
    • Coordinate annual hiring of BLP Mentors and Diversity Ambassadors, working in collaboration with OEI Director, campus partners, faculty, student organizations, ASWC, and other campus and off campus entities.  
    • Conduct regular student staff meetings.
    • Develop and implement regular assessment procedures for student staff. 
    • Develop and implement BLP and Diversity Ambassador programming. 
    • Educate and train student leaders on issues of identity, equity, justice, and inclusion, and facilitate interaction between diverse groups of students within an environment that respects and appreciates the uniqueness of all community members.
  • Student Success Initiatives 
    • Coordinate daily operations of Brotherhood Leadership Program, including expanding existing pre-orientation program into a year-long program
    • Collaborate with Gender Equity Coordinator in consultation with OEI director and other OEI staff
    • Collaborate with Center for Advising & Academic Success (CAAS) in providing academic support and mentorship for men of color. 
    • Develop marketing materials targeting prospective students and families and incoming students
    • Expand student success initiatives targeting men of color specifically
    • Advocate for underrepresented students and/or students who are marginalized due to race, ethnicity or national origin, religion, age, gender, gender identity, sexual orientation, or ability status. 
    • Serve as the primary advisor for the Social Justice Coalition (SJC) and provide support and leadership to all clubs within the SJC. 
  • CARE Team 
    • Serve a member of the CARE team and provide case management support as directed by the Student Life Resource Case Manager. 
    • Assume a leadership role in providing CARE support for men of color.
    • Attend the weekly CARE case management meetings and bi-weely CARE meetings.
  • Daily Operations of the Office of Equity and Inclusion
    • Coordinate the annual OEI programming, including marketing, coordinating student staff and volunteer involvement, and budget management.
    • Work collaboratively to design racial, equity, justice and inclusion trainings and programs across the Student Life Division that supports a sense of belonging for historically marginalized students
    • Select, train, supervise, evaluate and mentor student staff in planning and implementing programs and Campus Life initiatives
    • Participate in policy development and review, goal setting, assessment and evaluation efforts for all programs and services.
    • Assist with the scheduling of the college-wide events calendar using EMS (Event Management System) and Engage
    •  Assure departmental program expenditures are within allocated budgets; monitor budgets
    • Oversee the development of end-of-year programs that celebrate the academic and leadership achievements of students by holding annual award ceremonies (i.e. Latinx Graduation, Lavender Graduation, Black Graduation, Asian Pacific Islander Desi American Graduation)
    • Assist with the Diversity, Equity, and Inclusion Orientation sessions for incoming students.
    •  Work with the Director to supervise students in the development of publicity and promotional program information and in the production of Office of Equity & Inclusion written materials and all social media accounts 
    • Cultivate community relationships that support the development of resources for the Office of Equity and Inclusion programs.
    • Serve as Acting Director when the Director is out of the office.
    • Perform other related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Preferred Qualifications

  • Master’s degree in higher education leadership or similar 
  • At least 3 years’ experience coordinating operations in a higher education office 
  • Demonstrated experience with a deep understanding of the higher education experience of students from underrepresented identity groups, especially men of color 
  • Demonstrated success in planning, developing, and implementing Diversity, Equity, and Inclusion events. 

Minimum Qualifications 

  • Bachelor’s degree
  • Ability to articulate issues that hinder higher education success of students from underrepresented identity groups 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Housing and Residential Life Office at Whittier College seeks an Assistant Director. 

The Assistant Director (AD) is a live-in, full-time (12 month) professional Student Life member reporting to the Director for Housing and Residence Life. The AD assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for all aspects of the Whittier College Residence Life program in an area consisting of 2 – 3 buildings. The AD will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,240 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director for Housing and Residence Life
Location/Department: Whittier College, Housing and Residential Life

Responsibilities

 Community Development 10%

  • Understands the philosophy of Student Development and apply theories to practical and everyday residence hall experiences. 
  • Develop and practice innovative ways to encourage HRL staff contact with students. 
  • Assist staff and students’ programming for floors, buildings and residence areas especially within the framework of the Student Life Curriculum. 
  • Assist Director in the assessment of the programming model and ensuring programming expectations are met. 
  • Serve as role model and maintain a standard of professional conduct with students. 

 Supervision 30% 

  • Supervise 8 – 13 Resident Advisors. 
  • Conduct weekly RA/staff meetings.
  • Meet with student staff individually to provide support and direction. Provide regular performance assessments of RA staff in consultation with HRL staff. 
  • Assist in the recruiting, selecting, and training of student staff. 
  • Assist in the planning and implementation of Fall and Winter RA training. 
  • Assist in the planning and implementing in-service training and provide development activities to promote positive job performance within the student staff roles. 
  • Evaluate staff regularly and hold staff accountable to job expectations. 
  • Assist Director in the supervision of the department Graduate Assistants. 

Administration 30%

  • Take a leadership role alongside Director in the planning and execution of opening, every day functions, and closing of the residence halls.
  • Assist with Fall and Spring Orientation as well as Admissions events.
  • Process maintenance work orders, RA Duty Logs, and utilize conduct and housing software.
  • Maintain office hours and communicate as needed with Campus Safety and Facilities.
  • Actively participate in and contribute to the development of Housing & Residential Life Staff meetings.
  • Serve on assigned committees within the Student Life division and across the College.
  • Chair/coordinate department committees and/or events when needed.
  • Provide campus wide on-duty coverage according to a rotating scheduled, which includes weekend, and some holidays year round.
  • Attend Student Life meetings.
  • Participate in professional and paraprofessional staff training in August, January and throughout the academic year.
  • Meet weekly with supervisor.
  • Assist in ensuring residential spaces meet the quality and expectations of the Director and students.
  • Maintain 10 office hours in residential spaces.
  • Other duties as assigned.

Policy Enforcement/Crises Management 20%

  • Serve as a Title IX Investigator
  • Complete ATIXA Level One Title IX Investigator Training
  • Communicate, interpret, and enforce College and residence hall policies, and procedures. Encourages behavior consistent with the Whittier College Code of Conduct and holds students accountable for their actions.
  • Serve as a conduct administrator. Assign charges, conduct hearings and administer sanctions appropriately in a timely manner.
  • Recommend changes in policies and procedures.

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Previous Experience

One to three years of post-bachelor’s experience in a residential life program or relevant experience and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders.

Knowledge and Education

Master’s Degree in Student Personnel, Higher Education Administration or related field required. Demonstrate a deep understanding of diversity and social justice principles, Title IX, and a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Athletics Department at Whittier College seeks an Assistant Football Coach.

All qualified candidates considered, with preference coaching on the offensive side of the ball. There is possibility of coordinating the special teams or offense for qualified candidates. The Assistant Coach will assist with other duties including, but not limited to: coaching their own position, running position meetings, contributing to the weekly game plan, assist in film breakdown, have their own recruiting area, monitor student athletes academic progress, and develop members of our Football Program on and off the field as a diversity and inclusion officer.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $53,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Head Football Coach
Location/Department: Whittier College/Athletics

Responsibilities

Essential Responsibilities

  • Maintains knowledge and rules of NCAA in all aspects as it relates to the position.
  • Provides academic/personal counseling of position players weekly.
  • Recruits qualified student athletes from assigned area.
  • Communicates positively and effectively with all members of the football program, the athletic staff, student-athletes, athletic trainers, sports information, other faculty/staff members, as well as the general public and the general Whittier College community.
  • Outstanding character, and leadership qualities a must in helping to develop young men to grow as people, students, and athletes.
  • Foster an environment where student athletes have the most positive and influential experience possible. 
  • Committed and loyal to the institution, athletic department, head football coach, and mission/philosophy of the Football Program.
  • Perform other related duties as assigned.

Secondary Responsibilities

  • Passionate about teaching, motivating, and developing student-athletes on and off the field.
  • Must be a person of high integrity with high educational standards while exhibiting a strict adherence to NCAA, conference, College and department rules and regulations as well as a solid commitment to academic, student-athlete’s welfare, ethnic diversity and gender equity. It is understood that an employee who is found in violation of NCAA regulations shall be subject to disciplinary or corrective action set forth in the provisions of NCAA enforcement procedures, including suspension without pay or termination. 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Registrar’s Office at Whittier College seeks an Assistant Registrar of Operations and Student Data to oversee development, implementation, and maintenance of student record processes in Banner and to provide administrative support and supervisory support to staff and faculty in fulfilling department objectives, as well as campus community in fulfilling college-wide objectives.

The Assistant Registrar of Operations and Student Data supports Whittier College in executing functions concerning Banner systems set up, workflows, and reporting.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $60,000 - $65,000; Salary commensurate with experience, skills, and knowledge. 
Reports to: College Registrar
Location/Department: Whittier College (Main Campus)/Registrar’s Office

Responsibilities

  • Under the guidance of the Registrar, trains and provides additional instruction to staff and faculty as required. Schedules, assigns and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines.
  • Serves as the lead for Banner and Degree Works within the Registrar’s office; responsible for testing and training staff as needed
  • Maintaining Whittier College catalogue via Acalog, course code, room assignments, and students' major and minor tables
  • Develops and Maintains necessary records and files for efficient operations and for archival purposes. 
  • Create and maintain reports from Banner using Argos and providing reports to departments across campus.
  • Identify and collaborate with IT to implement Banner system improvements to streamline academic processes within the Registrar’s office and to maintain, troubleshoot, and enhance our student information system and related systems.
  • Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
  • Process repetitive documents and reports, records data, and files materials.
  • Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently. 
  • Responsible for providing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS. 
  • Update and maintain (scribe) the progress to degree software, Degree Works.
  • Coordinate schedules and supervise student and support staff employees.
  • Meet with Staff workers for one-on-one weekly check-in.
  • Assist the Registrar in all activities regarding commencement: ordering diploma covers, commencement brochure, invitations, etc.
  • Print diplomas in preparation for awarded degrees
  • Assist with registration and the preparation of the Class Schedule and Registration Guide.
  • Assist at the front counter (when necessary) in registering students, answering questions, etc.
  • Performs other duties as assigned.

Position Specifications and Requirements

  • Proficiency in student information systems required, specifically Banner, including a high level of competency in Degree Works, scribing and maintenance. 
  • Experience with building and running reports and designing data blocks using the Argos report writing tool that interfaces with Banner. Ability to extract data using report writing tools. 
  • Minimum of a BA degree required; fluency in speaking, reading and writing in English required.
  • Ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.
  • Prior supervisory experience preferred

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Office of Business Services at Whittier College seeks an Associate Vice President of Business Services and Controller.

The Associate Vice President of Business Services and Controller safeguards assets and assures accurate and timely recording and reporting of financial transactions by establishing and directing a system of accounting activities, policies, procedures, and controls.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $120,000-$145,000; Salary will be commensurate with experience, skills, and knowledge. 
Reports To: Vice President of Finance and Administration
Location/Department: Whittier College Campus/Business Services

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Management

  1. Establish and maintain a documented system of accounting policies and procedures that best accomplish and are aligned with the institution’s mission, goals, and objectives.
  2. Direct the operations of accounting, payroll, accounts receivable, cash receipts and disbursements, and endowment administration, including the design of an organizational structure adequate for achieving the departments’ and institution’s goals and objectives (includes hiring, training and development of staff).
  3. Manage the service contract for the campus mail and graphics department.
  4. Direct the operations of other work units as assigned.
  5. Provide direction and leadership in the management of the institution’s accounting practices.
  6. Participate in the President’s Cabinet and demonstrate leadership in the success of the college.
  7. Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
  8. Participate in the annual budget process and direct associated activities in areas of responsibility.

Transactions

  1. Maintain the general ledger and chart of accounts appropriate for the institution’s mission, size, and reporting requirements.
  2. Process transactions in accordance with Generally Accepted Accounting Standards.
  3. Ensure that valid employees and vendors are paid accurately and in a timely manner.
  4. Ensure that accounts receivable are collected promptly and within established credit policies.
  5. Ensure that all accounts supporting the statement of financial position are reconciled and reviewed on a regular basis and are used appropriately for their intended purpose.
  6. Ensure that debt payments are made on a timely basis.
  7. Ensure endowments are administered in accordance with donor restrictions, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied.
  8. Ensure that expenditures for fixed assets are capitalized in accordance with established policy.
  9. Ensure that donor restrictions, if any, are accurately applied in the classification equity.
  10. Administer the approved budgets for operating divisions and units including input to the general ledger information system, monitoring and ensuring compliance, preparing forecasts and other related reports.
  11. Maintain a schedule of discrete accounting periods and ensure adherence to deadlines.
  12. Maintain a system of internal controls over accounting transactions.

Reporting

  1. Issue accurate, timely, and complete interim and annual financial statements that comply with industry accounting and reporting standards and best practices.
  2. Issue management reports on a regular basis that provide timely actual results in comparison with budget.
  3. Calculate variances from budget no less than quarterly and report to appropriate managers.
  4. Prepare management forecasts in comparison to organization budget no less than quarterly.
  5. Perform financial analysis as assigned.
  6. Maintain a system of internal controls over financial reporting.

Compliance

  1. Coordinate the annual financial audits from preparation through completion of the annual financial reports in accordance with established deadlines.
  2. Coordinate and facilitate regulatory audits as necessary such as State Board of Equalization, worker’s compensation insurer, etc.
  3. Comply with local, state, and federal government reporting requirements and tax filings in areas of responsibility.

Communication

  1. Write effective and professional communications in a broad range of applications including annual and interim financial reports, Board of Trustees materials, Whittier campus and Law School employees and departments.

Other

  1. Participate in appropriate industry programs to maintain skills and stay current on best practices.
  2. Participate in appropriate industry list-serves.
  3. Other duties as assigned.

Non-essential Functions of the Job

  1. Participate in vendor surveys.

Position Specifications and Requirements

Previous Experience

7 or more years in a similar level management role

Knowledge and Education

Bachelor’s degree in accounting or closely related, CPA desired

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Hours: Varies-Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Part Time
Salary Range: $1,000 for each student teacher

Reports To: Director of Clinical Practice
Location/Department: Whittier College (Main Campus)/Department of Education

Responsibilities

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates

  1. Progress through sixteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
  2. Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
  3. Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
  4. Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate

  1. Observe weekly and use observations to complete all required evaluation forms.
  2. Conference with the candidate after each observation.
  3. Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
  4. Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
  5. Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
  6. Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

  1. Attend Master Teacher Workshop each semester to continue to develop professionally, connect with Master Teachers, and understand local school district’s educational focus for the academic year. 
  2. Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
  3. Attend one adjunct-faculty breakfast per semester (held on Saturday mornings) to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

  1. Five years of successful teaching experience in a public school.
  2. A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
  3. Excellent organization and communication skills (both written and verbal).
  4. Ability to work professionally with the public, as well as college and district students, faculty, administrators.

Application Deadline: Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Linda Brennan at lbrennan@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

The Athletics Office at Whittier College seeks a Coordinator of Compliance and Student Athlete Success.

Whittier College (CA), a NCAA Division III member of the Southern California Intercollegiate Athletic Conference is accepting applications for a Coordinator of Compliance & Student-Athlete Success that is a 12-month Full-time with benefits, 2-year entry-level internship position in conjunction with NCAA Ethnic Minorities and Women’s Internship Grant. Whittier offers 22 varsity programs in which over 30 percent of the student body participates.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $22 - $22.60 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Senior Woman Administrator
Location/Department: Whittier College Athletics

Responsibilities

Position and responsibilities will include all aspects of Athletic Administration including but not limited to: 

  • Assisting in NCAA & Institutional Rules Compliance oversight including but not limited to returning and incoming Student-Athlete eligibility management, roster organization and athletic-training clearances, transfer eligibility management, compliance education for student-athletes and staff, rules interpretation requests and inquiries, scheduling oversight, data reporting and tracking both within NCAA and Institutional. This will consist of approximately 30% of position education and responsibilities.
  • Assisting in Sport-Oversight for a limited number of men’s and women’s programs that will include but not limited to purchasing and budget oversight, facility assistance, game-management protocols and NCAA Division III Game-day experience training. This will consist of approximately 10% of position education and responsibilities.
  • Associate Level involvement in Student-Athlete Academic Oversight and Welfare Matters & Initiatives that include but not limited to liaison for Student Disability Services, Faculty Athletic Representative and SAAC (Student-Athlete Advisory Committee) Advisor. Additionally, the position will be required to sit on the CARE Team (Community, Affirmation, Resilience, Empowerment) that facilitates strategies and methods for student persistence, graduation and overall health and wellness support. This will consist of approximately 20% of position education and responsibilities.
  • Associate level involvement with the Office of Equity and Inclusion and the Office of Student Engagement to collaborate with SAAC on implementing diversity and equity seminars and events, initiating programming in accordance with NCAA Identity initiatives, Title IX education and prevention, racism and inherent bias education and will join as a committee member on the Gender Equity Taskforce. This will consist of approximately 20% of position education and responsibilities.
  • As a 12-month employee, a limited role would include Department fundraising efforts such as Alumni procurement, Golf Tournament assistance and summer fundraising events. This will consist of approximately 10% of position education and responsibilities.
  • As this is a 2-year grant internship affiliated with NCAA sponsorship, it is the goal of the Whittier College Athletic Department for this position to provide a wide array of experience and education in the role of a Division III Athletic Administrator. The position is expected to expand the breadth of the current Administration and support the advancement of the student-athlete experience. The Senior Woman Administrator will be the direct supervisor to the position and will work closely in providing direction and education of all compliance, programming and position responsibilities.

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Bachelor’s degree required. The ideal candidate will possess a strong commitment and understanding of the student-athlete concept and a working knowledge of NCAA and SCIAC rules and regulations. Additionally, candidate will possess experience working with diverse constituencies, sensitivity to multi-cultural issues and a strong conviction to generate abundant growth in areas of diversity, equity and inclusion. With the seasonality of collegiate athletics, the candidate should expect and have willingness to be flexible with the requirement to work extended and weekend hours. 

Application Deadline

Until Filled

The position is based in Whittier, California. Submit cover letter, resume, salary history and the names, addresses and telephone numbers of three (3) professional references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The office of Advancement at Whittier College seeks a Director of Development, Athletic Success. The Director of Development, Athletic Success, will play a critical role in generating transformational change, benefitting Whittier College’s students for generations to come. 

The DoD will work closely with a key group of alumni, parents, and other friends who have the potential to make either outright gifts/pledges of $50,000 or higher, or significant deferred gifts, such as bequests or gift annuities. Most of this work will involve building relationships via face-to-face meetings with potential donors. As such, the Director must be a natural connector, storyteller, and closer. They also need to be results-oriented, with an ability to set goals and evaluate progress. 

The DoD will be also responsible for Athletic Success fundraising initiatives to encourage curricular and co-curricular successes of Whittier students. Whittier College is a NCAA Division III institution with 22 athletic teams. Approximately one third of the student body is involved in Poet Athletics. The DoD will plan, direct, and implement a comprehensive fundraising program for athletic success, working to establish long-term partnerships with individual donors that will result in funding for the immediate and long-term goals of the College. The DoD will provide expertise to advance the College’s interests by researching and identifying sources of support, proactively seeking opportunities to generate new proposals, and by maintaining strong ties with interested donors. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $80,000-$89,500; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Vice President of Development
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities

The specific responsibilities for this role fall into these primary areas:

Driver of fundraising pipeline and results – owner of a donor/prospect portfolio and associated goals; responsible for relationship management from strategy development to successful execution.

  • Manage portfolio of high-value relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.
  • Own two or more fundraising territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.
  • Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $50,000 or higher, as well as deferred gifts, engaging other members of the College’s leadership as needed.
  • Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
  • Conduct aggressive outreach to secure 10 personal meetings per month with current and new prospects in order to maintain and grow pipeline of JGWS donors and $50,000+ donors. 
  • Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
  • Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
  • Maintain knowledge of planned giving options, opportunities, and applicable laws.
  • Participate in regular gift officer team meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Recommend and assist with Advancement programming and travel involving the President, Vice President for Advancement, other senior administrators, and leadership volunteers.
  • Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.

Driver of major gifts pipeline and results for fundraising activities related to Athletic Success initiatives – instrumental in developing and executing an Athletic Success major gifts fundraising strategy as part of Whittier College’s comprehensive campaign. 

  • Maintain an active, current body of knowledge about athletic success relative to Whittier College in particular and higher education and philanthropy in general. Work with administration and faculty to be well-informed about Whittier College’s athletic success needs and priorities. Research and identify funding opportunities to meet resource needs for institutional priorities and special initiatives related to athletic success. 
  • Closely collaborate with the Department of Athletics, its leadership, coaches, and volunteers to identify potential supporters for Poet Athletics and develop strategies to engage them; work with staff and/or faculty on identifying a champion for each fundraising initiative. 
  • Prepare briefing materials, campaign and proposal ideas, and solicitation strategies. 
  • Draft, write, and submit persuasive and successful funding proposals.
  • Bring in demonstrated successful experience with corporate sponsorships and advise the Department of Athletics on developing ongoing partnerships with prominent organizations throughout the region, all with the goal of increasing the value of sponsorships as part of revenue-generating activities of Poet Athletics
  • Work effectively with other coworkers to promote and maintain a positive work environment and partner, as needed, with other Advancement team members (e.g. Alumni Relations, Marketing and Communications, Foundation Relations, etc.) on moving forward ideas related to athletic success. 

The Director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

    • The candidate should have a rich development background (minimum 7+ years), preferably in higher education, with a proven record of success in fundraising experience in major gifts and planned giving. 
    • Candidates with experience in marketing, sales, business development, and other areas outside of higher ed advancement who can demonstrate the right set of transferrable relationship-development skills are encouraged to apply and will be considered as well.   
    • Must be a highly energetic and determined professional with a track record of building successful relationships and meeting established goals and objectives.  
    • A track record of building performing organizations, developing successful teams, and managing for success is a must. 

Qualities and Abilities 

An ideal candidate for this position:

  • Genuinely loves fundraising/sales – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
  •  Has a high marketing and communications IQ – is fascinated by messaging and motivation. They communicate well in writing, over the phone, and in person. They like learning what makes a person tick and connecting someone’s passion with opportunity.
  • Is competitive about results – not with others, but against their goals. They can’t wait to show people what’s possible.
  • Is coachable, life-long learner – They have grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. They love to uncover best practices, learn from their peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional. 
  • Has a strong belief in the values of an intercollegiate student-athlete experience (ideally Division III)
  • Is strongly committed to diversity, equity, and inclusion 

Knowledge and Education

  • The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College. 
  • Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines. 
  • Should have fundraising success working during a comprehensive campaign. 
  • A Bachelor’s degree is required, a Master’s degree preferred.

Application Deadline

Until Filled

 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Director of Development, Loyalty Giving will play a critical role in generating sustainable philanthropic revenue and benefitting Whittier College’s students for generations to come.

The DoD will lead the College's ongoing solicitation efforts to increase awareness of multiple campaign initiatives and secure and increase loyal giving from individual alumni, parents and friends. The DoD will lead continuous fundraising activities as they specifically relate to the Whittier Fund (the College’s annual fund), Faithful Friends (donors giving any amounts in consecutive fiscal years), Wardman Circle donors (giving between $1,000 to $2,999 per fiscal year), matching gifts, and GEMs (donors making recurring monthly gifts).

The DoD will be responsible for strategically planning, leading, and executing a year-round, dynamic giving program with monthly deliverables and a set annual goal. The DoD will also manage a small portfolio of leadership donors at all stages of the fundraising cycle, all with a purpose of building a long-term base of loyal donors. The individual will be an active decision-making member of the Development team and contribute to the culture of faithful support and overall growth of private philanthropy to the College.

This role is best suited for someone with prior experience in this area who is a results-oriented, tech savvy, and data-curious individual with superb organizational and analytical skills, deft interpersonal skills and collaborative instincts, high adaptability and creativity, and strong writing and communication abilities.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $80,000-$89,500; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Vice President of Development
Location/Department: Whittier College/Advancement

Responsibilities

Essential Functions of the Job

The specific responsibilities for this role fall into these primary areas:

  • Develop a best-in-class ongoing solicitation program to achieve growing results year over year The DoD will create and implement a strategic "best-practice" giving program that inspires donor loyalty, and they will demonstrate vision, creativity, flexibility, analytical talent, and the drive to contribute to the Development team’s effort of meeting the goals of a comprehensive campaign, including a $1.8 million yearly goal assigned for the Whittier Fund. 
    • Lead ongoing multi-channel marketing and outreach efforts to acquire new donors, re-activate lapsed donors, and retain and upgrade existing donors with a focus on expanding Whittier’s base of support, boosting retention rates, and growing the pipeline of major donors. Formulate effective, data-driven goals, objectives, and strategies to secure unrestricted and restricted gifts for a portfolio of campaign initiatives. 
    • Develop an ongoing solicitation calendar and direct all solicitation activities and programs (email, peer-to-peer texting/text to give, social media, direct mail, crowdfunding, affinity giving, recurring giving), including solicitations for the John Greenleaf Whittier Society and Wardman Circle recognition levels. 
    • Design and write compelling fundraising appeals and supporting documents and collaborate with Communications and Advancement Services on maintaining and optimizing giving web pages and giving forms. Examples of programs and micro-campaigns: Big Poet Give, Giving Tuesday, Senior Class Gift, reunion giving, matching gifts, recurring giving, and Society Participation Challenge.
    • In partnership with Donor Relations, plan giving recognition activities to deliver impact to Whittier’s donors and inspire their loyalty.
    • Continuously evaluate and improve targeted segmentation, target asks, and ask strings; innovate with new approaches and giving technologies. Monitor industry best practices, trends and technologies to pilot new strategies and tactics intended to acquire new donors, secure renewal gifts, and upgrade existing gifts. 
    • In collaboration with Advancement Services, maintain a robust reporting and trend analysis system to understand and inform strategy. Analyze and report on data analytics of campaign performance, giving patterns for renewals, retentions, upgrades and acquisition of new donors. Track the effectiveness of solicitation appeals to determine ROI.
    • Identify, recruit, motivate, and manage internal and external fundraising volunteers who will engage and inspire their peers to philanthropically support the College.
    • Recruit, hire, train, and manage a team of student digital ambassadors and manage and mentor the aspiring fundraising professionals: prepare their materials and strategies, create goals, oversee their work, analyze results, motivate and coach them.
    • Maintain a yearly budget and vendor contracts to maximize efficiencies and ensure projects are on time and on budget. Manage all cost-centers and vendor contracts reporting to the position. 
  • Driver of pipeline and results for a leadership giving portfolio of prospects at all stages of the fundraising cycle 
    • Manage a portfolio of alumni and parent prospects and donors. Conduct a high volume of outreach to find, qualify, cultivate, solicit, and steward donors for leadership annual gifts of up to $3,000. Recommend donors for major gift portfolio inclusion.
    • Formulate effective goals, strategies, and activities for securing outright gifts and/or recurring multi-year pledges and develop new relationships with prospects to develop a sustainable base of ongoing loyal giving.
    • Manage follow-up and stewardship activities for managed prospects, coordinating with other team members as needed.
  • Participate in regular gift officer team meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Develop strong collaborations with other coworkers to reach goals and partner with other Advancement teams (e.g. Donor Relations, Advancement Services, Alumni Relations, Marketing and Communications, Foundation Relations, etc.) on moving forward ideas related to loyalty giving. 

The Director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience 

  • The candidate should be highly energetic and data driven, with a rich fundraising background (minimum of 7 years), preferably in higher education, with progressive and successful fundraising and managerial experience, including a track record of meeting established goals and objectives.
  • A track record of cultivating and successfully soliciting prospects for gifts of $1,000 or more
  • Tech savviness and tech curiosity to be able to use best practices to improve and reinforce processes. Prior experience with digital fundraising tools and platforms.
  • Experience working collaboratively with volunteers and volunteer groups
  • A track record of building and executing solicitation plans, developing successful teams, and managing for success is a must. 

Qualities and Abilities 

An ideal candidate for this position:

  • Genuinely loves fundraising/sales – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
  • Has a high marketing and communications IQ – is fascinated by messaging and motivation. They communicate well in writing, over the phone, and in person. They like learning what makes a person tick and connecting someone’s passion with opportunity.
  • Is competitive about results – not with others, but against their goals. They can’t wait to show people what’s possible.
  • Is coachable, life-long learner – They have grown in past roles, been entrusted with more and more responsibility, and are now ready to take on a new challenge. They love to uncover best practices, learn from their peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional. 
  • Is strongly committed to diversity, equity, and inclusion 

Knowledge and Education

    • A Bachelor’s degree is required, a Master’s degree preferred.
    • The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College. 
    • Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines. 
    • Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events, as necessary.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College, a NCAA Division III member of the Southern California Intercollegiate Athletic Conference is accepting applications for a Full-Time Director of Operations and Game Management.

Whittier offers 22 varsity programs in which over 30 percent of the student body participates. This is a 12month position and responsibilities will include all aspects of Athletic Operations and Game Management support. The Director of Operations and Game Management is responsible for developing, planning, and organizing programs for maintaining and purchasing athletic equipment for all College sport teams. They will also assist the Associate Athletic Director with all aspects of operational planning and management of home events and special events sponsored by Athletics, and assists in executing successful game-day initiatives.

Essential Responsibilities

  • Responsible for monitoring and managing all Athletic team budgets.
  • Monitors issuance of uniforms to teams, coaches, or individual athletes; maintains accurate records and files regarding equipment check-out for all athletic teams.
  • Maintains relationships with vendors and reps to monitor process of ordering and receiving equipment as well as making sure invoices get closed.
  • Oversees the collection and accounting for all team “Spirit Gear” packages
  • Monitors daily maintenance of equipment, which includes laundering, repair, and general upkeep of equipment.
  • Provides for adequate storage of all athletic equipment.
  • Oversees daily fitting and adjustment of gear.
  • Oversees laundry and locker room maintenance; washes soiled uniforms and other supplies or arranges to have supplies laundered.
  • Coordinates the preparation and clean-up of all facilities for intercollegiate athletic team practices and contests.
  • Serves as the designated event administrator for all Whittier College athletics home events, or assist the Senior Associate in securing another athletics staff member to fill that role when there are conflicting events.
  • Responsible for hiring and supervising game workers for all athletic events excluding football.
  • Coordinates student workers in performance of athletic equipment maintenance duties. 
  • Works cooperatively with staff in the athletics department, attends department meetings and activities, and always represents the college positively when interacting with the community.
  • Schedule all GAC facility use.
  • Responsible for the coordination of all aspects related to the All-Sports Awards Banquet.
  • Requisitions supplies and equipment.
  • Inspects supplies in stock to detect those requiring repair or cleaning
  • Inventories, stores and packs sporting equipment appropriately when not in use.
  • Required to inspect all facilities on a weekly basis and request facilities repair if needed.
  • Accompanies football team on all away trips.
  • Performs other duties as assigned.

Organizational Relationships

The Director of Operations and Game Management will be supervised by the Senior Associate Athletic Director who reports to the Executive Director of Athletics.  

Application Deadline

Until Filled (Anticipated start date: July 1, 2021)

The position is based in Whittier, California. To be considered for this position, submit cover letter, resume, the names, addresses and telephone numbers of three (3) professional references: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Dean of Students office at Whittier College seeks a Director of Restorative Practices.

The Director of Restorative Practices is a member of the Whittier College Student Life Leadership Team, coordinating the College’s student conduct process and working to support the rights and responsibilities of all students, including residential students and commuters. Housed in the Dean of Students Office, the Director reports to the Director of Housing and Residential Life/Title IX Coordinator and is a member of the Student Life Leadership Team, Title IX Team, Conduct Team, and CARE Team. The Director leads the College’s Restorative Practices Task Force as well as the Hazing Prevention and Intervention Team. The Director plays an essential role in the College’s Title IX responses, including acting as lead investigator for sexual misconduct cases involving students. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $59,000-$65,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Housing and Residence Life, Title IX Coordinator 
Location/Department: Whittier College/Dean of Students Office

Primary Functions

Student Rights and Responsibilities 

  • Leads follow up with students regarding potential violations of the College’s Student Code of Conduct and any other violations of College policy 
    • Collaborate with HRL Director and other HRL staff in coordinating response to violations of Student Code of Conduct policies
  • Consults with ASWC and other student leaders to continuously analyze and update the Student Code of Conduct 
  • Leads the development and implementation of educational programs regarding the Student Code of Conduct 
  • Participate in policy development and review, goal setting, assessment and evaluation efforts for all programs and services.

Title IX

  • Lead investigator in possible student code of conduct violations, including incidents of sexual misconduct 
  • Support the Title IX Coordinator in supervising and training peer educators 
  • Maintain communication with consultants from ATIXA
  • Develop and implement training and educational programming designed for students, staff, and faculty 

Academic Dishonesty 

  • Collaborate with academic affairs dean on managing allegations of academic dishonesty
  • Maintain documentation for academic integrity cases utilizing Maxient 
  • Work closely with students to manage sanctions and restorative expectations 

Coordinate College’s Restorative Practices Task Force

  • Coordinate College’s development of restorative practices across departments and constituents 
  • Establish training for members of Restorative Practices Task Force 
  • Develop workshops for students, staff, and faculty to introduce restorative practices 

CARE Team and Student Life Curriculum

  • Respond to possible violations of the Student Code of Conduct utilizing the CARE system with a distinct focus on restorative practices 
  • Work closely with the Associate Dean in developing CARE response to potential violations of the Student Code of Conduct  
  • Assist the Associate Dean in establishing, implementing, and assessing the Student Life Curriculum 

Daily Operations of the Office of the Dean of Students 

  • Work collaboratively with the Assistant to the Vice President/Dean of Students to develop ongoing programming, including marketing, coordinating student staff and volunteer involvement, and budget management.
  • Work collaboratively to design events across the Student Life Division that supports students’ understanding of their rights and responsibilities, as well as how to utilize restorative practices to develop and cultivate community.  
  • Select, train, supervise, evaluate and mentor student staff in planning and implementing programs and Campus Life initiatives
  • Assure departmental program expenditures are within allocated budgets; monitor budgets
  • Cultivate community relationships that support the development of resources for the Restorative Practices programs.
  • Perform other related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Preferred Qualifications

  • Master’s degree in higher education leadership or similar 
  • At least 3 years experience coordinating operations in a higher education office 
  • Demonstrated experience with a deep understanding of the higher education experience of students from underrepresented identity groups, especially men of color 
  • Demonstrated success in planning, developing, and implementing Diversity, Equity, and Inclusion events. 

Minimum Qualifications 

  • Bachelor’s degree
  • Ability to articulate issues that hinder higher education success of students from underrepresented identity groups 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Financial Aid at Whittier College seeks a Financial Aid Coordinator.

The Financial Aid Coordinator serves as the initial point of contact for anyone who visits or contacts the Office of Financial Aid. This position must have complete understanding of financial aid policies, processes, procedures, and programs, and be able to effectively communicate about them to students and their families. This position is expected to commit to modeling the highest level of customer service. The Financial Aid Coordinator provides administrative support for the Director of Financial Aid and the entire Office of Financial Aid staff. Additionally, this position is responsible for the hiring, training, and supervision of the student staff that works for the Office of Financial Aid.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $20-$23 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Financial Aid
Location/Department: Whittier College, Financial Aid Office

Responsibilities

  • Opening and closing the reception area for the Office of Financial Aid
  • Maintaining the overall appearance of the reception are for the Office of Financial Aid
  • Successfully managing the walk-in visitor traffic to the Office of Financial Aid, ensuring everyone receives the highest level of customer service
  • Answers all incoming phone calls
  • Monitors emails from the general Office of Financial Aid account
  • Maintains the office calendar/make appointments
  • Receives, opens, and distributes incoming mail
  • Monitors outgoing mail and bulk mailing projects
  • Monitors physical records and files kept in the office and ensures security of them after office hours
  • Record and process all incoming financial aid documents received by mail, fax, or email
  • Data processing- Maintaining accurate student records in Banner. Updating FAFSA records, satisfies all missing data and corrections from new transactions
  • Processes checks and takes them to the Business Office for handling
  • Annually update Financial Aid forms- ensure enough forms are printed and available in the office
  • Order office supplies- maintains inventory of office supplies
  • Student staff supervisor- hiring, training, timecard approval

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Preferred Qualifications

  • Previous Experience: Minimum 2 years of experience in a busy office setting
  • Knowledge and Education: Answer telephones and schedule appointments

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College (CA), a NCAA Division III member of the Southern California Intercollegiate Athletic Conference is accepting applications for a Full-Time Head Athletic Trainer.

Whittier offers 22 varsity programs in which over 30 percent of the student body participates. This is a 12-month position and responsibilities will include all aspects of the Athletic Training program.

The Head Athletic Trainer is responsible for coordinating Whittier College’s overall sports medicine program; to include, injury prevention, evaluation, management and treatment of athletic injuries, short and long-term rehabilitation of athletic injuries, education, and counseling of student-athletes.

Essential Responsibilities

  • Provide athletic training services for the athletic department as directed by the team Physician(s) including attendance at scheduled team practices and home and away competitions.
  • Determine (with Team Physician’s consultation) student athlete‘s ability to practice and/or compete.
  • Identify sports medicine needs of athletic program, including scheduling and coordinating of athletic training staff for coverage of team practices and athletic competitions.
  • Report, in a timely manner, the status of injured student-athletes to coaching staff.
  • Oversee compilation, input, organization, and maintenance of all medical records for student-athletes.
  • Work in conjunction with the athletic compliance officer in dealing with all medical hardship cases.
  • Maintain detailed and accurate inventory log of all over-the-counter medications and properly store over-the counter medications as dictated by the State of California.
  • Secure and maintain insurance information for all student-athletes.
  • Review and approve medical bills and insurance claims to determine accuracy and compliance with the athletic programs insurance company.  Supervise prompt processing of medical bills and insurance claims.
  • Establish and enforce code of conduct and rules for athletic training facilities and equipment.
  • Establish and enforce an emergency action plan for all athletic teams and facilities with the Team Physician(s), area emergency medical services and local hospitals.
  • Work in conjunction with the Strength and Conditioning Coordinator with regard to strength, conditioning and flexibility of student-athletes, nutritional issues, supplements/ergogenic aids, injury prevention, exercise technique, and rehab of injured student-athletes.

Secondary Responsibilities

  • Recruit and maintain local physicians to serve as team physicians/medical consultations and assist with pre-participation physical examinations.
  • Coordinate scheduling of student-athletes for physical exams
  • Supervise Athletic Training staff
  • Share in responsibility of athletic training room maintenance and upkeep
  • Maintain department’s certification and license requirements of NATABOC and the State of California.

Organizational Relationships

The Head Athletic Trainer will be supervised by the Executive Director of Athletics.  The Head Athletic Trainer will be responsible to supervise Assistant Athletic Trainers,  Graduate Assistants and interns or visiting athletic training staff.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College, a NCAA Division III member of the Southern California Intercollegiate Athletic Conference, is accepting applications for a Full-Time Strength & Conditioning Coordinator.

Whittier offers 22 varsity programs in which over 30 percent of the student body participates

Hours: Days and times vary
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $47,500.00; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Athletics
Location/Department: Whittier College Athletics

Responsibilities

  1. Supervises weight room, provides expertise, guidance and training in the area of year-round strength and conditioning programs for all student-athletes and sport teams at Whittier College. 
  2. Coordinates with the Head Athletic Trainer and assists with the rehabilitation program for student-athletes.
  3. Coordinates with all head coaches on the design, implementation and supervision of the strength and conditioning programs for all intercollegiate athletic varsity teams; including the management of web based programs.
  4. Provides athletes with guidance and proper training techniques for free weights and other strength training equipment; provides expertise in the area of strength (weight) training and physical conditioning as requested by the head coaches of all intercollegiate sports.
  5. Maintains up-to-date records on the strength program of each team and specific individual workouts of student-athletes; and abides by all NCAA compliance regulations concerning the strength and conditioning coach.
  6. Maintains the athletic weight room for facility cleanliness, keeps maintenance records of all weight room equipment, manages oversight for student-worker schedules and responsibilities during open hours and updates the Assistant Athletic Director on needed equipment upgrades and purchase schedules.
  7. Must be able to competently interact with culturally and ethnically diverse population of students, faculty and staff.
  8. Perform other related duties as assigned.

Non-essential Functions of the Job

  1. None identified at this time.

Preferred Qualifications

Bachelor’s degree required, Master’s degree preferred. Minimum of two years’ strength training experience required with a preference in experience at the collegiate level. Nationally recognized Strength and Conditioning Certification as approved by NCAA, First Aid and CPR certification required; a strong commitment to the student athlete concept and a working knowledge of NCAA and SCIAC rules and regulations. The ideal candidate will possess experience working with diverse constituencies and sensitivity to multi-cultural issues. With the academic rigors of a Division III Institution, the candidate should expect and have willingness to be flexible with scheduling and the requirement to work extended hours.

Application Deadline

Until Filled. Anticipated start date is July 1, 2021.

The position is based in Whittier, California. To be considered for this position, submit cover letter, resume, the names, addresses and telephone numbers of three (3) professional references: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Counseling Center at Whittier College seeks a Post Doc Fellow. 

The Whittier College Student Counseling Center is offering 1, 10-month, full-time (40 hours/week) post-doctoral fellowship position for the 2021-2022 academic year. 

Through counseling and supportive services, the Whittier College Student Counseling Center equips students to thrive by developing and encouraging mental and emotional health, with approximately 20% of the student body utilizing our no-cost, short-term counseling services. Clinical hours are spent predominantly in individual counseling; however, the following are also a part of the training experience: intake assessment, crisis intervention (walk-ins and on-call), group (limited) and/or couples counseling, triage and consultation. 

In addition, the post-doctoral fellow will play a vital role in the training of practicum students. They will provide weekly tape review and consultation and teach several didactic training seminars to the staff.  In addition, the Fellow will participate in program development, workshops, classroom presentations/lectures and special projects as they arise. The Counseling Center collaborates with a variety of departments on campus and provides consultation to the Student Life and Residential Life teams.  There is also the opportunity to provide brief consultations to students in informal settings, such as the residence hall, following Cornell University’s “Let’s Talk” program.  One of the assigned duties of the post-doctoral fellow is acting as outreach coordinator for the WCSCC and serving as a leader in the CC outreach events. The fellow will serve as the contact person for all campus outreach requests and will also coordinate the provision of campus outreach by leading a weekly outreach consultation meeting with counseling center staff, oversee the writing of a weekly psychoeducational bulletin and maintaining an accurate record of all CC outreach programming and hours. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $18.02 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Counseling Center
Location/Department: Whittier College Counseling Center

Minimum Qualifications

Ph.D./Psy.D. in Clinical or Counseling Psychology from an APA-accredited graduate program, completed by August 1st, 2021.  Experience in a college or university counseling center at the practicum- or pre-doctoral intern level required. 

Desired Qualifications

Experience with a short-term, solution-focused treatment model. Experience with public-speaking, outreach and/or training of graduate students in Psychology.

Stipend

Approximately $31,250/year, paid at an hourly rate (benefits eligible) 

Required Application Materials

All application materials will be treated as confidential documents. Please send the following materials:

  1. A cover letter briefly describing your interest in Whittier College Counseling Center’s post-doctoral training.
  2. A curriculum vita (CV), which includes your date (or anticipated date) of graduation/completion of dissertation.
  3. Three letters of recommendation from individuals who have personal knowledge of your clinical skills (at least two letters should be from clinical supervisors).
  4. Official transcripts of graduate work.

Application Deadline

Priority given to applications received before March 15, 2021 however, applications will continue to be reviewed until the position(s) are filled.

Dates of Employment

Approximately August 9, 2021 – June 10, 2022

Send Application Materials to

Stephanie Smolinski, Psy.D.
Assistant Director/Training Director
Whittier College Student Counseling Center

Via email (preferred) to:
ssmolins@whittier.edu 
Subject Line: “Post-Doc Application”

OR

C/O Whittier College
13406 Philadelphia Street, P.O. Box 634
Whittier, CA 90608

Contact Information

Office: 562.907.4239
counselingcenter@whittier.edu

COVID-19 Addendum

As a training site for graduate-level and post-graduate trainees, the Whittier College Student Counseling Center (WCSCC) is committed to following the COVID-19 Health guidelines of the State of California, the Los Angeles County Department of Public Health and the Centers for Disease Control (CDC). Current counselor trainees are providing telehealth (video and/or phone sessions) services only. They have the option to provide those services from their homes (with supervisor permission) or to come on-site into the WCSCC. Supervision is also currently being provided remotely through video, but trainees have the option for in-person supervision if requested. Trainees are required to come to the site periodically in order to pick up supplies or to exchange the on-call phone. All training activities and required meetings are currently remote. It is unknown at this time what service provision will look like at the college for the 2021-22 training year and will depend on the decisions of health and college officials.  Potential post-doctoral fellows should be prepared to provide clinical and other services both in-person and via telehealth means. 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Office of Student Accessibility Services at Whittier College seeks a Student Accessibility Services Counselor/Graduate Intern.

The Office of Student Accessibility Services provides academic and personal support and accommodations to undergraduate and graduate students with diagnosed learning disorders; psychiatric disorders; hearing, visual, and mobility-related impairments; medical conditions; and temporary disabilities. The office is providing an opportunity for graduate students to learn more about the field of disability services.

Hours: Monday – Friday, 19 hours per week with occasional weekends
Exempt Status: Non-Exempt
Full Time/Part Time status: Part-time
Salary Range: $15 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Director
Location/Department: Whittier College, Office of Student Accessibility Services

Responsibilities

  • Conduct intakes with students who have learning, physical, psychological disabilities, and/or temporary injuries. 
  • Conduct meetings with students that require minimal recurring contact, such as concussion appointments, emotional support animal appointments, and housing accommodation inquiries appointments. 
  • Review documentation to determine eligibility of students to register with Student Disability Services. 
  • Conduct assistive technology trainings for registered students with disabilities. 
  • Coordinate, develop, and conduct disability-related on-campus workshops for students. Evaluate and assess the effectiveness of the disability-related workshops.  
  • Work with SDS personnel to implement an ally training to create a more inclusive campus environment for students with disabilities.  
  • Facilitate note-taker and proctor trainings for student employees. 
  • Collect data with SDS personnel’s assistance in order to develop a brief annual report regarding student’s use of services.  
  • Attend weekly meetings with supervisor. 
  • Develop a working knowledge of the Americans with Disabilities Act, Sections 504 and 508 of Rehabilitation Act, and of assistive technology, software, and other strategies to maintain an accessible learning environment. 
  • Expand on the Graduate Intern manual, including outreach materials used for presentations and workshops. 
  • Assist the Administrative Assistant in proctoring exams and in converting course materials into an accessible format for blind student(s). 
  • Write appointment notes in tutortrac in a timely fashion. 
  • Other duties as assigned by the Director of SDS. 

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Bachelor’s degree required, currently enrolled in a Master’s degree program in higher education, psychology, counseling, special education, or a closely related field. Strong written and verbal communication skills required. The candidate should have good counseling and interpersonal skills, be able to communicate with students, faculty, and staff about sensitive disability-related issues, and have a demonstrated interest in disability issues. Candidates will have a commitment to the ideals of a liberal arts education. 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Information Technology Services Office at Whittier College seeks a User Support Manager.

The User Support Manager is responsible for providing information technology assistance and support to students and employees over the phone, via e-mail, and in person. The User Support Manager provides operating system and application software support, documentation and training, student lab support, classroom and A/V support, and assistance in the use of Whittier's computing facilities and other technology resources. The User Support Manager assists in supervision and training of student employees and works closely with staff in other areas of IT Services.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $29.42 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Director of Media and Client Services
Location/Department: Whittier College/Information Technology Services

Responsibilities

  1. Staffs the IT Services Help Desk Sunday through Thursday afternoons and evenings during the school year and normal business hours during seasonal breaks. Modification of schedule is possible if future needs necessitate a shift in days or hours of work week.
  2. Provides front-line support (via phone, walk-in, on site, and electronically) for students and employees on all technologies supported and services provided by IT Services.
  3. Trains and supervises student employees in technologies supported by and services provided by IT Services, and IT service management.
  4. Provides audio-visual and other technical support for media-ready classrooms and spaces.
  5. Develops and presents user training. Create, edit, and maintain online and printed documentation and self-help resources.
  6. Remains current in new developments and technology, and recommends and implements as appropriate.
  7. Performs other job related duties as assigned or requested.

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum five years’ professional experience with providing technical user support.  Highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Knowledge and Education

Bachelor's Degree or equivalent required.  Additional experience may be substituted for education.  Must have excellent interpersonal, written, and oral communication skills.

Machines, Tools, Equipment, Electronic Devices and Software

Experience in both Windows and Macintosh environment and applications, including Microsoft Office.

License(s) and Certificate(s)

CCT+, MCSE preferred.

Physical Activity/Effort

Position requires high degree of physical activity, some lifting of heavy equipment up to 50 lbs.  Requires some work schedule flexibility.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.