Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.

Assistant Dean of the Center for Career and Professional Development
Associate Director of Development
Associate Vice President of Business Development & Strategic Partnerships
Associate Vice President of Development
Campus Safety Dispatcher
Campus Safety Officer
Campus Safety On-Call Officer
Cashier
CEC Program Coordinator, COMPASS
Chemical Hygiene Officer
Collections Management Librarian
Controller and Director of Business Services
Financial Aid Senior Counselor
Safety and Compliance Coordinator
Student Accounts Manager
Student Data Specialist
User Support Manager
Pool of Eligible Temporary Staff (P.O.E.T.S)

Assistant Dean of the Center for Career and Professional Development

The Weingart Center for Career and Professional Development at Whittier College seeks to build a culture of career-services professionalism and to situate career discernment and readiness at the center of undergraduate life. The College now seeks a new Assistant Dean to lead the Center and further its goals.

Hours: Monday-Friday
Exempt Status: Exempt
Full time/Part Time status: Full Time
Salary: $100,000 - $112,000; Salary will commensurate with experience, skills and knowledge.

Reports To: Vice President of Student Life and Dean of Students/ Vice President of Academic Affairs and Dean of the Faculty
Location/Department: Whittier College (Main Campus)/Center for Career and Professional Development

Whittier College’s Assistant Deanship is an attractive situation for an ambitious career-services professional interested in working with faculty to serve a diverse group of liberal arts and sciences students and alumni, while also meeting the particular needs of students who are first generation or from historically underrepresented groups. Whittier’s distinction as a college community that is self-contained but also part of the nation’s second largest metropolitan area, with easy access to beaches, mountains and every sort of recreation, makes this a rare opportunity.

The Assistant Dean has overall strategic and operational responsibility for the Weingart Center’s team, programs, expansion and execution of mission goals. The Assistant Dean will supervise three professional staff and numerous work-study students.

Qualifications

Whittier seeks an articulate, confident, resourceful and self-directed individual who is—or who will quickly become—a field-leading liberal arts experiential learning and career development officer, able to realize the College’s aspirations for the Weingart Center. Candidates with experience in experiential education, liberal arts or professional school career services, corporate university relations, human resources, institutional advancement, alumni affairs, and professional services are welcome. A graduate degree is required. A minimum of five years of progressive management experience is required, involving undergraduates and/or recent graduates in their career planning, as well as employers and/or alumni. Demonstrated skill in fostering new institutional relationships, marshaling professional and volunteer networks, staff supervision and development, budget management, and strategic planning, are essential. The ability to engage faculty, trustees and senior administrators, to counsel students who are both professionally aspirational and service minded, and to cultivate and steward a devoted alumni and parent population, is required. Facility with developing effective assessment methods articulating strategic priorities, and a capacity and appetite for fundraising, are essential. The successful candidate will have a record of working effectively with persons from diverse backgrounds and the ability to promote an inclusive campus and community culture.

Review of candidate materials will begin immediately and continue until the appointment. A complete application will include a letter of interest, a curriculum vitae or résumé and contact information for five professional referees who can speak about the candidate’s qualifications for this position. Expressions of interest, nominations and inquiries should be directed to Whittier’s search consultant, Mr. Chuck O’Boyle of C. V. O’Boyle, LLC, at chuck@cvoboyle.com, who will furnish an internal position description upon request.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation or any other characteristic protected by State or Federal Law.

Associate Director of Development

The Office of Advancement at Whittier College seeks an Associate Director of Development. The Associate Director of Development identifies, cultivates, solicits, and stewards an active prospect/donor base of individuals to maximize comprehensive private gift support for the college. The Associate Director will devise and execute effective solicitation strategies to secure major gifts of $50,000 or higher (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance gift annuity, pooled income fund, and retained life estate gifts). The Associate Director will be responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws. The Associate Director will also secure annual leadership gifts to the Whittier Fund.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $70,000-$80,000. Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Vice President for Advancement
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities

Formulate effective goals, objectives, strategies, activities, and benchmarks for securing major and planned gifts for the college.
Manage a portfolio of major and planned giving prospects with specific responsibility for the cultivation, solicitation and stewardship of these assigned individuals from various constituencies.
Effectively engage in aggressive outreach to current and new prospects in order to maintain and grow portfolio of major gift donors, by securing 12 visits per month.
Effectively articulate the case for support so that individuals “buy in” to the vision/mission/goals of the college.
Secure outright gifts (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance, gift annuity, pooled income fund, and retained life estate gifts) of $50,000 and higher.
Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other vice presidents, and leadership volunteers.
Responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws.
Must be able to travel around the region and to other areas of the country.
Must have a track-record of working effectively with coworkers to promote and maintain a positive work environment.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

The candidate will have a rich development background (minimum 3+ years), preferably in higher education, with progressive fundraising experience in major and planned gifts with a proven record of success. Must be a highly energetic professional with a track record of building donor relationships and closing gifts at $50k+ level.

Knowledge and Education

The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College. Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines. Broad knowledge of the principles of fundraising-able to participate in all aspects of the gift cycle; (1) to initiate contacts with potential donors; (2) to develop appropriate cultivation strategies for them, including working with volunteers and senior college administrators; (3) to move potential donors in an appropriate and timely fashion towards solicitation and closure; (4) to make personal solicitations when appropriate; (5) to maintain stewardship contacts with donors. Should have fundraising success working during comprehensive campaign at a private liberal arts college. Must be able to initiate, analyze, monitor, evaluate and advance strategic advancement plans. A Bachelor’s degree is required; a Master’s degree is preferred.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Associate Vice President of Business Development & Strategic Partnerships

Reporting to the President, the Associate Vice President (AVP) of Business Development & Strategic Partnerships is responsible for identifying and securing new sources of revenue for the institution. This senior level executive will be responsible for building relationships with industry to advance institutional priorities and further student success. The incumbent will focus on developing and implementing new programs and partnerships that result in measurable incremental revenue for the college. Programs may be developed in the areas of business partnerships, industry sponsored career and professional development pipelines, and non-degree seminars, conferences, and trainings. The AVP has responsibility for collaborating with other institutional stakeholders including Academic Affairs, Advancement, Athletics, and Enrollment Management, and with external organizations to build mission oriented, revenue generating new initiatives for the College.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $120,000 - $160,000. Salary will commensurate with experience, skills, and knowledge.

Reports To: President
Supervision Given To: Office of Professional Development staff and other functions both directly and indirectly. AVP will be expected to build the business development function that may require adding staff positions in the future.

Location/Department: Whittier College (Main Campus) /Business Development

Responsibilities

Provides day-to-day oversight and coordination of Whittier’s fundraising and other revenue-generating activities with corporations and other strategic partners.
Works with the President and Vice President for Advancement in developing a portfolio of C-suite executives to secure new funds for the College, and to enhance the opportunities for professional development for Whittier students.
In conjunction with the President and Vice President of Advancement, acts as the College’s Chief Revenue Officer and provides consultation and executional support where needed on all revenue-generation initiatives of the College.
Provides strategic and operational (non-academic) leadership support for Academic Affairs and Enrollment Management to measure and ensure the financial performance of new academic programs.
With the Vice President of Advancement, oversees the committee on revenue development with focus on planning and launching programs to achieve sustainable, seven-figure revenue base.
Identifies builds and sustains a high-performing, entrepreneurial team to support business development initiatives throughout the organization.
Develops business planning processes for all College new revenue-generating initiatives including the development of strategic and operating plans, program financial assumptions, and metrics for measuring performance.
Working with corporate and industry partners and the Office of Professional Development, develops and implements strategies and tactics to achieve student success goals for leadership, development, full-time employment, internships and graduate school matriculation.
Manages a personal portfolio of six, seven and 8-figure prospects, identifying, cultivating, soliciting and stewarding principal and major gift prospects for College priorities.
Establishes strong and appropriate relationships with the President, Board members, faculty, administrators, staff, students, donors, and alumni to advance the institution’s goals in conjunction with the College’s strategic priorities.
Work closely with the President, Vice President, board members, and other institution administrators to jointly identify, cultivate, solicit and steward key corporate prospects and strategic partners.

Non-essential Functions of the Job

1. None identified at this time.

Position Specifications and Requirements

Previous Experience

The candidate will have a rich business development background with meaningful experience in industry and higher education (minimum 10+ years). Includes experience in business development, revenue-generation, and strategic planning.
Minimum 5 years of senior management experience with P&L responsibility.
Experience managing large, complex organizations and teams. Experience managing and partnering with diverse internal and external stakeholders.
Strong entrepreneurial and management skills with experience in business planning and launching new ventures and initiatives.
Experience in developing, executing, and evaluating strategic and tactical plans. Demonstrated ability to design original and creative programs.
Proven record in achieving seven-figure revenue goals through fundraising or business development.
A history of progressive fundraising experience in major gifts, preferably in higher education, along with a track-record of building relationships with corporate partners to secure meaningful resources for institutions.
Experience working in an academic environment to build revenue-generating programs.
Experience in consultative selling to corporate clients and professional individuals.
Demonstrated experience maintaining a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.

Knowledge and Education

An MBA degree is required. The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College. Analytical skills to assess the financial performance of programs and to develop innovative solutions and improvements. Requires the ability to handle multiple assignments with minimum supervision while meeting strict deadlines. Must be able to initiate, analyze, monitor, evaluate and advance strategic advancement plans.

Demonstrated ability

To handle difficult situations diplomatically
To prioritize, manage and execute multiple simultaneous projects
To work in a flexible, sometimes unstructured environment with minimal supervision
To establish and maintain strong relationships with alumni, faculty, C-suite executive, students, and the public in a professional manner that promotes a positive image of the College

Machines, Tools, Equipment, Electronic Devices, and Software

Normal office equipment and office software programs
Experience using database systems in managing prospect management information
Experience with using and implementing customer relations management tools

Physical Activity/Effort

Position involves normal physical activity, such as sitting for extended periods. The position will be expected to travel both locally, within the United States, and internationally as needed. This includes using a motor vehicle and/or other transportation for College business.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Associate Vice President of Development

The Advancement Office at Whittier College seeks an Associate Vice President of Development. Reporting to the Vice President for Advancement, the Associate Vice President of Development is responsible for managing Whittier College’s fundraising program through oversight of Major and Leadership Gifts, Foundations and Government Relations, and Planned Giving. The Associate Vice President will play a significant role in developing and leading strategic fundraising campaigns.

The Associate Vice President is a senior fundraising officer of the College, responsible for providing leadership and direction to an excellent and experienced staff and for managing a limited portfolio of major and principal gift prospects. They are also a member of the senior management team, and plays a significant role in strategic planning and administrative leadership of the Advancement division. This position works in close concert with Division and campus colleagues to secure significant philanthropic support for Whittier College, and facilitates the President and Vice President’s efforts to secure extraordinary gifts and oversee outreach efforts to new constituencies.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $125,000-$150,000; Salary will commensurate with experience, skills, and knowledge.

Reports To: Vice President for Advancement
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities

Provides day-to-day oversight and coordination of Whittier’s fundraising activities, including prospect management, proposal development, and campaign operations.
Works with the Vice President and major gift officers to effectively manage a portfolio of major gift prospects, secure annual/leadership, major, principal and deferred gifts in support of established fundraising goals, and ensure the effective engagement of volunteers.
Oversees the Director of Development and Alumni Programs to monitor and coordinate annual giving programs as well as alumni engagement objectives toward total fundraising goals.
Oversees the Office of Foundations and Government Relations to expand and enhance strategic government, and foundation partnerships and spur investment in transformational initiatives and programs.
Builds and sustains a high-performing fundraising team by developing and mentoring staff, and investing in their professional growth. Develops systems to cultivate and celebrate collaboration, creativity, and continuous learning.
Manages a personal portfolio of six, seven and 8-figure prospects, identifying, cultivating, soliciting and stewarding principal and major gift prospects for College priorities.
Establishes strong and appropriate relationships with the President, Board members, faculty, administrators, staff, students, donors, and alumi to advance the division’s fundraising goals in conjunction with the College’s strategic priorities.
Work closely with the President, Vice President, board members, and other university administrators to jointly identify, cultivate, solicit, and steward key prospects.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

The candidate will have a rich development background (minimum 7+ years), with progressive fundraising experience in major and planned gifts, preferably in higher education. Experience leading comprehensive capital campaigns is preferred, as well as experience interfacing with advancement services to develop data and process infrastructure in growth settings. Must be a highly energetic professional with a strong spirit of entrepreneurship, and be a proven manager and builder of teams.

Knowledge and Education

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus.

Dispatches enter data into the department's CAD system for both radio traffic and incident management. Additionally, dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

Provides dispatching services to Campus Safety Department. Answers calls for assistance, contacts officers in the field. Determines appropriate response in accordance with established procedures and assessment of the situation.
Utilizes CAD system for report management
May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
Maintains department logs using PC. Log must be accurate and maintained on a timely basis.
Answer telephone for campus and overflow calls from the automated attendant. Transfer calls as requested.
Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into a computer using data entry skills.
Perform clerical functions such as filing paperwork, light typing.
Train and supervise student employees to serve as student dispatcher.
Other related duties as assigned.

Non-Essential Functions of the Job

Assist officers during emergency situations and special events (e.g. commencement.)
Take incident report in the office as directed by the shift supervisor
Card Access Issuance (CAI)
Completes monthly duties and audit reports as directed by Command Staff

Requirements

Minimum 6 months experience working in a busy office with multiple/concurrent duties. Prior security experience preferred. Dispatcher training will be provided during the first year of employment. Good typing skills, general computer knowledge, and experience with database programs.

Knowledge and Education

High school graduate or equivalent required. Some college preferred.

Machines, Tools, Equipment, Electronic Devices, and Software

Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.) Able to use telephone, copy machine, fax machine, and other typical office equipment. Ability to type a minimum of 30 WPM.

License(s) and Certificate(s)

Any certificates for related experience/training a plus.

Physical Activity/Effort

Sitting for prolonged periods of time.

To Apply

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Campus Safety Officer

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority.

Position Responsibilities

Patrols campus property, in a vehicle or on foot, to provide security and traffic control
Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
Responds to emergency and non-emergency radio calls
Must be available and ready at any point during shift to respond to community needs
Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
Enforces campus policies, regulations, and municipal, state and federal laws.
Assist local law enforcement as necessary
Conducts thorough investigations as assigned and completes detailed reports as to those investigations
Participates in crime prevention programs
Assist Student Life and Residential Life personnel as required
Provides on-campus escorts to College students and personnel as requested
Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

High School diploma
Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
Must have no criminal record
Must possess a current CA driver license
Experience working campus safety/security/law enforcement in a College or University environment

To Apply

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Campus Safety On-Call Officer

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff, and visitors during the assigned shift. On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range: $15.00 - $16.00 per hour.

Position Responsibilities

Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards. Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property. Ensure proper and appropriate safety methods and procedures are followed. Prepare report(s) as required.
Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
Admit authorized persons, check to see that company articles are not removed from property without proper approval.
Make periodic tours through buildings and grounds, examine doors, windows, and gates to ensure they are properly secured.
Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
Provide information and directions to campus visitors.
Represent the College as appropriate in community relationships, and with government agencies, professional associations, and similar groups.
Other related duties as assigned.

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls, and dispatch fellow officers.

Requirements

High School diploma
Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
Must have no criminal record
Must possess a current CA driver license
Experience working campus safety/security/law enforcement in a College or University environment

To Apply

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Cashier

The Office of Business Services at Whittier College seeks a Cashier. The cashier assists the Business Office in maintaining and balancing the daily cash receipts, is the front office contact person for customers visiting the Business Office Accounts Receivable Department and is responsible for assisting students with questions pertaining to their student tuition accounts. The cashier will also assist the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $13.00-$14.83; Salary will commensurate with experience, skills, and knowledge.

Reports to: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Office/Student Accounts

Responsibilities

Opens and closes vault daily
Set-up front counter and Cashier’s Drawer
Maintain and balance daily Cash Receipts
Prepares daily deposits to be picked by Loomis Co., Bank Transport Carrier.
Orders petty cash from First Republic Bank.
Balances & Close credit card terminal
Maintains Petty Cash (disburse, reimburses, prepares Petty Cash Voucher Envelopes for posting of petty cash receipts to the GL
Posts departmental charges and credits on student tuition accounts (i.e. parking citations, library charges, infirmary fees, dorm damages etc.)
Orders office supplies
Assist with telephone calls
First point of contact with students and college community at the front counter with payments, tuition account inquiries, work-study and accounts receivable check pick-up, general questions.
Oversees/posts wire transfers that come in for payments on student’s accounts.
Log Cash Receipt Books issued to departments on campus
Works with the Office of Student Finance when researching student’s financial aid questions.
Researches questions for data entry person as they related to disputes
Maintains Student Health Insurance Waiver Database, reconciles records and prepares payment for the insurance company.
Assists with Business Office Projects (i.e. Informational Summer Packets, Student Billing Statements, and 1098T information verification.
Cross Train and perform general clerical office duties as required.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of three years’ experience in cashiering and general clerical office duties

Knowledge and Education

Associate's degree in accounting preferred. Years of full-time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

CEC Program Coordinator, COMPASS

The Center for Community Engagement at Whittier College seeks a CEC Program Coordinator, COMPASS.

Founded on the principle of reciprocity, the Whittier College – Center for Engagement with Communities (CEC) is dedicated to deepening the practice of service and the pursuit of programs and activities based on the mutually beneficial exchange of knowledge, information and resources. Our various initiatives develop and strengthen partnerships with individuals and institutions that benefit community-based organizations and enhance student academic learning. Together, faculty, students and community partners identify and address important needs, encouraging a culture of civic engagement that promotes healthier and more educated local communities.

COMPASS is a program piloted in 2017-2018 to encourage 8th grade students in the Whittier School District to start thinking about college and what they will need to do in high school to get ready for college. We are currently in all three middle schools in the Whittier School District (Dexter, Edwards and Andrews) as well as working with 9th graders at Pioneer High School. There is also a parallel program for parents. The workshops for the students are conducted at the school site while those for the parents are held on Saturday mornings at Whittier College.

Hours: Monday – Friday, 10-12 hours/week; Note that the work week will be irregular with some weeks requiring more hours and others fewer.)
Exempt Status: Non-Exempt
Full Time/Part Time status: Part-time
Salary Range: $13.00; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director, CEC
Location/Department: Whittier College (Main Campus)/CEC

Responsibilities

Plan, lead and coordinate the activities of the COMPASS program in consultation with CEC Associate Director and in partnership with partner school Guidance Counselors and teachers; these responsibilities include:
- Facilitating communication and supporting partnerships between the CEC and partner schools
- Facilitating college-readiness workshops at each of the school sites and for their parents at Whittier College
- Monitoring students’ progress over the course of the academic year
- Helping with data collection and data analysis and research for the students in the program
- Provide administrative support involved in coordinating all aspects of the COMPASS Program.
- Work with the other Mentor Program Coordinators to ensure that all programs are moving forward in parallel.
Assist with managing and supervising of undergraduate CEC student coordinators and mentors;
Develop and maintain the program social media and communication designed to inform and highlights activities, projects and events for students, mentors and community partners.
Collect and sort program data and assist with data analysis.
Lead in a style and spirit that deepens and cultivates ties with the community, including individuals, public organizations and non-profit and community-based organizations.
Assist with the coordination of CEC events on campus that further community partnerships and the mission of the CEC.
Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Bachelor's degree is required.
Must be organized and self-starting with outstanding written, oral, research and analytical skills, and a willingness to learn quickly.
Ability to manage multiple projects simultaneously, work independently and collaborative as part of a team.
Interest in learning to administer service learning/community engagement programs and university/community partnerships within a higher education setting.
Must have a commitment to the mission of the liberal arts college, and commitment to community engagement.
Excellent computer skills and ability to use word processing, data management and social media.
Have a valid driver's license, vehicle and valid auto insurance. (We will reimburse for mileage to and from the school sites.)

Application Deadline: Until Filled

Please send the following to whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608, with a subject line that reads: CEC COMPASS Program Coordinator

Cover letter answering the following questions:
- What is it about our mission that resonates with your experience and/or interests?
- What makes you an exceptional candidate for this position in particular?
- How would you describe your commitment to educational equity?
Resume
Names and contact information of two references

This is a grant-funded position and is contingent on funding which is reassessed on an annual basis. Start date ASAP.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

Chemical Hygiene Officer

Chemical Hygiene Officer will be responsible for overseeing the chemical and biological safety for Whittier College and ensuring that the college is in compliance with EPA, Cal OSHA, California Department of Public Health, and other regulatory requirements. The CHO will assist faculty and staff in the science and art departments to safely manage hazardous materials and establish safety procedures to be utilized within studios, laboratories, and support areas. Responsibilities will include but are not limited to organizing annual safety training, proper storage, correct labeling, use and handling of hazardous materials and waste; ensuring Material Safety Data Sheets information is available and current in appropriate areas; log accurate inventory of chemicals in research and teaching spaces; monitor and ensure proper labeling and storage of chemicals in research and teaching spaces. Obtain, maintain and retain proper documentation of student-safety contracts; maintain hard-copy MSDS for teaching and research laboratories and art studios; maintain training records, inspections, inventory and accident, and spill inspections; annually review, evaluate and modify as necessary the College's Chemical Hygiene Plan and practices.

Hours: Monday – Friday, Hours TBD
Exempt Status: Non-Exempt
Full Time/Part Time status: part time (12-19 hours per week)
Salary Range: $25.00-$35.00; Salary will commensurate with experience, skills, and knowledge.

Reports to: Vice President, Academic Affairs and Vice President, Finance and Administration
Location/Department: Whittier College (Main Campus)/Academic Affairs/Finance and Administration

Responsibilities

Oversee chemical safety at Whittier College.
Ensure compliance with EPA, Cal OSHA, California Department of Public Health and other regulatory requirements.
Assist faculty and staff in the science, art, theatre, and facilities department to safely manage hazardous materials.
Establish safety procedures to be utilized within studios, laboratories, and any other areas around campus that work or come in contact with hazardous materials.
Organize annual safety training for anyone who needs training at Whittier College, which includes, but is not limited to proper storage and correct labeling, use, and handling of hazardous materials and waste.
Ensure that Material Safety Data Sheets (MSDS) are available and current in appropriate areas.
Make an accurate and current inventory of chemicals in research and teaching spaces.
Monitor and ensure proper labeling and storage of chemicals in research and teaching spaces.
Obtain, maintain, and retain proper documentation of student-safety contracts.
Maintain hard copy MSDS for teaching and research laboratories and art studios and anywhere else that it is needed on campus.
Maintain training records, inspections, inventory, and accident and spill inspections.
Annually review, evaluate, and modify as necessary the College’s Chemical Hygiene Plan and practices.
Coordinate and develop the General Chemistry Labs each semester.
Anything else that falls under the duties of CHO.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

One year of experience as a CHO, in industrial hygiene, or working with OSHA regulations.

Knowledge and Education

M.S. in Chemistry or Chemical Engineering is preferred. Knowledge and experience with developing and implementing a chemical hygiene plan to include overall safety, loss control, and environmental performance. Knowledge of OSHA regulations, laboratory safety, environmental standards, and chemical safety is required.

Machines, Tools, Equipment, Electronic Devices, and Software

Be able to work with basic computer software such as Microsoft Office.

License(s) and Certificate(s)

None needed at the time of hire.

Physical Activity/Effort

Must be able to work with, lift, and store 5 or 10-gallon bottles of waste safely.

Mental and/or Visual Demand

Must have 20/20 vision with correction if needed (i.e. contact lenses or glasses).

Environmental Conditions

Must be able to work with hazardous materials and waste.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Collections Management Librarian

The Wardman Library at Whittier College seeks a Collections Management Librarian. This position performs activities related to developing and sustaining Wardman Library’s resource collections to meet user needs, including overseeing material selection, deselection, preservation, cataloging, evaluation and assessment; coordinate collection maintenance activities and replacement and gift operations; serve as collection development liaison for assigned departments and provide reference assistance to the campus community.

Participates in collection development activities and helps plan and implement outreach activities to faculty.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $55,000-$65,000; Salary will commensurate with experience, skills, and knowledge.

Reports To: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Responsibilities

Tracks materials expenditures and coordinates with Library Director, librarians, and acquisitions coordinator to anticipate budget needs.
Identifies monographs and DVD for purchase and monitor demand in assigned academic departments.
Catalogs materials in a variety of formats and will perform original cataloging, as needed.
Familiarity with cataloging software.
Responsible for accuracy and maintenance of bibliographic records found on the online catalog.
Coordinates the acquisition of e-books and maintains use data.
Familiarity with working with the Southern California Electronic Library Consortium (SCLEC) or other library consortia.
Executes projects that enhance access to the library’s collection; such projects may include authority work and upgrading subject headings.
Analyzes collection usage and prepare reports for the library.
Supervises the full-time Circulation/Interlibrary Loan position.
Coordinates and oversees interlibrary loan services, both borrowing and lending, using Link+, RapidILL, and OCLC ILL Service. Keeps current with latest ILL technology and collects use statistics.
Coordinates and participates in inventory or weeding projects.
Familiarity with the library’s technological services including but not limited to: PCs, Macs, printers, photocopiers, and related-printing software, scanners, digital microfilm reader and its software, general productivity applications, and learning management platform (Moodle).
Supports faculty with instruction, including information literacy, to students.
Provides reference and research assistance to the campus community.
Participates in the supervision of student workers with book processing and inventory.
Works effectively with other librarians to build consensus about new directions in collection development and its assessment.
Demonstrates strong communication, teambuilding and customer service skills.
Participate in library wide initiative through faculty committee work.
Commitment to working in a culturally diverse environment.
Excellent oral and written communication skills.
Ability to work a flexible schedule one week night for Information Desk duties, as needed.
Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Experience cataloging material, preferably in an academic setting and using OCLC standards and practices. Expertise with metadata standards, Library of Congress classiciation system, and the Library of Congress Subject Headings. Experience with providing reference assistance using online research databases.

Knowledge and Education

ALA-accredited MLIS or equivalent Library degree, 3+ years experience as a professional librarian, academic preferred. Second Master’s degree is desirable but not required.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Controller and Director of Business Services

The Office of Business Services at Whittier College seeks a Controller and Director of Business Services. The Controller and Director of Business Services safeguards assets and assures accurate and timely recording and reporting of financial transactions by establishing and directing a system of accounting activities, policies, procedures, and controls.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $115,000-$135,000; Salary will commensurate with experience, skills, and knowledge.

Reports To: Vice President of Finance and Administration
Location/Department: Whittier College (Main Campus)/Business Services

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Management

Establish and maintain a documented system of accounting policies and procedures that best accomplish and are aligned with the institution’s mission, goals, and objectives.
Direct the operations of accounting, payroll, accounts receivable, cash receipts and disbursements, and endowment administration, including the design of an organizational structure adequate for achieving the departments’ and institution’s goals and objectives (includes hiring, training and development of staff).
Direct the operations of other work units as assigned.
Provide direction and leadership in the management of the institution’s accounting practices.
Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
Participate in the annual budget process and direct associated activities in areas of responsibility.

Transactions

Maintain the general ledger and chart of accounts appropriate for the institution’s mission, size, and reporting requirements.
Process transactions in accordance with Generally Accepted Accounting Standards.
Ensure that valid employees and vendors are paid accurately and in a timely manner.
Ensure that accounts receivable are collected promptly and within established credit policies.
Ensure that all accounts supporting the statement of financial position are reconciled and reviewed on a regular basis and are used appropriately for their intended purpose.
Ensure that debt payments are made on a timely basis.
Ensure endowments are administered in accordance with donor restrictions, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied.
Ensure that expenditures for fixed assets are capitalized in accordance with established policy.
Ensure that donor restrictions, if any, are accurately applied in the classification equity.
Administer the approved budgets for operating divisions and units including input to the general ledger information system, monitoring and ensuring compliance, preparing forecasts and other related reports.
Maintain a schedule of discrete accounting periods and ensure adherence to deadlines.
Maintain a system of internal controls over accounting transactions.

Reporting

Issue accurate, timely, and complete interim and annual financial statements that comply with industry accounting and reporting standards and best practices.
Issue management reports on a regular basis that provide timely actual results in comparison with budget.
Calculate variances from budget no less than quarterly and report to appropriate managers.
Prepare management forecasts in comparison to organization budget no less than quarterly.
Perform financial analysis as assigned.
Maintain a system of internal controls over financial reporting.

Compliance

Coordinate the annual financial audits from preparation through completion of the annual financial reports in accordance with established deadlines.
Coordinate and facilitate regulatory audits as necessary such as State Board of Equalization, worker’s compensation insurer, etc.
Comply with local, state, and federal government reporting requirements and tax filings in areas of responsibility.

Communication

Write effective and professional communications in a broad range of applications including annual and interim financial reports, Board of Trustees materials, Whittier campus and Law School employees and departments.

Other

Participate in appropriate industry programs to maintain skills and stay current on best practices.
Participate in appropriate industry list-serves.
Other duties as assigned.

Non-essential Functions of the Job

Participate in vendor surveys.

Position Specifications and Requirements

Previous Experience

7 or more years in a similar level management role

Knowledge and Education

Bachelor’s degree in accounting or closely related. CPA desired.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Financial Aid Senior Counselor

The Financial Aid Office at Whittier College seeks a Financial Aid Counselor. The Financial Aid Senior Counselor will be working with the different financial aid systems including Whittier College Banner and the Federal and State Systems. Performs packaging procedures. Keeps up to date with Federal, State and Whittier College Policies and Procedures. Counsels students/and or parents. Back-up coordinator duties. Outreach on and off campus events.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $21.00-$23.00; Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Financial Aid
Location/Department: Whittier College (Main Campus)/Financial Aid

Responsibilities:

Keep up to date on new Federal requirements
Counsel students/parents as needed
Resident Advisor packaging
New and Continued packaging financial aid awards
Spending Endowments
Maintaining accurate records
Outreach
Reconciling Cal Grants

Non-essential Functions of the Job:

None identified at this time.

Position Specifications and Requirements:

Previous Experience:

2-3 years Financial Aid experience, familiar with Banner preferred, familiar with Micro Office Suite and Windows
Familiar with external financial aid systems such as COD, CPS, NSLDS, and Web grant

Knowledge and Education:

BA is preferred or 2-3 years experience in Financial Aid. Be proficient in Microsoft Suite. Customer service experience. Bilingual preferred.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Safety and Compliance Coordinator

The Campus Safety Office at Whittier College seeks a Safety and Compliance Coordinator. The Safety and Compliance Coordinator is responsible for Environmental Health, Safety, and Clery Compliancy.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $18 - $20 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Campus Safety
Location/Department: Whittier College (Main Campus)/Campus Safety

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Campus Safety Survey Administrator

Serves as the institution's designated "Campus Safety Survey Administrator," as defined by the Department of Education
Develops and facilitates the institution's Clery Act Compliance program
Prepares, publishes, and distributes the Annual Security and Fire Safety Report
Prepares and publishes daily safety compliance activity logs
Identifies and trains institutional "Campus Security Authorities", and key institutional administrators in accordance with Clery Act compliance requirements
Manages the institution's Timely Warning Report Program in coordination with the Office of Communications
Collaborates with the Emergency Management Team and the Title IX Committee to ensure compliance with the "Emergency Notification" requirements of the Clery Act

Crime Data Analysis

Maintains, publishes, and distributes weekly crime report
Performs a variety of tasks related to the analysis, interpretation, and communication of crime data
Manages the development of partnerships between the Police Department and the College, to enhance the quality of life on campus through the education of students, staff, faculty and residents in various aspects of crime awareness and prevention
Maintains and manages RMS data and reporting in accordance with Clery Act requirements
Analyzes statistical information and prepare analysis reports and bulletins

Community Outreach and Education

Develops, coordinate and provide presentations, information and training opportunities to meet community needs in relation to criminal statistical data and crime prevention
Develops, reviews and researches Campus Safety and community initiatives/programs including crime prevention through environmental design, neighborhood watch, Rape Aggression Defense (RAD), first-aid/CPR/AED certification, and other safety related programs
Act as a liaison between Campus Safety and other departments to ensure safety program development, compliance
Encourages community involvement and the development of creative approaches to public safety
Participates in the coordination of the College’s efforts to impact perceived and actual crime problems and provides feedback to the College and the Campus Safety department regarding community concerns and initiatives

Environmental Health and Safety

Ensures that federal, state, and local laws, regulations, rules and codes are observed.
Coordinates with the Chemical Hygiene Officer on development and implementation of HAZ-MAT procedures and policies.
Plans, develops and implements safety training for new employee orientation and annual required programs
Identifies and evaluates hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices
Monitors, revises, and implements ongoing updates in safety regulations, laws or reporting requirements

Non-essential Functions of the Job

Performs other duties, special projects and serves on other campus committees as assigned
The candidate may be assigned to augment the overall operation of an event
Purchasing of all required safety supplies, products or training items
Other duties as assigned
Covers desk (basic)

Position Specifications and Requirements

Must be proactive and dependable
Must be able to work independently and with minimal guidance
Must be able to effectively interpret, organize, and present information and ideas in written or verbal form
Must be able to provide expertise in investigating and analyzing problems
Ability to maintain confidentiality and utilize sound judgment on sensitive matters
Ability to gather data and conduct research
Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved
Ability to anticipate problems and address them proactively
Ability to train others on new skills and procedures and provide lead work direction
Ability to analyze data and make accurate projections based on statistical and investigative techniques
Ability to compile, write and present reports related to campus safety, crime prevention, Title IX regulations, Clery Act and other federal regulation compliance
The ability to multitask and adhere to project deadlines
Ability to provide research, development and evaluation of policies and programs, including the collection, evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations
Must demonstrate the ability to establish and maintain effective working relationships within and outside the Campus Safety department, as well as serve as a liaison between specified organizational units

Minimum Qualifications

Equivalent to a bachelor’s degree from an accredited college or university AND/OR equivalent training and administrative work experience involving the study, analysis and evaluation leading to the development or revision of safety policies, procedures and practices.
Work experience may be substituted in part for education

Specialized Skills Required

Experience facilitating/administering crime prevention programs, and safety training. Knowledge of federal and state public safety reporting requirements including, but not limited to: Clery Act, Title-IX, DOJ and other applicable crime data reporting requirements. Experience in project management and public speaking. Proficient in the use of computers including MS Word, Excel, PowerPoint and graphics editing.

Desirable Qualifications

Training and experience in crime analysis and preparation of Campus Annual Security Reports. Experience working in higher education. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop strategic solutions. Technical fluency with the Microsoft Office Professional Suite, or an equivalent enterprise management system, Google mail and calendaring programs. Experience utilizing Records Management Systems (RMS).

Highly Desirable Qualifications

Demonstrated understanding of and commitment to the Colleges vision and core values.

Special Conditions of Employment

Possess a valid California driver's license.
Be available for on-call assignments or alternate work schedules, including nights and/or weekends.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the as a condition of employment.
Additionally, must possess at the time of hire a Clean DMV driving record.

*Be able to wear a negative pressure respirator.*

Work Environment

Typical office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Student Accounts Manager

The Office of Business Services at Whittier College seeks a Student Accounts Manager. The Student Account Manager oversees and supervises the Business Office Accounts Receivable Operation.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $70,000-$80,000; Salary will commensurate with experience, skills, and knowledge.

Reports To: Controller and Director of Business Services
Location/Department: Whittier College (Main Campus)/Business Services

Responsibilities

Generate on-line “Monthly Student Billing Statement” for various student populations (i.e. Current WC, Delinquent DL and Administration AD) billing includes tuition, fees, housing meal plans, departmental charges / credits and financial aid awards.
Update Banner Tables for new Academic Year, including Jan Term Waivers.
Fee assess student accounts with the Fall, January Term and Spring Semesters tuition and fee charges.
Coordinate and verify for accuracy the Residential Life Housing / Meal Plan tables.
Coordinate the disbursement of financial aid awards to student’s accounts.
Prepare and revise all informational components for new academic year
Coordinate and mail Summer Information Packets along with the Fall Student Billing Statement to continuing, new incoming freshmen and transfer students.
Collaborate and work daily on collections of WC’s /current students accounts along with Student Account Counselor. With the increase of enrollment, tuition and fee, it is necessary for management to monitor and work closely on balances to help maintain a lower bad debt allowance.
Oversee DL’s/delinquent account for students who have withdrawn from the college prior to being assigned to ECSI.
Oversee collection efforts on the delinquent Institutional Loan collections assigned to outsource billing company.
Oversee the account assignments to and the collections efforts of collection agencies (i.e. Second Alliance, Coast Professional and Conserve)
Reconciliation of tuition, room & board records against Registrar, Residential Life and Blackboard Systems and records each semester.
Generate/reconcile quarterly cccounts receivable reports
Attends Informational Technology meetings regarding upgrades to Banner system procedures andpProcesses
Attends meetings with other departments to review and discuss issues which affect the students and college community
Oversee interactions and communications with outside agencies (i.e. student health insurance company, tuition monthly pay plans, collection agencies)
Apply credit/adjustment for studyaAbroad students
3rd Party Billing for – Department of Rehabilitation, Stanford University, John Hopkins, Woodrow Wilson Foundation, GET Program
Review outside scholarship checks with Financial Aid Office for posting
Review academic suspension/probation list from Registrar Office
Review financial aid suspension list from Financial Aid Office
Review Business Office Holds & balances for Registration Process
Review Business Office Holds & balances for Commencement and Diploma
Review with supervisor / updates Whittier College Policies – related to the Business Office, Accounts Receivable Operation
Coordinate efforts with Office of Student Finance as it related to Cancellation of Charges / Federal Title IV Refunds for students who have withdrawn from the college for audit purposes
Represent the Business Office / participates in the following college events (Orientation, “Taking Care of Business” for incoming / transfer students, Parent Information Sessions, “College Money Management Session” for transfer students, Room Draw, Study Abroad Program, participate in CAAS new/ transfer student information sessions.
Coordinate Incoming / transfer student outreach program to participate on the Monthly Payment Plans.
Review & Issue Tuition and Parent Plus Loan refunds from student’s accounts.
Review credit for Follett Book Cards
Coordinate 1098T year-end process for mailing tax notification to students.
Tax Verifications for International Students
Review Year-end Analytics with Executive Director of Finance and Business Services.
Cross-Trained on all Business Office Desks – prepared to fill in during staff shortages or busy periods.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of three years experience in collections and general clerical office duties

Knowledge and Education

Associate's Degree in accounting required. Years of full-time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Student Data Specialist

The Registrar’s Office at Whittier College seeks a Student Data Specialist to provide administrative support and supervisory support to department staff and faculty in fulfilling department objectives, as well as the campus community in fulfilling college-wide objectives.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $55,000-$58,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: College Registrar
Location/Department: Whittier College (Main Campus)/Registrar’s Office

Responsibilities

Trains and provides additional instruction as required. Schedules, assigns and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines.
Develops and Maintains necessary records and files for efficient operations and for archival purposes.
Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
Process repetitive documents and reports, records data, and files materials.
Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently.
Maintains course code, schedule of classes and room assignments
Maintains students' major and minor tables and The College Catalog.
Responsible for providing information and reports to departments across campus.
Responsible for providing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS.
Does this person maintain, troubleshoot, and enhance our student information system and related systems in coordination with IT.
Performs other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Minimum of a BA degree required; fluency in speaking, reading and writing in English required.
Proficiency in student information systems required, specifically Banner, including a high level of competency in Degree Works, scribing and maintenance.
Ability to extract data using report writing tools such as Argos.
Ability to design data blocks in Argos.
Maintain the college catalog via acalog; ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

User Support Manager

The Office of Information Technology (I.T.) at Whittier College seeks a User Support Manager. The User Support Manager is responsible for providing information technology assistance and support to students and employees over the phone, via e-mail, and in person. The User Support Manager
provides operating system and application software support, documentation and training, student lab support, classroom and A/V support, and assistance in the use of Whittier's computing facilities and other technology resources. The User Support Manager assists in supervision and training of student employees and works closely with staff in other areas of IT Services.

Hours: Sun-Thurs, 40 hours per week
Exempt Status: Non-exempt
Full Time/Part Time status: Full time
Salary Range: $55,000-$63,000; Salary will commensurate with experience, skills, and knowledge.

Reports To: Information Technology Director
Location/Department: Whittier College (Main Campus)/Information Technology

Responsibilities

Staffs the IT Services Help Desk Sunday through Thursday afternoons and evenings during the school year and normal business hours during seasonal breaks.
Provides front-line support (via phone, walk-in, on site, and electronically) for students and employees on all technologies supported by and services provided by IT Services.
Trains and supervises student employees in technologies supported by and services provided by IT Services, and IT service management.
Provides audio-visual and other technical support for media-ready classrooms and spaces.
Develop and present user training. Create, edit, and maintain online and printed documentation and self-help resources.
Maintains currency in new developments and technology, and recommends and implements as appropriate.
Performs other job related duties as assigned or requested.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum five years professional experience with providing technical user support. Highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Knowledge and Education

Bachelor's Degree or equivalent required. Additional experience may be substituted for education. Must have excellent interpersonal, written, and oral communication skills.

Machines, Tools, Equipment, Electronic Devices and Software

Experience in both Windows and Macintosh environment and applications, including Microsoft Office.

License(s) and Certificate(s)

CCT+, MCSE preferred.

Physical Activity/Effort

Position requires a high degree of physical activity, some lifting of heavy equipment up to 50 lbs. Requires some work schedule flexibility.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Pool of Eligible Temporary Staff (P.O.E.T.S)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.