Administrative & Support Staff Opportunities

Reporting to an Associate Director of Admission, the Admission Counselor, Certificate Programs, is an entry-level position in the Office of Admission at Whittier College.

The Admission Counselor focuses on recruiting working professionals for admission to Whittier College’s certificate programs. The Admission Counselor reads and evaluates admission applications. Further, the Admission Counselor serves as the primary contact for non-traditional prospect students, providing guidance and advisement along the entire application and financial aid process.

The Admission Counselor serves as a front-line representative for Whittier College at all on- and off-campus new student recruitment and outreach events and programming. On-campus events include but are not limited to information sessions, occasional campus tours, open houses, and admitted student events. Off-campus events include career fairs, employer visits, and community fairs.

The Admission Counselor assists with first-year and transfer recruitment efforts and special projects as needed.

Hours: Monday – Friday, occasional evening and weekend hours will be required.
Exempt Status: Non-Exempt
Full Time/Part Time status: Part-time, 30 hours per week, 12-month position
Salary Range: $23.08 per hour
Reports to: Associate Director of Admission
Location/Department: This position is located in Whittier, CA. The position requires heavy local travel (within 100 miles), moderate overnight travel (within 250 miles), and occasional work on weekends and evenings. When not traveling, the Admission Counselor maintains an in-office presence at least three days per week.

Position Duties and Responsibilities

• Proactively identify, and recruit unique and non-traditional students to Whittier’s emerging portfolio of online certificate programs
• Proactively and strategically schedule in-person visits and presentations to promote Whittier’s certificate programs.
• Schedule and deliver virtual information sessions.
• Represent Whittier College at college, career, and community fairs.
• Review and evaluate admission applications under the parameters, guidelines, and policies set forth by Whittier College while also maintaining the highest levels of integrity, ethics, and professionalism
• Assist with the planning and execution of Whittier’s flagship events including Fall Open House and the Admitted Student Reception
• Maintain extensive contact with prospective students; respond to emails and phone messages in a timely manner
• Maintain regular contact with program faculty to ensure accurate representation of curriculum and other program elements at all times.
• Track interactions, recruitment appointments, progress, and results in Technolutions Slate CRM.
• Participate in the development of marketing materials for certificate and degree completion programs
• Support all recruitment efforts by leading on-campus or virtual information sessions, fielding phone calls, welcoming walk-in visitors, responding to general inquiries, and leading campus tours when necessary.
• Works collaboratively and serves as a liaison to other departments on campus
• Maintains high level of knowledge and awareness of higher education trends and college policies
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Bachelor’s degree is required.
• Experience as a non-traditional college student is greatly desired.
• Excellent verbal and written communication, presentation, public speaking, and networking skills.
• Soft skills essential to this position are: resourcefulness, proactiveness, tenacity, and persistence.
• To be successful in this role, the candidate must possess initiative, strong interpersonal skills, sound judgement, and the ability to work both independently and as a team with colleagues within their division and across the College.
• A passion for higher education
• Ability to demonstrate awareness of issues in diversity, equity, and inclusion, and the embodiment of these values
• Ability to work with and respond to the needs of multiple constituencies including prospect students, faculty, staff, and student staff.
• Valid driver’s license and dependable transportation required. 

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

 

The Student Counseling Center at Whittier College seeks an Assistant Director/Clinical Training Coordinator.

Reporting to the Director of the Student Counseling Center and the VP/Dean of Students, the Assistant Director/Clinical Training Coordinator will support the Director by providing high-quality, identity-conscious clinical services to students in need, being available in on-call/crisis situations.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time/Exempt: 11 months (off month TBD for June or July at Director’s discretion)
Salary Range: $64,480-$72,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Counseling Center Director/Vice President and Dean of Students
Location/Department: Whittier College (Main Campus)/Counseling Center

Position Duties and Responsibilities

• The Assistant Director will represent the Counseling Center on campus committees including the CARE team and Wellness Initiatives with a focus on diversity, equity, inclusion, and accessibility per the Student Life Curriculum and Whittier College Racial Justice and Equity plan, working to inform and educate all members of the community on mental health issues, challenges, and resources.  
• They will work closely with all Student Life Departments to enhance relationships and referrals, on and off campus to ensure equitable student care, especially with students from marginalized and diverse identities. 
• The Assistant Director will supervise graduate trainees at the practicum, pre-doctoral, and post-doctoral levels. They will plan, prepare, and present the graduate training program in accordance with the requirements of APA ethics and graduate school expectations, also directing the annual selection process for graduate staff.
• The Assistant Director will be skilled with techniques for counseling students with diverse backgrounds and will advance the missions of the Counseling Center, Student Life team, and Whittier College by providing excellent student support while being keenly sensitive to diversity issues that may impact full engagement in the academic and co-curricular education at Whittier College. 
• They will also provide support and direction to Post-Doctoral Fellows overseeing Peer Health Education programs.
• Additional duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Minimum Qualifications

• A Ph.D. or Psy.D. in Clinical or Counseling Psychology from an accredited graduate school or university.
• Completion of APA/APPIC or CAPIC-approved internship.
• Completion of pre- or post-doctoral hours in a UCC or college counseling setting.
• Knowledge of short-term counseling models, developmental challenges of young adult/college stressors, comprehensive crisis intervention skills, strong clinical and diagnostic assessment skills, diversity training, and multi-cultural humility.
• Experience in providing telehealth services.
• California Licensed or Licensed-eligible Psychologist in good standing with the Board of Psychology; one-year experience in consultation/supervision of graduate trainees in a college counseling setting.  If licensed, provide documentation of required CEs in supervision. If licensed-eligible, complete 6 credits of supervision CE within 2 months of licensure.

Desired Qualifications

• Knowledge/experience in public speaking/professional presentations; experience in identity-conscious outreach program development, implementation, and assessment.
• Experience/ability to make appropriate referrals to qualified professionals both on and off campus.
• Experience/knowledge of electronic record systems and telehealth platforms.
• Digital literacy.
• Experience/interest in working with donors, fundraising, grant implementation, and tracking.

Application Deadline

Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu and rromberger@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Center for Advising & Academic Success at Whittier College seeks an Assistant Director.

Under the general supervision of the Director of Academic Support and the Dean of Academic Success, the Assistant Director provides programmatic, CARE (Community, Advocacy, Resilience, and Empowerment) caseload management, event coordination, budget, and administrative management for the Center for Advising and Academic Success. The Center provides oversight for Academic Success Program, Tutoring Program, First-Year Enrichment Program, Academic Coaching Program, and Student-Athlete Academic Services. Additional coverage to support the planning and logistical coordination for CAAS (Center for Advising and Academic Success) events, such as academic success workshops, Exploring Majors, Fall and Spring new student registration, marketing, and promotion. The Assistant Director will be responsible for helping teach the first-year seminar college skills course (as needed).

Hours: Monday – Friday, 40 hours per week; Occasional nights and weekends.
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $65,000 annually; Salary will commensurate with experience, skills, and knowledge.
Reports to: Director of Academic Support, Center for Advising and Academic Success and Dean of Academic Success & Associate Director of Academic Support.
Supervision Given To: Student Managers, Graduate Interns
Location/Department: Whittier College (Main Campus) Center for Advising & Academic Success

Position Duties and Responsibilities

Office Management

• Provide general office and administrative support for the Dean of Academic Success, Director, Associate and Assistant Directors, student employees and Graduate Interns.
• Ensures the department is properly staffed by student managers during the Center’s workday, evening, and weekend hours, be they virtual or in person offerings.
• Direct students, faculty, staff, and the public to the appropriate person, program, or office.
• Takes minutes at all staff meetings and shares in a timely fashion.
• Assists with scheduling appointments for the Dean, Directors, and departmental staff.
• Arrange for facilities work requests, repairs, and servicing of equipment/facility for CAAS department.
• Evening and weekend hours may be assigned to support the Center.

Program Support

• Assesses the Academic Success Program, in consultation with the Directors, Dean, and Institutional Effectiveness.
• Under the guidance of the Directors and Dean, provide academical counseling for students, create educational contracts, and track progress.
• Provides support in identifying critical issues that impact academic preparedness and persistence with specific attention to transfer students, first generation college students, and students in all levels of academic warning.
• Create an action plan for implementing appropriate academic learning assistance programs.
• Supports the Center in the administration of New Student Registration for fall and spring semesters. This includes advisement and registering new students, training student peer advisors, working with parents, Student Life, Admissions, Business and Financial Aid departments.
• Supervise, hire, train, schedule, and manage payroll for up to 16-20 Student Managers and Poet undergraduate Interns.
• Oversee Community Building efforts among student staff employees in CAAS (Center for Advising and Academic Success)
• Support maintenance of Tutor.Trac database software used to track center’s services.
• Provides support for StudentLingo, an online asynchronous workshop delivery platform.
• Support the compilation of data and production of semester program assessment reports.
• Assist the Director with Fall and Spring new student registration logistics, scheduling faculty advising appointments and Parent Track coordination.
• Provide logistical support for all events and programs.
• Maintain confidentiality in alignment with institutional practices, including FERPA and HIPA.
• Oversees the department email and supplies general office support, as needed.
• Delivers at least 2 academic skills workshops for students per year and at least 1 advising workshop for faculty per semester (or in May or August).
• Other duties as assigned.
• Evening and weekend hours may be assigned to support the Center.

Marketing

• Assist the Dean and Director by maintaining the CAAS webpage, social media, Student Life designated platforms, Moodle, etc. by preparing marketing and other promotions for the Center’s activities and services, including the monthly CAAS newsletter.
• Assist the Dean and Director with updating the marketing materials and purchasing with on and off campus vendors.
• Perform a variety of other duties as assigned.
• Evening and weekend hours may be assigned to support the Center.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education: Master’s in education, psychology, counseling, or related field, and at least 1-2 years’ experience providing academic support services for students at the college level. Strong written and verbal communication skills required. Qualified candidates should have experience working with college level students in academic support environments. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.
Confidentiality: Must maintain strict confidentiality of student records and in the performance of duties.   
Application Deadline:  until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

 

The Institutional Effectiveness Department at Whittier College seeks an Associate Director.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $75,000-$80,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Institutional Effectiveness
Location/Department: Whittier College (Main Campus)/Institutional Effectiveness

Position Duties and Responsibilities

• The Associate Director is the IPEDS key holder and will coordinate these efforts ensuring that key offices submit their data in a timely manner.
• The Associate Director will be the institutional representative to HEDS and would coordinate other national surveys, including NSSE.  
• In collaboration with the Associate Dean of Faculty, be responsible for the CDS and submitting data to US News and others.
• Work collaboratively with Admissions/Financial Aid, and others on data collection for many surveys.   
• In collaboration with the Director of Institutional Effectiveness, maintain an accurate and current Factbook/Dashboard (work with Academic Affairs on data collection and the President’s office on presentation).
• Design and administer in-house surveys for various constituencies and make survey tools available to campus stakeholders; ensure accuracy in data analysis, professional appearance, and data privacy.
• Provide deliverables using professional narratives and results using visual displays and infographics appropriate to the project. 
• Assist the Director of Institutional Effectiveness with assessment and other projects as needed.
• Assists with the recruitment, hiring, training, and supervision of graduate interns, Poet Interns, and student workers. 
• Performs other functions and tasks, such as maintaining, updating, and publishing content on the OIRA website and Moodle site.
• Coordinates the course evaluation administration process.
• Other duties as assigned.

Confidentiality

Must maintain strict confidentiality of student records and in the performance of duties.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Master’s degree preferred in research and evaluation, data science/analytics, or another related field. 
• Minimum two to three years’ related experience in relevant areas of institutional research and some experience with assessment and accreditation.
• Experience with data analysis software, data visualization software, and proficiency with Excel and Access or Argos. 
• Our enterprise management system is Ellucian/Banner and the Associate Director will need to pull data from Banner.
• Experience analyzing data using an equity and inclusion lens.
• Willingness and enthusiasm for working in a collaborative environment, engaging students, faculty, and staff in the implementation of effective and comprehensive assessment activities.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.
 

The Quantitative Success Center at Whittier College seeks an Associate Director.

The Associate Director will work alongside the Director, Associate Dean of Academic Support, and other colleagues on campus, to support the Quantitative Success Center, an all-new, innovative academic support initiative focused on transforming student experiences with, and learning outcomes for, attaining quantitative literacy.

The Associate Director of the Quantitative Success Center would be responsible for overseeing and managing the day-to-day operations the center. This would include supervising staff and tutors, creating schedules and resources, and ensuring the center is providing effective support to students. Additionally, the Associate Director would be responsible for developing and implementing programs and initiatives to improve student success in quantitative courses, as well as collaborating with other departments and academic advisors to provide support to students. They may also be involved in budgeting, planning, grant proposals, and assessment of the center’s performance.

Hours: Monday – Friday, 40 hours per week; occasional nights and weekends
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $67,000-$73,000; Salary will commensurate with experience, skills, and knowledge.
Reports to: Director, Quantitative Success Center
Location/Department: Whittier College (Main Campus)/ Quantitative Success Center

Position Duties and Responsibilities

Below is a listing of the essential functions of the Associate Director of Quantitative Success:

• Assist in the day-to-day operations of the Quantitative Success Center.  
• Assist in the hiring, scheduling, supervising, and mentoring of tutors and other student support staff.
• Assist with a summer bridge program.
• Assist with the math placement exam including preparation and coaching for underprepared students
• Collaborate with faculty to ensure alignment of support services with curriculum and course goals.
• Develop and implement programs, curriculum, and services to support student success in quantitative coursework.
• Assist with a training program for students to deliver an interdisciplinary peer tutoring program for quantitative courses to adopt inclusive and equitable practices.
• Aid the College in developing appropriate assessment of quantitative learning outcomes.
• Aid the College in developing equitable practices for placing incoming first year and transfer students into appropriate quantitative learning experiences.
• Secondary Responsibilities
• Work with the Center for Advising and Academic Success to address students that are struggling in quantitative courses, including those whose academic status is negatively affecting their progress at the College.
• Willingness to work with local high schools and/or community colleges to understand quantitative trends from pipelines of new students.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Master’s degree in a quantitative field or education required
• Experience working in a higher education setting, such as teaching or tutoring in a student support center
• Strong knowledge of and experience with quantitative coursework
• Leadership experience and the ability to manage and supervise staff and tutors
• Experience working with students and providing academic support
• Strong organizational skills and the ability to create and manage schedules and resources
• Excellent communication and ability to collaborate with other departments
• Experience with program development, budgeting, and assessment
• Knowledge of current trends and best practices in quantitative education
• Ability to work evenings if necessary

Confidentiality: Must maintain strict confidentiality of student records and in the performance of duties.  

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

 

Whittier College is seeking a qualified Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to the College Community, including faculty, staff, and students, on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatchers enter data into the department’s CAD system for both radio traffic and incident management; additionally, dispatchers coordinate with outside agencies utilizing both radio and phone.

Because the Department of Campus Safety operates 24 hours a day, 7 days a week, Dispatchers may be required to work nights, holidays, and/or weekends. Shifts are changed on a quarterly schedule or depending on departmental needs. 

Hours: Monday - Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $18.00 - $22.00; Salary will commensurate with experience, skills, and knowledge.
Reports to: Shift Supervisor
Location/Department: Whittier College (Main Campus)/Campus Safety

Position Duties and Responsibilities

• Interact and collaborate with students, faculty, staff, and local community to provide safety services.
• Act as main campus operator for Whittier College, transferring calls and providing information as requested.
• Answer emergency and non-emergency calls for assistance and determines appropriate response in accordance with established procedures and assessment of the situation. May contact backup or follow-up services for assistance such as Whittier Police Department, Los Angeles County Fire Department, and/or other agencies.
• Monitor radio communication between Whittier College officers, as well as other administrative offices such as Facilities and Residential Life.
• Assist with emergency planning and procedures. 
• Maintain departmental software utilizing CAD system for report management, develop department logs using a dispatch module, and manage a private E-911 cisco system.  Logs must be accurate and maintained on a timely basis.
• Develop and maintain information databases for confidential student information using Microsoft Access and other database software.
• Monitor and dispatch officers to Emergency Blue Light System (EBLS) and campus-wide alarm system.
• Input and manage parking citation history, as well as vehicle/bicycle registration using CAD system and database. 
• Assist with enforcing institutional, departmental, and local law enforcement policies and procedures.
• Develop reports for a variety of incident responses, including medical and disciplinary calls.
• Perform clerical functions such as filing paperwork, light typing, and data entry.     
• Train and supervise student employees to serve as student dispatchers.  
• Other related duties as assigned.

Non-Essential Functions of the Job

• Assist officers during emergency situations and special events (e.g. commencement.)
• ID Card Access Issuance (CAI)
• Completes monthly duties and audit reports as directed by Command Staff
• Provide campus information, such as directions and permits/passes, to visitors, parents, and guests.

Position Specifications and Requirements

Previous Experience

Minimum 6 months experience working in a busy office with multiple/concurrent duties; dispatching and/or prior security experience preferred.  Dispatcher training will be provided during the first year of employment. Good typing skills, general computer knowledge, and experience with database programs.

Knowledge and Education

High school graduate or equivalent required, some college preferred. 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.
 

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $18.50 - $23.00 per hour.
Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority.

Position Duties and Responsibilities

• Patrols campus property, in a vehicle or on foot, to provide security and traffic control
• Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
• Responds to emergency and non-emergency radio calls
• Must be available and ready at any point during shift to respond to community needs
• Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
• Enforces campus policies, regulations, and municipal, state and federal laws.
• Assist local law enforcement as necessary
• Conducts thorough investigations as assigned and completes detailed reports as to those investigations
• Participates in crime prevention programs
• Assist Student Life and Residential Life personnel as required
• Provides on-campus escorts to College students and personnel as requested
• Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Position Specifications and Requirements

• High School diploma
• Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
• Must have no criminal record
• Must possess a current CA driver license
• Experience working campus safety/security/law enforcement in a College or University environment

Application Deadline

Until filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

The Finance Department at Whittier College seeks a College Controller.

The College Controller safeguards assets and assures accurate and timely recording and reporting of financial transactions by establishing and directing a system of accounting activities, policies, procedures, and internal controls.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $125,000-$150,000; Salary will commensurate with experience, skills, and knowledge.
Reports to: Vice President, Chief Financial Officer
Location/Department: Whittier College (Main Campus)/Finance

Position Duties and Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Management

1. Establish and maintain a documented system of accounting internal controls, policies and procedures that best accomplish and are aligned with the institution’s mission, goals, and objectives.
2. Direct the operations of accounting, accounts receivable, cash receipts and disbursements, and endowment administration, including the design of an organizational structure adequate for achieving the departments’ and institution’s goals and objectives (includes hiring, training and development of staff, conducting regular staff performance reviews).
3. Direct the operations of other work units as assigned.
4. Provide direction and leadership in the management of the institution’s accounting practices and business services.
5. Demonstrate leadership in the success of the college.
6. Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
7. Participate in the annual budget process and direct associated activities in areas of responsibility.

Transactions

1. Maintain the general ledger and chart of accounts appropriate for the institution’s mission, size, and reporting requirements.
2. Process transactions in accordance with Generally Accepted Accounting Standards.
3. Ensure that valid vendors are paid accurately and in a timely manner.
4. Ensure that accounts receivable is collected promptly and within established credit policies.
5. Ensure that all accounts supporting the statement of financial position are reconciled and reviewed on a regular basis and are used appropriately for their intended purpose.
6. Ensure that debt payments are made on a timely basis.
7. Ensure endowments are administered in accordance with donor restrictions, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied.
8. Ensure that expenditures for fixed assets are capitalized in accordance with established policy.
9. Ensure that donor restrictions, if any, are accurately applied in the classification equity.
10. Administer the approved budgets for operating divisions and units including input to the general ledger information system, monitoring and ensuring compliance, preparing actual to budget results, forecasts and other related reports.
11. Maintain a schedule of discrete accounting periods and ensure adherence to deadlines.
12. Maintain a system of internal controls over accounting transactions.

Reporting

1. Issue accurate, timely, and complete interim and annual financial statements that comply with industry accounting and reporting standards and best practices.
2. Issue management reports on a regular basis that provide timely actual results in comparison with budget.
3. Calculate variances from budget no less than quarterly and report to appropriate managers.
4. Prepare management forecasts in comparison to organization budget no less than quarterly.
5. Perform financial analysis as assigned.
6. Maintain a system of internal controls over financial reporting.

Compliance

1. Coordinate the annual financial audits from preparation through completion of the annual financial reports in accordance with established deadlines.
2. Coordinate and facilitate regulatory audits as necessary such as State Board of Equalization, worker’s compensation insurer, etc.
3. Comply with local, state, and federal government reporting requirements and tax filings in areas of responsibility.

Communication

Write effective and professional communications in a broad range of applications including annual and interim financial reports, Board of Trustees materials, Whittier campus employees and departments.

Other

1. Participate in appropriate industry programs to maintain skills and stay current on best practices.
2. Participate in appropriate industry list-serves.
3. Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience: 7 or more years in a similar level management role

Knowledge and Education:  Bachelor’s degree in accounting or closely related, CPA desired

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

The Wardman Library at Whittier College seeks a Digital Technologies Librarian.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $50,000-$55,000; Salary will commensurate with experience, skills, and knowledge.
Reports to: Library Director
Location/Department: Main Campus/Wardman Library

Position Duties and Responsibilities

• Creates, reviews, and edits descriptive metadata for digital collections and research assets.
• Develops, evaluates, and implements metadata policies and standards for library collections.
• Provides support for and guidance on the library’s institutional repository, including project development and management.
• Digitizes and deposits materials into the institutional repository system.
• Ensures quality control of digitized assets and metadata.
• Catalogs other library materials in variety of formats and will perform original cataloging, as needed.
• Supports various technology services, which include but are not limited to the library’s integrated library system, discovery system, PCs, Macs, printers, photocopiers, and scanners.
• Collaborates with other librarians in managing online resources and troubleshoots technical issues as they arise. 
• Assists with the planning and implementation of new library digital services and information technologies.
• Researches, evaluates, recommends, and implements new technologies.
• Coordinates resource-sharing activities in conjunction with other library staff.
• Supports Whittier College’s distance education initiatives. 
• Delivers library bibliographic instruction to students.
• Provides reference and research assistance to campus community.
• Responsible for collection development and acts as liaison in assigned subject areas and departments.
• Participates in library-wide projects through committee work.
• Demonstrates a commitment to working in a culturally diverse environment.
• Excellent oral and written communication skills
• Ability to work a flexible schedule, including one weeknight for Information Desk duties, as needed.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

• Two years of professional Library experience, academic preferred.
• Experience cataloging various materials, expertise with metadata standards, Library of Congress Classification System, and the Library of Congress Subject Headings.  

Knowledge and Education

• ALA-accredited MLIS or equivalent Library degree.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Director of Marketing designs, manages, and executes marketing strategies, tactics, and campaigns that support the College’s revenue-generating initiatives; undergraduate, transfer, and graduate recruitment; and brand management.

Under the leadership of the of the Executive Director of Enrollment Management and Marketing, the Director of Marketing will work to ensure that the Marketing team’s vision and strategic initiatives are carried out effectively. 

In addition to providing leadership in the areas of paid advertising campaigns, social media, publications, and editorial content, the Director of Marketing will be the primary team member in charge of web strategy and multimedia, providing expert consultation, leadership, training, and project management for the continuing development and maintenance of Whittier College’s web presence, recommend new web tools and features to support the institution’s strategic objectives, as well as work to support and enhance the programs and mission of Whittier College in general, and the Office of Innovation and New Ventures in particular.

The Director of Marketing will supervise the production of high-quality and innovative videos, graphics, photography, slideshows, audio, etc. to help reinforce Whittier’s brand and strategic direction. The Director of Marketing will oversee all video production and post-production working with students and staff from other departments on campus. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time 
Salary Range: $75,000-$80,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Executive Director, Enrollment Management and Marketing
Location/Department: Whittier College (Main Campus)/Marketing

Position Duties and Responsibilities  

The primary duties for the Director of Marketing will include the following:

• Develop and execute marketing campaigns to generate enrollment and revenue for higher education programs that include, but are not limited to undergraduate and graduate education programs, skilled-based certificate programs, and online learning programs.
• Serve as the primary project manager for campaigns and projects for which the Office of Marketing is responsible.
• Develop a strategy to integrate the various marketing and communications tools used by the College to ensure that institutional goals are reached.
• Provide regular data analysis and insight through which campaigns are evaluated and decisions can be informed.  
• Develop and lead the integration of strategies across the campus, working with and building support from various departments and external agencies to move the College’s mission forward.
• Serve as the primary architect, manager, and advocate of College-wide web strategy. Collaborate, plan and execute the Whittier College website design, navigation, layout, and user experience including graphics, video, audio, hierarchy and architecture.
• Develop multimedia content for use on College website, print publications, electronic channels and social media program. 
• Lead the development of web-based electronic communications, forms, vehicles, and other tools as needed to support key institutional initiatives, including those pertaining to fundraising, recruitment, student services, alumni relations, and others.
• Oversee the Office’s student employment program, helping to develop and execute meaningful professional opportunities for students.

Non-Essential Functions of the Job 

1.     None identified at this time.

Position Specifications and Requirements

• Master’s degree is required. Candidates with graduate degrees in Marketing, Communications, or Business are preferred.
• While experience in higher education is not required, the ideal candidate understands the value of a higher education and possesses a general understanding of academia and the American college admission process
• Superb copywriting skills and the ability to adjust to various writing styles and media including web, social media, print advertising, scripts, email marketing, and presentations.
• An acute sense of and ability to assess high-quality work and aesthetic in the realms of graphic design, video production, radio/sound production, photography, copywriting, advertising, and branding. The ability to self-produce such content is highly desirable.
• Experience in website strategy and content management is required. Working knowledge of Drupal CMS is preferred. Knowledge of web accessibility standards is desired. 
• The ideal candidate possesses an innovative, creative, and resourceful spirit that enables them to develop and implement new initiatives while also finding unique and untested solutions to a variety of challenges
• Superior project management, organization, and planning skills are required
• To be successful in this role, the candidate must possess initiative, strong interpersonal skills, sound judgement, and the ability to work both independently and as a team with colleagues within their division and across the College. 
• The ideal candidate is knowledgeable on topics of multicultural marketing, diversity, equity, and inclusion. 
• Strong communication skills that enable the candidate to conduct meetings and lead discussions successfully is required.
• Requires ability to handle multiple assignments with minimum supervision.
• Ability to work with and respond to the needs of multiple constituencies including College leadership, faculty, staff, students, alumni, and donors.
• Excellent judgment and creative problem-solving skills, including negotiation, mediation, and conflict resolution skills
• Valid Driver’s License is required

Machines, Tools, Equipment, Electronic Devices and Software

• Must be familiar with social media platforms and tools including Facebook, Instagram, Twitter, and LinkedIn.
• Must be familiar with basic print and graphic design software (e.g., InDesign, Photoshop, Illustrator). 
• Must be familiar with Drupal or Wordpress CMS
• Knowledge of email marketing tools such as MailChimp
• Knowledge of general productivity software such as Outlook, Slack, Zoom, and Microsoft Teams
• Basic photography skills

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Student Health Center at Whittier College seeks a Director of Student Health Services and Wellness Center.

Utilizing a Diversity, Equity, and Inclusion framework the Director of Student Health Services and Wellness Center has the overall strategic and operational responsibility for the Student Health and Wellness Center’s team, programs, expansion, and execution of Wellness Initiatives mission and goals. 

Reporting to the Vice President/Dean of Students, the Director serves as the chief medical officer on campus and provides leadership, vision, and innovative ideas and practices for health services at the College to ensure that the Center provides high-quality and timely medical services, effective outreach programming, and consultation to faculty, staff, and the College community. The Director is a key member of the College’s efforts to advance the health and well-being of students and will serve as an integral member of the new Wellness Area within the Division. The Director will be skilled with techniques for providing medical services to students with diverse backgrounds and will advance the missions of the Health Center, Student Life team, and Whittier College by providing excellent student support while being keenly sensitive to diversity issues that may impact full engagement in the education at Whittier College.  

This position is considered a Campus Security Authority.

Hours: Monday – Friday, 40 hours per week (weekends as needed)
Exempt Status: Exempt
Full Time/Part Time status: Full Time, 11-month assignment (off June)
Salary Range: $90,000-$107,798 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Vice President of Student Life and Dean of Students
Location/Department: Whittier College (Main Campus)/Student Health Services

Supervision Given To:  LVN, Nurse Practitioner, Medical Director, Student employees, Volunteers,
Graduate students, and an Office Manager. 

Position Duties and Responsibilities

Strategy Development  

• Responsible for the development and coordination of medical services for undergraduate students. 
• Responsible for the development and Co-Director leadership of the newly formed Wellness Area.
• Develops and implements short- and long-term objectives consistent with the mission of the College. 
• Develops and coordinates long and short-term planning, goal, and strategy setting, policy and procedure development, and evaluation. 
• Develops, coordinates, and oversees an after-hours emergency consultation system.
• Develop, plan, and implement best practice approaches to providing services to a diverse student population.
• Develop and maintain an annual budget that supports the mission of the Health Center.

Strategic Collaboration

• Develop and maintain strong working relationships with faculty and administrative staff to facilitate referrals and information sharing related to the Health Center, as well as disseminate Health Center information to the campus.
• Collaborate with the various departments on campus to foster increased use of the Center.
• Lead the dissemination of information on the availability, and scope of Health Center programs, initiatives, and services through the Health Center site, social media, institutional publications, campus media, presentations, and trainings.
• Co-lead the Wellness Coalition along with the Director of the Counseling Center.
• Serve on the College’s CARE (Compassion, Affirmation, Resilience, and Empowerment) and BIT (Behavioral Intervention Team).

Strategic Leadership

• Hire, lead, and provide ongoing evaluation of a team of one LVN, one NP, one Medical Director, Student employees, Volunteers, Graduate students, and an Office Manager. 
• Develop a collaborative team environment to permit all team members to use their skills effectively.
• Develop and sustain daily communication processes to allow team members to problem-solve.  
• Collaborate with campus leaders and senior leadership to develop, fund, and shape campus-wide Health Center initiatives and programming.

Stakeholder Development and Client Relations

• Enhance the Whittier College community’s understanding of the work being facilitated by the Health Center. 
• Cultivates relationships with community professionals, hospitals, etc. in an effort to make these resources available to students. 
• Research and keep current in health center trends.

Perform other related duties as assigned

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

A minimum of five years experience in a senior management position in a college or university health center or a multidisciplinary ambulatory clinic with a full scope of services. Demonstrated understanding of the unique nature of college health within the larger current and emerging healthcare and higher education landscape. Demonstrated experience managing a budget in a healthcare setting. Demonstrated understanding of population-based, public health initiatives on a college or university campus. Knowledge of and ability to apply current ethical, legal, and clinical standards relevant to college health. Demonstrated experience using evaluation and data to inform student-centered and/or patient-centered decision-making. Demonstrated experience overseeing an organization utilizing an electronic health record. Experience working in diverse environments and with a diverse student population. Excellent leadership, interpersonal, organizational, and verbal and written communication skills.

Knowledge and Education

A Master’s degree in a health-related field, preferably in Nursing. Board certification as a college health nurse by ANCC preferred. Demonstrated experience overseeing an organization utilizing an electronic health record. Registered Nurse licensure in California. General knowledge of local, state, and federal regulations including HIPPA, FERPA, and the Jeanne Cleary Act pertaining to health care delivery systems. 

• Knowledge of current standards of college health service practice and available resources in the field.
• Ability to communicate effectively orally and in writing, ability to communicate effectively with students and staff from a wide variety of cultural and ethnic backgrounds.
• Knowledge of safety issues related to student health services, equipment, and facilities.
• Possession of current Registered Nurse licensure in California

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Athletics Department at Whittier College seeks a Director of Wellness and Recreational Sports.

The Director of Wellness and Recreation Sports oversees the day-to-day operations of the Wellness program's Intramural and Club Sports. The position will develop, implement, and evaluate programming to provide a diverse intramural sport experience for the Whittier College community. The position will collaborate with personnel in other departments such as the Division of Student Life and will utilize a racial justice, diversity, equity, and inclusion framework. The position will provide direct oversight and leadership to student employees in the Wellness and Recreation Sports area of the Athletic Department.

Hours: Variable schedule, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $64,000-$65,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Athletics
Location/Department: Whittier College (Main Campus)/Athletics 

Position Duties and Responsibilities

The Director of Wellness and Recreation Sports works independently and collaboratively to perform the following essential duties and responsibilities:

• Ability to work a flexible schedule, including holidays, weekends, and evenings.
• Travel may be required. Regular hours may vary due to the needs of the College or Division.
• Wellness, Recreational, and Intramural Sports Program Oversight
  • Oversee the daily operations of the Intramural Sports Program.
  • Design, develop, market, and schedule a diverse set of Intramural Sport offerings for the Whittier College community.
  • Hire, process personnel paperwork for, and directly supervise one or more student employees in the area of Intramural/Recreational sports in the Athletics Department.
  • Develop and enforce all Intramural Sports policies and procedures.
  • Develop and manage program budget.
  • Purchase, maintain, and inventory all program equipment.
  • Assess, evaluate, and mitigate risk for program.
  • Maintain and update program websites.
  • Collect, manage, and report program data.
• Club Sports Program Oversight
  • Oversee the daily operations of the Club Sports Program.
  • Collaborate with the Office of Student Affairs and various student programming staff to approve all recreational sport-related student organizations/clubs.
  • Advise all coaches, temporary staff, and student leaders associated with program.
  • Act as professional liaison between Whittier College and National/Regional/Local governing bodies and leagues for Club sports.
  • Act as a liaison between coaches/student leaders and other full-time professionals within the Whittier College campus to schedule field and facility space, ensure participant eligibility, and ensure that teams and participants comply with policies and procedures.
  • In collaboration with Athletics and the Office of Student Affairs develop and manage program budget.
  • Develop and enforce all Club Sports policies and procedures.
  • Assess, evaluate, and mitigate risk for programming.
  • Maintain and update program website.
  • Collect, manage, and ensure all liability and emergency forms have been completed by teams/participants.
  • Hire, process personnel paperwork for and directly supervise Club Sports coaches and staff.
  • Assist with Club Sports related purchases, the organization of travel plans and management of team budgets.
  • Assist with the event management of all Club Sports related activities hosted by Whittier College.
• Faculty Staff Fitness and Wellness Program Oversight
  • Design, develop, market, and schedule a diverse set of Fitness and Wellness offerings for the Whittier College community.
  • Hire, process personnel paperwork for, and directly supervise one or more non-exempt employees in the Physical Education/Athletics department.
  • Develop and manage program budget.
  • Maintain and update program web pages.
  • Collect, manage, and report program data.
• Additional Duties and Responsibilities
  • Summer Youth Sports Camp Asst. Coordinator (May-July)
  • Develop and cultivate relationships with various college departments and organizations.
  • Assist in the development of and collaborate with other campus entities on special projects/campus events/tasks/duties and provide assistance when necessary.
  • Train and certify necessary individuals in Adult CPR/AED and First Aid.
  • Offer drop-in recreational fitness classes that complement the semester Physical Education course offerings.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Bachelor’s degree or equivalent combination of education and experience is required. Master’s degree in a related field is preferred.
• CPR/First Aid required. CPR/First Aid Instructor preferred.
• A minimum of 2 years of experience in Intramural and recreational sports in a college environment is required.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Information Technology Services Department at Whittier College seeks an Enterprise Applications Manager.

The Enterprise Applications Manager is responsible for the overall performance, security, and maintenance of Whittier College’s enterprise applications and databases. Working as part of a team that provides and supports enterprise applications, the Enterprise Applications Manager will install updates, monitor, and maintain Whittier College’s administrative systems and ancillary products to ensure optimal performance.

The Enterprise Applications Manager works with internal IT Staff to provide quality control and management of Commercial-off-the-Shelf (COTS) and Software-as-a-Service (SaaS) applications.  This position will also be responsible for identifying new products and services as needed.  Further, this position will work to support users in various departments to ensure that needed upgrades are scheduled, tested, and applied.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $75,000-$79,000; Salary will commensurate with experience, skills, and knowledge.
Reports to: Assistant Director of Enterprise Applications
Location/Department: Whittier College (Main Campus) / Information Technology Services

Position Duties and Responsibilities

• Plan, install, support, and maintain the currency of the enterprise database management systems and related products.
• Assure the compatibility and efficiency of enterprise and database applications through ongoing system monitoring and evaluation.
• Provide technical expertise to end users and IT staff regarding the installation and upgrading of applications and communicate project status to stakeholders and management.
• Create and manage database and related product security – accounts, roles, etc.
• Design, implement, and maintain standards and procedures to ensure the integrity and security of enterprise and database applications.
• Perform regular security audits.
• Conduct research and make recommendations on products, services, protocols, and standards in support of procurement and development efforts.
• Evaluate and tune systems for optimal performance.
• Develop and maintain documentation for all aspects of the position.
• Performing other job-related duties as assigned or requested.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience: Minimum 3-years professional experience maintaining enterprise relational databases and administrative systems. Experience with Oracle SQL. Experience working in education is a plus. Highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Knowledge and Education: Three years’ professional experience, or an appropriate combination of training, work experience, and skills. Experience supporting ERP / CRM applications in a higher education environment is a plus.  Experience with Ellucian Banner, Ethos, BEIS, Evisions Argos. Strong knowledge of Oracle database fundamentals and relational database concepts. Excellent troubleshooting and analytical problem-solving skills. Strong organizational skills and the ability to work both independently and with teams on small and large-scale projects in a fast-paced, multi-tasking environment. Must have a collaborative spirit and the ability to contribute meaningfully to group discussions and work within a high performing team to create innovative solutions to complex challenges.  Must remain abreast of current security and data protection standards and compliance.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Academic Affair-Environmental Science Department at Whittier College seeks a Field Assistant

The Field Assistant would join the California Grown project team, a grant-funded program to explore the environmental impact and sustainability of coffee-avocado intercropping within the context of a liberal arts education. The Field Assistant will maintain the experimental plot comprising 64 coffee plants from 16 varietals located at Whittier College, supervise routine operations, conduct plant checks, and help the Principal Investigator’s research both in the coffee orchard and in the adjacent urban garden. This is a temporary, contractual position which terminates upon completion of the grant program (August 31, 2023).

Hours: Monday – Friday, 6 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $20/hour; Salary will commensurate with experience, skills, and knowledge.
Reports to: Principal Investigator/Project Director
Location/Department: Whittier College (Main Campus)/Academic Affairs-Environmental Science Department

Position Duties and Responsibilities

• Performing general garden and orchard maintenance, including: weeding, mulching, pruning, composting, fertilizing, and planting.
• Supporting field sampling and other research activities at Whittier College and other research sites, as needed.
• Regularly monitoring instrumentations and equipment (weather station, irrigation, tools, etc.)
• Regularly meeting and communicating with the PI.
• Assisting in note taking, research & list making.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Minimum Qualifications

Bachelor’s degree preferred but not required. Candidate must have some experience with gardening or other agriculture-related activities. The ideal candidate is someone who cares about and has experience with organic farming practices and is passionate about sustainable agriculture, loves to be outside and works well with other people. Strong work ethic and ability to work independently are a must. Qualified candidates should be familiar with field data entry, need to be confident and handy with hand and mechanical tools and able to lift 30 lbs. Must be able to perform hard, physical labor for consecutive hours under occasional extremes in temperature (up to 95 F) and uneven terrain. Successful candidates will be cognizant of the fact that the work takes place primarily on a college campus, therefore adherence to the College’s code of conduct is required. Valid Driver's License is required.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To apply, send your application, including your resume and a description of why you think you would be a good candidate for this position to: whittierjobs@whittier.edu and cfissore@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Office of Admission at Whittier College seeks a Graduate Admission Counselor.

Reporting to the Associate Director of Admission, the Graduate Admission Counselor will collaborate with both the Department of Education and Admission Office to promote the graduate-level offerings at Whittier College. The incumbent will serve as the first point of contact for all graduate-related requests, events, and projects.
 
The Graduate Admission Counselor serves as a front-line representative for Whittier College at all on- and off-campus new student recruitment and outreach events and programming. On-campus events include but are not limited to information sessions, occasional campus tours, open houses, and admitted student events. Off-campus events include high school visits, college fairs, and community fairs.

The Admission Counselor may also be called upon by the Executive Director of Enrollment Management and Marketing and Office of Admission leadership to provide support for special projects as needed.

Hours: Monday – Friday, occasional evening and weekend hours will be required.
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time (30 hours/week)-12-month position.
Salary Range: $23.08 per hour   Reports to: Associate Director of Admission
Location/Department: This position is located in Whittier, CA. The position requires heavy local travel (within 100 miles), moderate overnight travel (within 250 miles), work on weekends and evenings. Particularly heavy travel is expected during the months of September, October, and November. When not traveling, the Admission Counselor maintains an in-office presence.

Essential Functions of the Job

• Promote all graduate programs offered at Whittier College including the credential tracks, Master of Arts in Education, PICES, and the Bilingual Authorization programs.
• Proactively identify and cultivate contacts at local school districts with the goal of establishing and maintaining strong relationships.
• Proactively and strategically schedule in-person visits and presentations to prospects in the local area and virtual visits in non-local areas.
• Proactively engage and recruit current Whittier College undergraduates through participation in career and grad school-oriented events and classroom visits on campus
• Review and evaluate admission applications under the parameters, guidelines, and policies set forth by Whittier College while also maintaining the highest levels of integrity, ethics, and professionalism
• Represent Whittier College at college fairs
• Host monthly graduate information sessions
• Conduct in-person or virtual meetings with prospective students
• Manage graduate admission inbox and provide timely responses to prospects
• Create and maintain all graduate-level communication/mailings via Slate CRM
• Collaborate with Office of Marketing with respect to marketing strategies
• Update all graduate marketing materials as needed (brochures, website, sample schedules, etc.)
• Plan and execute graduate orientation events in collaboration with Credential Analyst and Department Chair of Education
• Support Credential Analyst and/or Department Chair of Education as needed
• Participate and support in accreditation/reporting efforts as needed
• The Graduate Admission Counselor may be called in to support the First-Year and Transfer Admission teams. Duties include but are not limited to: assist with the planning and execution of Fall Open House and Admitted Student Reception, lead on-campus or virtual information sessions, field phone calls, welcome walk-in visitors, respond to general inquiries, and lead campus tours when needed.
• Works collaboratively and serves as a liaison to other departments on campus
• Maintains high level of knowledge and awareness of higher education trends and college policies

Non-Essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

• Bachelor’s degree is required. Experience as a graduate student in teaching or education and/or familiarity with Teacher Credential requirements in California is highly desired.
• Excellent verbal and written communication, presentation, public speaking, and networking skills.
• Soft skills essential to this position are: resourcefulness, proactiveness, tenacity, and persistence.
• To be successful in this role, the candidate must possess initiative, strong interpersonal skills, sound judgement, and the ability to work both independently and as a team with colleagues within their division and across the College.
• A passion for K-12 and higher education
• Ability to demonstrate awareness of issues in diversity, equity, and inclusion, and the embodiment of these values
• Ability to work with and respond to the needs of multiple constituencies including prospect students and families, faculty, staff, and student staff.
• Valid driver’s license and dependable transportation required.

Machines, Tools, Equipment, Electronic Devices and Software

• General office equipment
• Technolutions Slate
• Microsoft Suite (Word, Excel, Outlook, SharePoint, PowerPoint)
• Banner

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

 

The Broadoaks School of Whittier College seeks a K-8 Credentialed Teacher.

This is full-time teaching position in the K-8 Program. The teacher is responsible for providing a safe and developmentally appropriate elementary/middle school experience, at their assigned grade level, in accordance with all relevant legislation, policies and procedures. The K-8 teacher will be responsible for planning, implementing, and evaluating developmentally appropriate, strength-based, active learning experiences that meet the physical, emotional, intellectual, and social needs of the children in the program. The K-8 teacher must be able to develop instructional materials and implement comprehensive assessment and reporting programs. The K-8 teacher must ensure the development and safety of the children in accordance with relevant federal, state and municipal legislation and policies. The K-8 teacher will be respectful of children, parents, and colleagues and ensure that equipment and facilities are clean, safe and well maintained. The K-8 teacher will also supervise college practicum and work-study students, classroom volunteers, etc., as assigned, and work collaboratively with members of the college faculty.  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $43,000 - $50,000 annual; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Broadoaks School Directors
Location/Department: The Broadoaks School, Whittier College

Position Duties and Responsibilities

Develop and implement a developmentally appropriate program for K-8 children.   

• Plan, implement, and evaluate daily developmentally appropriate, strength-based, active learning experiences—consistent with State Curriculum Standards and the High/Scope Educational Approach—for individual children, small groups of children, and large groups of children
• Meet at children’s eye level to communicate with them effectively
• Prepare materials and equipment for instruction and play
• Develop daily, weekly and monthly schedules of activities
• Use a variety of tools and strategies to assess children’s learning (anecdotal notes, portfolios, projects, standardized
• Use assessment data as a basis for future instructional planning
• Refine learning activities based on analysis of child participation, performance, and outcomes
• Use technology for instruction and to complete teacher responsibilities (classroom newsletters, record keeping, etc.)
• Plan, implement, and evaluate work with students who have special needs (if applicable)
• Plan, implement, and evaluate work with English learners (if applicable)
• Ensure equipment and the facility are clean, well maintained and safe at all times 
• Develop culturally appropriate programs and activities
• Comply with federal, state and municipal legislation and policies 
• Follow school policies and procedures, including acceptable disciplinary practices
• Work collaboratively on the instructional team and participate in staff development programs
• Be familiar with emergency procedures

Supervise K-8 children  

• Ensure children are supervised at all times
• Interact with children respectfully and in ways that foster their development in all domains
• Establish routines and provide positive guidance
• Provide a safe and secure environment for children to feel comfortable
• Implement positive discipline when required
• Clearly and effectively communicate in a manner that children understand
• Observe children and make note of progress and/or concerns
• Integrate special needs children in a positive and respectful manner
• Participate actively in children’s games and activities, including Physical Education

Communicate effectively with parents and members of the community 

• Build positive and productive relationships between home and school
• Communicate with parents about the child’s school experience, contributions to the classroom community, and next steps in learning and development
• Discuss identified problems and needs with professionals as appropriate
• Participate in community activities
• Participate in community and professional organizations

Communicate about and follow school policies and procedures

• Keep parents informed of program expectations, program activities and their child’s progress
• Communicate openly with directors about your classroom program and any child issue/concerns
• Develop and maintain current, accurate and confidential student files
• Remain on campus as first responders during school emergencies (lockdown, earthquake, fire, other natural disasters, etc.)

Perform other related duties as required 

Position Specifications and Requirements

• California Multiple Subject Teaching Credential required
• B.A. in Child Development or closely related field; M.A. in related area preferred
• Must maintain current adult and pediatric CPR/First Aid Certifications
• Experience with High/Scope Educational Approach, Common Core, NGSS, and special needs population highly desirable
• Ability to understand and manage the complexities of a demonstration program
• Ability to establish and maintain good interpersonal relationships with parents, children, college students and staff 

License(s) and Certificate(s)

• California Multiple Subject Teaching Credential required
• B.A. in Child Development or closely related field; M.A. in related area preferred

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Student Health and Wellness Center at Whittier College seeks a Licensed Vocational Nurse (LVN).

The LVN will function in a collaborative practice with Physicians and/or Nurse Practitioner(s) or Physician’s Assistant(s) in the delivery of health care in the Student Health Clinic. This individual will provide ambulatory nursing care as directed by health care providers with an emphasis on disease prevention and health maintenance as well as provide clinical duties per established policy and procedure and functions under the supervision of an NP/PA or a physician. The LVN will be part of a team concept that will work closely with the Director of Student Health Services, front office staff, student employees and other related departments throughout the college community. 

Hours: Monday – Friday, 36-40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time, 11-month assignment (off December)
Salary Range: $28-$30/hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Student Health Services
Location/Department: Whittier College (Main Campus)/Student Health and Wellness Center 

Position Duties and Responsibilities 

Prepare patients for examinations, note brief history of the reason for the visit in the clinical chart. Take and record vital signs, height, weight, vision screen, UA etc. Assist clinical staff with examination procedures. Administer medications under the providers’ orders, except IV medications. Update patient charts in regard to allergies, medication use, and immunization history at each visit. Complete lab slips as necessary. Administer immunizations as per policy and procedure and college entrance requirements. Perform phlebotomy as ordered by the health care provider. Clean and sterilize medical instruments and equipment. Stock each exam room and order supplies as needed. Participate in health educational programming on campus. Participate in Quality Improvement projects as indicated. Assist with the health clearance process of all incoming students. Attend Student Life and Student Health Services meetings as indicated. Updated records into data base. Answers patient questions after consultation with the health care provider as per established procedures in that regard.

Non-essential Functions of the Job

1. None identified at this time.

Position Specifications and Requirements

• Graduate from an accredited Practical/Vocational Nurse program
• California license as a Licensed Vocational Nurse
• Minimum of two years of experience as an LVN in primary care, preferably in a

Student Health Center, Urgent Care or Emergency Room

• Proficient oral and written communication skills
• Current BLS certification
• Two professional references from current/former supervisors

Physical Requirements

Physical activity may include standing for prolonged periods, minimal lifting, and operating a computer and or certain equipment as needed for the clinic operation. 

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Student Counseling Center at Whittier College seeks Post Doc Fellow.

Within the Division of Student Life, this position supports student retention and student success in alignment with the curriculum focused on Diversity, Equity and Inclusion, Student Engagement and Wellness. Through counseling and supportive services, the Whittier College Student Counseling Center equips students to thrive by developing and encouraging mental and emotional health, with approximately 20% of the student body utilizing our no-cost, short-term counseling services. The Whittier College Student Counseling Center is offering a11-month, full-time (40 hours/week) post-doctoral fellowship position for the 2023-24 academic year. Reporting to the Director of the Student Counseling Center, and under the supervision of licensed psychologists, this position provides opportunity for training and provision of services in crisis intervention, individual counseling and consultation, outreach and programming, as well as consultation with practicum level doctoral trainees. Experience with a short-term, solution-focused treatment model and clinical work with young adults/college students is required.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time/Exempt: 11 months (August 1, 2023 – June 28, 2024)-Benefit Eligible
Salary Range: $31,250-$32,000 annually; Salary will commensurate with experience, skills, and knowledge.
Reports to: Director, Counseling Center
Location/Department: Whittier College (Main Campus)/Counseling Center

Responsibilities

• The Post-Doctoral Fellow specializes in the provision of diagnostic/clinical intake and triage for service referrals both on and off campus, with a focus on an equitable health model for all students.
• The Post-Doctoral Fellow provides individual counseling utilizing a short-term counseling model to a diverse undergraduate student population, in alignment with the Division and College priorities of diversity, equity and inclusion.
• The Post-Doctoral Fellow conducts and consults on crisis intervention needs, in the center, across campus and through the on-call/after hours service available to students.
• The Post-Doctoral Fellow consults with students, staff, faculty, parents and community as needed to support the culture of care which is definitive to the experience of Whittier College students.
• The Post-Doctoral Fellow will act as a consultant to doctoral level practicum students on-site by providing weekly tape review and consultation on casework, roleplaying skills/interventions and providing several didactic trainings for these students each term.
• The Post-Doctoral Fellow will participate in affinity-based and identity-conscious program development, workshops, classroom presentations/lectures and special projects as they arise. S/he work with outreach coordinator to oversee assignment of practicum students to various outreach opportunities on campus; will model professional outreach presentations and/or collaborate with practicum students on presentations; will assist students in preparing appropriate content for psychoeducational outreach presentations, including structuring an evaluative component and keeping statistics on outreach suitable for the annual report. Programming will focus on supporting student retention and success in collaboration with the Student Life Division colleagues.
• The Post-Doctoral Fellow will participate on special committees (within Student Life and campus-wide) as directed and may work on special projects as they arise under the Director’s supervision.
• The Post-Doctoral Fellow will organize the Let’s Talk consultation program offered at campus locations outside of the Counseling Center.
• Performs other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Minimum Qualifications
Required Doctoral degree (Ph.D. or Psy.D) in Clinical or Counseling Psychology conferred by 7/30/23. Thorough understanding of the impact of diverse identities and lived narrative in young adult development; basic challenges to mental and physical health for college students, especially post-COVID; knowledge and experience in crisis intervention strategies, risk management and ensuring safety of clients. Knowledge/experience in basic public speaking and/or presentation skills/topics for the young adult/college population.

Desired Qualifications
Experience with a short-term, solution-focused treatment model. Experience with public-speaking, outreach and/or training of graduate students in Psychology.

Application Deadline

Will continue to be reviewed until the position(s) are filled.

Required Application Materials
All application materials will be treated as confidential documents. Please send the following materials:

1. A cover letter briefly describing your interest in Whittier College Counseling Center’s post-doctoral training.
2. A curriculum vita, which includes your date (or anticipated date) of graduation/completion of dissertation.
3. Three letters of recommendation from individuals who have personal knowledge of your clinical skills (at least two letters should be from clinical supervisors).
4. Official transcripts of graduate work.

To be considered for this position, submit materials to whittierjobs@whittier.edu and rromberger@whittier.edu (Subject Line: “Post-Doc Application”) or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE. The position is based in Whittier, California.  

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Student Counseling Center at Whittier College seeks a Post-Doctoral Fellow/Healthy Life Lab Graduate Assistant.

Reporting to the Director of the Student Counseling Center, this Post-Doctoral Fellow/Healthy Life Lab Graduate Assistant position is responsible for creating and implementing the peer health educator training curriculum, teaching/leading the summer fellowship program; assessing outcomes and preparing necessary data for Foundation reporting.

They will support a cohort of 8-10 undergraduate fellows in developing the skills necessary to be a successful peer health educator during the academic year.

In collaboration with Career Services, they will support mentoring/shadowing experiences with community professionals in allied health fields as career preparation.

This is a new position supported by the UniHealth Foundation fund. In addition, to meet the requirements for the California Board of Psychology, this position includes clinical work in the Counseling Center-individual, group counseling and on-call/crisis intervention as well as consultation and outreach to the WC community. The Fellow will consult with practicum students and provide additional supervision, support and didactic instruction. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $21.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Counseling Center
Location/Department: Whittier College (Main Campus)/ Student Counseling Center

Responsibilities

• The Post-Doc/Healthy Life Lab Graduate Assistant is the primary person responsible for the development and implementation of a comprehensive summer, 8- week fellowship, including assessment of peer health educators. The PDUGA consults the College’s Racial Justice and Equity Plan and the Student Life Curriculum in development of the curriculum.
• Collaborates with the Campus Wellness Coordinator, Career Services, Fellowships office/Director and Student Life Offices in the implementation of this program. 
• In collaboration with Career Services and Alumni Relations, supports the mentoring/shadowing experiences with community professionals in allied health fields as career preparation and organizes/schedules additional supports/resources on campus as needed.
• Collaborates with Healthy Life Lab Program Lead to assess the intended impact/outcome of the Peer Health Educator program for Foundation reporting, including gathering necessary data (career profile development, develops/assesses measures of foundational competence in peer health educators, NPHES completion) and producing written summaries.
• Collaborates with consultants in development of Strengths-based assessment and consultation skills;
• Develops presentation skills in PHEs through instruction, modeling, practice and assessment and supports development of PHE written/video/electronic resources.
• Oversees/approves timesheets/project work of PHEs and approves disbursement of fellowships funding in collaboration with financial designee.
• Functions as a clinician in the Counseling Center, conducting individual and group therapy, as well as on-call/crisis intervention as needed.
• Serves as a consultant, support and model to practicum level trainees, preparing didactic trainings, conducting weekly consultation on their clinical work (tape review) and reporting progress to licensed supervisor.
• Collaborates with the Campus Wellness Coordinator, Wellness Coalition and student clubs/orgs to promote mental health and wellness on campus through programming, psychoeducational workshops, InSTallments and more.
• Acts as a consultant to staff/faculty, CARE team, Athletics and Student Life offices on students of concern, mental health and wellness and community resources and referrals.
• • Performs other duties as assigned. 

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

General understanding of student/human development, psychological theory and advanced clinical intervention, peer health educator models, allied health fields, career readiness, basic challenges to mental and physical health, crisis intervention strategies and ability to refer to campus and community professionals. 

Knowledge/experience in public speaking and/or outreach presentations; preferred academic instructional, assessment and/or curriculum development experience.

Machines, Tools, Equipment, Electronic Devices and Software

Normal office equipment, Microsoft Office software, powerpoint/presentation software (various); general A-V knowledge; ability to access/post social media; Zoom and Teams 

License(s) and Certificate(s)

Complete SPE for licensure in the state of California

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Broadoaks School of Whittier College seeks a Preschool Teacher.

The Preschool Teacher will be responsible for planning and implementing school-endorsed methods and procedures within or complementing the High/Scope Educational Approach. The Preschool Teacher must be able to develop instructional materials and implement comprehensive assessment and reporting programs. The Preschool Teacher must ensure the development and safety of the children in accordance with relevant federal, state and municipal legislation and policies. The Preschool Teacher will be respectful of children, parents, and colleagues and ensure that equipment and facilities are clean, safe and well maintained. The Preschool Teacher will also supervise College practicum and work-study students, classroom volunteers, etc., as assigned, and work collaboratively with members of the college faculty. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $30,000annual; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Broadoaks School Directors
Location/Department: Broadoaks School at Whittier College

Position Duties and Responsibilities

Develop and implement a developmentally appropriate preschool program for young children.

• Plan and implement activities to meet the physical, emotional, intellectual and social needs of the children in the program
• Provide nutritious snacks
• Prepare materials and equipment for instruction and play
• Ensure equipment and the facility are clean, well maintained and safe at all times 
• Develop daily, weekly and monthly schedules of activities
• Develop culturally appropriate programs and activities
• Develop activities that introduce math and literacy concepts
• Follow policies and procedures, including acceptable disciplinary practices
• Be familiar with emergency procedures
• Sit, kneel or squat to children’s eye level to communicate with them effectively
• Develop and implement daily activity plans

Supervise children in the Preschool

• Ensure children are adequately supervised at all times
• Provide various experiences and activities for children including songs, games and story telling
• Comfort children
• Establish routines and provide positive guidance
• Provide a safe and secure environment for children to feel comfortable
• Implement positive discipline when required
• Clearly and effectively communicate in a manner that children understand
• Observe children and make note of progress
• Integrate special needs children in a positive and respectful manner
• Participate actively in children’s games and activities

Communicate effectively with parents and members of the community

• Discuss children’s development with parents
• Discuss identified problems and needs with professionals as appropriate
• Participate in community activities
• Promote literacy and early education 

Communicate about and follow school policies and procedures

• Keep parents informed of program expectations, program activities and their child’s progress
• Develop and maintain current, accurate and confidential student files

Perform other related duties as required 

Position Specifications and Requirements

To be a fully qualified preschool teacher, the preschool teacher shall meet the following requirements:

• Twelve postsecondary semester or equivalent quarter units in early childhood education or child development completed, with passing grades, at an accredited or approved college or university.  B.A. in Child Development preferred.
• Child Development Teacher Permit or eligibility to obtain one.  Site Supervisor Permit preferred.
• At least six months of work experience in a licensed child care center or comparable group child care program
• All preschool teachers working for Broadoaks must maintain current adult and pediatric CPR/First Aid Certifications
• Ability to establish and maintain good interpersonal relationship with parents, children, college students, school faculty, and staff.  

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Information Technology Services Department at Whittier College seeks a Programmer Analyst.

The Programmer Analyst is responsible for providing Whittier College with programming, data integration, systems analysis, and application development expertise. Working collaboratively as part of a team that provides and supports enterprise applications, the Programmer Analyst is responsible for developing, distributing, and maintaining applications in support of the mission of the College. The Programmer Analyst will manage and develop the College’s internal web portal, mobile application, and self-service web-based applications to ensure reliability and effectiveness. Responsible for creating and maintaining documentation and conducting training for end users. Other duties include supporting the Enterprise Applications team in software maintenance, performing upgrades, installing patches and systems testing, as well as supporting other College departments by providing technical guidance for data gathering and analysis.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full-Time/Part-Time status: Full-Time
Salary Range: $75,000-$79,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Director of Enterprise Applications
Location/Department: Whittier College (Main Campus)/IT Services

Position Duties and Responsibilities

• Planning, installing, managing, and setting the direction for the campus web portal and the web-based tools linked to the campus administrative system (self-service).  Taking a leadership role in defining requirements, design, development, documentation, testing, implementation, and maintenance.
• Programming data integrations between disparate campus systems.  Reviewing, analyzing, and modifying programming systems needed for maintenance, data analysis and conversion, and modification of the College’s administrative applications.
• Providing systems analysis for Whittier College’s ERP system and other administrative applications spanning multiple functional areas.  Configuring information systems to support and enhance business processes.
• Performing requirement analysis by reviewing business processes, researching alternatives, and recommending solutions.  Provides training and technical assistance, develops testing procedures, and writes documentation.
• Writing specifications and working with other IT Services colleagues, departmental end-users, and vendors to implement complex information systems.
• Developing user-oriented documentation, manuals, and other types of materials used for information distribution, training, operational, or procedural purposes.
• Working independently to understand the technical operation of a wide variety of software and services.  Learning new technologies and updating knowledge of existing technologies and systems in preparation for the changing needs of the College.
• Supporting upgrades to administrative databases and software applications.
• Performing other job-related duties as assigned or requested.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum 3 years professional experience with enterprise relational databases, writing complex SQL and designing, developing, and tuning Oracle PL/SQL (packages, procedures, functions, and triggers).  Experience with SQL Developer and SQL Loader, or similar software. Experience working in a higher education setting. Highly motivated and solution-oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Knowledge and Education

A baccalaureate degree and three years experience working in a software development environment, or an appropriate combination of training, work experience, and skills. Strong knowledge of data integration techniques. Expertise in leveraging delivered application APIs.  Strong knowledge of Oracle database fundamentals and relational database concepts.  Knowledge of software life-cycle, including design, testing, and implementation techniques.  Familiarity with Unix/Linux environments.  Excellent troubleshooting and analytical problem-solving skills.  Demonstrated skills in verbal communication and technical writing, as well as the ability to explain technical subjects to non-technical audiences. Strong organizational skills and the ability to work both independently and with teams on small and large-scale projects in a fast-paced, multi-tasking environment.  Must have a collaborative spirit and the ability to contribute meaningfully to group discussions and work within a high-performing team to create innovative solutions to complex challenges.  Must remain abreast of current security and data protection standards and compliance.

Machines, Tools, Equipment, Electronic Devices, and Software

SQL, PL/SQL, JSON, GraphQL, LDAP, J2EE, HTML & XML, JavaScript, JSP, Java Servlets. Experience with Windows, Linux, and Unix server computer systems.  Experience with Argos reporting tool.  Experience with Ellucian Banner ERP.  Experience in developing ETL processes and procedures; fluency with best practices for ETL design and development.  Previous experience with Ellucian Banner and Ellucian Experience preferred.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Wardman Library at Whittier College seeks a Special Collections Librarian.

The Special Collections Librarian curates the Whittier College’s special collections and archives. This position leads all efforts in the arrangement, description, preservation, and management of records and associated materials that document the College’s history, organization, and activities. The Special Collections Librarian will work with library staff to develop a strategic plan to grow and maintain Whittier College’s institutional repository.

Instructor and classroom support will also be a key component for this position. The Special Collection Librarian will be responsible for providing research and instructional support on the Library’s special collections as well as assigned academic departments. The position will assist in managing the support to faculty or instructors on the College’s course management system (Moodle).  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $55,000-$65,000; Salary will commensurate with experience, skills, and knowledge.
Reports to: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Position Duties and Responsibilities

• Processes backlogged collections. Processing includes: Organizing materials and conducting necessary preservation practices (e.g., rehousing documents in acid-free folders and containers and/or digitization); creating inventories; and developing finding aids according to SAA best practice.
• Determines priority of select archives for digitization and the development of online collections in compliance with national and local standards (e.g., Dublin Core, MARC, LCSH, LC, etc.).
• Helps to set policies regarding preservation practices, materials usage, research use of the collections, and copyright issues involved in digitization.
• Coordinates repair, conservation, and traditional and digital preservation of a variety of materials in special collections and archives.
• Works with the Collections Management Librarian to see that new acquisitions for special collections are cataloged in a timely manner.
• Assists on-site and remote researchers by explaining library and archival policy, conducting reference interviews, identifying and retrieving research materials, photographing/photocopying/scanning documents, and monitoring archival/special collections researchers. Schedules and assists special collections and archival researchers acts as docent for visitors as requested.
• Supervises archival interns, student employees, and community/campus volunteers as needed.
• Plans and prepares displays of special collections and archival materials in Library display cases. Plans and prepares online displays of special collections and archival materials.
• Manages museum or outside organization loan agreements.
• Determines with the assistance of the Library Director and Collections Management Librarian which donations or acquisitions should be retained for special collections or archives.
• Provides research support to special collection users and oversees the access to special collection materials to patrons.
• Create and manage webpages associated with the library’s special collections.
• Creates subject guides (LibGuides) or bibliographies as needed
• Provides faculty and instructor support on the course management platform (Moodle).
• Works with the Reference & Instruction Librarian to develop and administer assessment tools for information literacy.
• Instructs classes using original source material from the Library’s special collections.
• Familiarity with digital asset management systems, such as Digital Commons/Bepress and ContentDM.
• Expected to engage in the professional community on a national and regional level.
• Demonstrates strong communication, teambuilding and customer service skills.
• Participate in library wide initiative through faculty committee work.
• Commitment to working in a culturally diverse environment.
• Excellent oral and written communication skills.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Master’s degree preferred in research and evaluation, data science/analytics or another related field.
• Minimum two – three years’ related experience in relevant areas of institutional research and some experience with assessment and accreditation.  
• Experience with data analysis software, data visualization software and proficiency with Excel and Access or Argos.
• Our enterprise management system is Ellucian/Banner and the Associate Director will need to pull data from Banner.
• Experience analyzing data using an equity and inclusion lens.
• Willingness and enthusiasm for working in a collaborative environment, engaging students, faculty, and staff in the implementation of effective and comprehensive assessment activities.

Previous Experience

Experience in handling archives and special collections materials and knowledge of archival best practices.  Proven knowledge of reference sources and skills in searching electronic resources. Experience with archives/special collections of an academic library. Familiar with institutional respositories.

Knowledge and Education: ALA-accredited Master’s degree.  Will have completed specialized archival coursework, knowledge of concepts of teaching/instruction regarding library services, knowledge of special collections and archives management.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.
 
Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

 

The Registrar’s Office at Whittier College seeks Student Data Specialist to oversee development, implementation, and maintenance of student record processes in Banner and to provide administrative support to staff and faculty in fulfilling department objectives, as well as the campus community in fulfilling college-wide objectives.

The Student Data Specialist supports Whittier College in executing functions concerning Banner systems set up, workflows, and reporting.
 
Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $20.00-$25.00/hour; Salary will commensurate with experience, skills, and knowledge.
Reports to: Assistant Registrar of Records
Location/Department: Whittier College (Main Campus)/Registrar’s Office. This is not a remote position.

Responsibilities

• Serves as the lead for Banner and Degree Works within the Registrar’s office; responsible for testing and training staff as needed
• Update and maintain (scribe) the progress to degree software, Degree Works.
• Serves as the lead and point of contact for Registrar’s office technical needs including but not limited to, exploring new software options, working closely with IT department regarding Registrar’s Office IT needs etc.
• Maintaining Whittier College catalogue via Acalog, course code, room assignments, and students' major and minor tables
• Create and maintain reports from Banner using Argos and providing reports to departments across campus.
• Identify and collaborate with IT to implement Banner system improvements to streamline academic processes within the Registrar’s office and to maintain, troubleshoot, and enhance our student information system and related systems.
• Responsible for providing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS.
• Under the guidance of the Registrar, trains and provides additional instruction to staff and faculty as required. Schedules, assigns and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines.
• Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
• Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently.
• Performs other duties as assigned.

Position Specifications and Minimum Requirements

• Experience working with student information system required, Ellucian Banner preferred
• A high level of experience with programming; specific experience in Degree Works, scribing and maintenance preferred
• Knowledge of building and running reports and designing data blocks using report writing tools
• Fluency in English as well as the ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.
• Bilingual preferred

 
Application Deadline

Until Filled
 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.
 
Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law