Administrative & Support Staff Opportunities

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Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatches enter data into the department's CAD system for both radio traffic and incident management. Additionally, dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

  • Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field. Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Utilizes CAD system for report management 
  • May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
  • Maintains department logs using PC. Log must be accurate and maintained on a timely basis.
  • Answer telephone for campus and overflow calls from the automated attendant. Transfer calls as requested.
  • Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
  • Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into a computer using data entry skills. 
  • Perform clerical functions such as filing paperwork, light typing.
  • Train and supervise student employees to serve as student dispatcher.  
  • Other related duties as assigned.

Non-Essential Functions of the Job

  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements

  • Minimum 6 months experience working in a busy office with multiple/concurrent duties. Prior security experience preferred. Dispatcher training will be provided during the first year of employment. Good typing skills, general computer knowledge, and experience with database programs.

Knowledge and Education

High school graduate or equivalent required. Some college preferred. 

Machines, Tools, Equipment, Electronic Devices, and Software

Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine, and other typical office equipment.  Ability to type a minimum of 30 WPM. 

License(s) and Certificate(s)

Any certificates for related experience/training a plus.

Physical Activity/Effort

Sitting for prolonged periods of time.

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director, Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff, and visitors during the assigned shift. On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range $15.00 - $16.00 per hour. 

Position Responsibilities

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards. Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property. Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows, and gates to ensure they are properly secured. 
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations, and similar groups. 
  • Other related duties as assigned. 

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls, and dispatch fellow officers.

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment 
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

The Business Office at Whittier College seeks a Cashier. The Cashier assists the Business Office in maintaining and balancing the daily cash receipts, is the front office contact person for customers visiting the Business Office, is responsible for assisting students with questions pertaining to their student tuition accounts and assists the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $13-$15 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Office

Responsibilities

  1. Opens and closes vault daily
  2. Set-up front counter and Cashier’s Drawer
  3. Maintain and balance daily Cash Receipts
  4. Prepares daily deposits to be picked by Loomis Co., Bank Transport Carrier.
  5. Orders petty cash from First Republic Bank.
  6. Balances & Close credit card terminal
  7. Maintains Petty Cash (disburse, reimburses, prepares Petty Cash Voucher Envelopes for posting of petty cash receipts to the GL
  8. Posts departmental charges and credits on student tuition accounts (i.e. parking citations, library charges, infirmary fees, dorm damages etc.)
  9. Orders office supplies 
  10. Assist with telephone calls 
  11. First point of contact with students and college community at the front counter with payments, tuition account inquiries, work-study and accounts receivable check pick-up, general questions.
  12. Oversees / posts Wire Transfers that come in for payments on student’s accounts.
  13. Log Cash Receipt Books issued to departments on campus
  14. Works with the Office of Student Finance when researching student’s financial aid questions.
  15. Researches questions for data entry person as they related to disputes
  16. Maintains Student Health Insurance Waiver Database, reconciles records and prepares payment for the insurance company.
  17. Assists with Business Office Projects (i.e. Informational Summer Packets, Student Billing Statements, and 1098T information verification.
  18. Cross Train and perform general clerical office duties as required.
  19. Other duties as assigned. 

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements

Knowledge and Education:  
Associates Degree in accounting required.  Years of full time professional experience may be substituted for education on a 2:1 ration.

Previous Experience:  
Minimum of three years’ experience in cashiering and general clerical office duties

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Hours: Varies-Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Part Time
Salary Range: $1,000 for each student teacher

Reports To: Director of Clinical Practice
Location/Department: Whittier College (Main Campus)/Department of Education

Responsibilities

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates

  1. Progress through sixteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
  2. Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
  3. Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
  4. Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate

  1. Observe weekly and use observations to complete all required evaluation forms.
  2. Conference with the candidate after each observation.
  3. Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
  4. Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
  5. Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
  6. Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

  1. Attend Master Teacher Workshop each semester to continue to develop professionally, connect with Master Teachers, and understand local school district’s educational focus for the academic year. 
  2. Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
  3. Attend one adjunct-faculty breakfast per semester (held on Saturday mornings) to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

  1. Five years of successful teaching experience in a public school.
  2. A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
  3. Excellent organization and communication skills (both written and verbal).
  4. Ability to work professionally with the public, as well as college and district students, faculty, administrators.

Application Deadline: Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Linda Brennan at lbrennan@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

The Financial Aid Office at Whittier College seeks a Financial Aid Counselor. The Financial Aid Counselor will work with financial aid systems including Banner, Whittier College system, as well as Federal and State systems. Performs packaging procedures, counsels’ students/parents, and front office coordinator back-up as needed. Also, involved in outreach programs on and off campus as well as our social media site.  Coordinates Cal Grants, Outside Scholarships, withdrawals and Re-admitted students.

Hours: Monday – Friday, 40 hours per week 
Exempt Status: Non-Exempt
Full Time/Part Time Status: full time
Salary Range: $20-$23 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Director of Financial Aid 
Location/Department: Whittier College (Main Campus)/Financial Aid

Responsibilities

POSITION DUTIES AND RESPONSIBILITIES:  
Essential Functions of the Job:

  • Keep up to date on new Federal requirements
  • Counsel students/parents as needed
  • Phone back up for coordinator
  • Student withdrawal/readmission processes
  • New student packaging financial aid awards
  • Financial Aid Facebook moderator

Non-essential Functions of the Job: 

  • None identified at this time.

Position Specifications and Requirements

Minimum Qualifications: BA preferred. 1-2 years Financial Aid experience, Familiar with Banner preferred, Familiar with Microsoft Suite, Familiar with external financial aid systems such as COD, CPS and Webgrants, Available to travel 1-2 times her year for conferences or training

Knowledge and Education: Be proficient in Microsoft Suite, Customer service experience

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.