Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.

Assistant Coach/Recruiting Coordinator, Men's & Women's Track & Field
Assistant Dean of Students/Director of Rights and Responsibilities
Assistant Director, Center for Advising & Academic Success
Assistant Director of Development
Campus Safety Dispatcher
Campus Safety Officer
Campus Safety On-Call Officer
College Supervisor
Director of Development (Academic Success)
Director of Development (Student Success)
Director of Office of Student Engagement
Graduate Assistant, Student Engagement & Programming
Head Athletic Trainer
Interim Assistant Director, Office of Student Engagement
Program Coordinator/Graduate Assistant
Student Affairs Resource Case Manager
Student Data Specialist
Pool of Eligible Temporary Staff (P.O.E.T.S)

Assistant Coach/Recruiting Coordinator, Men's & Women's Track & Field

Whittier College, Division III institution and a member of the Southern California Intercollegiate Athletic Conference (SCIAC), is pleased to announce an opening for an Assistant Coach for Men’s and Women’s Track and Field.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $42,000-$43,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director of Athletics
Location/Department: Whittier College (Main Campus)/Athletics

Responsibilities

This position will assist the Head Coach for Men’s & Women’s Track and Field in all areas, including:

Recruiting
Student-athlete development
Practice and meet day coaching
Team transportation and driving
Meet management
Administrative office duties
Other duties as assigned by Head Coach or Executive Director of Athletics

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Qualifications

Bachelor’s Degree and collegiate competing or coaching experience required.
Preference will be given to candidates with sprints/hurdles, jumps, or throws experience.
Successful candidate will be self-motivated and will have demonstrated ability as a very strong recruiter.
Successful candidate will maintain a strong commitment to the academic achievement of student athletes in a diverse student population.
Knowledge and commitment to SCIAC and NCAA Division III policies and strong interpersonal skills are preferred.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Assistant Dean of Students/Director of Rights and Responsibilities

The Dean of Students Office at Whittier College seeks an Assistant Dean of Student/Director of Rights and Responsibilities. Reporting to the Vice President and Dean of Students, the Assistant Dean will provide leadership to the student conduct system with the focus on individual and community responsibility and student learning. The Assistant Dean will work closely with the College’s Title IX Coordinator and is part of the 24-hour emergency on-call rotation. Working with campus colleagues and stakeholders, the Assistant Dean will contribute to developing effective, educational outreach initiatives related to student rights and responsibilities and sexual misconduct. The incumbent will be expected to engage all students in helping strengthen a diverse and inclusive environment and serve as an advocate, resource, and proactive catalyst to advance the College’s mission in the areas of student support.

The Assistant Dean provides strategic planning and implementation of programs and services and is responsible for delivering services to students that promote their academic and personal development. These services include providing administrative direction and intervention for crisis and non-crisis situations, managing student conduct issues, investigating and fact finding into various student related incidences, training student leaders and staff, overseeing educational efforts related to sexual misconduct, administering the Student Code of Conduct and Student Sexual Misconduct Policy, providing oversight and works in partnership with Housing and Residential Life conduct cases, serving as a member of the Poet Early Alert team (PEAP) and working with staff and faculty to resolve student concerns.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $56,000-$66,495; Salary will commensurate with experience, skills, and knowledge.

Reports to: Vice President and Dean of Students
Location/Department: Whittier College (Main Campus)/Dean of Students

Responsibilities

Strategic Leadership

Provides direct leadership for all aspects of the student conduct system, comprised of serving as the administrative hearing officer and the selection and training of the members comprising the Student Conduct Review board comprised of faculty, students, and staff. Work with the Associate Dean of the Faculty in administering the Academic Honest Policy.
Oversee the ongoing development and review of the Student Code of Conduct on an annual basis and update webpage.
Oversee restorative justice process for students. Train facilitators to assist students in restorative justice process.
In collaboration with the Title IX Coordinator, develop and implementing annual training for investigators and Conduct Hearing Board members.
In collaboration with the Title IX Coordinator, develop, implement, document and assess bystander intervention training and other sexual assault-related programming for all students. Oversee student efforts to educate their peers regarding sexual misconduct.
Serve as the first point of contact for intakes involving sexual misconduct allegations and ensure that Complainant and Responding Party are assigned support persons. Coordinate with the Dean of Students on the implementation of Interim Actions.
Review and update the student Sexual Misconduct Policy, protocols and practices with the Title IX Coordinator annually and make recommendations in compliance with OCR and Department of Education recommendations or directives.
As necessary, assist the Title IX Coordinator in the investigation process and in determining whether there is enough evidence to proceed to a College Hearing Board. Assist Title IX Coordinator in development of Title IX file.
Work collaboratively with the Title IX Coordinator to implement training for faculty and staff that enables them to respond consistently, sensitively, and effectively should a student disclose that they have been sexually assaulted or facing an issue regarding intimate partner/dating violence or stalking.
Meet on a regular basis with the Title IX Coordinator and the Director of Campus Safety to ensure that all responses incident reports related to sexual misconduct are coordinated and documented for Clery Act reporting purposes.
Oversee the Support Person Program (SPP) to identify, select and train of individuals serving as support persons to utilize campus and community resources to support survivors of sexual violence. Assess Support Persons annually.
Articulate specific, measurable learning objectives for student conduct, develop appropriate learning strategies and utilize effective means to assess learning and program effectiveness on an annual basis. Utilize outcome information to improve the delivery of services and improve the learning environment.
In collaboration with the Associate Dean of Students work with student organizations to ensure the adherence to the Student Code of Conduct and Sexual Misconduct Policy. Assist in organization investigations as requested.
Serves as a member of the Poet Early Alert team and other committees, as requested.
Serve in an on-call capacity, as scheduled.
Other duties as assigned.

Collaboration

Housing and Residential Life-Works in close partnership with the Housing and Residential Life team to manage conduct, investigate and adjudicate on-campus cases.
Office of Student Engagement- Takes the lead on all cases involving allegations of misconduct against registered student organizations, including societies. Partners closely and maintains positive working relationships with Office of Student Engagement (OSE) team members. Collaborates, consults, and maintains frequent/open communication with Office of Student Engagement throughout the life of a case.
Maintains connections with student organizations by attending events, assisting with programs, and representing the Dean of Students staff.
Serve as an effective liaison between the offices in, Campus Safety, Information Technology, Admissions, Financial Aid, Business Office, Dining Services, Facilities, Housekeeping, Grounds, Academic Affairs, Advancement, Conference Services, other Student Life departments and other departments of the College.
Serve as a member of the Bias Incident Response Team (BIRT)
Serve as a member of the Hazing Prevention and Intervention Team
Serve as member of the Title IX Committee.
Serve as a member of the Wellness Coalition.

Represent the Dean of Students at events and meetings and respond to other duties as assigned.

Additional Functions of the Job

Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
Attend division wide meetings.

Position Specifications and Requirements

Previous Experience: Minimum of three years of professional experience in Student Affairs or closely related work experience in student conduct required; Four to six years in student conduct experience preferred. Knowledge of and/or experience in sexual misconduct investigations and/or adjudications. A commitment to the ideals of liberal arts education. Demonstrated sensitivity and experience in responding to student crises.

Knowledge and Education: Master’s Degree in Student Personnel, Higher Education Administration or related field required. A strong intellectual framework for understanding and articulating issues of diversity and inclusion. A strong understanding of student activities and the role it plays in engaging students and contributing to their persistence and success

Application Deadline: Until Filled

Assistant Director, Center for Advising & Academic Success

The Center for Advising and Academic Success (CAAS) at Whittier College seeks an Assistant Director. The Assistant Director’s primary responsibility will be to oversee the Tutoring and Student-Athlete Peer Mentoring program including the hiring, training, and supervision of student employees as well as the assessment and evaluation of tutoring and peer mentoring program services. The Assistant Director will assist the Director and Assistant Director with the coordination of New Student Registration Program for Fall and Spring terms. The successful candidate will also provide support in the forms of academic counseling, advising, registering new students, teaching, conducting workshops on college building skills, and tracking student progress.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $49,920.00; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director of CAAS
Location/Department: Whittier College (Main Campus)/CAAS

Responsibilities

Responsible for the management of the Peer Tutoring program including the recruitment, hiring, training and supervision of student tutors.
Responsible for the management of the Student Athlete Peer Mentoring Program, including the recruitment, hiring, training and supervision of student peer mentors.
Assess and evaluate the tutoring program services, student athlete study hall and academic support services program, and Student Athlete Peer Mentoring Program.
Develops and maintains tutoring schedules and initiates outreach and marketing of academic support services to campus community.
Coordinate Student-Athlete academic services program- work with various athletic teams in determining the best academic study program, and follow up with student-athletes in the program.
Supervise undergraduate POET Intern.
Assist with coordinating Exploring Majors Event for First Year students.
Advise students on academic policies, liberal education requirements, and major exploration.
Assist the Director and Assistant Director with teaching and curriculum development of a 1 unit Whittier Seminar courses for first year students and for student athlete academic success.
Assist the Director with implementation of the Academic Success Program; including academically counseling students on academic probation, warning and readmitted students; creating educational contracts and tracking progress.
Follow-up with PEAP cases that are delegated from the Director and provide clear counseling notes regarding the case for the PEAP Committee and the Director.
Oversee weekly CAAS TutorTrac study hall reports for athletic teams.
Collaborate and develop relationships with faculty and Student Life student services on campus in order to better support and provide students with resources.
Assist the Director and Assistant Director with coordinating new student registration for fall and spring; including advising and registering new students, training student peer advisors, working with parents, Orientation Coordinator, Admissions, Business and Financial Aid departments.
Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Experience in management of academic support programs or services; experience advising and knowledge of advising techniques; knowledge of best practices in one-on-one peer and group tutoring, learning assistance, and supplemental instruction strategies preferred; experience developing and leading workshops or seminars.

Knowledge and Education

Master’s degree in education, psychology, counseling, or related field, and at least 2 years’ experience providing academic support services for students at the college level. Strong written and verbal communication skills required. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, student - athletes, and a commitment to the ideals of a liberal arts education.

Confidentiality

Must maintain strict confidentiality of student records and in the performance of duties

Application Deadline: August 5, 2019

Assistant Director of Development

Whittier College is currently accepting applications for an Assistant Director of Development. The Assistant Director of Development helps plan, organize, and execute a unique set of donor-centered programs – all which serve to engage donors and students and foster lasting connections.

The primary areas of focus for the position include annual endowment/impact reporting, donor stewardship, donor acknowledgment/ recognition, events, and administrative support. Exemplary writing skills and strong attention to detail are two essential requirements for this position. The Assistant Director of Development also helps identify programmatic and operational improvements in order to ensure the continued growth and enhancement of the Development team and Whittier College Advancement as a whole.

Hours: Monday – Friday, and some evenings/weekends
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $50,000 - $55,000;Salary will commensurate with experience, skills, and knowledge.

Reports to: Director of Development
Location/Department: Whittier College (Main Campus)/Advancement Division

Responsibilities

The specific responsibilities for this role fall into these five primary areas:

Annual Endowment/Impact Reporting. Under the guidance of the Director of Development, coordinate and produce stewardship reports for endowments, named funds, capital projects, and other campaigns.

Manage donor and scholarship recipient information and work closely with Financial Aid and Finance personnel to gather accurate financial data.
Conduct independent research and interview faculty, staff and students to compose appropriate and compelling stewardship content and beneficiary/scholarship recipient profiles.
Review that all funds are utilized in accordance with donor intent and expectations.
Assemble, mail, and document all impact reports to donors and respond to donor or gift officer questions and status inquiries.
Closely collaborate with Financial Aid office to ensure timely flow of information with an eye towards process improvements.

Donor Stewardship. Assist Director of Development and other frontline fundraisers with development and execution of stewardship plans for major and leadership donors to enhance and strengthen donor relationships with Whittier College.

Donor Acknowledgment / Recognition. Promote a consistent cycle of recognition and cultivation through the prompt processing of acknowledgment letters and gift receipts assigned to Development.

Collaborate with Advancement Services to prepare and mail letters to donors on behalf of the Associate Vice President.
Help coordinate and execute an ongoing stewardship program for special recognition groups.
Track and maintain repository of information regarding previously named campus spaces, buildings, and donated art pieces.
Manage donor recognition needs such as signage, plaques, memorials, and other recognition initiatives.

Events. Provide end-to-end support for several key annual events, as well as ad hoc stewardship events throughout the year.

Responsibilities include pulling invite lists, producing and mailing invitations, maintaining RSVP lists, coordinating with vendors, managing event logistics, staffing events, and training volunteers as necessary.

Administrative Support. Work with frontline fundraisers in support of critical programs and activities that will enable the department to meet and/or exceed fundraising goals.

Draft letters and other correspondence on behalf of frontline fundraisers.
Support with communications, events and stewardship related to Whittier’s premier donor recognition group, the John Greenleaf Whittier Society.
Telephone support for the Office of Advancement.
Support for Office of Advancement mailing projects.
Budget reconciliation and reporting for the Development department as requested (budget tracking, coding invoices, processing expense reimbursements).
Use of prospect management database to enter donor updates or support frontline fundraisers in doing so.

Non-essential Functions of the Job

Handle unforeseen, but important tasks for frontline fundraising team as necessary, as well as other duties as assigned.

Position Specifications and Requirements

Previous experience: Minimum three (3) years of professional experience, preferably in higher education or a similar environment. Higher education experience in departments outside of Advancement also encouraged.

Knowledge and Education: A Bachelor's degree or equivalent education/work experience is preferred. Knowledge of fundraising and donor culture is a plus.

The ideal candidate will possess:

Enthusiasm for and the desire to work within a goal-oriented fundraising organization.
Varied writing background and ability to communicate clearly and concisely.
Solid organization skills, with a focus on detail and fiscal oversight.
Demonstrated accomplishment in developing productive relationships with internal and external stakeholders.
Ingenuity to adjust/improve workflow and outcomes based on measurable data/metrics.
Prior event management experience and experience working with volunteers.
Technical knowledge of the Microsoft Office Suite, Adobe Professional Suite (knowledge of InDesign and Photoshop a plus), and online email marketing platforms (i.e. Emma). Knowledge of Banner and Argos a plus.
Ability to work efficiently with minimum supervision and to deal with the public in a professional manner.
A professional appearance and demeanor.
Willingness to dedicate time to research best practices in donor relations and consistently learn and share knowledge in service to the advancement of Whittier College.
A coachable, life-long learner and a natural team player who has the initiative to independently collaborate with colleagues.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Recruitment, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus.

Dispatches enter data into the department's CAD system for both radio traffic and incident management. Additionally, dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

Provides dispatching services to Campus Safety Department. Answers calls for assistance, contacts officers in the field. Determines appropriate response in accordance with established procedures and assessment of the situation.
Utilizes CAD system for report management
May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
Maintains department logs using PC. Log must be accurate and maintained on a timely basis.
Answer telephone for campus and overflow calls from the automated attendant. Transfer calls as requested.
Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into a computer using data entry skills.
Perform clerical functions such as filing paperwork, light typing.
Train and supervise student employees to serve as student dispatcher.
Other related duties as assigned.

Non-Essential Functions of the Job

Assist officers during emergency situations and special events (e.g. commencement.)
Take incident report in the office as directed by the shift supervisor
Card Access Issuance (CAI)
Completes monthly duties and audit reports as directed by Command Staff

Requirements

Minimum 6 months experience working in a busy office with multiple/concurrent duties. Prior security experience preferred. Dispatcher training will be provided during the first year of employment. Good typing skills, general computer knowledge, and experience with database programs.

Knowledge and Education

High school graduate or equivalent required. Some college preferred.

Machines, Tools, Equipment, Electronic Devices, and Software

Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.) Able to use telephone, copy machine, fax machine, and other typical office equipment. Ability to type a minimum of 30 WPM.

License(s) and Certificate(s)

Any certificates for related experience/training a plus.

Physical Activity/Effort

Sitting for prolonged periods of time.

To Apply

Campus Safety Officer

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority.

Position Responsibilities

Patrols campus property, in a vehicle or on foot, to provide security and traffic control
Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
Responds to emergency and non-emergency radio calls
Must be available and ready at any point during shift to respond to community needs
Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
Enforces campus policies, regulations, and municipal, state and federal laws.
Assist local law enforcement as necessary
Conducts thorough investigations as assigned and completes detailed reports as to those investigations
Participates in crime prevention programs
Assist Student Life and Residential Life personnel as required
Provides on-campus escorts to College students and personnel as requested
Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

High School diploma
Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
Must have no criminal record
Must possess a current CA driver license
Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Campus Safety On-Call Officer

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff, and visitors during the assigned shift. On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range: $15.00 - $16.00 per hour.

Position Responsibilities

Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards. Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property. Ensure proper and appropriate safety methods and procedures are followed. Prepare report(s) as required.
Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
Admit authorized persons, check to see that company articles are not removed from property without proper approval.
Make periodic tours through buildings and grounds, examine doors, windows, and gates to ensure they are properly secured.
Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
Provide information and directions to campus visitors.
Represent the College as appropriate in community relationships, and with government agencies, professional associations, and similar groups.
Other related duties as assigned.

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls, and dispatch fellow officers.

Requirements

High School diploma
Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
Must have no criminal record
Must possess a current CA driver license
Experience working campus safety/security/law enforcement in a College or University environment

To Apply

College Supervisor

The Department of Education at Whittier College seeks a College Supervisor.

Hours: Varies-Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Part Time
Salary Range: $1,000 for semester

Reports To: Director of Student Teaching
Location/Department: Whittier College (Main Campus)/Department of Education

Responsibilities

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates

Progresses through fourteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.
Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching.
Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate

Observe weekly and use observations to complete all required evaluation forms.
Conference with the candidate after each observation.
Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Student Teaching.
Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment.

Additional Responsibilities

Attend Master Teacher Workshop each semester to continue to develop professionally, connect with Master Teachers, and understand local school district’s educational focus for the academic year.
Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
Attend one adjunct-faculty breakfast per semester (held on Saturday mornings) to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Five years of successful teaching experience in a public school.
A teaching credential in subject area(s) related to credential programs offered at Whittier College.
Excellent organization and communication skills (both written and verbal).
Ability to work professionally with the public, as well as college and district students, faculty, administrators.

Application Deadline: Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Dr. Lauren Swanson, Chair of the Department of Education & Child Development, Whittier College, at lswanson@whittier.edu. Review of completed applications is ongoing. AA/EO Employer.

Director of Development (Academic Success)

The Director will play a critical role in generating transformational change, benefitting Whittier College’s students and faculty for generations to come.

The DoD will work closely with a key group of alumni, parents, and other friends who have the potential to make either outright gifts/pledges of $50,000 or higher, or significant deferred gifts, such as bequests or gift annuities. Most of this work will involve building relationships via face-to-face meetings with potential donors. As such, the Director must be a natural connector, storyteller, and closer. S/he also needs to be results-oriented, with an ability to set goals and evaluate progress.

The DoD will be also responsible for Academic Success fundraising initiatives to encourage curricular and co-curricular successes of Whittier students. He/she will plan, direct, and implement a comprehensive fundraising program for academic success, working to establish long-term partnerships with individual donors that will result in funding for the immediate and long-term goals of the College. The DoD will provide expertise to advance the College’s interests by researching and identifying sources of support, proactively seeking opportunities to generate new proposals, and by maintaining strong ties with interested donors.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $80,000-$89,500: Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Vice President of Development
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities

The specific responsibilities for this role fall into these primary areas:

Driver of fundraising pipeline and results – owner of a donor/prospect portfolio and associated goals; responsible for relationship management from strategy development to successful execution.

Manage portfolio of high-value relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.
Own two or more fundraising territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.
Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $50,000 or higher, as well as deferred gifts, engaging other members of the College’s leadership as needed.
Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
Conduct aggressive outreach to secure 10 personal meetings per month with current and new prospects in order to maintain and grow pipeline of JGWS donors and $50,000+ donors.
Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
Maintain knowledge of planned giving options, opportunities, and applicable laws.
Participate in regular gift officer team meetings to share best practices and ensure accountability and progress toward fundraising goals.
Recommend and assist with Advancement programming and travel involving the President, Vice President for Advancement, other senior administrators, and leadership volunteers.
Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.

Driver of major gifts pipeline and results for fundraising activities related to Academic Success initiatives – instrumental in developing and executing an Academic Success major gifts fundraising strategy as part of Whittier College’s comprehensive campaign.

Maintain an active, current body of knowledge about academic success relative to Whittier College in particular and higher education and philanthropy in general. Work with administration and faculty to be well-informed about Whittier College’s academic success needs and priorities. Research and identify funding opportunities to meet resource needs for institutional priorities and special initiatives related to academic success.
Collaborate with other departments / programs on campus including, but not limited to, offices of Academic Affairs (e.g. Center for Advising and Academic Success (CAAS), Wardman Library, the Whittier Scholars Program, International Programs, individual academic departments, faculty development initiatives, etc.). Work with faculty and staff on identifying a champion for each fundraising initiative.
Prepare briefing materials, campaign and proposal ideas, and solicitation strategies.
Draft, write, and submit persuasive and successful funding proposals.
Work effectively with other coworkers to promote and maintain a positive work environment and partner, as needed, with other Advancement team members (e.g. Annual Giving, Foundation Relations) on moving forward ideas related to academic success.

The Director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Previous Experience

The candidate should have a rich development background (minimum 7+ years), preferably in higher education, with a proven record of success in fundraising experience in major gifts and planned giving.
Candidates with experience in marketing, sales, business development, and other areas outside of higher ed advancement who can demonstrate the right set of transferrable relationship-development skills are encouraged to apply and will be considered as well.
Must be a highly energetic and determined professional with a track record of building successful relationships and meeting established goals and objectives.
A track record of building performing organizations, developing successful teams, and managing for success is a must.

Qualities and Abilities

An ideal candidate for this position:

Genuinely loves fundraising/sales – a natural connector who loves telling an organization’s story and
boldly asking for support of its plans.
Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes a person tick and connecting someone’s passion with opportunity.
Is competitive about results – not with others, but against his/her goals. S/he can’t wait to show people what’s possible.
Is coachable, life-long learner – s/he has grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

Knowledge and Education

The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College.
Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines.
Should have fundraising success working during a comprehensive campaign.
A Bachelor’s degree is required, a Master’s degree preferred.

To Apply

Application Deadline: Until Filled

Director of Development (Student Success)

The Director will play a critical role in generating transformational change, benefitting Whittier College’s students and faculty for generations to come.

The DoD will be also responsible for Student Success fundraising initiatives to encourage curricular and co-curricular successes of Whittier students. He/she will plan, direct, and implement a comprehensive fundraising program for student success, working to establish long-term partnerships with individual donors that will result in funding for the immediate and long-term goals of the College. The DoD will provide expertise to advance the College’s interests by researching and identifying sources of support, proactively seeking opportunities to generate new proposals, and by maintaining strong ties with interested donors.

Reports to: Associate Vice President of Development
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities

The specific responsibilities for this role fall into these primary areas:

Driver of fundraising pipeline and results – owner of a donor/prospect portfolio and associated goals; responsible for relationship management from strategy development to successful execution.

Manage portfolio of high-value relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.
Own two or more fundraising territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.
Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $50,000 or higher, as well as deferred gifts, engaging other members of the College’s leadership as needed.
Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
Conduct aggressive outreach to secure 10 personal meetings per month with current and new prospects in order to maintain and grow pipeline of JGWS donors and $50,000+ donors.
Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
Maintain knowledge of planned giving options, opportunities, and applicable laws.
Participate in regular gift officer team meetings to share best practices and ensure accountability and progress toward fundraising goals.
Recommend and assist with Advancement programming and travel involving the President, Vice President for Advancement, other senior administrators, and leadership volunteers.
Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.

Driver of major gifts pipeline and results for fundraising activities related to Student Success initiatives – instrumental in developing and executing a Student Success major gifts fundraising strategy as part of Whittier College’s comprehensive campaign.

Maintain an active, current body of knowledge about student success relative to Whittier College in particular and higher education and philanthropy in general. Work with administration and faculty to be well-informed about Whittier College’s student success needs and priorities. Research and identify funding opportunities to meet resource needs for institutional priorities and special initiatives related to student success.
Collaborate with other departments / programs on campus including, but not limited to, offices of Student Life (e.g. Office of Equity and Inclusion, Counseling Center, Weingart Center for Career and Professional Development, Veteran Success Office, and Student Disability Services). Work with faculty and staff on identifying a champion for each fundraising initiative.
Prepare briefing materials, campaign and proposal ideas, and solicitation strategies.
Draft, write, and submit persuasive and successful funding proposals.
Work effectively with other coworkers to promote and maintain a positive work environment and partner, as needed, with other Advancement team members (e.g. Annual Giving, Foundation Relations) on moving forward ideas related to student success.

The Director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

The candidate should have a rich development background (minimum 7+ years), preferably in higher education, with a proven record of success in fundraising experience in major gifts and planned giving.
Candidates with experience in marketing, sales, business development, and other areas outside of higher ed advancement who can demonstrate the right set of transferrable relationship-development skills are encouraged to apply and will be considered as well.
Must be a highly energetic and determined professional with a track record of building successful relationships and meeting established goals and objectives.
A track record of building performing organizations, developing successful teams, and managing for success is a must.

Qualities and Abilities

An ideal candidate for this position:

Genuinely loves fundraising/sales – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes a person tick and connecting someone’s passion with opportunity.
Is competitive about results – not with others, but against his/her goals. S/he can’t wait to show people what’s possible.
Is coachable, life-long learner – s/he has grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

Knowledge and Education

The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College.
Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines.
Should have fundraising success working during a comprehensive campaign.
A Bachelor’s degree is required, a Master’s degree preferred.

To Apply

Application Deadline: Until Filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Director of Office of Student Engagement

The Director of the Office of Student Engagement will provide visionary leadership for the planning, administration, supervision, and evaluation of co-curricular and curricular educationally purposeful student engagement programs and services. The incumbent will develop and implement assessable programs and services, aligned with the mission of the Division and College and designed to complement and enhance the academic experience. This department will also be steeped in the framework of providing an equitable educational experience for the diverse learners attending the College and ensuring students have a college experience centered by a holistic approach to student engagement and development.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $48,000-52,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Dean for Student Life
Location/Department: Whittier College (Main Campus)/Office of Student Engagement

Responsibilities

Strategic Leadership

Oversee all departmental functions and administration for the Office of Student Engagement.
Supervise 2 professional staff (2 Assistant Directors and Program Coordinator/Office Manager), 1 Graduate Assistant, and office student staff
Direct staff in short and long term planning, goal and strategy setting, program, policy and procedures development, learning outcome assessment, and program evaluation.
Manage two departmental budgets and responsible for overseeing all student organization accounts.
Manage the Office of Student Engagement marketing and branding (i.e. webpage, social media, and print marketing)
Responsible for hiring, supervising, training, and evaluating professional and clerical staff and ensures effective daily operation of offices.
Responsible for the development and oversight of student leadership activities and a comprehensive student leadership development program.
Effectively collaborates with departments in the Division of Student Life, Academic Affairs, as well as other internal and external constituents.
Collects, analyzes, and reviews data in developing progress reports and evaluations for making data-guided decisions and recommendations regarding the various student engagement programs and services.
Ensures programs are effectively coordinated and managed to maximize student learning and development as outlined in CAS (Council for the Advancement of Standards in Higher Education) standards.
Supervise and provide visionary leadership for Societies.
Oversee the management of the Campus Labs software and Engage platform.
Serves as a team member for the Campus Life Cluster leadership team.
Works in close collaboration with Housing and Residential Life, Office of Equity and Inclusion, and the Poet Entertainment staff.

Event Management and Coordination

Oversee the Coordination of the Office of Student Engagement Events that provide students opportunities to build upon cultural capital, build community, develop leadership competencies, and explore their surroundings (i.e., assist with Helping Hands Service Day, SportsFest Competition, First Six Week Programming, Blood/Toy Drives, and Concerts)
Assist the Division of Student Life with Orientation programming and initiatives
Ensures programming provides opportunities for growth in social and cultural awareness, leadership skills, personal development, and service to the College and the community.
Assist in the development of College spirit through creative interaction among students, staff, faculty and members of the local community.
Enforce policy for student clubs/organizations regarding publicity and programming; adjudicate policy violations.
Oversee the event management reservation system for the College; collaborate with departments on campus to approve in/outdoor spaces, catering, facility set-ups, and media technology.
Oversee and manage the travel waiver process for student organization travel off-campus.
Serve as the risk management officer for all student clubs and organization events and activities
In conjunction with the VP for Business and Finance, facilitate the signing of contracts or agreements between student groups and off campus vendors and entertainers.
Supervise the facilities and programs of the Campus Center including courtyard, student lounge, and Club 88.

Student Advisement

Develop, maintain, and communicate student organization resources, policies, and procedures
Advise the Associated Students of Whittier College (ASWC), Senate in their management student body fees and ASWC sponsored activities/programs.
Oversee the Assistant Director who will advise Program Board in the execution of large-scale events for the entire student body.
Oversee student organization registration, recognition, and regular updating of leadership information; maintain organizational records; advisement of governing bodies (i.e. Inter-Club Council, Inter-Society Council, Diversity Council, Social Justice Coalition, and Media Council).
Advise student groups on issues of safety and liability.

Non-Essential Functions of the Job

Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups
Assist the Dean of Students in planning and executing all co-curricular aspects of the fall and spring orientation programs
Serve as a resource to the commuter student population in collaboration with the Cultural Center, Commuter Student Association, and the ASWC
Attend division-wide meetings
Serve on institutional committees as requested
Other duties as assigned by the Vice President and Dean of Students or designee

Position Specifications and Requirements

Previous Experience

Event planning and management for large events
Student advising (of student government and publications helpful)
Facility management
Budget management
Leadership development models and theory
Student Development Theory
Risk management training and experience
Learning Outcome and Program Assessment
Previous Greek Life and Society experience.

Knowledge and Education

Masters required
Three to five years’ professional experience in student activities and a commitment to the ideals of liberal arts education.
Experience working with multicultural, diversity, and equity programs/departments.
Experience with student government, full range of student organization programming, event management and leadership development desirable.
Understanding of Student Development theory, program evaluation, and learning outcome assessment.

Application Deadline: Until Filled

Graduate Assistant, Student Engagement & Programming

The Office of Student Engagement at Whittier College seeks a Graduate Assistant for Student Engagement & Programming. The Graduate Assistant (GA), under the direction of the Director of Student Engagement or designee, is responsible for delivering quality co-curricular programs and services for the Whittier College Community. The GA will consistently demonstrate skills, attitudes, character, and values that support the mission of the College, the Division of Student Life and the Office. The GA is responsible for supporting all aspects of the Office of Student Engagement, including purposeful programming meant to promote student engagement, enhance the sense of community on campus, increase Poet pride and student retention, further student leadership development, and advance the educational value of the student involvement experience.

Specifically, the GA will directly advise Program Board and other campus programming groups that in turn create and implement campus-wide events. They will assist with ensuring smooth and efficient operations and are responsible for coordination of support functions such as scheduling, communications, workflows, supplies, information processing, staff support, as well as budget planning and tracking processes. They are expected to make and communicate process decisions based on best practices.

Hours: Monday – Friday, 20 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $13,000 Stipend/$19.52 per hour (18 hrs/week, term limited)

Reports to: Assistant Director, Student Engagement
Location/Department: Whittier College (Main Campus)/Student Engagement

Responsibilities

Strategic Leadership and Student Advisement

Provide comprehensive advisement, leadership, training, assessment and support of Program Board and other assigned campus programming entities.
Actively maintain up-to-date knowledge of area and act as subject matter expert and general point of contact within the area(s) of specialty
Serve as a resource to assigned organizations regarding budgeting. Serve as the liaison between the Business Office, Accounts Payable, and Cashier’s Office to set, countersign, and reconcile budgets
Serve as a resource to assigned student organizations regarding policies, procedures, programming, event management, and risk management, support conduct process for groups if alleged to have violated policy/law in conjunction with the Associate Dean of Students, Director of Rights & Responsibilities, and other staff as needed
Serve as a liaison and promote positive relationships with all faculty/staff, community members, campus departments, and alumni(ae)
Advise student groups on issues of safety and liability
Compile and report annual involvement data to the campus community. Work with Institutional Research, Advancement, Dean of Faculty, Admissions, and Communications Department

Programming

Assist Assistant Director of Student Engagement in designing and implementing programming model for Society (Greek Life) active members on campus, including creating student learning outcomes for events, booking guest speakers, securing facilities and catering needs, maintaining budget, and creating assessment. Events include Society Recruitment Kickoff, Society Coke Acceptance, Convocation, New Member Leadership Seminar, etc.
Assist Assistant Director in execution of Fall Activities Fair, including communicating to student clubs and organizations on sign ups and logistics, providing oversight on day of event, briefing student staff on responsibilities, and creating program budget
Advise Program Board on designing and executing intentional programming experiences that represent the needs of the entire Whittier College student population
Assist in designing and/or implementing and provide support to programs and services that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Welcome Week, Excursion Trips, Community Service opportunities, Homecoming/Family Weekend/Whittier Weekend, Program Board events, WhittFest)

Administrative Operations

Assist with the implementation of the online student involvement management system(s) (i.e. Engage)
Attend professional development workshops, webinars, training, and conferences on behalf of office, including NACA West Regional Conference
Assist with entering and tracking the department budget

Additional functions of the job

Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups
Attend division-wide meetings
Serve on institutional committees as requested
Assist with (through serving as event staff and/or assisting in planning) all functions of the Campus Life area including event staffing (including some nights and weekends), WhittFest, Student Activities Fair, Welcome Week, and other events/programs within Whittier College Campus Life (Housing and Residential Life, Student Engagement, Equity and Inclusion)
Other duties as assigned by the Director of Student Engagement or designee

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Experience with student programming, event management, student advisement and supervision
A commitment to the ideals of a liberal arts education and proven experience working with a diverse student population required
A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students
A commitment to creating a safe, inclusive, and socially just learning environment

Knowledge and Education

Enrollment in a master’s degree program in Student Personnel, Counseling, Education Administration or related field
Exemplary communication skills (both written and oral); strong interpersonal skills, ability to handle multiple projects simultaneously, ability to make sound ethical decisions, and experience working with a diverse student body
Must be computer literate (basic word processing and excel spreadsheets)
Basic understanding of Student Development theory, program evaluation, and learning outcome assessment

Application Deadline: July 25, 2019

Head Athletic Trainer

The Athletics Department at Whittier College seeks a Head Athletic Trainer.

Hours: 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $54,000-$55,000 annual; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director of Athletics
Location/Department: Whittier College (Main Campus)/Athletics

Responsibilities

The Head Athletic Trainer is responsible for coordinating all aspects of the Whittier College athletic training program. This includes overseeing injury prevention, evaluation, management, and treatment of athletic injuries for all 22 Whittier College Intercollegiate sports teams. The Head Athletic Trainer will supervise short and long term rehabilitation programs for athletic injuries, as well as develop and conduct the education and counseling needs of student athletes, athletic department coaches, and athletic department staff members. The Head Athletic Trainer will oversee all athletic related health care administration in consultation with the supervision of the team physician(s) and other qualified medical personal. The Head Athletic Trainer will be required to plan, supervise, hire, organize, budget, record keep, coordinate insurance, prepare reports, and implement educational programs designed to enhance the health, safety and welfare of the Whittier College student athletes. The Head Athletic Trainer will abide by the rules and regulations established by Whittier College, the Southern California Intercollegiate Athletic Conference (SCIAC), and the National Collegiate Athletic Association (NCAA). Whittier is a member of the NCAA Division III program and SCIAC conference.

Position Specifications and Requirements

Minimum Qualifications

Minimum of two years’ strength training experience required with a preference in experience at the collegiate level. CSCS, First Aid and CPR certification required; a strong commitment to the student athlete concept and a working knowledge of NCAA and SCIAC rules and regulations. The ideal candidate will possess experience working with diverse constituencies and sensitivity to multi-cultural issues.

Application Deadline: Until Filled

Interim Assistant Director, Office of Student Engagement

The Office of Student Engagement (OSE) at Whittier College seeks an Interim Assistant Director.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non- Exempt
Full Time/Part Time status: Full time
Salary Range: $38,000 - $41,946; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director, Office of Student Engagement & Director, Equity & Inclusion
Location/Department: Whittier College (Main Campus)/OSE

Responsibilities

The specific responsibilities for this role fall into these primary areas:

Student Organization Recognition, Registration, and Data Management

Provide support to Whittier’s approximately 90 social, cultural, academic, and recreational organizations
Coordinate student organization recognition, reinstatement, and registration processes; maintain organizational files including constitutions and membership lists
Conduct student organization transition workshops in the spring to prepare clubs to transfer to new leadership in the following year
Assist in transition process from OrgSync to Engage platform
Serve as a resource to all student organizations regarding budgeting. Serve as the liaison between the Business Office, Accounts Payable, and Cashier’s Office to set, countersign, and reconcile budgets for all organizations
Serve as a resource to all student organizations regarding policies, procedures, programming, event management, risk management, and evaluation
Serve as a resource to all student organizations regarding their organization email account. Serve as the liaison between the IT Department and Communications Department
Serve as a liaison and promote positive relationships with all faculty/staff advisors, volunteer coaches, campus departments, and organization alumni(ae)
Report out to annual involvement data to the campus community. Work with Institutional Research, Advancement, Dean of Faculty, Admissions, and Communications Department

Student Organization Advisement and Event Management

Provide advisement, leadership, training/workshops, and support to the InterClub Council and Diversity Council
Serve as a liaison and promote positive relationships with all governing body (Inter-Club Council, Media Council, Inter-Society Council, Social Justice Coalition, Diversity Council, Freshman Class Council, and Student Athletic Advisory Committee) faculty/staff advisors and chairs
Serve as the conduct officer for student organization/group responsibility violations of policy
Serve as a resource to student organizations as they plan events.

Office of Equity and Inclusion

Educate and train student leaders on issues of identity, diversity and inclusion, and facilitate interaction between diverse groups of students within an environment that respects and celebrates the uniqueness of all community members.
Serve as the primary advisor for Diversity Council (DC) and provide support and leadership to all the clubs within the DC.
Oversee the development of one of the end-of-year cultural graduations that celebrate the academic and leadership achievements of historically marginalized students (i.e. Asian Pacific Islander, Black Latinx, Lavender Graduations)

Daily Operations of the Office of Student Engagement and Office of Equity and Inclusion

Coordinate the annual Student Activities Fair, including marketing, coordinating student organization reservations, staff/volunteer coordination and budget management.
Assist in designing and/or implementing programs and services that support the values of pluralism, inclusiveness, and diversity within Campus Life. Such programs include but are not limited to: Summer Registration, Orientation, Welcome Week, 6 Week Programming, Homecoming/Family Weekend/Whittier Weekend, Program Board events, Student Life Awards, Baccalaureate, and Commencement Week events)
Select, train, supervise, evaluate and mentor student staff in planning and implementing Office of Equity & Inclusion and Student Engagement programs.
Participate in policy development and review, goal setting, assessment and evaluation efforts for all programs and services.
Assist with the scheduling of the college-wide events calendar using EMS (Event Management System)
Be cross-trained to step in when any OSE staff is out of the office.
Assure program expenditures are within allocated budgets; monitor budgets
Perform other related duties as assigned.

Non-Essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

A minimum of 1-2 years of professional experience in student activities or equivalent combination of education, training and experience
Demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development
A commitment to the ideals of a liberal arts education and proven experience working with a diverse student population required,
A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students
A commitment to creating a safe, inclusive, and socially just learning environment.

Knowledge and Education

Master’s Degree in Student Personnel, Counseling, Education Administration or related field
Exemplary communication skills (both written and oral); strong interpersonal skills, ability to handle multiple projects simultaneously, ability to make sound ethical decisions, and experience working with a diverse student body
Must be computer literate (basic word processing and excel spreadsheets)

Application Deadline: June 18th or Until Filled

Program Coordinator/Graduate Assistant

The Office of Housing and Residential Life at Whittier College seeks a Program Coordinator/Graduate Assistant. The Graduate Assistant (GA) is a live in, temporary professional Student Life member reporting to the Associate Director for Housing and Residence Life. The GA assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for assisting the Associate Director in all aspects of the Whittier College Residence Life program. The GA will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: 20 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time-Single calendar year
Salary Range: Housing plus $3,000 stipend paid over 2 semesters (Additional benefits not listed; please clarify with committee chair for more information)

Reports to: Director or Assistant Director
Location/Department: Whittier College (Main Campus)/Housing and Residential Life

Responsibilities

Community Development

Understanding of the philosophy of student development and applicable theories to practical and everyday residence hall experiences.
Maintain hours that ensure that you are available to communicate with students and staff on a consistent basis during the work week and/or as needed.
Assist staff and students’ programming for floors, buildings and residential areas.
Serve as role model and maintain a standard of professional conduct with students.

Supervision

Assist the Area/Assistant Director in supervising 2-5 student work study students
Assist the Director and Assistant Director/Area Director in conducting weekly CA staff meetings.
Assist Associate Director in meeting with student staff individually to provide support and direction.
Assist in the recruiting, selecting, and training of student/professional staff.
Assist in the planning and implementation of CA trainings (i.e. Fall, Winter, etc.).
Assist in the planning and implementing of in-service trainings and provide development activities to promote positive job performance within the student staff roles.
Assist the Associate Director in the evaluation of staff regularly and hold staff accountable to job expectations.

Counseling/Advising

Be sensitive and responsive to students’ emotional, personal, behavioral and academic needs; advising and making appropriate referrals.
Assist Associate Director in attending to the health and safety of residents in medical, psychological, and other crises/emergency situations. Being aware of and assisting the Associate Director in responding to the effects such crises have on the community.
Be knowledgeable of the various campus resources such as: Health Center, Campus Safety, Student Counseling Center, Center for Career and Professional Development (CCPD), Office of Student Engagement (OSE), Disability Student Services (DSS), and the Center for Advising and Academic Success.
Be accessible and approachable to students.

Administration

Assist in the planning and implementation of opening, every day functions, and closing of the residence halls.
Manage, consult on, and respond to general Housing & Residential Life inquiries (electronic, phone, mailings, etc.).
Coordinate with campus partners and/or 3rd party vendors as assigned.
Assist in the planning and implementation of Fall and Spring Orientation as well as Admissions events.
Process maintenance work orders and any other college forms/databases as needed.
Communicate as needed with partnering offices/campus officials such as Campus Safety, Facilities, OSE, OEI and Dean of Students.
Attend regular Housing & Residential Life Staff meetings.
Serve on assigned committees.
Coordinate special projects and chair committees for events, services, and other initiatives for the department, division, or larger campus community.
Attend Divisional and joint-departmental meetings as requested.
Meet regularly (as determined by supervisor) with supervisor and regularly keep supervisor apprised of any necessary updates/information and actively stay informed of campus culture and student needs.
Maintain at least 10 office hours in residential spaces as assigned.
Other duties as assigned.

Policy Enforcement/Crisis Management

Communicate, interpret, and enforce College and residence hall policies and procedures. Encourage behavior consistent with the Whittier College Code of Conduct and hold students accountable for their actions.
Familiarize yourself with the Whittier College Code of Conduct, campus resources, and residence hall policies and procedures and be prepared to reference them.
Recommend changes in policies and procedures.
Update or create policies/procedures as requested.
Follow up with students as part of the Poet Early Alert Program (PEAP) as directed by supervisor.
Serve as a member of the residence life on-call rotation.

Position Specifications and Requirements

Previous Experience

One to three years of post-bachelor’s experience in a residential life program or other relevant experience and a commitment to the ideals of liberal arts education. Demonstrated ability to inspire students to succeed academically and as potential leaders.

Knowledge and Education

Undergraduate experience will be considered, including but not limited to time spent as a student leader, student employee on campus, or other on/off-campus involvement. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement. Currently enrolled in a Higher Education focused Graduate program preferred.

Application Deadline: Until Filled

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or
any other characteristic protected by State or Federal Law

Student Affairs Resource Case Manager

The Dean of Students office at Whittier College seeks a Student Affairs Resource Case Manager. Reporting to the Associate Dean for Student Life the Student Life Resource Care Manager works with the Poet Early Alert Program (PEAP) team to help students overcome obstacles that stand in the way of personal and academic success at Whittier College the Student Life Resource Case Manager will facilitate communication among departments, ensuring that all resources of the College are available to students in crisis. Specific responsibilities include providing oversight for cases assigned, maintaining electronic records of meetings and activities, coordinating responses, and preparing reports. The Case Manager will serve as a member of the Associate Dean of Students leadership team.

The Student Life Resource Care Manager provides strategic planning and implementation of programs and services and is responsible for delivering services to students that promote their academic and personal development. These services include providing administrative direction and intervention for crisis and non-crisis situations, training student leaders and staff, overseeing educational efforts related to the PEAP process, serving as a co-chair of the Poet Early Alert team (PEAP) and working with staff and faculty to resolve student concerns.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $45,000-$55,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Dean, Student Life
Location/Department: Whittier College (Main Campus)/Dean of Students

Responsibilities

Strategic Leadership

Serve as a primary resource for managing student issues related to students in distress, at-risk students and students in crisis. Collect, organize and evaluate facts associated with student cases, develop intervention plans, and communicate with impacted student(s), campus partners, and others as allowed by FERPA.
Maintain a comprehensive overview of students in PEAP case manager’s portfolio. Manage record keeping through electronic database system to make sure that all correspondence and action items are accurately documented.
Participate as a co-chair for the PEAP Team meetings, referring students and presenting cases as appropriate to ensure the continuity of care with campus offices.
Build and maintain positive collaborative relationships with various College departments and appropriate community entities to assist students in taking advantage of available resources while determining the best options available in a given situation. Work with College resources to make referrals to community resources when appropriate.
Facilitate information sharing, as permitted by FERPA, with identified entities including but not limited to campus departments, faculty, staff, parents, families and designated emergency contacts (as appropriate) regarding PEAP cases and serious mental health emergencies, as well as student issues or campus emergencies.
Represent the Student Life Dean’s Office chairing various committees and serving on committees and at various programs, meetings, or activities and other duties as assigned while serving as a professional staff member.
Serve as a representative of the Student Life Dean’s Office when students are hospitalized by visiting students and facilitating post-hospitalization communication, follow up and planning.
Prepare reports, statistics, assessments, evaluations and presentations documenting student PEAP usage.
Responsible for the development and delivery of educational outreach programs for the campus community.
Assists with the management of the Maxient platform.
Represent Whittier College within appropriate professional associations.

Collaboration

Maintains connections with student organizations by attending events, assisting with programs, and representing the Dean of Students staff.
Serve as an effective liaison between the offices in the Division of Student Life, Campus Safety, Information Technology, Admissions, Financial Aid, Business Office, Academic Affairs, and other departments of the College.
Serve as a member of the Wellness Coalition.
Represent the Associate Dean of Student Life at events and meetings and respond to other duties as assigned.

Additional Functions of the Job

Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
Attend division wide meetings.

Position Specifications and Requirements

Previous Experience

Minimum of 2 years related experience and progressively increasingly responsibility associated with higher education case management. Preferred experience includes knowledge of government regulations pertaining to students, including FERPA, HIPPA, Title IX, Section 504 and the Americans with Disabilities Act; case management and interpersonal communication skills, demonstrated sensitivity to the concerns and needs of diverse student populations.
Minimum 3 years of crisis management, student, training and programming experience in progressively responsible positions.
Demonstrated knowledge in the areas associated with case management, organization, planning, decision making, problem solving, strategic thinking and effective use of resources. Must have experience responding to crisis situations.
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries and case notes incorporating complex information.
Highly developed organizational and leadership skills.
Demonstrated computer competency and preferably knowledgeable of Microsoft Office Suite, including Excel, PowerPoint and other Database systems. Experience with Maxient a plus.

Knowledge and Education

Typically a Master’s Degree in Social Work, Psychology, Counseling, Higher Education or related field or equivalent experience. Employee will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and emerging best-practices.

Application Deadline: Until Filled

Student Data Specialist

The Registrar’s Office at Whittier College seeks a Student Data Specialist to provide administrative support and supervisory support to department staff and faculty in fulfilling department objectives, as well as campus community in fulfilling college-wide objectives.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $58,000-$60,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: College Registrar
Location/Department: Whittier College (Main Campus)/Registrar’s Office

Responsibilities

Trains and provides additional instruction as required. Schedules, assigns and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines.
Develops and Maintains necessary records and files for efficient operations and for archival purposes.
Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
Process repetitive documents and reports, records data, and files materials.
Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently.
Maintains course code, schedule of classes and room assignments
Maintains students' major and minor tables and The College Catalog.
Responsible for providing information and reports to departments across campus.
Responsible for providing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS.
maintain, troubleshoot, and enhance our student information system and related systems in coordination with IT.
Performs other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Experience with Banner student information software. Able to build and run reports using the argos report writing tool that interfaces with Banner. Update and maintain (scribe) the progress to degree software, Degree Works.
Minimum of a BA degree required; fluency in speaking, reading and writing in English required.
Proficiency in student information systems required, specifically Banner, including a high level of competency in Degree Works, scribing and maintenance.
Ability to extract data using report writing tools such as Argos.
Ability to design data blocks in Argos.
Maintain the college catalog via acalog; ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.

Application Deadline: Until Filled

Pool of Eligible Temporary Staff (P.O.E.T.S)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.