Administrative & Support Staff Opportunities

The Admissions Office at Whittier College is seeking an Admission Counselor.

Reporting to the Associate Director of Admission, the Admission Counselor plays a key role in supporting the recruitment and enrollment goals of Whittier College. As a member of a dynamic and student-centered team, this position is responsible for engaging with prospective students and families, managing recruitment territories, and representing the College at high schools, college fairs, and community events. This position involves local and national travel, personalized outreach, and collaboration with campus partners to promote Whittier’s distinctive academic programs, inclusive community, and commitment to student success.

This is a full-time, on-campus position. This position requires significant travel, both locally and nationally, particularly during the fall and spring recruitment seasons. Evening and weekend work is also expected to support recruitment. Flexibility and a willingness to travel and work non-traditional hours are essential.

Hours: Monday-Friday, some evening and weekends required
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $26.00-27.40/hour; Salary will commensurate with experience, skills, and knowledge.
Reports to: Associate Director of Admission
Location/Department: Whittier College (Main Campus)/Admission

Position Duties & Responsibilities

Essential Functions of the job

• Represent Whittier College at high school visits, college fairs, community-based organizations, and virtual events to connect with prospective students and families.
• Manage an assigned recruitment territory, including travel, application reading, and territory-specific outreach strategies
• Build and maintain relationships with high school counselors, community-based organizations, and other key partners.
• Communicate with prospective students and families through phone, email, text, virtual meetings, and in-person interactions.
• Support the planning and execution of on-campus and virtual admission events, such as preview days and open houses.
• Participate in the holistic review and evaluation of first-year applications.
• Collaborate with faculty and staff across campus to facilitate a personalized admission experience.
• Contribute to one or more strategic initiatives, such as diversity recruitment, communications, counselor engagement, or campus visit programming.
• Travel regionally and/or nationally for several weeks during peak recruitment seasons (typically four weeks in the fall and one to two weeks in the spring/summer).
• Take on additional projects or responsibilities as assigned to support the overall goals and operations of the Admission Office.
• Maintain awareness of higher education trends and college policies.
• Perform additional duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications & Requirements

• Bachelor’s degree required.
• Must be comfortable using and/or willing to learn technology, databases, and CRM systems (experience with Slate is a plus).
• Excellent verbal and written communication, presentation, public speaking, and networking skills are essential.
• Effective soft skills such as resourcefulness, proactiveness, tenacity, and persistence are essential to the position.
• Requires the ability to work with and respond to the needs of multiple constituencies, including prospective students and families, faculty, staff, and student staff.
• Must possess sound judgement, professionalism, and discretion in a fast-paced, deadline-driven environment.
• Requires the ability to demonstrate awareness in issues of diversity, equity, and inclusion and the embodiment of these values, as well as the belief in the value of a liberal arts education and the mission of Whittier College.
• A valid driver’s license that meets Real ID, or other acceptable document, that meets requirements for air travel and reliable transportation for work-related travel purposes.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

 

The Registrar’s Office at Whittier College is seeking an Administrative Support and Students Records Specialist.

Under the direction of the Assistant Registrar, the Administrative Support and Student Records Specialist supports the day-to-day operations of the Registrar’s Office. They are expected to support both the Registrar and the Assistant Registrar by assisting with multiple core office responsibilities. They are the first person to greet and engage students, faculty, staff and others needing assistance from the Registrar’s office by answering questions, resolving issues that fall within their scope of authority, and efficiently directing more complex issues to the appropriate person.

Hours: Monday-Friday
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time, 32 hours per week
Salary Range: $22.00-$22.50 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports to: Assistant Registrar
Location/Department: Whittier College/Registrar’s Office

Position Duties & Responsibilities

Essential functions of the job

Administrative Support to Registrar’s Office

• Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently.
• Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
• Coordinate with other departments, including Financial Aid, Business Office, Admissions, CAAS, etc.
• Update records and files, including change of information (name, address, etc.) and data entry tasks provided by Registrar and Assistant Registrar.
• Understand and comply with all relevant college policies regarding student rights and privacy.
• Responsible for student Formstack forms and data requests (registration, verification, updating records, diploma re-order, etc.)
• General administrative tasks such as answering telephones, responding/directing emails, and accurately responding to questions or directing inquiries to the correct person. 
• Serves as the first person to greet students, faculty, staff, etc. (i.e. the front desk).  
• Assist students with registration questions as appropriate.
• Provide excellent, professional customer service.
• Oversee student employees.
• Performs other duties as assigned.

Direct Support to Registrar

• Responsible for reservation requests, including using the Event Management System (EMS) and assists with classroom assignments, final exam scheduling, summer events, and summer classes on campus.
• Update EMS for events for all of campus.
• Assist Registrar with degree audit and Degree Works review processes /Assist with processing audits (Degree Works, transcripts, etc.)
• Assist Registrar with transfer processes (preliminary transcript and credit be examination (CBE) evaluations, data entry, concurrent enrollment forms, Assist.org etc.)
• Assist the Registrar in activities regarding commencement, including the Grad Fair.
• Assist the Assistant Registrar with addressing double bookings or overlapping course times in the same room.

Direct Support to Assistant Registrar

• Responsible for understanding transcripts and the verification processes in consultation with the Assistant Registrar.
• Assist with Law School tasks and projects.
• Assist with deleting classrooms and special topics manually from Banner for upcoming terms.
• Responsible for assisting the office in preparing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS (cross train with Assistant Registrar).

Non-essential Functions of the Job

None identified at this time.

Position Specifications & Requirements

• Customer service experience.
• Professional demeanor.
• Minimum of a BA degree required; fluency in speaking, reading and writing  in English required.
• Accuracy and attention to detail.
• Ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.
• Ability to multitask.
• Bilingual skills not required but are preferred.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Admission Office at Whittier College is seeking an Assistant Director of Transfer Admission.

The Assistant Director of Transfer Admission is responsible for developing and leading strategic recruitment initiatives to enroll transfer students at Whittier College. This position exercises independent judgment and discretion in planning and implementing territory management, transfer-focused partnerships, yield activities, and cross-departmental collaborations. The Assistant Director works autonomously to shape the College’s outreach and engagement with prospective transfer students, community college counselors, and institutional partners, while supporting enrollment goals through data-informed strategy and project leadership.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $68,640 annually; Salary will commensurate with experience, skills, and knowledge.
Reports to: Associate Director of Transfer Admission
Location/Department: Whittier College/Admission

Position Duties & Responsibilities 

Essential Functions of the Job

• Design and lead recruitment and yield strategies for an assigned geographic territory or transfer population. This includes setting goals, planning travel and outreach, and using data to adjust tactics for maximum impact.
• Exercise discretion and independent judgment in leading one or more strategic initiatives (e.g., alumni engagement, counselor outreach, or digital event series), including cross-campus coordination, timeline management, outcome tracking, and evaluation for continuous improvement.
• Exercise discretion and independent judgment in the management of strategic transfer-related initiatives, including—but not limited to—building community college pipelines, enhancing articulation resources, and developing targeted communications or engagement strategies for counselors.
• Analyze admission, inquiry, and yield trends and use data insights to inform strategy and make recommendations to senior leadership.
• Represent Whittier College at transfer fairs, community-based organization programs, and targeted events at two-year institutions, often serving as the primary point of contact and institutional representative.
• Serve as project lead for cross-departmental partnerships (e.g., with the Registrar, Advising, Academic Affairs) to improve transfer credit evaluation processes and ensure smooth student onboarding.
• Provide holistic application reviews and make admission and scholarship recommendations based on institutional criteria.
• Mentor junior team members and support training and onboarding processes for new staff and student ambassadors.
• Manage and implement on-campus and virtual programming tailored to transfer students and their families.
• Serve as a liaison to faculty and staff, supporting transfer students’ transition to academic life at Whittier College and ensuring effective communication across departments.
• Stay current on best practices in transfer recruitment, articulation policy, and national trends affecting two-year to four-year student mobility.
• Participate in local and national travel and work flexible hours, including evenings and weekends, during high-volume periods.
• Perform other professional-level duties as assigned in support of the Office of Admission and Whittier College’s strategic enrollment goals.

Non-essential Functions of the Job

None identified at this time.

Position Specifications & Requirements

Education and Experience

• Bachelor’s degree required; Master’s degree preferred.
• 2–4 years of professional experience in admissions, enrollment, or a related student services field, with a strong preference for experience working with transfer populations and/or community colleges.

Skills and Competencies

• Demonstrated ability to work independently and make strategic decisions in a dynamic, fast-paced environment.
• Strong analytical, project management, and organizational skills.
• Excellent communication skills (oral and written) and ability to build relationships across diverse audiences.
• Commitment to diversity, equity, inclusion, and access in higher education.
• Comfortable with data analysis, CRM systems, and technology tools for recruitment and outreach.
• Travel and work flexible, non-traditional hours.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Admissions Office at Whittier College is seeking an Associate Director of Admission.

Reporting to the Director of Admission, the Associate Director of Admission is an administrative role that provides leadership and direction within the Office of Admission. This position supports the Director in strategic planning and implementation of policies, practices, and procedures to achieve the office’s goals. The Associate Director directly supervises one or two admission officers and plays a key leadership role in overseeing the application review process and coordinating recruitment travel strategy and execution.

The Associate Director of Admission fulfills traditional admission counselor responsibilities, including territory management, application review, serving as counselor of the day, and participating in recruitment travel. This role is critical to advancing the office’s mission and fostering an exceptional experience for prospective students and families.
 
This position requires significant travel, both locally and nationally, particularly during the fall and spring recruitment seasons. Evening and weekend work is also expected to support recruitment. Flexibility and a willingness to travel and work non-traditional hours are essential.

Hours: Monday-Friday, some evening and weekend work
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $72,000 - $77,250 annually; Salary will commensurate with experience, skills, and knowledge.
Reports to: Director of Admission
Location/Department: Whittier College Campus (Whittier, CA)/Admission

POSITION DUTIES & RESPONSIBILITIES

Essential Functions of the job

• Serve as a proxy for the Director of Admission as assigned
• Supervise professional staff (one or two admission officers) and oversee new staff training programs.
• Manage the application review process, including establishing review timelines, ensuring consistent evaluation practices, and training staff on holistic application review.
• Play a leadership role in shaping recruitment travel strategy, including supporting territory management, providing training for new staff, and offering oversight during peak travel seasons.
• Independently manage assigned recruitment territories by planning and executing strategic outreach and yield initiatives. Represent the college at high school visits, college fairs, and other recruitment events, with several weeks of travel expected during the fall and spring seasons.
• Support admission communications related to the application review process and other key areas as needed.
• Support the planning and execution of admission events for first-year and transfer students, such as fall open houses and spring admitted student events.
• Counsel prospective students on the admission process, including applications and financial aid, while supporting on-campus and virtual engagement efforts.
• Collaborate with campus departments such as academic offices, athletics, and financial aid to support recruitment and enrollment goals.
• Maintain awareness of higher education trends and college policies.
• Perform additional duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications & Requirements

• Bachelor’s degree required.
• At least 4 years of admission experience required.
• Supervisory experience over professional or student staff is strongly preferred.
• Proficiency in Technolutions Slate or similar admissions CRM systems, with the ability to manage communications, track data, and optimize workflows effectively.
• Excellent verbal and written communication, presentation, public speaking and networking skills are essential.
• Effective soft skills such as resourcefulness, proactiveness, tenacity, and persistence are essential to the position.
• To be successful in this role, the candidate must possess initiative, strong interpersonal skills, sound judgement, and the ability to work both independently and as a team with colleagues within their division and across the College.
• Ability to demonstrate awareness in issues of diversity, equity, and inclusion and the embodiment of these values.
• Requires the ability to work with and respond to the needs of multiple constituencies including prospective students and families, faculty, staff, and student staff.
• A valid driver’s license that meets Real ID, or other acceptable document, that meets requirements for air travel and reliable transportation for work-related travel purposes is required.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

 

The Development Office at Whittier College is seeking an Associate Director of Development.

Whittier College is seeking a results-oriented, relationship-driven fundraising professional to serve as Associate Director of Development. This key position will help build the College’s philanthropic pipeline by identifying, qualifying, cultivating, and soliciting prospective donors capable of contributing gifts in the $3,000–$20,000 range. The Associate Director will play a vital role in engaging alumni, parents, and friends in the life of the College through consistent outreach, compelling storytelling, and thoughtful stewardship.

This is an excellent opportunity for an early- to mid-career fundraiser who is passionate about liberal arts education, thrives on building authentic relationships, and is eager to learn and grow as part of a collaborative and ambitious Development team.

Position Title: Associate Director of Development
Department:  Development
Reports To: Associate Vice President of Development
Hours: Monday-Friday
Exempt Status: Exempt
Full-Time/Part-Time Status: Full Time
Salary Range: $70,000–$80,000 annually (commensurate with experience)
Location: Whittier College (Development Office)

Position Duties & Responsibilities

Fundraising & Donor Engagement

• Manage a portfolio of 75-100 prospects with capacity to give $3K–$20K annually.
• Make regular fundraising asks, with training and coaching provided by senior staff.
• Help move prospects into the major gifts pipeline through intentional relationship-building.

Portfolio Growth & Prospect Qualification

• Proactively research and qualify new prospects through discovery calls, emails, and in-person meetings.
• Develop personalized engagement strategies to connect donor interests with College priorities.
• Maintain a high level of donor contact, including 8–10 substantive visits or virtual meetings per month.

Data & Goal Tracking

• Record all activity in the College’s CRM in a timely, accurate manner.
• Monitor progress toward individual metrics and portfolio goals.
• Adjust strategies based on performance data and feedback from leadership.

Storytelling & Proposal Support

• Communicate Whittier’s mission and priorities in a way that inspires support.
• Draft donor materials, thank-you notes, and proposals.

Stewardship

• Ensure timely and meaningful follow-up with donors after meetings or gifts.
• Participate in events and activities that enhance donor engagement and deepen relationships.

Non-essential Functions of the Job

None identified at this time.

Position Specifications & Requirements

Experience and Education

• 3–5 years of experience in fundraising, sales, or relationship-based outreach; nonprofit or education setting preferred.
• Comfortable making fundraising asks and engaging in donor qualification (with training/coaching).
• Exceptional interpersonal, listening, and communication skills.
• Familiarity with CRM platforms (e.g., Raiser’s Edge, Salesforce, or similar).
• Ability to manage multiple projects, meet deadlines, and adapt to changing priorities.
• Bachelor’s degree required.

Skills and Abilities

• Passion for higher education and student-centered missions.
• Team player with a curious mindset and a strong sense of initiative.
• Motivated by building lasting connections and achieving measurable goals.
• High ethical standards and personal integrity.
• Willingness to travel regionally and attend occasional evening or weekend events.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Development Office at Whittier College is seeking an Associate Director of Prospect Research.

The Associate Director of Prospect Research will play a crucial role in driving Whittier College’s donor pipeline growth and ensuring that strategic fundraising efforts are supported through comprehensive donor research and analytics. This role will leverage data-driven insights to enhance prospect identification, engagement, and solicitation strategies. A key member of the Development team, the Associate Director will support Whittier College’s mission by providing valuable research and analysis to advance donor relationships and fundraising goals.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $80,000 annually; Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate VP of Development Operations and Services

Location/Department: Whittier College/Development

Position Duties and Responsibilities

Prospect Research and Analysis

• Conduct prospect research to identify, evaluate, and prioritize potential donors, focusing on major gifts, planned giving, and corporate and foundation partnerships.
• Develop detailed donor profiles, including wealth screening, philanthropic interests, giving history, and engagement potential.
• Provide analysis of donor trends and behaviors to inform fundraising strategies and decision-making.

Donor Pipeline Management

• Support the Development team in maintaining a robust donor pipeline by tracking progress from identification to cultivation, solicitation, and stewardship.
• Assist in analyzing donor data and provide recommendations to gift officers to improve outreach and engagement strategies, supporting more effective fundraising efforts.
• Assist in the coordination of prospect strategy sessions to advance donor relationships.
• Train development staff on best practices in prospect research and moves management.
• Support monthly pipeline meetings for development staff to:
• Facilitate strategic collaboration on donor engagement.
• Introduce, assign, or reassign donors for cultivation and solicitation efforts.

Collaboration and Support

• Assist in compiling and summarizing reports on prospect research findings, donor pipeline updates, and key performance indicators for the Development team and leadership.
• Support the transition and implementation of a new CRM system by maintaining data accuracy, troubleshooting issues, and helping staff navigate system updates.
• Reporting and Data Management:
• Generate and present reports on prospect research outcomes, pipeline growth, and key performance indicators for leadership and the Development team.
• Help monitor data accuracy and ensure adherence to data privacy and ethical research standards, following best practices in prospect research and donor information management.
• Innovation and Continuous Improvement:
• Stay updated on industry trends and tools in prospect research and donor analytics.
• Identify opportunities to leverage technology and data science for enhancing research and development operations.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Experience and Education

• Bachelor’s degree in a relevant field such as business, communications, social sciences, or a related area
• Minimum of 3+ years of experience in prospect research, data analytics, or related fundraising roles.
• Proficiency in prospect research tools (e.g., Donor Search, WealthEngine, iWave) and CRM systems (e.g., Raiser’s Edge, Salesforce).

Skills and Abilities

• Strong analytical and problem-solving skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and meet deadlines.
• Collaborative mindset and ability to work across departments.   

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Whittier College is seeking a qualified Campus Safety Dispatcher.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to the College Community, including faculty, staff, and students, on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatchers enter data into the department’s CAD system for both radio traffic and incident management; additionally, dispatchers coordinate with outside agencies utilizing both radio and phone.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $20.00-$22.00 per hour.

Reports To: Shift Supervisor
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety

This position is considered a Campus Security Authority. 

Essential Job Functions

• Interact and collaborate with students, faculty, staff, and local community to provide safety services.
• Act as main campus operator for Whittier College, transferring calls and providing information as requested.
• Answer emergency and non-emergency calls for assistance and determine appropriate response in accordance with established procedures and assessment of the situation. May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles County Fire Department, and/or other agencies.
• Monitor radio communication between Whittier College officers, as well as other administrative offices such as Facilities and Residential Life.
• Assist with emergency planning and procedures.
• Maintains departmental software utilizing CAD system for report management, develops department logs using a dispatch module, and manages a private E-911 Cisco system.  Logs must be accurate and maintained on a timely basis.
• Develop and maintain information databases for confidential student information using Microsoft Access and other database software.
• Monitor and dispatch officers to Emergency Blue Light System (EBLS) and campus-wide alarm system.
• Input and manage parking citation history, as well as vehicle/bicycle registration using CAD system and database. 
• Assist with enforcing institutional, departmental, and local law enforcement policies and procedures.
• Develop reports for a variety of incident responses, including medical and disciplinary calls.
• Perform clerical functions such as filing paperwork, light typing, and data entry.
• Train and supervise student employees to serve as student dispatchers.
• Dispatchers are required to work nights, holidays, and/or weekends.
• Because the Department of Campus Safety operates 24 hours a day, 7 days a week, Dispatchers are required to work nights, holidays, and/or weekends.  Shifts are changed on a quarterly schedule or depending on departmental needs. 

Other related duties as assigned.            

Non-Essential Job Function

• Assist officers during emergency situations and special events (e.g. commencement.)
• ID Card Access Issuance (CAI)
• Completes monthly duties and audit reports as directed by Command Staff
• Provide campus information, such as directions and permits/passes, to visitors, parents, and guests.

Position Specifications and Requirements

Previous Experience

Minimum 6 months experience working in a busy office with multiple/concurrent duties; dispatching and/or prior security experience preferred.  Dispatcher training will be provided during the first year of employment.  Good typing skills, general computer knowledge and experience with database programs.

Knowledge and Education

High school graduate or equivalent required, some college preferred. 

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $23 - $25 per hour
 

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority.

Position Duties & Responsibilities

• Patrols campus property, in a vehicle or on foot, to provide security and traffic control
• Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
• Responds to emergency and non-emergency radio calls
• Must be available and ready at any point during shift to respond to community needs
• Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
• Enforces campus policies, regulations, and municipal, state and federal laws.
• Assist local law enforcement as necessary
• Conducts thorough investigations as assigned and completes detailed reports as to those investigations
• Participates in crime prevention programs
• Assist Student Life and Residential Life personnel as required
• Provides on-campus escorts to College students and personnel as requested
• Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Position Specifications & Requirements

Education, Certifications and/or Licenses

• High School diploma. Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment.
• Must have no criminal record.
• Must possess a current CA driver license.
• Experience working campus safety/security/law enforcement in a College or University environment.

Application Deadline

Until filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The Department of Education & Child Development is seeking a College Supervisor.

The College Supervisor will be part of the Education & Child Development at Whittier College.

The position is based in Whittier, CA. 

Positions Duties & Responsibilities

A College Supervisor ensures, through observations and follow-up conferencing, that our teacher candidates:

• Progresses through sixteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
• Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
• Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
• Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate:

• Observe lessons and use observations to complete all required evaluation forms.
• Conference with the candidate after each observation.
• Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
• Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
• Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
• Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

• Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
• Attend one adjunct-faculty meeting per semester to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

Qualifications

• Five years of successful teaching experience in a public school.
• A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
• Excellent organization and communication skills (both written and verbal).
• Ability to work professionally with the public, as well as college and district students, faculty, administrators.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program. 

To Apply

Applications should include copy of teaching credential, resume, and statement of interest.  

Applicants must submit materials electronically (PDFs preferred) to Dr. Christine Ybarra, Director of Clinical Practice of the Department of Education & Child Development, Whittier College, at cybarra@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The Broadoaks School of Whittier College seeks a Credentialed Teacher K-8. 

This is a full-time teaching position in the K-8 Program. The teacher is responsible for providing a safe and developmentally appropriate elementary/middle school experience, at their assigned grade level, in accordance with all relevant legislation, policies and procedures. The K-8 teacher will be responsible for planning, implementing, and evaluating developmentally appropriate, strength-based, active learning experiences that meet the physical, emotional, intellectual, and social needs of the children in the program. The K-8 teacher must be able to develop instructional materials and implement comprehensive assessment and reporting programs. The K-8 teacher must ensure the development and safety of the children in accordance with relevant federal, state and municipal legislation and policies. The K-8 teacher will be respectful of children, parents, and colleagues and ensure that equipment and facilities are clean, safe and well maintained. The K-8 teacher will also supervise college practicum and work-study students, classroom volunteers, etc., as assigned, and work collaboratively with members of the college faculty. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time, 10 months (off June and July)
Salary Range: $43,000 – $50,000 annual; Salary will commensurate with experience, skills, and knowledge.  Reports to: Broadoaks School Directors
Location/Department: The Broadoaks School, Whittier College

Position Duties and Responsibilities

Develop and implement a developmentally appropriate program for K-8 children 

• Plan, implement, and evaluate daily developmentally appropriate, strength-based, active learning experiences—consistent with State Curriculum Standards and the High/Scope Educational Approach—for individual children, small groups of children, and large groups of children
• Meet at children’s eye level to communicate with them effectively
• Prepare materials and equipment for instruction and play
• Develop daily, weekly and monthly schedules of activities
• Use a variety of tools and strategies to assess children’s learning (anecdotal notes, portfolios, projects, standardized
• Use assessment data as a basis for future instructional planning
• Refine learning activities based on analysis of child participation, performance, and outcomes
• Use technology for instruction and to complete teacher responsibilities (classroom newsletters, record keeping, etc.)
• Plan, implement, and evaluate work with students who have special needs (if applicable)
• Plan, implement, and evaluate work with English learners (if applicable)
• Ensure equipment and the facility are clean, well maintained and safe at all times
• Develop culturally appropriate programs and activities
• Comply with federal, state and municipal legislation and policies
• Follow school policies and procedures, including acceptable disciplinary practices
• Work collaboratively on the instructional team and participate in staff development programs
• Be familiar with emergency procedures

Supervise K-8 children 

• Ensure children are supervised at all times
• Interact with children respectfully and in ways that foster their development in all domains
• Establish routines and provide positive guidance
• Provide a safe and secure environment for children to feel comfortable
• Implement positive discipline when required
• Clearly and effectively communicate in a manner that children understand
• Observe children and make note of progress and/or concerns
• Integrate special needs children in a positive and respectful manner
• Participate actively in children’s games and activities, including Physical Education

Communicate effectively with parents and members of the community

• Build positive and productive relationships between home and school
• Communicate with parents about the child’s school experience, contributions to the classroom community, and next steps in learning and development
• Discuss identified problems and needs with professionals as appropriate
• Participate in community activities
• Participate in community and professional organizations
• Communicate about and follow school policies and procedures
• Keep parents informed of program expectations, program activities and their child’s progress
• Communicate openly with directors about your classroom program and any child issue/concerns
• Develop and maintain current, accurate and confidential student files
• Remain on campus as first responders during school emergencies (lockdown, earthquake, fire, other natural disasters, etc.)
• Perform other related duties as required

Position Specifications and Requirements

License(s) and Certificate(s)

• California Multiple Subject Teaching Credential required. B.A. in Child Development or a closely related field; M.A. in a related area preferred.
• Must maintain current adult and pediatric CPR/First Aid Certifications.

Knowledge, Skills and Abilities

• Experience with High/Scope Educational Approach, Common Core, NGSS, and special needs population is highly desirable.
• Ability to understand and manage the complexities of a demonstration program.
• Ability to establish and maintain good interpersonal relationships with parents, children, college students and staff.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.
 

 

The Office of Academic Affairs at Whittier College is seeking a Director of Community and Experiential Education.

Continuing a proud tradition of community engagement—a hallmark of a Whittier College education dating back to 1915—the Office of Experiential Education (OEE) promotes course-based, community-engaged learning in addition to faculty-student research, internship opportunities, and volunteer opportunities that address compelling community needs and integrate with the academic experience. We seek a director to advance OEE’s mission by:

• Developing mutually beneficial partnerships between Whittier College and its Southern California community to increase opportunities for experiential learning
• Supporting faculty to integrate experiential education across the curriculum
• Collaborating with the Career and Professional Development Center to ensure students have relevant experiential opportunities as they explore career paths.

Whittier College has been designated an “engaged campus” by the Carnegie Foundation for the Advancement of Teaching and has been named by the Corporation for National and Community Service to the “President’s Higher Education Community Service Honor Roll with Distinction.”

The Director will oversee all aspects of OEE including short-term and strategic planning, daily operations and personnel, financial management, and external stakeholder stewardship. The Director will coordinate with the Development office on fundraising and donor stewardship. The Director's role involves a deep understanding of community partners' needs and developing projects in mutually valuable terms centered on student success. To this end, the Director will foster relationships among Whittier College, local government entities, community-based organizations (CBOs), arts organizations, and small businesses in Whittier and surrounding communities and work collaboratively with Whittier College faculty, staff, and students to support impactful community engagement and student learning.

Hours: Monday – Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $90,000-$100,000 annually; Salary will commensurate with experience, skills, and knowledge.

Reports to: Vice President for Academic Affairs
Location/Department: Whittier College/Office of Experiential Education

Position Duties & Responsibilities

Strategic Planning and Assessment

• Develop, implement, and assess innovative approaches for OEE initiatives that are aligned with the College's vision, mission, and priorities and include input from diverse audiences/representatives from the communities served.
• Advance relationships between the College and the community by:
  • Identifying innovative community engagement and experiential learning opportunities
  • Brokering engagement requests between the community and the College
  • Researching and assessing activities to continuously improve upon the partnerships and quality of life in the community.
• Collaborate with campus and community members to contribute to a growing body of knowledge about the impact of community-college partnerships on engaged campuses, student learning, and community-identified areas of opportunity and concern. OEE collaborates with and supports faculty to ensure these activities are integral to their scholarly and teaching efforts.

Program Implementation

• Supervise OEE staff and student workers, manage daily operations, and develop and implement relevant policies and procedures.
• Provide expertise and logistical support for interdisciplinary collaborations and external partnerships and the development of course-based community engagement, internships, fellowships, and other experiential opportunities to align with the liberal arts curriculum.
• Administer the Whittier Civic Scholars Program and develop academic programming and cohort-building activities.
• Organize Academic Affairs campus events that showcase experiential education such as the Undergraduate Research, Scholarship, and Creative Activity conference.

Budget management and fundraising

•  Collaborate with Development and with Sponsored Programs to cultivate prospective donors, obtain external funding, effectively manage grants, and steward gifts and donor relations.
•  Manage OEE budgets and funding in compliance with institutional policy and donor terms and conditions.
•  Oversee the creation and maintenance of all OEE promotional materials, website, and social media platforms in collaboration with Communications staff.

Off-Campus Community Relations

• Develop and deepen community partnerships with regional non-profit, community-based organizations and businesses.
• Define and implement norms regarding partner expectations for student placements.
• Help develop and maintain MOUs and waivers with community and industry partners.
• Represent OEE in the community including participation on boards and committees.
• Organize and oversee on-campus events for community partners.
• Maintain relationships with campus COMPACT and local, state, and national organizations supporting and recognizing engaged campuses (e.g., Carnegie Community Engagement classification).

On-Campus Collaborations

• Report to and advise the Vice President for Academic Affairs on OEE initiatives, events, funding prospects, and operational issues.
• Support and collaborate with the Faculty Liaison/Director of Whittier Works.
• Develop and maintain systems for tracking engagement activities, participation, and outcomes in collaboration with the Office of Institutional Effectiveness.
• Coordinate fundraising efforts with Development: prospective donor identification, stewardship and database tracking.
• Chair the Community Engagement Advisory Committee composed of campus stakeholders.
• Serve on Academic Affairs leadership committees and other college-wide committees with a community focus including ex-officio participation on relevant faculty committees.
• Collaborate with campus partners to provide faculty development opportunities emphasizing best practices for experiential and community-engaged learning that is embedded throughout the curriculum.
• Collaborate regularly and coordinate programming with the Center for Career and Professional Development
• Collaborate broadly with college divisions and offices as appropriate on initiatives related to community engagement, including Student Life, Athletics and Admissions.

Position Specifications & Requirements

• A Master’s degree is required with at least five years of relevant community experience. Community experience is defined as work at nonprofit agencies, including government, or preferably in institutions of higher education.
• Outreach experience involving nonprofit agencies and community and industry partners is desirable.
• Previous experience managing staff, including staff development, is mandatory.
• Excellent communication and interpersonal skills, including the ability to listen to diverse stakeholders and cultivate an organizational climate based upon respect, kindness, open communication, and teamwork.
• Evidence of engagement with a diverse student population, many of whom are first-generation and/or come from underrepresented groups; commitment to enhancing the cultural competency and diversity of faculty and staff.
• Understanding of best practices that empower students, staff, and faculty to address contemporary community needs.
• Evidence of collaborative efforts that engage a variety of stakeholders.
• Familiarity with budget and management operations, including strategic planning and assessment.
• Familiarity with grant seeking and administration and donor cultivation.
• The ability to use evidence (data, research, etc.) to inform decision-making.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Broadoaks School of Whittier College is seeking a K-8 Credentialed Teacher.

This is full-time teaching position in the K-8 Program. The teacher is responsible for providing a safe and developmentally appropriate elementary/middle school experience, at their assigned grade level, in accordance with all relevant legislation, policies and procedures. The K-8 teacher will be responsible for planning, implementing, and evaluating developmentally appropriate, strength-based, active learning experiences that meet the physical, emotional, intellectual, and social needs of the children in the program. The K-8 teacher must be able to develop instructional materials and implement comprehensive assessment and reporting programs. The K-8 teacher must ensure the development and safety of the children in accordance with relevant federal, state and municipal legislation and policies. The K-8 teacher will be respectful of children, parents, and colleagues and ensure that equipment and facilities are clean, safe and well maintained. The K-8 teacher will also supervise college practicum and work-study students, classroom volunteers, etc., as assigned, and work collaboratively with members of the college faculty.  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $43,000 - $50,000 annual; Salary will commensurate with experience, skills, and knowledge. 
 

Reports to: Broadoaks School Directors
Location/Department: The Broadoaks School, Whittier College

Position Duties & Responsibilities

Develop and implement a developmentally appropriate program for K-8 children  

• Plan, implement, and evaluate daily developmentally appropriate, strength-based, active learning experiences—consistent with State Curriculum Standards and the High/Scope Educational Approach—for individual children, small groups of children, and large groups of children
• Meet at children’s eye level to communicate with them effectively
• Prepare materials and equipment for instruction and play
• Develop daily, weekly and monthly schedules of activities
• Use a variety of tools and strategies to assess children’s learning (anecdotal notes, portfolios, projects, standardized
• Use assessment data as a basis for future instructional planning
• Refine learning activities based on analysis of child participation, performance, and outcomes
• Use technology for instruction and to complete teacher responsibilities (classroom newsletters, record keeping, etc.)
• Plan, implement, and evaluate work with students who have special needs (if applicable)
• Plan, implement, and evaluate work with English learners (if applicable)
• Ensure equipment and the facility are clean, well maintained and safe at all times 
• Develop culturally appropriate programs and activities
• Comply with federal, state and municipal legislation and policies 
• Follow school policies and procedures, including acceptable disciplinary practices
• Work collaboratively on the instructional team and participate in staff development programs
• Be familiar with emergency procedures

Supervise K-8 children  

• Ensure children are supervised at all times
• Interact with children respectfully and in ways that foster their development in all domains
• Establish routines and provide positive guidance
• Provide a safe and secure environment for children to feel comfortable
• Implement positive discipline when required
• Clearly and effectively communicate in a manner that children understand
• Observe children and make note of progress and/or concerns
• Integrate special needs children in a positive and respectful manner
• Participate actively in children’s games and activities, including Physical Education

Communicate effectively with parents and members of the community 

• Build positive and productive relationships between home and school
• Communicate with parents about the child’s school experience, contributions to the classroom community, and next steps in learning and development
• Discuss identified problems and needs with professionals as appropriate
• Participate in community activities
• Participate in community and professional organizations

Communicate about and follow school policies and procedures

• Keep parents informed of program expectations, program activities and their child’s progress
• Communicate openly with directors about your classroom program and any child issue/concerns
• Develop and maintain current, accurate and confidential student files
• Remain on campus as first responders during school emergencies (lockdown, earthquake, fire, other natural disasters, etc.)
• Perform other related duties as required 

Position Specifications & Requirements

License(s) and Certificate(s)

• California Multiple Subject Teaching Credential required. B.A. in Child Development or a closely related field; M.A. in a related area preferred.
• Must maintain current adult and pediatric CPR/First Aid Certifications.

Knowledge, Skills and Abilities

• Experience with High/Scope Educational Approach, Common Core, NGSS, and special needs population is highly desirable.
• Ability to understand and manage the complexities of a demonstration program.
• Ability to establish and maintain good interpersonal relationships with parents, children, college students and staff.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Information Technology Department at Whittier College is seeking a Network Administrator.

The Network Administrator manages all aspects of the college’s data and voice communications systems and maintains the campus cable plant. Will monitor network system performance and continuously strive to improve speed and coverage throughout the campus. Assists the Assistant Director of Systems and Networking with operational support, maintenance, and implementation of server, network, and cloud solutions.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $81,368 annually; Salary will commensurate with experience, skills, and knowledge.

Reports to: Assistant Director, Systems & Networking

Location/Department: Whittier College / Information Technology

Position Duties and Responsibilities

• Develops, supports and troubleshoots the campus voice and data communications network.
• Administrates, monitors, gathers statistics, and maintains network management of all network devices and systems, including hardware components, networking software systems, UPSs, and protocols.  Prepares detailed proposals, cost analyses, and project management and implementation requirements.
• Installs intra- and inter-building network cables and associated hardware.
• Creates and maintains a holistic network security strategy, including a perimeter firewall, network access control systems, VPN/SDP software and wireless security.
• Develops and recommends short- and long-range objectives consistent with college guidelines. Maintains currency in new developments and technology and recommends and implements as appropriate
• Manage the operations of a college telephone service, including billing, supervising vendor technicians, and voice mail administration.
• Trains and supervises student employees to maintain and support the operations of network services.  Schedules and assigns work, provides for quality assurance reviews and feedback to ensure performance standards are met.  Establishes performance goals, assesses performance, and determines individual merit, incentive and or promotional increases.
• Develops user-oriented and technical documentation, manuals, and other types of materials used for information distribution, training, operational or procedural purposes.
• Develop, design, and test backup and disaster recovery plan in accordance with college guidelines.
• Performs other job related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education: Bachelor’s degree in related subject or equivalent.  Combined experience and education may be substituted for degree. Ability to work accurately, effectively, and independently in the execution of assigned duties. Must have good interpersonal and communication skills, both written and oral. Required ability to promote a positive working environment, cooperation and positive reactions to change. Must be highly motivated, service oriented, and solution oriented with a high degree of integrity, ethics and dedication.

Machines, Tools, Equipment, Electronic Devices and Software:   

• Protocols including TCP/IP (DHCP, DNS, SMTP, SNMP, ARP, etc.).  Systems (network only) UNIX, Windows, Macintosh.
• Expertise with IPv4 and IPv6 network design, including IP subnetting and protocols including BGP, OSPF and EIGRP
• Expertise with network device configuration and troubleshooting (ideally, Cisco IOS/IOS-XE)
• Strong understanding of features like GRE, IPSEC, DMVPN, IP quality-of-service, VLANs, and multicast
• Strong understanding network security features like IP access-lists and stateful protocol inspections
• Familiar with network management protocols, like SNMP, SSH, syslog, RADIUS/TACACS

License(s) and Certificate(s): CCNA, CCNP, MCSE preferred

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Student Health & Wellness Center at Whittier College is seeking an Office Manager.

The Office Manager will provide administrative support for the Health Center. This includes managing all front office and medical record operations as well as supervising all student employees and their responsibilities.
 
Hours: Monday-Friday
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time (38+ hrs/week), 10 months (off mid May/June/mid July)
Salary Range: $25.50-$29.00 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director of Student Health & Wellness Center

Location/Department: Whittier College / Student Health & Wellness Center

Position Duties and Responsibilities

Front Office

• Oversee appointment scheduling process
• Check students in prior to visit and discharge students after visit
• Ensure that all encounters, clinical and other health forms are updated
• Create charts for all incoming and transfer students
• Receive student payments and provide receipts
• Balance all incoming money
• Keep track of expenses and deposits, and reconciliate with Banner
• Track all vaccine and lab fees and payments. Review lab invoices from Quest/LabCorp for accuracy and charge students for additional fees
• Update fees for medications, vaccines, procedures, and in-house labs
• Update Billing encounters
• Submit student payments and charges to the Business Office weekly
• Participate in interviewing prospective student workers
• Provide orientation to student workers
• Supervise the work and performance of the work study students, and arrange their work schedule
• Order all office supplies
• Provide exceptional customer service in all work-related areas
• Communicate all maintenance and repair requests to Facilities Department, IT, Housekeeping, etc.
• Reserve space for SHWC events and participate in all events as needed
• Prepare payable check requests for all vendors
• Manage office budget
• Manage excel spreadsheets for all deposits, charges to student accounts including late fees and no-show fees
• Provide exceptional customer service

Medical Records

• Enter and update student data in electronic health records (EHR)
• Create new medical forms when needed
• Managing patient record operations
• Contacting/communicating with EHR vendor (Medicat) regarding any issues or updates with our current system

Healthcare Requirements

• Obtain list of all newly enrolled students from Admission office.
• Manage all Argos reports, deposits and withdrawal status of students
• Enter and verify student immunization records and send notices to students that are missing any vaccinations, medical forms, or other healthcare requirements
• Place holds on students that fail to submit all required information and remove holds once requirements have been met
• Maintain and manage students’ expired Tdap/Td vaccine, and communicate with students who need to update and are not compliant
• Place healthcare holds on students that fail to submit all required information by the deadline and remove holds once requirements have been met
• Review and verify required vaccines:
  • (2) MMR (first vaccine must be at 1 year of age or older).
  • (2) Varicella (first vaccine must be at 1 year of age or older).
  • (3) Hepatitis B vaccines (3-dose series, #1 within 24 hrs. of birth, #2 1 month after dose 1, #3 6 months after dose 1)
  • Tdap vaccine (good for 10 years).
  • Meningitis vaccine (student must be 16 years or older).
  • Tb skin test or QuantiFERON Gold Tb test (1 year from first day of school).
  • Keep track of future pending vaccines (tentatively cleared) MMR, Hep b, Varicella, Covid.
• Complete Physical Examination Non-Athlete and Athlete (1 year from first day of school).
  • Review and verify that vitals are complete, signature, date, approved for sports, vision. (1 year from first day of school.)
• Communicate with Athletics Dept., International Dept., Conduct, and DOS regarding noncompliant students
• Keep track of the new student roster.  
• Check every Monday for new add on students (late admits, withdraws, or deferred and update roster.
• Highlight students that are compliant.
• Send a compliant letter.
• Update all compliant students in the new student checklist data management & report.
• Send a non-compliant letter: indicating missing items.
• Correspond with students that are not compliant through phone calls, or messages through health portal.
• Charge non-compliant student’s monthly late fee. (Monthly charge until compliant)
• Place non-compliant students on hold.
• Remove hold once they are compliant.
• Compose an excel spreadsheet of all non-compliant students and submit it to the Dean of Students.

Insurance and Billing

• Verify insurance eligibility as needed
• Access students’ insurance ID cards for our office and students
• Bill insurance for office visits, procedures, immunizations, labs, etc.
• Communicate Gallagher/Aetna regarding insurance billing, payments, and other issues
• Keep accurate record of insurance payments that have been received, which are still pending, and those that have been paid via excel sheet
• Make cash receipts for insurance payments
• Process insurance payment in walkout statement
• Make deposits at the Business office once a week

Events/Programs
Assist in setting up venues, materials needed with the following events/programs:

• Flu Vaccine Clinic
• Health Fair
• New Student Resource Fair
• Dental Day
• Chiropractic Day
• Table Massage at the Health Center
• Acupuncture Event
• Specialty Events (Galentine’s, etc.)
• Blood Drive
• Heart Walk
• Lunch & Learn
• Denim Day
• STD Testing Day/SAAM

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

• Medical office experience and managerial experience of at least one year in a medical setting preferred.

Knowledge and Education

• Knowledge of medical terminology
• Computer competency in Excel and Microsoft Office programs
• Ability to multi-task
• Excellent customer service and phone skills
• Prefer candidate with at least Associate Degree in related field
• Effective oral and written communication skills

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Broadoaks School of Whittier College is seeking a Preschool Aide. 

The Preschool Aide provides support to the teaching staff in the Broadoaks preschool. Aides carry out the lesson plans created by the teaching staff, assist with the supervision of children under the direction of the full-time teachers, and provide support in all areas of the preschool day. 

Hours: 4 hours per day, 5 days per week
Exempt Status: non-exempt
Full Time/Part Time status: part time (20 hours/week) 
Salary Range: $17.00 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Preschool Program Supervisor
Location/Department: Whittier College (Main Campus)/Broadoaks

Position Duties & Responsibilities  

• Provides support in the classroom/outdoor play to ensure a safe and educational environment for the children
• Assists the classroom in maintaining the hygiene and personal needs of the children
• Assists with weekly planning and implementation of daily educational activities for children
• Assist in preparing classroom materials
• Assist in sanitizing and maintaining a clean environment
• Supervises and assists children in toileting and hand washing 
• Makes observations (written and/or verbal notations) of the children 
• Supports the social, emotional, physical, and developmental needs of each child
• Maintains good communication with parents and co-workers
• Takes advantage of all educational opportunities for professional growth

Non-essential Functions of the Job

None identified at this time.

Position Specifications & Requirements

Qualifications and Education  

• A.A. degree preferred or completion of six postsecondary semester or equivalent quarter units in early childhood education or child development
• Meet the State of California licensing requirements for an assistant preschool teacher.
• Must maintain current adult and pediatric CPR/First Aid & health & safety certifications.
• Must pass fingerprint clearances and criminal background check for teaching in the State of California. 

Knowledge and Attributes

• Knowledge of or willingness to learn about children’s physical, emotional, and developmental growth patterns.
• Ability to establish and maintain good interpersonal relationships with parents, children, and colleagues. 
• Creative problem-solver with a growth mindset. 

Application Deadline  

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE. 

The Broadoaks School of Whittier College seeks a Preschool Teacher.

The preschool teacher will be responsible for planning and implementing school-endorsed methods and procedures within or complementing the High/Scope Educational Approach. The preschool teacher must be able to develop instructional materials and implement comprehensive assessment and reporting programs. The preschool teacher must ensure the development and safety of the children in accordance with relevant federal, state and municipal legislation and policies. The preschool teacher will be respectful of children, parents, and colleagues and ensure that equipment and facilities are clean, safe and well maintained. The preschool teacher will also supervise college practicum and work-study students, classroom volunteers, etc., as assigned, and work collaboratively with members of the college faculty.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time, 10 months (off June and July)
Salary Range: Hourly Rate $18.50; Salary will commensurate with experience, skills, and knowledge.

Reports to: Executive Director Broadoaks School

Location/Department: Whittier College / Broadoaks Children’s School

Position Duties and Responsibilities

Develop and implement a developmentally appropriate preschool program for young children.

• Plan and implement activities to meet the physical, emotional, intellectual and social needs of the children in the program
• Provide nutritious snacks
• Prepare materials and equipment for instruction and play
• Ensure equipment and the facility are clean, well maintained and safe at all times
• Develop daily, weekly and monthly schedules of activities
• Develop culturally appropriate programs and activities
• Develop activities that introduce math and literacy concepts
• Follow policies and procedures, including acceptable disciplinary practices
• Be familiar with emergency procedures
• Sit, kneel or squat to children’s eye level to communicate with them effectively
• Develop and implement daily activity plans

Supervise children in the preschool

• Ensure children are adequately supervised at all times
• Provide various experiences and activities for children including songs, games and story telling
• Comfort children
• Establish routines and provide positive guidance
• Provide a safe and secure environment for children to feel comfortable
• Implement positive discipline when required
• Clearly and effectively communicate in a manner that children understand
• Observe children and make note of progress
• Integrate special needs children in a positive and respectful manner
• Participate actively in children’s games and activities

Communicate effectively with parents and members of the community

• Discuss children’s development with parents
• Discuss identified problems and needs with professionals as appropriate
• Participate in community activities
• Promote literacy and early education

Communicate about and follow school policies and procedures

• Keep parents informed of program expectations, program activities and their child’s progress
• Develop and maintain current, accurate and confidential student files

Perform other related duties as required

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

To be a fully qualified preschool teacher, the preschool teacher shall meet the following requirements:

• Twelve postsecondary semester or equivalent quarter units in early childhood education or child development completed, with passing grades, at an accredited or approved college or university.  B.A. in Child Development preferred.
• Child Development Teacher Permit or eligibility to obtain one.  Site Supervisor Permit preferred.
• At least six months of work experience in a licensed child care center or comparable group child care program
• All preschool teachers working for Broadoaks must maintain current adult and pediatric CPR/First Aid Certifications
• Ability to establish and maintain good interpersonal relationship with parents, children, college students, school faculty, and staff.

Application Deadline

Until filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

The Wardman Library at Whittier College is seeking a Student Success and Outreach Librarian.

The Student Success and Outreach Librarian supports student learning, engagement, and retention by providing instruction, research assistance, and outreach. This position is responsible for developing and leading library instruction sessions, workshops, and orientations, with a focus on first-year, transfer, and international students. The librarian collaborates with faculty, student support services, and campus departments to integrate information literacy into coursework, promote library resources, and coordinate outreach initiatives that enhance student engagement. They also serve as a library liaison to academic departments based on their expertise and background, ensuring library collections and services align with faculty and student needs. Additional responsibilities include overseeing library fines in coordination with the business office and participating in collaborative library projects with other staff and campus committees. This role requires working both independently and collaboratively to support student success and advance library and institutional goals.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $71,000 annually; Salary will commensurate with experience, skills, and knowledge.

Reports to: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Position Duties & Responsibilities 

Essential Functions of the job

Library Instruction & Student Support

• Develop and lead library instruction sessions, workshops, and orientations for first-year, transfer, and international students.
• Provide reference and research assistance to students, faculty, and staff.
• Create and maintain instructional materials such as LibGuides, and other supplementary instructional material.
• Collaborate with faculty to integrate library resources, research skills, and information literacy into courses across disciplines and assignments.
• Support and promote Open Educational Resources (OER) and affordable learning initiatives.

Outreach, Promotion & Campus Collaboration

• Coordinate outreach initiatives to promote library resources, services, and student success programs.
• Represent the library at campus events, orientations, and student programs.
• Develop partnerships with student support services, academic departments, and other campus groups to enhance library visibility.
• Organize library events and programming with library staff, campus departments, student organizations, and faculty, in collaboration with the library Administrative Office Assistant.
• Participate in campus committees and cross-departmental collaborations to support student success initiatives.
• Work with the library staff to promote and market instruction and engagement programming.
• Design, develop, and assess online instructional materials to support the libraries instruction program.

Collection Development & Liaison Responsibilities

• Manage collection development in assigned subject areas and serve as a liaison to academic departments, ensuring alignment with faculty and student needs.
• Maintain and update the LibGuide for these subject areas to support research and learning.
• Contribute to library-wide projects and committees to support the library’s mission.

Additional Responsibilities

• Oversee the library's fines and fees system in coordination with the business office, communicating with college patrons and resolving discrepancies.
• Assist with Link+ and Interlibrary Loan (ILL) requests to facilitate access to external resources.
• Demonstrates a commitment to working in a culturally diverse environment.
• Excellent oral and written communication skills
• Ability to work a flexible schedule, including one weeknight for Information Desk duties, as needed.
• Other duties as assigned to meet the mission and strategic planning objectives of the College.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience: Two years of professional Library experience, academic preferred; Experience cataloging various materials, expertise with metadata standards, Library of Congress Classification System, and the Library of Congress Subject Headings. 

Knowledge and Education: ALA-accredited MLIS or equivalent Library degree.

Application Deadline: Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Broadoaks Children’s School of Whittier College is seeking a Substitute Teacher. 

The Substitute Teacher will join the active substitute teacher pool for Broadoaks. The Substitute Teacher position is an on-call position that is suitable for retired teachers or individuals who are interested in working with children and are looking for an enriching and creative context in which to explore the profession of teaching. As part of the substitute pool, individuals will be called upon when needed to temporarily fulfill the obligations of the full-time teacher ( e.g. when that person is absent or in need of additional support). Situations in which substitute teachers will work include when teachers are absent for short or long-term terms due to illness/personal leave; to provide additional coverage during field trips or special events at the school, and to supervise children during the AM/PM program or provide short-term child care services during school events. The number of available work hours varies and is dependent upon the needs of the school. Work duration can vary from a few hours, days, or for long-term subbing opportunities weeks or months.  

Hours: M-F, Varies
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time, Temporary, On-Call
Salary Range: $20.00 - $25.00 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Executive Director, Broadoaks School
Supervision given to: N/A
Location/Department: Broadoaks School Campus at Whittier College

Position Duties & Responsibilities

• Follow the lesson plans of the primary teacher or create lesson plans in the event the full-time teacher of the classroom was not able to provide advance lesson plans.
• Assist students with their schoolwork and ensure a safe and productive learning environment. 
• Creating and maintain a welcoming, and inclusive classroom environment. 
• Supervise children and ensure that they have a sense of safety in their surroundings. 
• Learn and adhere to the teaching philosophy of the school, which practices constructivist teaching centered in an active learning environment. 
• Report any maintenance issues.
• Comply with federal, state and municipal legislation and policies. 
• Follow school policies and procedures, including acceptable disciplinary practices.
• Use technology, as appropriate, to complete teacher and AM & PM Instructor responsibilities.
• Ensure equipment, classroom and outdoor areas are clean, well maintained and safe 
• Ensure proper safety precautions are always observed.

Non-essential Functions of the Job

None identified at this time.

Position Specifications & Requirements 

Education and Qualifications

• A.A. or B.A. degree.
• Meet the State of California licensing requirements for a preschool teacher.
• Must maintain current adult and pediatric CPR/First Aid Certifications.
• Must pass fingerprint clearances and criminal background check for teaching in the State of California. 
• Knowledge of children’s physical, emotional, and developmental growth patterns.
• Ability to establish and maintain good interpersonal relationships with parents, children, and colleagues. 
• Experience working with children in an educational setting preferred.
• Availability and flexibility to work at short notice (within 12-24 hours).
• Creative problem-solver with a growth mindset. 
• Machines, Tools, Equipment, Electronic Devices and Software: 
• Familiarity with classroom technology and its uses.
• License(s) and Certificate(s): 
• Fingerprint clearances & criminal background check per the State of CA Commission on Teacher Credentialing requirements.

Physical Activity and Effort

• Must be able to handle emergencies with staff, college students and children.  Must be able to fulfill the typical physical demands of teachers at all levels.
• Confidentiality: 
• Must follow all school and professional practices for protecting family privacy and confidentiality regarding students, families, and other members of the school faculty and staff.  Must sign an Agreement to maintain confidentiality.

Application Deadline

Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume, proof of education, and list of references to Interfolio.