Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


Academic Support Coordinator/Grad Intern

The Center for Advising and Academic Success at Whittier College seeks an Academic Support Coordinator/Grad Intern. 

Hours: Monday – Friday, 32 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part time
Salary Range: $15.00 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Assistant Dean of Academic Support/Director of CAAS
Location/Department: Whittier College (Main Campus)/CAAS

Responsibilities

  • Coordinate, develop, and conduct academic success workshops during fall and spring semesters. Including, but not limited to identifying topics, reservation logistics, marketing, outreach to campus community, and partnering with faculty, staff and students.
  • Evaluate and assess the effectiveness of academic workshops; produce semester assessment reports.
  • Provide academic counseling for a caseload of students on academic Probation, Warning, PEAP, Readmitted, and mid-semester warnings; document and track progress in advisor.trac software. 
  • Advise undergraduate students on academic policies and major exploration.
  • Assist the Assistant Directors with providing support services for the First Year Enrichment Program and Student Athlete Academic Support Program participants. 
  • Serve as a co-instructor for the college skills development course INTD 70: First Year Seminar taught Fall semesters only. 
  • Assist CAAS professional staff with coordinating Exploring Majors Event for First Year students. 
  • Assist with researching and developing programing focused on improving student retention and graduation rates.
  • Assist with overall supervision of CAAS student employees and provide guidance to student workshop presenters. 
  • Assist the Assistant Dean and the Assistant Directors with coordinating and implementing Spring term new student registration.  

Non-essential Functions of the Job

1.    None identified at this time

Position Specifications and Requirements

Minimum Qualifications

Bachelor’s degree required, currently enrolled in a Master’s degree program in education, psychology, counseling, or related field, or equivalent experience.  Strong written and verbal communication skills required. Qualified candidates should have experience working with students in academic support environments, programming events, and aware of counseling/advising techniques. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.

Application Deadline: 3/9/18

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Admission Recruiter/Counselor

The Offices of Education, Child Development and Admission are seeking an Admission Recruiter/Counselor. This is an admission/recruiter position for the Education & Child Development department for a specific pathway for undergraduates and recruiting for our graduate programs in education (teacher credential programs and the Master’s in Education). This position will report to both the Education Department and the Office of Admission, therefore needs to be able to keep both Admission and Dept. of Education informed of his/her schedule, and is able to communicate and prioritize well.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $48,000-$49,982; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Education/Child Development Chair and Director of Admission
Location/Department: Whittier College (Main Campus)/Education, Child Development and Admission

Responsibilities

  • Effectively plan and manage assigned recruitment responsibilities.  
  • Effectively and accurately represents the institution at high school/college visits and college/transfer fairs. 
  • Establish a strategy to recruit at the graduate level.
  • Provide excellent customer service when in contact with prospective students, their parents, and high school counselors. 
  • Utilizes time and resources to produce an acceptable amount of work during normal work hours and commensurate with job expectations.
  • Plans and prioritizes work effectively and in an organized manner.  
  • Be punctual, dependable, demonstrates creativity, takes initiative and works within established time frames. Is respectful and tactful. 
  • Be able to works well with other employees and College service providers in a positive and cooperative team spirit to achieve common objectives. 
  • Remains responsive, flexible and open minded at all times when working with others.
  • Perform and completes other duties/tasks as assigned. 

Non-essential Functions of the Job

  • None identified at this time.

Position Specifications and Requirements

  • B.A. (M.A. preferred)
  • Knowledgeable of teacher education programs and/or work in Admission.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Assistant Director, Student Engagement

The Office of Leadership Experience and Programs at Whittier College seeks an Assistant Director, Student Engagement. The Assistant Director for Student Engagement, under the direction of the Associate Director for Student Engagement is responsible for delivering quality co-curricular programs and services for the Whittier College Community. The Assistant Director will consistently demonstrate skills, attitudes, character, and values that support the mission of the College, the Division of Student Life and the Office. The Assistant Director is responsible for all aspects of the Leadership Experience and Programs Office, including purposeful programming meant to promote student engagement, enhance the sense of community on campus, increase Poet pride and student retention, further student leadership development, and advance the educational value of the student involvement experience. 

The Assistant Director provides specific oversight and facilitation of day-to-day operations within assigned area(s) of specialty at the discretion of the Associate Director for Student Engagement, participating in planning, development, evaluation and improvement. They will assist with ensuring smooth and efficient operations and are responsible for coordination of support functions such as scheduling, communications, workflows, supplies, information processing, staff support, as well as budget planning and tracking processes. They are expected to make and communicate process decisions based on best practices.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time-11 month
Salary Range: $41,000-$41,944; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Associate Director, Student Engagement
Location/Department: Whittier College (Main Campus)/ Leadership Experience and Programs

Responsibilities

Strategic Leadership

  • Provide comprehensive advisement, leadership, training, assessment and support of assigned student organizations, governing bodies, councils or areas 
  • Oversee daily and long-term operations of assigned area. Actively maintain up-to-date knowledge of area and act as subject matter expert and general point of contact within the area(s) of specialty
  • Design and execute intentional programming experiences in assigned specialty areas
  • Serve as a resource to assigned organizations regarding budgeting. Serve as the liaison between the Business Office, Accounts Payable, and Cashier’s Office to set, countersign, and reconcile budgets 
  • Serve as a resource to assigned student organizations regarding policies, procedures, programming, event management, and risk management, support conduct process for groups if alleged to have violated policy/law in conjunction with the Associate Dean of Students, Director of Rights & Responsibilities, and other staff as needed
  • Serve as a liaison and promote positive relationships with all faculty/staff, community members, campus departments, and alumni(ae)
  • Compile and report annual involvement data to the campus community. Work with Institutional Research, Advancement, Dean of Faculty, Admissions, and Communications Department

Department Leadership

  • May directly supervise student staff members, Graduate Assistant (if applicable), and hourly staff within the Office
  • Assist the Associate Director in management of student organization budgets and accounts and ensure ethical and appropriate spending practices
  • Collaborate within the area of Campus Life (Residential Life, Equity & Inclusion, and Leadership Experience and Programs) to ensure a student-focused approach and to support procedures and protocols that intentionally enhance collaboration between these areas
  • Participate in policy development and review, goal setting, assessment and evaluation efforts for all LEAP programs and services

Student Advisement

  • Develop, maintain, and communicate student organization resources, policies, and procedures 
  • Advise assigned student organizations and support their success by empowering student leadership 
  • Advise student groups on issues of safety and liability
  • Provide advisement, leadership, training/workshops, and support to assigned governing councils

Administrative Operations

  • Assist in designing and/or implementing and provide support to programs and services that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Welcome Week, Southern California Excursion Trips, Community Service opportunities, Homecoming/Family Weekend/Whittier Weekend, Program Board events, WhittFest) 
  • Assist with the implementation of the online student involvement management system(s) (i.e. OrgSync)
  • Train, oversee and mentor other staff and work-study students when appropriate
  • Assist with all office, student organization and student event processes, including but not limited to: contract creation and approval and student listserv oversight
  • Assist with the scheduling of the college-wide events calendar using EMS (Event Management System)
  • Be cross-trained to step in when the other staff in the office are out, serve as Acting Associate Director when the Associate Director is out of the office 
  • Attend professional development workshops, webinars, training, and conferences on behalf of office
  • Monitor and maintain website for department and external use
  • Assist with entering and tracking the department budget

Additional functions of the job

  • Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups
  • Attend division-wide meetings
  • Serve on institutional committees as requested
  • Assist with (through serving as event staff and/or assisting in planning) all functions of the Campus Life area including Room Draw, event staffing (including some nights and weekends), WhittFest, Student Activities Fair, Welcome Week, and other events/programs as assigned
  • Other duties as assigned by the Associate Director for Student Engagement or designee 

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Previous Experience

  • A minimum of 2 years of professional experience in student activities or equivalent combination of education, training and experience
  • Demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development
  • A commitment to the ideals of a liberal arts education and proven experience working with a diverse student population required
  • A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students
  • A commitment to creating a safe, inclusive, and socially just learning environment

Knowledge and Education

  • Master’s Degree in Student Personnel, Counseling, Education Administration or related field 
  • Exemplary communication skills (both written and oral); strong interpersonal skills, ability to handle multiple projects simultaneously, ability to make sound ethical decisions, and experience working with a diverse student body 
  • Must be computer literate (basic word processing and excel spreadsheets)
  • Experience with student organization advisement and leadership and event management preferred. 
  • Understanding of Student Development theory, program evaluation, and learning outcome assessment

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatches enter data into the departments CAD system for both radio traffic and incident management, additionally dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

  • Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field.  Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Utilizes CAD system for report management 
  • May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
  • Maintains department logs using PC.  Log must be accurate and maintained on a timely basis.
  • Answer telephone for campus and overflow calls from the automated attendant.  Transfer calls as requested.
  • Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
  • Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into computer using data entry skills. 
  • Perform clerical functions such as filing paperwork, light typing.
  • Train and supervise student employees to serve as student dispatcher.  
  • Other related duties as assigned.

Non-Essential Functions of the Job

  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements

  • Minimum 6 months experience working in a busy office with multiple/concurrent duties.  Prior security experience preferred.  Dispatcher training will be provided during the first year of employment.  Good typing skills, general computer knowledge and experience with database programs.

Knowledge and Education: High school graduate or equivalent required, some college preferred. 

Machines, Tools, Equipment, Electronic Devices and Software: Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine and other typical office equipment.  Ability to type a minimum of 30 WPM. 

License(s) and Certificate(s): Any certificates for related experience/training a plus.
 
Physical Activity/Effort: Sitting for prolonged periods of time.

To Apply

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Officer

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety On-Call Officer 

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff and visitors during assigned shift.  On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range: $15.00 - $16.00 per hour. 

Position Responsibilities

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards.  Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property.  Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows and gates to ensure they are properly secured. 
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations and similar groups. 
  • Other related duties as assigned. 

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls and dispatch fellow officers.

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment 
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Library Director

The Bonnie Bell Wardman Library at Whittier College seeks a Library Director. The Director will have experience with new and emerging technologies and implementing information literacy initiatives. The successful candidate will demonstrate strong managerial, organizational, and planning skills with the ability to lead and manage four librarians and six full-time staff members. The Director will lead the library in collaborating with faculty, staff, and administration campus-wide.

The Bonnie Bell Wardman Library serves as the intellectual center of the campus. The library building was seismically retrofitted and renovated in 2003 and features a collection of more than 200,000 print volumes and 172,000 e-books.  We offer access to 71 electronic databases and provide 228 print and online periodical subscriptions. The library also includes Classroom and Media Services/MADLAB. Wardman Library serves all members of the College community and supports all disciplines to play a key role in student academic success. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $85,000 - $115,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Vice President of Academic Affairs, Dean of Faculty
Location/Department: Whittier College (Main Campus)/Library

Responsibilities

  • Coordinates strategic planning efforts
  • Manages the library budget
  • Develops and implements library policies
  • Collaborates with librarians, IT, administration, and faculty to determine the future of the library while invigorating our space and services.
  • Oversees staff assignments, promotion applications, leaves of absence and other library personnel issues
  • Encourages the professional growth of library staff members through participation in local or national professional organizations; manages funds for staff members to travel to conferences
  • Maintains a current knowledge of the literature, information technology, and overall technology trends in academic libraries and higher education via professional literature, continuing education, professional development, and communication with other libraries
  • Participates with SCELC (Statewide California Electronic Library Consortium), the Oberlin Group of Libraries, and other consortial institutions
  • Coordinates an assessment of library services, spaces, and practices
  • Develops and facilitates special programming in the Library (i.e., author appearances) or   coordinating other special events in cooperation with academic departments to foster a student-centered environment
  • Promotes information literacy through reference and instructional services, as needed
  • Oversees the management and development of the regular library collections as well as the Special Collections and College Archives
  • Serves on faculty committee assignments, including an ex officio role on the Educational Resources Committee
  • Prepares statistical reports as requested by the College, library organizations, or other educational agencies
  • Performs additional duties as requested or authorized by the College administration

Non-essential Functions of the Job

  • None identified at this time.

Position Specifications and Requirements

Minimum Qualifications

Master's degree in library science from an ALA-accredited program. Minimum of five years of progressively responsible experience in an academic library with at least two years being in a supervisory role. 

Desirable

An additional advanced degree from an accredited institution. 

Application Deadline

Review of candidates will begin on April 6th and continue until the position is filled.  

Position start date: July 2018, preferred 
The position is based in Whittier, California.  Send a letter of interest addressing your background and your vision of the role of the library in a liberal arts college, curriculum vita, unofficial transcripts, and contact information (names, addresses, telephones, email addresses) for five references electronically to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Lighting/Technical Director

The Theatre Production Supervisor serves as the technical director and production supervisor under the direction of the Theatre Manager, providing technical direction, lighting design and supervision for Shannon Center performances and college-related events, as well as working with the Department of Theatre & Communication Arts to assist with their productions as needed. The position is considered full-time with weekly hours varying per week, depending on the production schedule, which will include multiple working weekends during the academic year. 

Hours: Vary
Exempt Status: Exempt
Full Time/Part Time status: Full time, 9 month
Salary Range: Salary will commensurate with experience, skills, and knowledge. 

Reports To: Theatre Manager
Location/Department: Whittier College (Main Campus)/Shannon Center

Responsibilities

  1. Rigorously maintain a safe working environment and safe working practices as part of providing technical support for the Shannon Center. 
  2. Oversight of technical support operations, including: lighting, sound and staging load-in, setup and strike; maintenance of stage equipment; and ordering of expendable supplies.
  3. Serve as lead lighting designer/technician, including hang and focus of lighting instruments. 
  4. Provide supervision of stage rigging for Shannon Center productions. 
  5. Instruct and supervise a part-time, paid student technical staff and also theater technology laboratory students in all aspects of lighting and sound reinforcement.
  6. Supervise student crews as needed during technical rehearsals and performances, as well as additionally assigned work calls. 
  7. Serve as chief technical liaison cooperating with the performing arts center’s Theatre Manager and Operations Assistant, as well as maintaining a high level of professionalism as the contact person for visiting artists and technical personnel.  
  8. Work with the Department of Theatre & Communication Arts to assist with their productions as needed. 

Non-Essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum two years relevant full time experience working in a theatre or play house, specifically with lighting.

Knowledge and Education

The position requires a minimum of a B.A. or B.F.A in theatre with a strong lighting and technology emphasis, or the equivalent in work experience and training. Additional graduate training and experience in lighting technology, technical direction, stage rigging, and supervision of theatre students and student employees is preferred.  

Machines, Tools, Equipment, Electronic Devices and Software

A broad knowledge of and ability to work with lighting and sound equipment, particularly with the ETC ION. Able to use personal computer, spreadsheet and word processing software; work with theater-related software, such as VectorWorks, AutoCAD and Litewright.  Work with standard office equipment, such as telephone, calculator, copier, fax machine, printer, etc.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Men's & Women's Assistant Swimming and Diving Coach

Job Purpose

Whittier College’s Department of Athletics is accepting applications for an Assistant Men’s and Women’s Swimming and Diving Coach.  This is a full-time appointment accompanied with an attractive benefits package. 

Salary Range: $40,000 - $45,000.
    
Description

Whittier is an NCAA Division III athletic program offering 22 varsity athletic programs and is a member of the Southern California Intercollegiate Athletic Conference. The selected candidate will assist in the areas of recruiting, student-athlete development and academic achievement, practice and meet day coaching, strength and conditioning, travel organization, team transportation, meet management, administrative office duties and other duties as assigned by the head coach.  The candidate will also be responsible for adhering to all College, conference and NCAA rules and requirements relevant to the overall conduct of the intercollegiate men’s and women’s swim and dive program. Provide leadership to ensure a quality student-athlete experience that develops the athletes through campus and community involvement. 

Qualifications

Bachelor's Degree and collegiate swim and dive coaching experience required.  Proven ability to train and recruit at the Division III collegiate level. Ability to accept and carry out assigned program and responsibilities. Ability to communicate effectively and work well with students, parents, faculty, staff, alumni and the community. Ability to pass the NCAA recruiting test and have a thorough understanding of NCAA rules and regulations. A demonstrated commitment to high academic standards for student-athletes and their ability to succeed both academically and athletically is essential. A demonstrated commitment to building a positive team culture. Needs to have the ability to work collaboratively within the structure and framework of an Athletics Department and College.

Application Process

To apply send a letter of application, resume/vita, and contact information (e-mail addresses and telephone numbers) for at least three references to: Lance Franey, Associate Athletic Director Whittier College, Whittier, CA 90602 or to lfraney@whittier.edu. Whittier College is an equal employment opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. A Criminal Background Investigation will be required for the hired candidate.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Program Coordinator/Graduate Assistant

The Office of Housing and Residential Life at Whittier College seeks a Program Coordinator/Graduate Assistant. The Graduate Assistant (GA) is a live in, full-time (12 month) professional Student Life member reporting to the Associate Director for Housing and Residence Life. The GA assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for assisting the Associate Director in all aspects of the Whittier College Residence Life program. The GA will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: 20 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part time-Single year
Salary Range: Housing plus $3,000 stipend paid over 2 semesters

Reports to: Associate Director
Location/Department: Whittier College (Main Campus)/Housing and Residential Life

Responsibilities

Community Development

  • Understanding of the philosophy of student development and applicable theories to practical and everyday residence hall experiences.
  • Be available to interact with students and staff on a daily basis.
  • Assist staff and students’ programming for floors, buildings and residential areas.
  • Serve as role model and maintain a standard of professional conduct with students.

Supervision

  • Assist Associate Director in supervising 2-5 student work study students
  • Assist Associate Director and Assistant Director/Area Director in conducting weekly CA staff meetings.
  • Assist Associate Director in meeting with student staff individually to provide support and direction.
  • Assist in the recruiting, selecting, and training of student/professional staff.
  • Assist in the planning and implementation of CA training.
  • Assist in the planning and implementing of in-service trainings and provide development activities to promote positive job performance within the student staff roles.
  • Assist the Associate Director in the evaluation of staff regularly and hold staff accountable to job expectations.

Counseling/Advising

  • Be sensitive and responsive to students’ emotional, personal, behavioral and academic needs; advising and making appropriate referrals.
  • Assist Associate Director in attending to the health and safety of residents in medical, psychological, and other crises/emergency situations. Being aware of and assisting the Associate Director in responding to the effects such crises have on the community.
  • Be knowledgeable of the various campus resources such as: Health Center, Campus Safety, Student Counseling Center, Center for Career and Professional Development (CCPD), Leadership Experience and Programs (LEAP), Disability Student Services (DSS), and the Center for Advising and Academic Success.
  • Be accessible and approachable to students. 

Administration

  • Assist in the planning and implementation of opening, every day functions, and closing of the residence halls.
  • Manage, consult on, and respond to general Housing & Residential Life inquiries (electronic, phone, mailings, etc.).
  • Coordinate with campus partners and/or 3rd party vendors as assigned.
  • Assist in the planning and implantation of Fall and Spring Orientation as well as Admissions events.
  • Process maintenance work orders, CA Duty Logs, and any other college forms/databases as needed.
  • Communicate as needed with partnering offices/campus officials such as Campus Safety, Facilities, LEAP, OEI and Dean of Students.
  • Attend regular Housing & Residential Life Staff meetings.
  • Serve on assigned committees.
  • Chair/coordinate department/campus committees and/or events when needed.
  • Attend Divisional meetings as requested.
  • Meet weekly with supervisor and regularly keep apprised of any necessary updates/information.
  • Maintain at least 20 office hours in residential spaces as assigned.
  • Other duties as assigned. 

Policy Enforcement/Crises Management

  • Communicate, interpret, and enforce College and residence hall policies, and procedures. Encourage behavior consistent with the Whittier College Code of Conduct and hold students accountable for their actions.
  • Recommend changes in policies and procedures.  
  • Update or create policies/procedures as requested.
  • Follow up with students as part of the Poet Early Alert Program (PEAP) as directed by supervisor.
  • Serve as a member of the residence life on-call rotation.

Position Specifications and Requirements

Previous Experience

One to three years of post-bachelor’s experience in a residential life program or relevant experience and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders. 

Knowledge and Education

Bachelor’s Degree in Student Personnel, Higher Education Administration or related field preferred. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement. Currently enrolled in a Higher Education focused Graduate program preferred.  

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Safety and Compliance Coordinator 

The Campus Safety Office at Whittier College seeks a Safety and Compliance Coordinator. The Safety and Compliance Coordinator is responsible for Environmental Health, Safety, and Clery Compliancy.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $18 - $20 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Director of Campus Safety
Location/Department: Whittier College (Main Campus)/Campus Safety

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Campus Safety Survey Administrator

  • Serves as the institution's designated "Campus Safety Survey Administrator," as defined by the Department of Education
  • Develops and facilitates the institution's Clery Act Compliance program
  • Prepares, publishes, and distributes the Annual Security and Fire Safety Report
  • Prepares and publishes daily safety compliance activity logs 
  • Identifies and trains institutional "Campus Security Authorities", and key institutional administrators in accordance with Clery Act compliance requirements
  • Manages the institution's Timely Warning Report Program in coordination with Communications Department 
  • Collaborates with the Emergency Management Team and the Title IX Committee to ensure compliance with the "Emergency Notification" requirements of the Clery Act

Crime Data Analysis

  • Maintains, publishes, and distributes weekly crime report
  • Performs a variety of tasks related to the analysis, interpretation, and communication of crime data
  • Manages the development of partnerships between the Police Department and the College, to enhance the quality of life on campus through the education of students, staff, faculty and residents in various aspects of crime awareness and prevention
  • Maintains and manages RMS data and reporting in accordance with Clery Act requirements
  • Analyzes statistical information and prepare analysis reports and bulletins 

Community Outreach and Education

  • Develops, coordinate and provide presentations, information and training opportunities to meet community needs in relation to criminal statistical data and crime prevention
  • Develops, reviews and researches Campus Safety and community initiatives/programs including crime prevention through environmental design, neighborhood watch, Rape Aggression Defense (RAD), first-aid/CPR/AED certification, and other safety related programs 
  • Act as a liaison between Campus Safety and other departments to ensure safety program development, compliance
  • Encourages community involvement and the development of creative approaches to public safety
  • Participates in the coordination of the College’s efforts to impact perceived and actual crime problems and provides feedback to the College and the Campus Safety department regarding community concerns and initiatives

Environmental Health and Safety

  • Ensures that federal, state, and local laws, regulations, rules and codes are observed. 
  • Coordinates with the Chemical Hygiene Officer on development and implementation of HAZ-MAT procedures and policies.
  • Plans, develops and implements safety training for new employee orientation and annual required programs
  • Identifies and evaluates hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices
  • Monitors, revises, and implements ongoing updates in safety regulations, laws or reporting requirements

Non-essential Functions of the Job

  • Performs other duties, special projects and serves on other campus committees as assigned
  •  The candidate may be assigned to augment the overall operation of an event. 
  • Purchasing of all required safety supplies, products or training items 
  • Other duties as assigned 
  • Covers desk (basic)

Position Specifications and Requirements

  • Must be proactive and dependable
  • Must be able to work independently and with minimal guidance
  • Must be able to effectively interpret, organize, and present information and ideas in written or verbal form
  • Must be able to provide expertise in investigating and analyzing problems
  • Ability to maintain confidentiality and utilize sound judgment on sensitive matters
  • Ability to gather data and conduct research
  • Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved
  • Ability to anticipate problems and address them proactively
  • Ability to train others on new skills and procedures and provide lead work direction
  • Ability to analyze data and make accurate projections based on statistical and investigative techniques
  • Ability to compile, write and present reports related to campus safety, crime prevention, Title IX regulations, Clery Act and other federal regulation compliance
  • The ability to multitask and adhere to project deadlines  
  • Ability to provide research, development and evaluation of policies and programs, including the collection, evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Must demonstrate the ability to establish and maintain effective working relationships within and outside the Campus Safety department, as well as serve as a liaison between specified organizational units

Minimum Qualifications

Equivalent to a bachelor’s degree from an accredited college or university AND/OR equivalent training and administrative work experience involving the study, analysis and evaluation leading to the development or revision of safety policies, procedures and practices. 
Work experience may be substituted in part for education 

Specialized Skills Required

Experience facilitating/administering crime prevention programs, and safety training. Knowledge of federal and state public safety reporting requirements including, but not limited to: Clery Act, Title-IX, DOJ and other applicable crime data reporting requirements. Experience in project management and public speaking. Proficient in the use of computers including MS Word, Excel, PowerPoint and graphics editing.  

Desirable Qualifications

Training and experience in crime analysis and preparation of Campus Annual Security Reports. Experience working in higher education. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop strategic solutions. Technical fluency with the Microsoft Office Professional Suite, or an equivalent enterprise management system, Google mail and calendaring programs. Experience utilizing Records Management Systems (RMS). 

Highly Desirable Qualifications

Demonstrated understanding of and commitment to the Colleges vision and core values.

Special Conditions of Employment

  • Possess a valid California driver's license. 
  • Be available for on-call assignments or alternate work schedules, including nights and/or weekends. 
  • The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the as a condition of employment.
  • Additionally, must possess at the time of hire a Clean DMV driving record.

*Be able to wear a negative pressure respirator.*

Work Environment

Typical office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Student Loan Collection Services Representative 

The Business Office at Whittier College seeks a Student Loan Collection Services Representative. The Student Loan Collection Services Representative is responsible for collections on Institutional Loans (Perkins, Weingart and Whittier College Loans). Is a front office contact persons for customers visiting the Business Office Accounts Receivable Department. Is responsible for assisting students with questions pertaining to their student tuition accounts.  Assists the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $13.00-$16.75 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Office

Responsibilities

  1. Makes collection phone calls to Delinquent borrowers, write letters, negotiates re-payment plans. Monitor accounts to make certain borrowers are paying per agreement.  Phone calls are attempted on a monthly cycle of 5 to each borrower.
  2. Performs skip tracing with Accurint Lexis / Nexis, Experian
  3. Review, assign and monitor accounts too delinquent to collect in house to collection agencies ( Conserve, Coast Professional and Second Alliance, ERS)
  4. Reconcile reports from ECSI to Collection Agency Monthly Reports
  5. Monitor accounts reported to ECSI (billing servicer for Institutional Loans)
  6. Review and Approve Deferments (In School, Forbearance, Econ Hardship and Unemployment)
  7. Process payments received directly to the college (request check and send to ECSI)
  8. Generate Monthly Reports ( Aging for Perkins, Weingart and Whittier College Loans)
  9. Generate Monthly Reports ( Collection Agency Placements)
  10. Generate Monthly Reports for Paid In Full (Stamp and mail original “Promissory Note Paid In Full” to borrower with letter)
  11. Tax Offset Program (State of California)
  12. Cohort Default Report (generated monthly to determine what percentage of loans are in default
  13. Generate year-end audit report for budget purposes
  14. Assists students and college community at the front counter with payments, tuition account inquiries, work-study and accounts payables check pick-up, tuition refunds and general questions.
  15. Assist with phone calls
  16. Works with the Office of Student Finance and other departments when researching student’s inquiries.
  17. Assists with Business Office Projects (i.e. Informational Summer Packets, Student Billing Statements, 1098T information verification.
  18. Final collection letters to “WC” students prior to assigning to ECSI for due diligence.
  19. Manually enters the student information into the ECSI database.
  20. Cross train and perform general clerical office duties as required.

Non-Essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Previous Experience 

Minimum of three years’ experience in collections and general clerical office duties

Knowledge and Education

Associates Degree in accounting required. Years of full time professional experience may be substituted for education on a 2:1 ration.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Veterans Services Program Coordinator

The Veterans Services Program Coordinator is responsible providing and coordinating the necessary support services for the successful operation of the Veterans Services Office. The incumbent will perform a variety of administrative functions and will work collaboratively with administrators, faculty, and students to promote student academic and personal achievement with a student centered environment. Additionally, this individual must coordinate a comprehensive and collaborative campus-wide effort to maximize the recruitment, retention, and graduation of veterans.  

Hours: Monday – Friday, 30 hours per week
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Part-time
Salary Range: $19.00 - $22.00 per hour. 

Reports To: Vice President and Dean of Students 
Location/Department: Whittier College (main campus- Whittier, CA)/Student Life

Position Duties and Responsibilities

Strategic Leadership

  • Provides direct leadership for all aspects of the Veterans Services Office, comprised of selecting, training, and supervising student employees. 
  • Provides leadership and direction related to programming for veteran students and advising the student veteran club on campus. In addition work with faculty and staff to create programming to assist in the transition, persistence, graduation, and post-graduation placement of veteran students. 
  • Serve as a professional resource to the college community regarding strategies for working with student veterans.
  • Collaborate with other Student Life departments to create programming to enhance the wellbeing of student veterans. 

Operational Leadership

  • Administration/Management:
    • Hire, train and supervise work study students to assist in the support of veteran studentsProvide outreach and support of veteran students at Whittier College
    • Liaison to institutional certifying officer
  • Collaboration:
    • Assist admissions in the outreach and recruitment of U.S. Military veterans
    • Serve as an effective liaison between Student Life, Admissions, Registrar, Financial Aid, Business Office, and other departments of the College.
    • Serve as a Title IX/Civil Rights investigator 
    • Refer veteran students to appropriate offices to assist them in their student success and preparation for post-graduate career opportunities 

Additional Functions of the Job

  1. Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
  2. Attend division wide meetings.
  3. Serve on institutional committees as requested.

Position Specifications and Requirements

Previous Experience

A minimum of one year working with US military veteran populations. One to two years of professional experience in student affairs and a commitment to the ideals of a liberal arts education. Demonstrated knowledge of veteran affairs/services.  

Knowledge and Education

Bachelor’s degree required. Effective interpersonal skills, oral and written communication skills, and the ability to relate well to students, faculty, parents and staff are essential. Requires an organized, self-motivated, detail-oriented individual who is able to work well with enthusiasm as part of a team. A strong intellectual framework for understanding and articulating issues of diversity and inclusion. Valid driver’s license and dependable transportation required.

License(s) and Certificate(s)

Post 9/11 GI Bill Certification

Helpful but not required

  • Veteran Status

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Pool of Eligible Temporary Staff (P.O.E.T.S) 

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.