Administrative & Support Staff Opportunities

The Admission Department at Whittier College is seeking an Admission Counselor. 

The Admission Counselor plays a key role in supporting the recruitment and enrollment goals of Whittier College. As a member of a dynamic and student-centered team, this position is responsible for engaging with prospective students and families, managing recruitment territories, and representing the College at high schools, college fairs, and community events. This position involves local and national travel, personalized outreach, and collaboration with campus partners to promote Whittier’s distinctive academic programs, inclusive community, and commitment to student success.
 
This is a full-time, on-campus position. This position requires significant travel, both locally and nationally, particularly during the fall and spring recruitment seasons. Evening and weekend work is also expected to support recruitment. Flexibility and a willingness to travel and work non-traditional hours are essential. 

Hours: Monday-Friday, evening and weekends 
Exempt Status: Non-exempt 
Full Time/Part Time status: Full time  
Salary Range: $26.44-$28.22 per hour; salary will commensurate with experience, skills, and knowledge.  
 
Reports to: Associate Director of Admission 
Location/Department: Whittier College / Admission 

Position Duties and Responsibilities

Essential Functions of the Job

• Represent Whittier College at high school visits, college fairs, community-based organizations, and virtual events to connect with prospective students and families.  
• Manage an assigned recruitment territory, including travel, application reading, and territory-specific outreach strategies.  
• Build and maintain relationships with high school counselors, community-based organizations, and other key partners.  
• Communicate with prospective students and families through phone, email, text, virtual meetings, and in-person interactions.  
• Support the planning and execution of on-campus and virtual admission events, such as preview days and open houses.  
• Participate in the holistic review and evaluation of first-year applications.  
• Collaborate with faculty and staff across campus to facilitate personalized admission experience.  
• Contribute to one or more strategic initiatives, such as diversity recruitment, communications, counselor engagement, or campus visit programming.  
• Travel regionally and/or nationally for several weeks during peak recruitment seasons (typically four weeks in the fall and one to two weeks in the spring/summer).  
• Take on additional projects or responsibilities as assigned to support the overall goals and operations of the Admission Office.  
• Maintain awareness of higher education trends and college policies.  
• Perform additional duties as assigned.  

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Bachelor’s degree required.  

• Comfortable using and/or willingness to learn technology, databases, and CRM systems (experience with Slate is a plus).  
• Excellent verbal and written communication, presentation, public speaking, and networking skills.
• Soft skills essential to this position are resourcefulness, proactiveness, tenacity, and persistence.
• Ability to demonstrate awareness in issues of diversity, equity, and inclusion and the embodiment of these values.  
• Ability to work with and respond to the needs of multiple constituencies including prospective students and families, faculty, staff, and student staff.  
• Belief in the value of a liberal arts education and the mission of Whittier College.  
• Sound judgment, professionalism, and discretion in a fast-paced, deadline-driven environment.  
• Must possess a valid driver’s license that meets Real ID requirements for travel.  

Application Deadline

Until the position is filled. 
 
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

Whittier College is seeking an Assistant Controller.

The Assistant Controller supports the financial integrity and fiscal operations of the College by overseeing day-to-day accounting functions, ensuring compliance with Generally Accepted Accounting Principles (GAAP), and managing the accuracy of reported financial results. This role is pivotal in maintaining the general ledger, coordinating annual external audits, and providing strategic financial analysis to support decision-making within the unique landscape of higher education.
 
Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full time, 12 months 
Salary Range: $80,000-$90,000 annually; salary will commensurate with experience, skills, and knowledge. 
Reports to: College Controller, AVP of Finance
Location/Department: Whittier College / Planning & Finance

Position Duties and Responsibilities

Essential Functions of the Job

35% - Financial Reporting & General Ledger Management: Prepare monthly, quarterly, and annual financial statements. Oversee the month-end and year-end close process, including complex reconciliations, journal entry reviews, and maintenance of the Chart of Accounts.
25% - Audit & Compliance Coordination: Lead the preparation for the annual external financial audit by coordinating audit schedules and collaborating with auditors. Ensure compliance with federal and state regulations, including the preparation of IRS Form 990, UBIT (unrelated business income tax) returns, and grant reporting.
20% - Supervisory & Operational Oversight: Directly supervise business office staff (e.g., Accounts Payable, Payroll, or Student Accounts). Review operational data for accuracy and ensure internal controls are robust and effective in preventing errors.
10% - Budgeting & Financial Analysis: Assist in the development and monitoring of departmental budgets. Conduct variance analysis, trend forecasting, and financial modeling to provide actionable insights for senior leadership.
10% - Systems Administration & Special Projects: Act as a core administrator for the College’s ERP/financial systems (e.g., Oracle, Sage, or Colleague). Manage special projects such as system implementations or policy updates to enhance operational efficiency.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Advanced Accounting Knowledge: Thorough understanding of GAAP, fund accounting principles, and financial reporting standards specific to non-profit higher education.
• Analytical Skills: Proven ability to interpret complex data and present clear insights to diverse stakeholders.
• Communication: Strong verbal and written communication skills for explaining complex financial transactions and collaborating with campus departments.
• Technical Proficiency: Advanced skills in Microsoft Excel and experience with automated accounting systems/ERP software.
• Confidentiality & Integrity: Demonstrated ability to handle sensitive financial information with a high degree of confidentiality and professional judgment.

Minimum Qualifications

Education: Bachelor’s degree in Accounting, Finance, or a related field.
Experience: 5+ years of progressive experience in accounting or financial management.
Supervisory Experience: At least 2 years of experience managing or leading professional staff.

Preferred Qualifications

Certifications: Active Certified Public Accountant (CPA) license or Certified Management Accountant (CMA).
Advanced Degree: Master of Business Administration (MBA) or Master’s in Accounting.
Higher Education Experience: Previous experience in a liberal arts college or university setting.
System Knowledge: Direct experience with higher education ERP systems (e.g., Ellucian Colleague, Banner, or Oracle Cloud).

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Finance Department at Whittier College is seeking an Assistant Vice President or Senior Analyst, Financial Planning & Analysis. 

The Financial Planning & Analysis position leverages deep knowledge of economic analysis, financial data, information systems, and organizations to enhance the college’s strategic decision-making, budgeting, fiscal stewardship, business processes, and evidenced-based decision-making.  The role leads the annual budget development process and well as the review of actual and forecasted performance relative to budget. The role also provides leadership and analytical problem-solving capacity for a variety of strategic and operational projects. The five responsibility domains are: 1) Fiscal Stewardship and Management; 2) Planning and Fiscal Strategy; 3) Business Analytics and Decision Support; 4) Business Process Improvement; and 5) Data Management & Business Information Systems. Reporting directly to the Vice President of Planning & Finance / CFO, this role is a key member of the Planning & Finance Leadership Team. 
 
Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full time, 12 months
Salary Range: $90, 000-$125,000 annually; salary will commensurate with experience, skills, and knowledge. 
Reports to: Vice President of Planning & Finance, CFO
Location/Department: Whittier College / Planning & Finance

Position Duties and Responsibilities

Essential Functions of the Job

Fiscal Stewardship and Management - 45%

• Help lead the annual budget development process in a manner that achieves college goals, while ensuring broad ownership and understanding of budget targets.
• In collaboration with the College Controller/AVP Finance and IT Services Director, help produce and review financial reports, including variance analysis, for all Leadership Team members and designated budget managers to ensure fiscal accountability and to identify areas for improvement.
• Partner with Human Resources so that compensation budgets inform the approach to position management, salary adjustments, and benefits.
• Lead the regular development and communication of financial forecasts and support Leadership Team discussions of their implications.
• Serve as a business partner for VPs, providing budget management advice, supporting information, and analysis that helps align resources with strategic priorities.

Planning and Fiscal Strategy - 15%

• Engage in multi-year resource planning modeling and share findings that inform the evolution of the strategic plan and near-term decision-making.
• Provide strategic analysis and planning support for individual unit plans.

Business Analytics and Decision Support - 15%

• Support evidenced-based decision-making by providing project management, analytical, and business intelligence support for various strategic and operational initiatives and inquiries.
• In partnership with the Director of the Office of Institutional Research and Effectiveness, provide the Leadership Team with dashboards and/or regular reports on key performance metrics.

Business Process Improvement - 10%

• Given intimate knowledge of the college’s financial structure and cost drivers, identify opportunities for improvement in operations that could lead to greater efficiencies.
• Provide project leadership and lend problem-solving skills to cross-functional teams charged with pursuing business process improvements.

Data Management & Business Information Systems - 10%

• Serve as the chief data steward for financial data. This involves collaborating with other data stewards across campus in the collection, transformation, reporting / dashboarding and warehousing of data collected from source systems, such as Banner.
• Partner with IT to identify ways to leverage existing financial information systems and/or develop new information management tools that would better support budget development, financial reporting, and business analysis.

Other - 5%

• Keep abreast of developments in the higher education landscape and the potential implications for the college’s financial future and strategic choices.
• Engage in professional development and lifelong learning, enhancing skills over time.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Minimum Qualifications

A. Education 

• Bachelor’s degree in business, economics, information technology, or related field

B. Experience

• Three years of relevant work experience such as business, financial, or systems analysis, process improvement, or a similar role
• Experience in developing budgets and reviewing actual performance relative to budget
• Proven track record applying strong analytical and problem-solving skills to identify and resolve complex system and process issues efficiently

C. Knowledge, Skills & Abilities

• Excellent interpersonal and communication skills; ability to translate technical details for non-technical audiences
• Self-starter with the ability to work with minimal supervision
• Ability to work collaboratively by identifying and addressing the interest of various constituents
• Ability to maintain a service orientation
• Ability to exercise integrity and the highest professionalism 

Preferred Qualifications

A. Education 

• Master’s in business, finance, or related field

B. Experience

• Five years of relevant work experience in a higher education setting
• Experience in developing financial reports and interpreting results for various audiences
• Experience in leading change in business processes
• Experience in managing and carrying out multiple projects and tasks simultaneously to meet deadlines

C. Knowledge, Skills & Abilities

• Familiarity with project management methodologies and a proven ability to apply these methodologies to successfully deliver projects within scope and on time
• Knowledge of Ellucian Banner or similar enterprise software in higher education
• Knowledge of database management and data governance principles
• Skills: critical thinking, active listening, judgment & decision-making, monitoring, complex problem solving, service orientation, systems analysis, social perceptiveness, persuasion, time management

Application Deadline

Until the position is filled.
 
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Academic Affairs Division at Whittier College is seeking an Associate Director for Whittier Works. 

This position supports the Associate Dean for Engaged Learning and Whittier Works (WW). The associate director supports the day-to-day supervision for the Fellowships Director and oversees daily operations of related projects.  Whittier Works is a campus-wide initiative that guides, personalizes and unifies students’ academic, personal and professional development, allowing students to make intentional connections between theory and methodology, applied experiences, essential skills, networking and professional practice in and outside the classroom.

The position requires strong organizational, data and analytical skills to support the Associate Dean of Engaged Learning and Whittier Works in the day-to-day operations, goal tracking, and evaluation and implementation of policies and procedures that are essential to meet the initiative’s long-term goals. Success in this role requires the ability to manage multiple priorities in a collaborative and mission-driven environment.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full Time 
Salary Range: $85,0000 annual salary; salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Dean, Engaged Learning & Whittier Works
Location/Department: Whittier College / Academic Affairs

Position Duties and Responsibilities

Essential Functions of the Job

1. Support the Associate Dean through managing the daily operations of the Whittier Works initiative in Academic Affairs.  Key responsibilities include:
   1. Assist with the development and evaluation of policies, procedures, and support structures that facilitate community-engaged learning experiences.
   2. Coordinate the logistical, operational, and risk-management aspects of community engaged course activities, including site placements, student participation requirements, liability waivers, and partner communications.
   3. Provide support for faculty involvement in curricular projects that support the initiative, including course-based projects, faculty-student research, community partnerships and student fellowships.
   4. Assist the Associate Dean and collaborating with campus partners to provide relevant faculty development opportunities.
   5. Responsible for data and goal tracking (weekly KPI reporting) and analyzing trends.  Building and maintaining data management systems.
   6. Assist with data reporting and the development of presentations for various stakeholders (PowerPoint, data visualization—Canva; Excel).
   7. Managing the logistics of office communications. 
   8. Day-to-day management of the budget.
2. Collaborate and coordinate with the Senior Director and staff of the Center for Career and Professional Development (CCPD) to support and advance the shared goals of the WW initiative. This position will work very closely with the Associate Director of Internships. Key areas of collaboration include:
   1. Maintaining appropriate learning agreements, MOU’s, liability waiver and other relevant shared documents. Ensuring efficient processes and excellent coordination between offices. 
   2. Cultivation and stewardship of community partners as appropriate.
   3. Ensuring consistent data collection, tracking and assessments for reporting.
3. Supervise
   Provide oversight for the Fellowship Coordinator and their core responsibilities, including: 

• Recruitment and management of internal and external fellowship opportunities.
• Direct administrative management of the Mellon Mays Undergraduate Fellowship program.
• Fulbright U.S. Student Program Advisor
• Support for the Civic Scholars Program in collaboration with assigned faculty.
• Organizing student research or engaged learning showcases.
• Oversee assessment of fellowship initiatives and coordinate reporting as needed.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Master’s Degree in higher education administration, student affairs, counseling or similar field.
  Must have above average collaborative and communication skills.
• Experience developing and evaluating policies, procedures, and support structures that facilitate community-engaged learning experiences (MOUs, Learning agreements, etc.)
• Experience coordinating the logistical, operational, and risk-management aspects of community engaged course activities, including site placements, student participation requirements, liability waivers, and partner communications. 
• Basic knowledge of assessment tools in an academic setting is required.
• Demonstrable ability to identify goal tracking through weekly KPI reporting and analyzing and identifying trends.
• Excellent data management and data organization skills (Excel, Canva)
• Intermediate experience with aggregating and preparing data for visual presentations.
• Demonstrable experience supervising and mentoring administrative support personnel and on occasion some student workers/interns
• Demonstrable experience with day-to-day budget management.
• Project management skills
• Experience with strategic communication is desirable

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Department of Education & Child Development is seeking a College Supervisor.

The College Supervisor will be part of the Education & Child Development at Whittier College.

The position is based in Whittier, CA. 

Positions Duties & Responsibilities

A College Supervisor ensures, through observations and follow-up conferencing, that our teacher candidates:

• Progresses through sixteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
• Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
• Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
• Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate:

• Observe lessons and use observations to complete all required evaluation forms.
• Conference with the candidate after each observation.
• Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
• Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
• Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
• Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

• Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
• Attend one adjunct-faculty meeting per semester to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

Qualifications

• Five years of successful teaching experience in a public school.
• A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
• Excellent organization and communication skills (both written and verbal).
• Ability to work professionally with the public, as well as college and district students, faculty, administrators.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program. 

To Apply

Applications should include copy of teaching credential, resume, and statement of interest.  

Applicants must submit materials electronically (PDFs preferred) to Dr. Christine Ybarra, Director of Clinical Practice of the Department of Education & Child Development, Whittier College, at cybarra@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

The Wardman Library at Whittier College is seeking a director. 

The director of Wardman Library will be a visionary and entrepreneurial leader with a record of working within a team setting, motivating staff, and developing a strategic plan for the library that inventories its assets, strengths, and benefits to the Whittier College community. The director will be responsible for focusing on building Whittier College’s library for the future by uniting current strengths with new and emerging technologies (AI or otherwise), information literacy initiatives, and exploration and implementation of shared services (e.g., through consortia, networks, and partner agreements).

The director will demonstrate strong managerial, organizational, and planning skills with the ability to supervise and manage a team of librarians as well as full-time staff members. The director will lead the library in collaborating with faculty, staff, and administration campus wide. The director will have experience developing budgetary practices that are inclusive and support excellence in delivering Wardman Library services.

Hours: Varies
Exempt Status: Exempt
Full Time/Part Time status: Full time  
Salary Range: $110,000-$115,000; salary will commensurate with experience, skills, and knowledge.

Reports to: VP of Academic Affairs and Dean of Faculty
Location/Department: Whittier College / Wardman Library

Position Duties and Responsibilities

Essential Functions of the Job

• Coordinates strategic planning efforts.
• Explores and implements shared services.
• Manages the library budget.
• Develops and implements library policies.
• Collaborates with librarians, IT, administration, and faculty to determine the library for the future while invigorating our space and services.
• Oversees staff assignments, promotion applications, leaves of absence and other library personnel issues.
• Promotes the professional growth of library staff members through participation in local or national professional organizations; manages funds for staff members to travel to conferences.
• Maintains a current knowledge of the literature, information technology, and overall technology trends (esp. but not only in AI) in academic libraries and higher education via professional literature, continuing education, professional development, and communication with other libraries.
• Participates with SCELC (Statewide California Electronic Library Consortium), the Oberlin Group of Libraries, and other possible consortia institutions and networks.
• Coordinates an assessment of library services, spaces, and practices.
• Develops and facilitates special programming in the library (i.e., author appearances) or coordinating other special events in cooperation with academic departments to foster a student-centered environment.
• Leads information literacy through reference and instructional services, as needed
• Oversees the management and development of the regular library collections as well as the Special Collections and College Archives.
• Serves on faculty committee assignments, including ex officio role or roles on relevant faculty committees.
• Prepares statistical reports as requested by the College, library organizations, or other educational agencies.
• Performs additional duties as requested or authorized by the College administration.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Master's degree in library science from an ALA-accredited program. A minimum of five years of progressively responsible experience in an academic library with at least two years being in a supervisory role (e.g. an associate director with 2-3 years of experience, or a combination of experiences as an associate and assistant level would meet the qualifications).

Desirable: An additional advanced degree from an accredited institution.  

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

The Development Office at Whittier College is seeking a director of development. 

The director of development (DoD) will play a pivotal role in identifying and cultivating relationships with a select group of high-potential donors, including alumni, parents, and other key stakeholders, who can make transformative contributions of $25,000 or more. These contributions may take the form of outright gifts, multi-year pledges, blended gifts, or significant planned gifts, such as bequests or charitable gift annuities.

The success of this initiative hinges on the DoD's ability to foster deep, meaningful relationships through regular and personalized engagement. This includes face-to-face meetings, strategic cultivation efforts, and ongoing stewardship, all aimed at connecting donors with the vision for the college’s future in a way that resonates with their personal values and philanthropic goals. As such, the DoD must be a skilled relationship-builder and storyteller, able to articulate the impact of a donor’s support in ways that inspire and motivate action.

Additionally, the DoD must possess a strong results-oriented mindset, and be adept at setting clear, measurable goals, tracking progress, and adjusting strategies as necessary to ensure sustained pipeline growth. Building this pipeline is not only about securing immediate gifts but also about establishing long-term partnerships that will strengthen the college’s future. The role requires someone who is both a connector and a closer, balancing the art of relationship-building with the science of achieving tangible fundraising results.

Hours: Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Full time  
Salary Range: $105,000 annually; salary will commensurate with experience, skills, and knowledge.  

Reports to: Assistant Vice President of Development
Location/Department: Whittier College / Development

Position Duties and Responsibilities

Essential Functions of the Job

Major Gift Fundraising  

The director of development (DoD) will play a pivotal role in advancing Whittier College’s overall fundraising strategy by driving the achievement of annual fundraising goals and leading efforts to secure major gifts. The director of development will secure major gifts for Whittier College’s top funding priorities. This position is responsible for managing a comprehensive portfolio of major gift prospects through a systematic moves management process. Responsibilities include identifying, qualifying, cultivating, soliciting, and stewarding leadership annual, major, and capital gifts that support the college’s priorities and ensures the continued growth of the donor pipeline. Success in this role requires a commitment to building strong relationships, compelling communication, and a deep alignment with Whittier College’s ambition to drive sustainable fundraising growth.

• Proactive Portfolio Management: Manage a sophisticated portfolio of major gift prospects, developing and executing tailored strategies for each to advance them through the fundraising cycle. This includes managing a varied pool of individuals and entities capable of making transformational contributions, with the goal of securing leadership-level annual gifts, major gifts, and capital campaign support. The Director will ensure that these strategies are aligned with the college’s overarching fundraising priorities, including the Whittier Now! campaign.  
• Strategic Major Gift Fundraising: Develop and implement comprehensive strategies for securing transformational outright gifts and pledges of $50,000 or more, as well as deferred gifts. This will involve leveraging relationships with college leadership, faculty, and other key stakeholders to maximize donor engagement and commitment, ensuring prospects and donors see the lasting impact of their contributions. The Director is responsible for meeting monthly prospect engagement goals, including conducting visits, making solicitations, and recording contact reports in compliance with the College’s policies and procedures.
• Data-Driven Approach: Utilize a data-driven, metrics-based approach to fundraising, regularly reviewing performance goals and adjusting strategies to achieve optimum results. Utilizing a moves management system, the Director will strategically guide prospects through the stages of identification, qualification, cultivation, solicitation, and stewardship. The Director will ensure that donor engagement is thoughtful, personalized, and adheres to the highest standards of best practices in fundraising. Tracking progress through a moves management system and maintaining up-to-date records in the College’s CRM system will be key responsibilities, ensuring accurate data on donor interactions and outcomes.
• Compelling Communication and Engagement: Communicate compellingly Whittier College’s vision and mission to prospects and donors, ensuring that they understand the significant impact of their contributions on the future of the institution and its students. This will involve creating, preparing, and presenting formal fundraising proposals to major and prospective donors that align with the College’s funding priorities and highlight the impact the support will have on academic success and institutional growth.
• Follow-up and Stewardship: Coordinate precise follow-up and stewardship efforts, ensuring meaningful engagement and recognition of donors. By building long-term relationships through thoughtful stewardship, the DoD will foster continued and increased donor support, contributing to sustained fundraising growth.
• Collaborative Team Engagement: Participate in cross-functional team meetings, sharing successful strategies, and fostering accountability. The Director will work closely with other members of the Development team and across divisions to ensure coordinated, strategic outreach that elevates the collective impact of donor engagement across the college. Aligning individual fundraising goals with team initiatives will be essential for achieving ambitious overall fundraising targets.
• Commitment and Flexibility: Demonstrating flexibility, the DoD will travel regionally and nationally, as well as attend key college events including on nights and weekends as required. These efforts are essential for maintaining strong relationships with donors and advancing Whittier College’s philanthropic objectives.
• Collaborative Engagement with Key Constituencies: Collaborate actively with key constituencies, including alumni, students, faculty, staff, parents, and friends of the college while also leveraging volunteers to meet fundraising objectives. These relationships will be instrumental in creating a culture of philanthropy and engaging the broader community in supporting Whittier College’s mission.
• Compliance and Best Practices: Ensure adherence to Whittier College’s policies, including the gift policy manual, internal processes, and other college policies and procedures. This promotes transparency, ethical practices, and alignment with institutional standards at every stage of the fundraising process.
• By managing a sophisticated portfolio of prospects, leveraging data-driven strategies, and fostering collaborative relationships with key stakeholders, the DoD will ensure that Whittier College achieves its ambitious fundraising goals.
• The director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

A bachelor’s degree is required, a master’s degree preferred.

• Extensive Fundraising Expertise.  Demonstrated success in securing substantial contributions, including major gifts, grants, and/or annual fund donations from diverse sources such as individuals, corporations, and foundations.
• Proven Development Leadership.  Minimum of 7+ years of experience in fundraising, ideally within higher education, with a strong track record in cultivating major gifts and surpassing fundraising targets.
• Donor Relationship Management. Skilled in building, nurturing, and sustaining long-term donor relationships through effective cultivation, solicitation, and stewardship of high-value donors.
• Strategic Marketing and Communications.  Expertise in creating impactful donor communications, proposals, and stewardship reports, coupled with the ability to deliver compelling, results-driven messaging.
• Proficiency with CRM Systems.  Hands-on experience using donor management platforms like Banner, Raiser’s Edge, Salesforce, or similar tools to track donor engagement, manage gifts, and streamline stewardship activities.
• Data-Driven Decision Making.  Demonstrated ability to leverage metrics and data analysis to inform strategic decisions and to set, monitor, and exceed fundraising goals.

Qualities and Abilities

• Relationship-Oriented. They must excel at building and maintaining strong relationships with donors, alumni, and key stakeholders. A natural connector, they should love telling the college’s story and confidently asking for support to achieve its goals.
• Goal-Oriented and Results-Driven. With a strong record of cultivating meaningful relationships, achieving ambitious goals, and consistently delivering measurable outcomes, they are highly motivated and dynamic professional.
• Broad Experience Across Industries:  Candidates from marketing, communications, sales, business development, or other relevant sectors outside of higher education advancement are welcome to apply, provided they possess the necessary transferable skills in relationship-building and donor engagement Passionate about Fundraising and Philanthropy. This individual must have an authentic love for building support for the college. They should thrive on sharing Whittier’s mission and impact, boldly asking for support, and leveraging their ability to connect people with opportunities that align with their interests and values.
• Strong Communicators.  They should possess a high marketing and communications IQ, and be fascinated by donor motivation. Whether in writing, over the phone, or in person, they are effective at listening and learning what drives individuals and then leveraging that knowledge to connect a donor’s passion with the college’s needs. Articulating the organization's mission, crafting compelling cases for support, and inspiring donor confidence is essential.
• Competitive About Results: This person must be highly goal-driven and results-oriented, not in comparison to others but in their pursuit of exceeding personal and organizational targets. Their drive to meet and surpass their own goals reflects their passion for delivering success and showing others what’s possible.
• Highly Ethical. A commitment to transparency and accountability in fundraising activities is crucial. The Director must demonstrate the highest integrity and uphold ethical standards, ensuring that donor relationships are built on trust and mutual respect.
• Adaptable and Innovative. The ability to adapt to changing fundraising environments, leverage emerging technologies, and apply innovative fundraising strategies is vital in today’s rapidly evolving philanthropic landscape.
•  Passionate about the Mission: They should genuinely believe in the mission and values of Whittier College, which helps in connecting with donors and cultivating lasting relationships.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE. 

The Athletics Department at Whittier College is seeking a FT Assistant Men’s Soccer Coach / Assistant Director of Sports Information. 

The Assistant Men’s Soccer Coach is responsible for assisting in the organization and management of an NCAA Division III men’s soccer program in a manner consistent with the philosophy and objectives of the Department of Athletics and Whittier College. The candidate must demonstrate excellent communication skills, maintain high ethical standards, and contribute to a positive, team-oriented environment by building and sustaining collaborative working relationships with colleagues across the Athletics Department and the College.

The successful candidate will have experience recruiting, developing, and retaining student-athletes at the NCAA Division III level. In addition to coaching responsibilities, this position will support the department’s athletic communications efforts by collaborating with department leadership, coaches, and student-athletes to promote programs, highlight achievements, and tell the stories of Whittier Athletics in alignment with departmental priorities and brand standards.

This role will also include Sports Information administrative responsibilities as assigned by the executive director of athletics and the assistant athletic director for communications.

Hours: Varies
Exempt Status: Non-Exempt (hourly)
Full Time/Part Time status: Full Time, 11-month (off in June)
Salary Range: $51,500-$52,000 annual; salary will commensurate with experience, skills, and knowledge.
Reports to: Executive Director of Athletics
Location/Department: Whittier College / Athletics

Position Duties and Responsibilities

Essential Functions of the job

I. Assistant Soccer Coach

• Manage and train the part time assistant coaches.
• Manage player personnel  
• Assist in planning and conducting daily practices, game strategies, and player development programs.
• To help maintain a NCAA roster of 45 players.
• Set and sustain a fall to fall non graduating retention rate of 86%.
• Plan and conduct effective practices and training sessions  
• Teach sport-specific skills, strategies, and systems of play for developmental program  
• Analyze performance and provide constructive feedback  
• Help prepare student athletes for the next level of competition
• Prepare athletes physically and mentally for competition for developmental program
• Organize and lead player meetings and video review.
• Plan and organize offense practice and meeting schedule.  
• Oversee video breakdown, scouting of opponents and creation of scouting reports.
• Be responsible for game planning, including creating and modify schemes based on opponent, personnel and game conditions.
• Oversee Player Handbook production.
• Oversee at least one major duty within the Soccer program (video, recruiting, operations).

II. Athletic Administrative Duties

• Serve and assist the head coach to establish a highly competitive NCAA and SCIAC soccer program.
• Attend all practice and training sessions, contests, team events, and meetings.
• Carry out assignments, including, but not limited to participation in on-field instruction, scouting of opponents, scouting of prospective student-athletes, coaching meetings, video sessions, weekly recruiting sessions, and overall program evaluation decisions.
• Exhibit high ethical standards, and the ability to work in a team orientated environment.
• Coach and organize for all practices and games.  
• Act as lead recruiter in the recruiting of quality student-athletes in the sport of soccer
• Work within the established budget.  
• Oversee and maintain a regional territory of recruitment of soccer student-athletes by searching, evaluating, and recruiting student athletes who fit both the academic and soccer requirements of the institution.
• Focus on the retention of student athletes.
• Provide scheduling and scheduling conflict resolutions.  
• Serve as point person in team travel planning and support for experience growth for the team and student athletes
• Monitor student-athlete academic progress
• Assist in Competitive game day preparation and execution
• Comply with all policies and regulations governing the NCAA.
• Adhere to NCAA, SCIAC, Whittier College and Athletic Department policies and procedures.
• Be responsible for the conduct of all student-athletes in the program, including during practice and training sessions, competition, travel, at hotels, in locker rooms, etc.
• Show respect for officials, media personnel, opposing coaches, parents, fans, student-athletes, fellow coaches, and school staff.
• Work to promote school spirit and enthusiasm.
• Help develop teamwork, attitude, character, effort and strict adherence to rules of training and conduct.  
• Support all student-athletes in their pursuit of academic excellence.
• Work to promote unity on the coaching staff within the framework of the athletic department.
• Perform any other duties or responsibilities directly related to the coaching position as directed by the head soccer coach and/or executive director of athletics.
• Demonstrate independent judgment and ability to prioritize tasks without supervision.

Sports Information Duties and Responsibilities

• Assist the sports information director in overseeing the daily operation of the Sports Information department  
• Will serve as the main contact for sports as assigned  
• Will promote Whittier College athletics through various social media platforms
• Delegation of responsibilities to student assistants and Work-Study  
• Prepare and disseminate information on each athlete in each sport and send to all appropriate media outlets  
• Promote and work for national recognition of deserving athletes and teams  
• Responsible for all media needs at athletic events  
• Assignment of coverage for news events with articles and photos  
• Oversee reporting of statistics to the conference and national levels by deadlines  
• Create and develop content across various social media platforms
• Assist with NCAA reports that involve student athlete achievement and accolades
• Represent Athletics on committees

Expectations and Ability of the Job

• Communicate effectively both orally and in writing.
• Demonstrate ability to teach, motivate and develop student-athletes.
• Serve as event day manager for athletic contests as assigned.
• Participate actively in campus events and on College committees to support the College community and provide a leadership presence.
• Demonstrate high integrity with high educational standards while exhibiting a strict adherence to NCAA, conference, university and department rules and regulations as well as a solid commitment to academic, student-athletes' welfare, ethnic diversity and gender equity.
• Have experience working with diverse constituencies, including sensitivity to multicultural issues, and the ability to work productively in a collaborative environment to meet deadlines and expectations.
• Must competently interact with a culturally and ethnically diverse population of students, faculty, and staff.
• Market, manage and instruct youth camps, clinics and community engagement efforts in summer and throughout the academic year.  
• Have capacity to make decisions in place of the head coach if required.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education: Bachelor’s degree, masters preferred.

Machines, Tools, Equipment, Electronic Devices and Software: Institutional requirement to understand and operate specific programming needing to track and maintain student recruitment and eligibility.

License(s) and Certificate(s): First-Aid and CPR Certified. To fulfill the recruitment and scouting requirements of the position, a valid driver’s license is needed to conduct travel to other locations away from campus.  

Physical Activity/Knowledge and Skills

• There may be physical activity/effort required depending on the nature of your program and sport.  
• Communicate effectively and follow instructions, both verbally and in writing.  
• Aptitude to learn new and evolving technology and recommend ways to improve position’s efficiency.  
• Excellent technical, analytical, and problem-solving skills.
• Excellent organizational skills.
• Ability to operate standard office equipment.
• Proficiency in Microsoft Office software including Excel, Word, PowerPoint, and Outlook.  
• Ability to recommend appropriate courses of action within established guidelines.
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
• Ability to exercise discretion and work with confidentiality.  
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.  

Position requires irregular office hours including after-hours and weekend work to attend competitions, practices, and college events. Consecutive days of work related activity often exceed seven or more during season. Office hours will be established in consultation with the executive director of athletics.

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu and rcarter@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA, 90608. AA/EOE. 

The Registrar Office at Whittier College is seeking a student systems specialist. 

Under the direction of the assistant registrar of systems and college registrar, the student systems specialist provides technical and operational support for student information systems, academic records processes, reporting, and scheduling functions. The position is responsible for maintaining student and course data within Banner and related systems, supporting DegreeWorks maintenance and testing, generating standard reports, assisting with schedule production, and ensuring the accuracy and integrity of institutional data. The student systems specialist serves as a resource to faculty, staff, and students regarding Registrar systems and supports the efficient operation of academic and administrative processes.

Hours: Monday-Friday
Exempt Status: Non-exempt
Full Time/Part Time status: Part time (25 hours per week)  
Salary Range: $23.00 per hour; salary will commensurate with experience, skills, and knowledge.  

Reports to: Assistant Registrars
Location/Department: Whittier College / Registrar’s Office

Position Duties and Responsibilities

Essential Functions of the Job

Student Information Systems Support

• Maintain student, course, and curriculum data within Banner and related systems.  
• Assist with DegreeWorks maintenance, testing, and audit validation.  
• Support registration setup, term processing, and system maintenance activities.  
• Troubleshoot routine system issues and escalate complex matters as appropriate.  
• Maintain system documentation and procedural guides.  

Data Management & Reporting

• Generate and distribute standard reports using Banner and Argos.  
• Verify data accuracy and assist with data validation efforts.  
• Support data audits and reporting initiatives.  
• Maintain confidentiality and integrity of student information.  

Scheduling & Academic Operations

• Assist with course schedule production and classroom assignments.  
• Maintain course and section information within Banner.  
• Support EMS scheduling and academic event coordination.  
• Assist with commencement and graduation operations.  

Customer Service & Office Support

• Provide support to faculty, staff, and students regarding Registrar systems and processes.  
• Assist with training student workers on office systems and procedures.  
• Support office projects and operational initiatives.  
• Perform other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

• Associate's degree required; Bachelor's degree preferred.
• Working knowledge of Banner or similar student information systems preferred.
• Familiarity with DegreeWorks, Argos, EMS, or related systems preferred.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and comply with FERPA requirements.
• Bilingual preferred.

Machines, Tools, Equipment, Electronic Devices and Software

• Ellucian Banner Student Information System.
• DegreeWorks (basic user functionality).
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Formstack electronic forms and workflow software.
• National Student Clearinghouse services.
• EMS Event Management System (preferred).
• Standard office equipment and software used to support Registrar operations.

Application Deadline

Until the position is filled.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.