Administrative & Support Staff Opportunities

The Housing and Residential Life Office at Whittier College seeks an Area Director/Office of Equity and Inclusion Coordinator.

The Area Director (AD) is a live-in, full-time (12 month), professional Student Life member reporting to the Director for Housing and Residence Life and Director, for the Office of Equity and Inclusion. This position will oversee and implement a collaborative programming model between the Office of Housing and Residential Life and the Office of Equity and Inclusion. Programming will address the specific needs of underrepresented students at Whittier College, cultivate their leadership abilities, and provide awareness and encouragement to make the most of the resources available to them. The AD assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for all aspects of the Whittier College Residence Life program in an area consisting of 3-4 residential communities. The Interim AD will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,240; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director for Housing and Residence Life
Location/Department: Whittier College, Housing and Residential Life

Responsibilities

RA and Diversity Ambassador Supervision 20% (H&R)

• Supervise 11-15 Resident Advisors and Diversity Ambassadors.
• Conduct weekly RA/staff meetings.
• Meet with student staff individually to provide support and direction.
• Assist in the recruiting, selecting, and training of student staff.
• Assist in the planning and implementation of RA training.
• Assist in the planning and implementing in-service training and provide development activities to promote positive job performance within the student staff roles.
• Evaluate staff regularly and hold staff accountable to job expectations.

Community Development 20% (H&R and OEI)

• Understands the philosophy of Student Development and apply theories to practical and everyday residence hall experiences.
• Be available to interact with students and staff on a daily basis.
• Assist staff and students’ programming for floors, buildings and residence areas ensuring that programming reflects the Student Life Curriculum as well as inclusion and equity goals.
• Serve as role model and maintain a standard of professional conduct with students.
• Advocate for underrepresented students and/or students who are marginalized due to race, ethnic or national origin, language, religion, age, gender, gender identity, sexual orientation or social status.
• Educate and train the college community on issues of identity, diversity and inclusion, and facilitate interaction between diverse groups of students within an environment that respects and celebrates the uniqueness of all community members.
• Build relationships and work collaboratively with faculty and community organizations to provide support and resources for first generation college students, students of color, undocumented students, LGBTQA students and students from a diversity of religious backgrounds.
• Select, train, supervise, evaluate and mentor student staff in planning and implementing Office of Equity & Inclusion programs.
• Assist with the Diversity Orientation session for incoming students
• Work with Director of Office, Equity, and Inclusion to supervise students in the development of publicity and promotional program information and in the production of Office of Equity & Inclusion written materials.
• Cultivate community relationships with Faculty Master Houses that support programming, connection, and collaboration with Housing and Residential Life and Office of Equity and Inclusion.
• Assure program expenditures are within allocated budgets; monitor budgets.
• Annually assess programs initiatives to measure student learning and satisfaction.
• Attend professional development workshops, webinars, trainings, and conferences on behalf of office.
• Serve as Acting Director when the Director and/or OEI professional staff is out of the office.
• Perform other related duties as assigned.

Counseling/Advising 20% (H&R and OEI)

• Be sensitive and responsive to students’ emotional, personal, behavioral and academic needs; advising and making appropriate referrals.
• Attend to the health and safety of residents in medical, psychological, and other crises/emergency situations. Being aware of and responding to the effects such crises have on the community.
• Be knowledgeable of the various campus resources: Health Center, Campus Safety, Student Counseling Center, Center for Career and Professional Development (CCPD), Office of Student Engagement (OSE), Student Disability Services (SDS), and the Center for Advising and Academic Success.
• Be accessible and approachable to students.
• Partner with the Counseling Center to offer equity based mental health resources, programming, and engagement opportunities.

Administration 20% (H&R and OEI)

• Assist in the opening, every day functions, and closing of the residence halls.
• Assist with Fall and Spring Orientation as well as Admissions events.
• Process maintenance work orders, RA Duty Logs, and utilize conduct and housing software.
• Maintain office hours and communicate as needed with Campus Safety and Facilities.
• Attend regular Residence Life Staff meetings.
• Attend regular Office of Equity and Inclusion meetings.
• Serve on assigned committees.
• Chair/coordinate department committees and/or events when needed.
• Provide campus wide on-duty coverage according to a rotating scheduled, which includes weekend, and some holidays year round.
• Attend Student Life meetings.
• Participate in professional staff training in August, January and throughout the academic year.
• Meet weekly with supervisor.
• Maintain 20 office hours in residential spaces.
• Other duties as assigned.

Policy Enforcement/Crises Management 20% (H&R)

• Serve as a Lead Title IX Investigator
• Complete ATIXA Level One Title IX Investigator Training
• Communicate, interpret, and enforce College and residence hall policies, and procedures. Encourages behavior consistent with the Whittier College Code of Conduct and holds students accountable for their actions.
• Serve as a conduct administrator. Assign charges, conduct hearings and administer sanctions appropriately in a timely manner.
• Recommend changes in policies and procedures.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

One to three years of post-bachelor’s experience in a residential life program or relevant experience and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders.

Knowledge and Education

Master’s Degree in Student Affairs, Higher Education Administration or related field required. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement.

Application Deadline

Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Services Office at Whittier College seeks an Assistant Controller.

The Assistant Controller performs original work and supervision of critical accounting functions described in position duties and responsibilities.  Provides support and backup to the Associate Vice President of Business Services and Controller.  Maintains the accuracy and integrity of subledger systems, cash and liquidity resources and the college’s statement of financial position.  Interacts with the President’s Cabinet and Board of Trustees Investment Committee and demonstrates leadership towards success of the College.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $75,000-$89,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Vice President of Business Services & Controller
Location/Department: Whittier College/Business Services

Responsibilities

Administrative

• Supervise activities in areas of responsibility – Accounts payable and accounting staff
• Hire, train, develop staff; develop training program as appropriate
• Provide timely and positive feedback to staff to enhance development

General Ledger Review

• Review general ledger designated funds on a regular basis for compliance with policies and procedures
• Resolve departures from policies and procedures with appropriate budget manager

Accounts Payable

• Timely, accurate processing of vendor payments
• Maintain records in accordance with policies and regulatory requirements
• Complete compliance reporting including but not limited to - sales tax, IRS1099s, IRS 990/990T, Escheat

Endowment and Investments

• Process gifts, investment activity, distributions monthly in subledger
• Establish monthly market values
• Prepare recording to general ledger
• Reconcile subledger to general ledger and advancement subledger
• Recalculate investment management fees invoices, authorize for payment
• Process stock gifts
• Process GAAP accounting for pledges

Deferred gifts

• Coordinate with Advancement and third-party administrator to maintain deferred gifts in accordance with trust or annuity agreements and requirements
• Review administrator reports for accuracy and prepare recording to general ledger
• File tax and regulatory reports as necessary

Liquidity

• Forecast operating cash flows and reports to AVP and VP
• Maintain account balances and maximize returns within liquidity policy
• Draw federal and state financial aid funds, coordinate with financial aid and grants administrator as necessary to ensure timely processing of transactions 
• Assists Controller and college departments with wire transfer and ACH activity
• Maintain schedule of account reconciliation frequency
• Reconcile all balance sheet accounts

Staff Investment Committee with Vice President

• Carry out investment purchases and liquidations and prepare recording to general ledger including opening and closing investment manager and custody accounts, preparing limited partnership applications, transferring funds, preparing recording journals

Debt and Swaps

• Keep a record of the swap rates
• Confirm the amounts invoiced from Morgan Stanly and SGB (swap counterparties)

Escheat

• Perform required diligence to make attempts to contact owners of stale dated checks and unclaimed credits on accounts receivable ledgers.
• Complete reporting and remittance of unclaimed property to State Controller’s Office.

Treasury and Banking

• Process stop payments, confirm if a check has cleared or not
• Set up payment for Retirement contributions
• Upload ACH files and Positive Pay files for both A/P and Payroll
• Set up domestic and international wire transfers

Other

• Participate in annual audit preparation
• Other duties as assigned

Non-essential Functions of the Job

1. None identified at this time.

Position Specifications and Requirements

Previous Experience

3 to 5 years of relevant accounting and administrative experience

Knowledge and Education

Bachelor Degree in Business with Accounting or Finance specialization.  Sound knowledge of generally accepted accounting principles and methods.  Good communications and problem solving skills; develops and enforces policies and procedures; meets deadlines; high attention to detail; understanding of accounting controls. Advanced skills with Excel, capable with Word; some knowledge of MS Access and databases.

Machines, Tools, Equipment, Electronic Devices and Software

computer, 10-key calculator, Excel, Word, Banner, Power Point, knowledgeable about internet and on-line access and work

License(s) and Certificate(s)

Certified public accounting and other specialization certificates relevant to position description cate for Cash Management and/or Investment Planning highly desirable 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Equity and Inclusion (OEI) at Whittier College seeks an Assistant Director.

The Assistant Director, under the direction of the Director of OEI, oversees program development, hires and supervises the OEI Diversity Ambassadors and other student staff, develops and implements student’s success initiatives targeting students from underrepresented backgrounds, pursues partnerships and collaborations across the Division, and cultivates relationships with off campus partners. The Assistant Director will provide primary oversight for the Brotherhood Leadership program. The Assistant Director position also works closely with colleagues in the Office for Student Engagement (OSE) especially in supporting the Diversity Council (identity-based organizations), and the Social Justice Coalition (activists and service organizations). The Assistant Director will also work to provide a diverse offering of programs and services, will assist in the oversight and education of students in risk management and critical thinking, will establish and assess goals and objectives for their specialty areas, and will provide budget management for their specialty areas. The Assistant Director will also be responsible for key diversity, equity, justice, and inclusion programs and services offered by the Division, including New Student Orientation programming, residential programming, and wellness programming.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $50,000-$55,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Office of Equity and Inclusion
Location/Department: Whittier College Office of Equity and Inclusion

Responsibilities

• Hire and supervise OEI interns/staff, including Brotherhood Leadership Program (BLP) mentors and Diversity Ambassadors  
  • Develop job description, work plans, and tasks for BLP Mentors and Diversity Ambassadors. 
  • Coordinate annual hiring of BLP Mentors and Diversity Ambassadors, working in collaboration with OEI Director, campus partners, faculty, student organizations, ASWC, and other campus and off campus entities.  
  • Conduct regular student staff meetings.
  • Develop and implement regular assessment procedures for student staff. 
  • Develop and implement BLP and Diversity Ambassador programming. 
  • Educate and train student leaders on issues of identity, equity, justice, and inclusion, and facilitate interaction between diverse groups of students within an environment that respects and appreciates the uniqueness of all community members.
• Student Success Initiatives 
  • Coordinate daily operations of Brotherhood Leadership Program, including expanding existing pre-orientation program into a year-long program
  • Collaborate with Gender Equity Coordinator in consultation with OEI director and other OEI staff
  • Collaborate with Center for Advising & Academic Success (CAAS) in providing academic support and mentorship for men of color. 
  • Develop marketing materials targeting prospective students and families and incoming students
  • Expand student success initiatives targeting men of color specifically
  • Advocate for underrepresented students and/or students who are marginalized due to race, ethnicity or national origin, religion, age, gender, gender identity, sexual orientation, or ability status. 
  • Serve as the primary advisor for the Social Justice Coalition (SJC) and provide support and leadership to all clubs within the SJC. 
• CARE Team 
  • Serve a member of the CARE team and provide case management support as directed by the Student Life Resource Case Manager. 
  • Assume a leadership role in providing CARE support for men of color.
  • Attend the weekly CARE case management meetings and bi-weely CARE meetings.
• Daily Operations of the Office of Equity and Inclusion
  • Coordinate the annual OEI programming, including marketing, coordinating student staff and volunteer involvement, and budget management.
  • Work collaboratively to design racial, equity, justice and inclusion trainings and programs across the Student Life Division that supports a sense of belonging for historically marginalized students
  • Select, train, supervise, evaluate and mentor student staff in planning and implementing programs and Campus Life initiatives
  • Participate in policy development and review, goal setting, assessment and evaluation efforts for all programs and services.
  • Assist with the scheduling of the college-wide events calendar using EMS (Event Management System) and Engage
  •  Assure departmental program expenditures are within allocated budgets; monitor budgets
  • Oversee the development of end-of-year programs that celebrate the academic and leadership achievements of students by holding annual award ceremonies (i.e. Latinx Graduation, Lavender Graduation, Black Graduation, Asian Pacific Islander Desi American Graduation)
  • Assist with the Diversity, Equity, and Inclusion Orientation sessions for incoming students.
  •  Work with the Director to supervise students in the development of publicity and promotional program information and in the production of Office of Equity & Inclusion written materials and all social media accounts 
  • Cultivate community relationships that support the development of resources for the Office of Equity and Inclusion programs.
  • Serve as Acting Director when the Director is out of the office.
  • Perform other related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Preferred Qualifications

• Master’s degree in higher education leadership or similar 
• At least 3 years’ experience coordinating operations in a higher education office 
• Demonstrated experience with a deep understanding of the higher education experience of students from underrepresented identity groups, especially men of color 
• Demonstrated success in planning, developing, and implementing Diversity, Equity, and Inclusion events. 

Minimum Qualifications 

• Bachelor’s degree
• Ability to articulate issues that hinder higher education success of students from underrepresented identity groups 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Advising and Academic Success (CAAS) at Whittier College seeks an Assistant Director.

The Assistant Director works with the Associate Dean of Academic Support and Associate Director of Academic Support to coordinate the services of the Academic Support Center. The position will oversee the Academic Coaching Program, the Exploring Majors event, the Student-Athlete Peer Mentor Program, as well as serve on the Concussion Committee. They also oversee the Summer Peer Advising Team and assist the Associate Dean of Academic Support and Associate Director with the coordination of New Student Registration Programs for Fall and Spring terms. The Assistant Director also provides support in the forms of conducting workshops on academic skills, tracking student progress, and advising and coaching students on the academic programs of the College. The position also supports the daily operations of the Center and Associate Dean and Associate Director, as needed.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $57,000-$58,241 Annual; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of CAAS
Location/Department: Whittier College, Center for Advising and Academic Success

Responsibilities

• Responsible for the management of the Academic Coaching Program including the recruitment, hiring, training, supervision, and meet bi-weekly with academic coaches, as well as conduct intakes of students participating in the academic coaching program.
• Develops and maintains Academic Coaching web pages, and initiate outreach and marketing of academic support services to campus community.
• Provides leadership in the coordination of New Student Registration for fall and spring semesters. This includes advisement and registering new students, training student peer advisors, working with parents, Student Life, Admissions, Business and Financial Aid departments.
• Responsible for the recruitment, hiring, training and supervision of the Summer Peer Advising team for new student registration.
• Responsible for the management and assessment of the Student-Athlete Peer Mentoring Program, including the recruitment, hiring, training and supervision of student peer mentors.
• Coordinate Student-Athlete academic services program- work with various athletic teams in determining the best academic study program and follow up with student-athletes in the program.
• Serves as a member of the Concussion Committee, housed in consultation with the Athletics Department.
• Oversee weekly CAAS TutorTrac study hall reports.
• Coordinate and develop the annual Exploring Majors Event with Academic Affairs and Student Life divisions to target first-year students.
• Follow-up with CARE cases that are delegated from the Associate Director and or Associate Dean and provide clear counseling notes regarding the case for the CARE Team.
• Collaborate and develop meaningful relationships with faculty staff, the Division of Student Life, and other offices on campus in order to best support and provide students with resources.
• Serves as a member of campus-wide committees or taskforces under the guidance and direction of the Associate Dean.
• Compile and record data regarding semester program assessment reports.
• Supervise undergraduate POET Intern.
• Runs team/department meetings as needed.
• Supports the Associate Director and Associate Dean with the recruitment, supervision, and training of Graduate Intern Academic Counselors, both paid and unpaid for the academic year.
• Supports the Associate Director, who oversees the Academic Success Program for the Learning Resource Center, including academically counseling students, creating educational contracts, and tracking progress.
• Provides support for StudentLingo, an online asynchronous workshop delivery platform.
• Provides support to the Associate Dean of Academic Support in the area of INTD 101 curriculum development.
• Oversees the department email and provides general office support.
• Assists the Associate Dean of Academic Support with retention initiatives.
• Supports and coordinates departmental sponsored events.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

The ideal candidate will have the following practical skills or knowledge:

• Experience in the management of academic support programs or services;
• Experience advising and knowledge of advising techniques;
• Knowledge of best practices in one-on-one peer mentoring and strategies to assist students with the transition into college are preferred;
• experience leading workshops or seminars;
• Working collaboratively with multiple groups of people, including professional staff, faculty, and students.

Knowledge and Education

Master’s in education, psychology, counseling, or related field, and at least 1-2 years’ experience providing academic support services for students at the college level. Strong written and verbal communication skills required. Qualified candidates should have experience working with college level students in academic support environments. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.

Confidentiality: Must maintain strict confidentiality of student records and in the performance of duties.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Housing and Residential Life Office at Whittier College seeks an Assistant Director. 

The Assistant Director (AD) is a live-in, full-time (12 month) professional Student Life member reporting to the Director for Housing and Residence Life. The AD assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for all aspects of the Whittier College Residence Life program in an area consisting of 2 – 3 buildings. The AD will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,240 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director for Housing and Residence Life
Location/Department: Whittier College, Housing and Residential Life

Responsibilities

 Community Development 10%

• Understands the philosophy of Student Development and apply theories to practical and everyday residence hall experiences. 
• Develop and practice innovative ways to encourage HRL staff contact with students. 
• Assist staff and students’ programming for floors, buildings and residence areas especially within the framework of the Student Life Curriculum. 
• Assist Director in the assessment of the programming model and ensuring programming expectations are met. 
• Serve as role model and maintain a standard of professional conduct with students. 

 Supervision 30% 

• Supervise 8 – 13 Resident Advisors. 
• Conduct weekly RA/staff meetings.
• Meet with student staff individually to provide support and direction. Provide regular performance assessments of RA staff in consultation with HRL staff. 
• Assist in the recruiting, selecting, and training of student staff. 
• Assist in the planning and implementation of Fall and Winter RA training. 
• Assist in the planning and implementing in-service training and provide development activities to promote positive job performance within the student staff roles. 
• Evaluate staff regularly and hold staff accountable to job expectations. 
• Assist Director in the supervision of the department Graduate Assistants. 

Administration 30%

• Take a leadership role alongside Director in the planning and execution of opening, every day functions, and closing of the residence halls.
• Assist with Fall and Spring Orientation as well as Admissions events.
• Process maintenance work orders, RA Duty Logs, and utilize conduct and housing software.
• Maintain office hours and communicate as needed with Campus Safety and Facilities.
• Actively participate in and contribute to the development of Housing & Residential Life Staff meetings.
• Serve on assigned committees within the Student Life division and across the College.
• Chair/coordinate department committees and/or events when needed.
• Provide campus wide on-duty coverage according to a rotating scheduled, which includes weekend, and some holidays year round.
• Attend Student Life meetings.
• Participate in professional and paraprofessional staff training in August, January and throughout the academic year.
• Meet weekly with supervisor.
• Assist in ensuring residential spaces meet the quality and expectations of the Director and students.
• Maintain 10 office hours in residential spaces.
• Other duties as assigned.

Policy Enforcement/Crises Management 20%

• Serve as a Title IX Investigator
• Complete ATIXA Level One Title IX Investigator Training
• Communicate, interpret, and enforce College and residence hall policies, and procedures. Encourages behavior consistent with the Whittier College Code of Conduct and holds students accountable for their actions.
• Serve as a conduct administrator. Assign charges, conduct hearings and administer sanctions appropriately in a timely manner.
• Recommend changes in policies and procedures.

Non-essential Functions of the Job

1. None identified at this time.

Position Specifications and Requirements

Previous Experience

One to three years of post-bachelor’s experience in a residential life program or relevant experience and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders.

Knowledge and Education

Master’s Degree in Student Personnel, Higher Education Administration or related field required. Demonstrate a deep understanding of diversity and social justice principles, Title IX, and a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Athletics Department at Whittier College seeks an Assistant Football Coach.

All qualified candidates considered, with preference coaching on the offensive side of the ball. There is possibility of coordinating the special teams or offense for qualified candidates. The Assistant Coach will assist with other duties including, but not limited to: coaching their own position, running position meetings, contributing to the weekly game plan, assist in film breakdown, have their own recruiting area, monitor student athletes academic progress, and develop members of our Football Program on and off the field as a diversity and inclusion officer.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $53,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Head Football Coach
Location/Department: Whittier College/Athletics

Responsibilities

Essential Responsibilities

• Maintains knowledge and rules of NCAA in all aspects as it relates to the position.
• Provides academic/personal counseling of position players weekly.
• Recruits qualified student athletes from assigned area.
• Communicates positively and effectively with all members of the football program, the athletic staff, student-athletes, athletic trainers, sports information, other faculty/staff members, as well as the general public and the general Whittier College community.
• Outstanding character, and leadership qualities a must in helping to develop young men to grow as people, students, and athletes.
• Foster an environment where student athletes have the most positive and influential experience possible. 
• Committed and loyal to the institution, athletic department, head football coach, and mission/philosophy of the Football Program.
• Perform other related duties as assigned.

Secondary Responsibilities

• Passionate about teaching, motivating, and developing student-athletes on and off the field.
• Must be a person of high integrity with high educational standards while exhibiting a strict adherence to NCAA, conference, College and department rules and regulations as well as a solid commitment to academic, student-athlete’s welfare, ethnic diversity and gender equity. It is understood that an employee who is found in violation of NCAA regulations shall be subject to disciplinary or corrective action set forth in the provisions of NCAA enforcement procedures, including suspension without pay or termination. 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety.

Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatches enter data into the department's CAD system for both radio traffic and incident management. Additionally, dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

• Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field. Determines appropriate response in accordance with established procedures and assessment of the situation.
• Utilizes CAD system for report management 
• May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
• Maintains department logs using PC. Log must be accurate and maintained on a timely basis.
• Answer telephone for campus and overflow calls from the automated attendant. Transfer calls as requested.
• Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
• Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into a computer using data entry skills. 
• Perform clerical functions such as filing paperwork, light typing.
• Train and supervise student employees to serve as student dispatcher.  
• Other related duties as assigned.

Non-Essential Functions of the Job

• Assist officers during emergency situations and special events (e.g. commencement.)
• Take incident report in the office as directed by the shift supervisor
• Card Access Issuance (CAI)
• Completes monthly duties and audit reports as directed by Command Staff

Requirements

• Minimum 6 months experience working in a busy office with multiple/concurrent duties. Prior security experience preferred. Dispatcher training will be provided during the first year of employment. Good typing skills, general computer knowledge, and experience with database programs.

Knowledge and Education

High school graduate or equivalent required. Some college preferred. 

Machines, Tools, Equipment, Electronic Devices, and Software

Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine, and other typical office equipment.  Ability to type a minimum of 30 WPM. 

License(s) and Certificate(s)

Any certificates for related experience/training a plus.

Physical Activity/Effort

Sitting for prolonged periods of time.

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director, Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

• Patrols campus property, in a vehicle or on foot, to provide security and traffic control
• Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
• Responds to emergency and non-emergency radio calls
• Must be available and ready at any point during shift to respond to community needs
• Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
• Enforces campus policies, regulations, and municipal, state and federal laws.
• Assist local law enforcement as necessary
• Conducts thorough investigations as assigned and completes detailed reports as to those investigations
• Participates in crime prevention programs
• Assist Student Life and Residential Life personnel as required
• Provides on-campus escorts to College students and personnel as requested
• Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

• High School diploma
• Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
• Must have no criminal record
• Must possess a current CA driver license
• Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety On-Call Officer.

The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff, and visitors during the assigned shift. On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range $15.00 - $16.00 per hour. 

Position Responsibilities

• Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards. Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property. Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
• Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
• Admit authorized persons, check to see that company articles are not removed from property without proper approval.
• Make periodic tours through buildings and grounds, examine doors, windows, and gates to ensure they are properly secured. 
• Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
• Provide information and directions to campus visitors.
• Represent the College as appropriate in community relationships, and with government agencies, professional associations, and similar groups. 
• Other related duties as assigned. 

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls, and dispatch fellow officers.

Requirements

• High School diploma
• Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment 
• Must have no criminal record
• Must possess a current CA driver license
• Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Reporting directly to the Vice President of Academic Affairs, the Registrar provides leadership and oversight of the Registrar’s Office.

This includes managing: student records and academic transcripts, registration, student grades, the certification of enrollment, monitoring and evaluation of student progress toward the degree, assistance with athletic eligibility certification, preparation of diplomas, the monitoring of student academic standing, enforcement of academic and administrative policies and procedures in relation to matriculation, articulation, collection of basic enrollment data, and preparation and reporting of enrollment data.

Essential duties and responsibilities include, but are not limited to, the following

• Regularly assesses Whittier’s stakeholder needs and takes action regarding work-process efficiencies and improvement opportunities.  Shares best practices and new solutions as part of a “culture of innovation” and continuous improvement.
   
• Manages and provides leadership for the Office of Registrar. Supervises, organizes, and evaluates administrative and support staff. Assigns, supervises, and develops performance standards and evaluates professional staff. Recruits and hires both professional and support staff. Prepares and manages the budget and financial planning for the office.

• In coordination with IT and appropriate offices, manages the maintenance of technology of existing registrar systems, including Banner, Degreeworks and others.
   
• Responsible for oversight and maintenance of confidentiality policies and procedures for student records in accordance with FERPA, Family Educational Rights and Privacy Act. Acts as the custodian of the College seal and all student academic records and supporting documentation.

• Responsible for the maintenance and security of student academic records, the production of transcripts, enrollment verification, the processing and posting of grades, written and direct interaction with faculty, students, staff, administration, and external agencies and organizations regarding student records. Collaborate with College College and Financial Aid on student withdrawals. Responsible for the transfer articulation process and the accurate representation of articulation agreements and evaluations.

• Responsible for the registration of all matriculated, visiting, and transitory students including the fall and spring registration and summer sessions. 

• Makes recommendations on campus initiatives as related to degree audit, graduation, articulation and DegreeWorks. Ensures business processes are aligned with academic programs and College policy including collaboration with Academic Affairs, academic colleges and departments.

• Responsible for the verification and submission of students and graduate data to the National Student Clearinghouse, editing and verification of data,  internal enrollment management registration related reports, census data and other data in collaboration with the Office of Institutional Research and Assessment.

• Responsible for direction and oversight of the graduation evaluation process, providing information to students regarding academic progress toward the degree, additional transfer evaluation for domestic and foreign coursework, and evaluation of status toward graduation. Responsible for the timely preparation and issuance of diplomas. Collaborate with various academic units for petitions to Whittier College policy.

• Represents the Registrar’s Office on various Whittier College committees and leadership structures.

• Coordinates relevant internal and external processes which enforce academic policies; makes recommendations for new or revisions to academic and administrative policies and procedures 

Other Functions

• Participates in College task forces and special projects as required.
• Performs other job-related duties and special projects as assigned. 

Minimum Qualifications

Equivalent to a bachelor’s degree from an accredited college or College and five (5) years of progressively responsible administrative experience in admissions, records and/or registration operations in an institution of higher education.

Application Instructions

Qualified candidates should apply online by submitting a

1. Letter of Interest
2. CV or resumé
3. a list of references

Only complete applications will be considered.

Review of applications will begin March 22 and continue until the position is filled. Questions may be addressed to Liz Ibarra, Executive Administrative Assistant at eibarra@whittier.edu.

Hours: Varies-Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Part Time
Salary Range: $1,000 for each student teacher

Reports To: Director of Clinical Practice
Location/Department: Whittier College (Main Campus)/Department of Education

Responsibilities

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates

1. Progress through sixteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
2. Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
3. Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
4. Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate

1. Observe weekly and use observations to complete all required evaluation forms.
2. Conference with the candidate after each observation.
3. Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
4. Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
5. Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
6. Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

1. Attend Master Teacher Workshop each semester to continue to develop professionally, connect with Master Teachers, and understand local school district’s educational focus for the academic year. 
2. Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
3. Attend one adjunct-faculty breakfast per semester (held on Saturday mornings) to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job

1. None identified at this time.

Position Specifications and Requirements

1. Five years of successful teaching experience in a public school.
2. A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
3. Excellent organization and communication skills (both written and verbal).
4. Ability to work professionally with the public, as well as college and district students, faculty, administrators.

Application Deadline: Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Linda Brennan at lbrennan@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

The Department of Education and Child Development at Whittier College is seeking a Director of Clinical Practice, with responsibilities in the following areas: (1) District/School Outreach; (2) Clinical Practice; and (3) CalTPA Coordination.

We seek a colleague who is also committed to teaching college students of diverse backgrounds, and preparing future teachers to work effectively with diverse students, parents and communities.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $50,000-$60,000; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Education Department Chair
Location/Department: Whittier College (Main Campus)/Education and Child Development

Responsibilities

District/School Outreach Responsibilities

• Maintain current MOUs and contracts with local school districts to identify locations for fieldwork and student teaching (TK-High School); this involves articulating department goals and guidelines to district personnel as they pertain to particular courses, programs, or partnerships. 
• Serve as the main contact between department and districts when identifying policies and procedures for all clinical practices experiences; such a role requires regular communication both in person and via email or phone. 
• Attend advisory board meetings for local schools, districts, and Induction Programs. Assist Director of Clinical Practice in alerting these program partners and alumni of new programming opportunities. 
• Serve as a representative of Whittier College on the WASA (Whittier Area School Administrators) Board by attending board meetings and events throughout the school year.

Clinical Practice Responsibilities (Fieldwork & Student Teaching)

• In consultation with department faculty and staff, arrange placements for all candidates in undergraduate and graduate level coursework as well as student teaching adhering to district and college policies. 
• With assistance from departmental administrative assistant, document and track all placement information in adherence with CTC guidelines. 
• Maintain EDUC Fieldwork Documentation Moodle Page. This includes, but is not limited to updating the page each semester, and communicating to faculty, staff and students about related policies and procedures. 
• Evaluate applications for student teaching; this includes interviewing prospective student teachers. 
• Organize informational sessions (once per semester) for prospective student teachers. 
• Collaborate with Whittier College’s Office of Institutional Research and Assessment to administer any necessary surveys related to clinical practice (e.g., end-of-placement evaluations of master teachers and college supervisors). 
• Recruit, train, and supervise Whittier College supervisors, who observe and evaluate traditional student teachers/interns in local public and private schools. This includes matching college supervisors with student teachers/interns (by credential). 
• Provide  and monitor 10 hours of training for prospective master teachers to provide them with information about credential programs and training on how to successfully mentor student teachers. This includes collecting documentation of successful completion of training as well as maintaining records for CTC accreditation. 
• Teach sections of EDUC 421/521: Student Teaching Seminar which is associated with candidate’s student teaching experience. 
• Observe all student teachers at least once per semester.
• Monitor development, revision, and use of all digital forms (e.g., Formstack) related to Clinical Practice.
• With assistance from departmental administrative assistant, ensure timely payments for all college supervisors and master teachers.
• Manage digital files for student teachers AND college supervisors on appropriate Moodle Pages. 
• Plan student teaching colloquium (once per semester).

CalTPA Coordination Responsibilities

• Attend Commission on Teacher Credentialing training pertaining to CalTPA (Instructional Cycles 1 and 2) and continue to remain abreast of CalTPA updates and changes. 
• With assistance from departmental administrative assistant, secure voucher numbers from Pearson for all candidates submitting Instructional Cycles.
• Embed candidate preparation for CalTPA in EDUC 421/521: Student Teaching Seminar. 
• Monitor CalTPA submissions for all candidates including submission reminders and remediation as needed. 
• Serve as recipient of ED Reports for CalTPA data and regularly update faculty on CalTPA scores.
• Supervise collection and maintenance of necessary departmental and state documentation for candidates as it pertains to clinical practice. This includes data related to CalTPA passage rates. 

Other Departmental Duties

• Attend all department meetings, including biannual Faculty-Adjunct Breakfasts, biannual Advisory Board Meetings, and department retreats (in January and Summer). 
• Maintain open office hours and visibility at least three days per week to facilitate coordination with college supervisors, department faculty and staff, as well as prospective and current credential students. 40 hours per week includes teaching two sections of EDUC 521. Up to 5 hours per week may be used for approved off campus tasks such as: attending WASA & advisory board meetings, working with district partners, and observing student teachers. 
• Stay up to date on all news from Commission on Teacher Credentialing (e.g., weekly PSD E-News listserve) requiring requirements for credential candidates. 
• Participate in the accreditation process, including but not limited to: assisting with preparing necessary documentation, and participating in Accreditation Site Visits.

Other duties as assigned

Non-essential Functions of the Job

1. None identified at this time.

Position Specifications and Requirements

Previous Experience

Successful teaching experience in culturally/linguistically diverse public elementary or secondary schools, experience in California highly desirable. Experience in student teaching supervision is highly desirable. Experience with CalTPA Instructional Cycles preferred. Evidence of strong commitment to teaching college students of diverse background and to preparing teachers for diverse student populations. 

Knowledge & Education

M.A. required, Ph.D. or Ed.D. preferred. 

Application Deadline: February 1, 2021

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Dean of Students Office at Whittier College seeks a Graduate Assistant.

The Office of Equity Inclusion Brotherhood Leadership Program Graduate Assistant is a position that provides a student affairs / higher education Master’s student the opportunity to receive hands-on experience within a student activities office. Specific projects will be dependent on the skills/competences that the applicant articulates as a need. Some include but are not limited to advising, planning, facilitating, project management, club/organization management, and assessment.

Hours: 50 hours total
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $16 - $17 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Dean for Student Life
Location/Department: Whittier College, Dean of Students Office

Responsibilities

Programming

• Develop, coordinate, and maintain all aspects of the male success initiative programming
• Work closely with the Associate Dean for Student Life to design the Male Success Initiative (MSI) mentorship programming in the areas of academics, leadership engagement, career planning, gender and masculinity enrichment.
• Coordinate programming that promotes a sense of belonging, a sense of brotherhood and bonding to those students who self-identify as men of color (i.e. peer project, mentoring, workshops) in support of retention and persistence initiatives and elimination of success gaps.
• Assist in other programmatic functions as required, such as special events, to support the program.

Assessment and Program Evaluation

• Assist with assessment/evaluation data collection and analysis.
• Compile monthly data into an operational summary.
• Identify, evaluate and propose solutions to program areas that need special attention.
• Provide reports as needed.

Administration

• Work with the Associate Dean for Student Life, Assistant Director, and  student leaders to enhance the campus program.
• Coordinate and design program and services content for web page and social media outlets.
• Document services and contacts and maintain accurate and complete records utilizing current technology.

Non-Essential Functions of the Job

• Attend and contribute to regular Brotherhood Leadership Program meetings and assist in the execute of BLP and OEI services.
• Other duties as assigned

Position Specifications and Requirements

Previous Experience   

• Event planning and management for large events
• Student advising 
• Office & clerical experience required
• College administration work beneficial
• Preparation and presentation of leadership workshops
• Knowledge of current legal trends with experience in student judicial board procedures

Knowledge and Education

• Bachelors required
• Enrolled in a graduate program in Higher Education Administration, Student Affairs, Student Personnel or related field 
• A commitment to the ideals of liberal arts education required  
• Must be proficient in Microsoft Office and Adobe Suite software 
• Basis understanding of risk management principles
• Exemplary communication skills (both written and oral); must be able to effectively interpret, organize, and present information and ideas

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Counseling Center at Whittier College seeks a Post Doc Fellow. 

The Whittier College Student Counseling Center is offering 1, 10-month, full-time (40 hours/week) post-doctoral fellowship position for the 2021-2022 academic year. 

Through counseling and supportive services, the Whittier College Student Counseling Center equips students to thrive by developing and encouraging mental and emotional health, with approximately 20% of the student body utilizing our no-cost, short-term counseling services. Clinical hours are spent predominantly in individual counseling; however, the following are also a part of the training experience: intake assessment, crisis intervention (walk-ins and on-call), group (limited) and/or couples counseling, triage and consultation. 

In addition, the post-doctoral fellow will play a vital role in the training of practicum students. S/he will provide weekly tape review and consultation and teach several didactic training seminars to the staff.  In addition, the Fellow will participate in program development, workshops, classroom presentations/lectures and special projects as they arise. The Counseling Center collaborates with a variety of departments on campus and provides consultation to the Student Life and Residential Life teams.  There is also the opportunity to provide brief consultations to students in informal settings, such as the residence hall, following Cornell University’s “Let’s Talk” program.  One of the assigned duties of the post-doctoral fellow is acting as outreach coordinator for the WCSCC and serving as a leader in the CC outreach events. The fellow will serve as the contact person for all campus outreach requests and will also coordinate the provision of campus outreach by leading a weekly outreach consultation meeting with counseling center staff, oversee the writing of a weekly psychoeducational bulletin and maintaining an accurate record of all CC outreach programming and hours. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $18.02 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Counseling Center
Location/Department: Whittier College Counseling Center

Minimum Qualifications

Ph.D./Psy.D. in Clinical or Counseling Psychology from an APA-accredited graduate program, completed by August 1^st, 2021.  Experience in a college or university counseling center at the practicum- or pre-doctoral intern level required. 

Desired Qualifications

Experience with a short-term, solution-focused treatment model. Experience with public-speaking, outreach and/or training of graduate students in Psychology.

Stipend

Approximately $31,250/year, paid at an hourly rate (benefits eligible) 

Required Application Materials

All application materials will be treated as confidential documents. Please send the following materials:

1. A cover letter briefly describing your interest in Whittier College Counseling Center’s post-doctoral training.
2. A curriculum vita (CV), which includes your date (or anticipated date) of graduation/completion of dissertation.
3. Three letters of recommendation from individuals who have personal knowledge of your clinical skills (at least two letters should be from clinical supervisors).
4. Official transcripts of graduate work.

Application Deadline

Priority given to applications received before March 15, 2021 however, applications will continue to be reviewed until the position(s) are filled.

Dates of Employment

Approximately August 9, 2021 – June 10, 2022

Send Application Materials to

Stephanie Smolinski, Psy.D.
Assistant Director/Training Director
Whittier College Student Counseling Center

Via email (preferred) to:
ssmolins@whittier.edu 
Subject Line: “Post-Doc Application”

OR

C/O Whittier College
13406 Philadelphia Street, P.O. Box 634
Whittier, CA 90608

Contact Information

Office: 562.907.4239
counselingcenter@whittier.edu

COVID-19 Addendum

As a training site for graduate-level and post-graduate trainees, the Whittier College Student Counseling Center (WCSCC) is committed to following the COVID-19 Health guidelines of the State of California, the Los Angeles County Department of Public Health and the Centers for Disease Control (CDC). Current counselor trainees are providing telehealth (video and/or phone sessions) services only. They have the option to provide those services from their homes (with supervisor permission) or to come on-site into the WCSCC. Supervision is also currently being provided remotely through video, but trainees have the option for in-person supervision if requested. Trainees are required to come to the site periodically in order to pick up supplies or to exchange the on-call phone. All training activities and required meetings are currently remote. It is unknown at this time what service provision will look like at the college for the 2021-22 training year and will depend on the decisions of health and college officials.  Potential post-doctoral fellows should be prepared to provide clinical and other services both in-person and via telehealth means. 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Business Services Office at Whittier College seeks a Student Accounts & Loan Coordinator Associate.

The Student Accounts & Loan Coordinator is primarily responsible for the processing of payments on tuition accounts and maintaining records and files for current and student loan borrowers with institutional loans. The position is a front office contact person for customers visiting the Business Office Accounts Receivable Department, is responsible for assisting students with questions pertaining to their tuition and loan borrower accounts.  Assists the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $17-$18 per hour; Salary will commensurate with experience, skills, and knowledge.
Reports to: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Services

Responsibilities

1. Assists students and college community at the front counter with payments, tuition account inquiries, work-study and accounts payables check pick-up, tuition refunds and general questions. 
2. Responsible for processing student payments on accounts, made via cash, checks, and credit cards (via CashNet) and wire transfers, as well as recording departmental deposits.  Also prepares deposits for weekly pickup.
3. Maintains Petty Cash - (Orders petty cash, disbursements, reimbursement, and Petty Cash Voucher Envelopes).
4. Maintains the Logs Cash Receipts books issued to departments.
5. Responsible for processing student refunds on tuition accounts with credit balances.
6. Provides technical support to students’ inquiries for CashNet online payments, student statements, and online access (to CashNet, portal, etc.)
7. Collects on the “WC” population, currently enrolled students, interacts with students (via in person, e-mail, phone calls) regarding their tuition accounts and institutional loan accounts.
8. Collects on “WC” current student population $1000.00 and under balances. 
9. Generates AR Balance Report for Student Accounts Manager and Student Account Counselor for analyzing and collection purposes. 
10. Responds to students’ email inquiries sent to the Business Office email account. 
11. Responsible for the reconciliation of student health insurance charges and student inquiries regarding coverage, appeals and waivers.
12. Collaborates with the Office of Student Finance, Registrar’s Office and other departments when researching students’ inquiries.
13. Responsible for monitoring of the Automated Business Office Holds (exceptions list during peak periods), assists with the exception list during the registration period. 
14. Interacts with the Financial Aid Office, Registrars, Residential Life and other departments with the research and audit of student tuition accounts. 
15. Provides support with the year end 1098T project – verification of Banner charges, grants, and scholarships data.
16. Provides support with the year-end letters and year end refunds to students with credit balances. 
17. Provides support with Business Office projects – Fall and Spring Informational Summer Packets, and Student Billing Statements.
18. Responsible for the collections, tracking and maintenance of the Tuition Payment Agreement.
19. Is current with Federal, State and Department of Education Regulations pertaining to the college’s institutional loan programs.
20. Provides support in the signing of institutional loan documents, approves and disburse funds to students’ tuition accounts via loan servicer website.
21. Responsible for transmitting student loan information and disbursements to the loan servicer’s database for late signees of promissory notes.
22. Collaborates with the Office of Student Finance’s work-flow notices with changes in loan funding amounts to ensure accurate records.
23. Responsible with the exit interview process for students who have graduated or withdrawn - via the college’s online loan servicer website.
24. Responsible for reviewing institutional loan accounts, updating loan deferments and collections of loans in default. 
25. Maintains collection payment reports on both tuition and student loan accounts.

Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of three years’ experience in student accounts receivables, student loans and AR collections, and general clerical office duties

Knowledge and Education

Associates Degree in accounting required. Years of full time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Student Disability Services Office at Whittier College seeks a Student Disabilities Services Support Specialist.

Under the general supervision of the Director of Student Disability Services and the Associate Dean of Academic Support, the Student Disabilities Services Support Specialist will perform a broad range of duties intended to enhance the department. Tasks will include answering and responding to telephone calls, responding to emails, and explaining services to members of the community. There will be a use of office management software to input data into student records, as well as internet work. The candidate will provide, excellent and sensitive customer service for students, parents, faculty and staff about disability related services. This position requires experience and/or comfortability with all forms of disability and a thorough understanding of both legal and ethical implications of confidentiality. The candidate additionally supervises, hires, trains, and manages student employees to ensure that they help fulfill SDS’s mission. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time-Temporary-3 months (may extend month-to-month) 
Salary Range: $18-$20 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Director of Student Disability Services and Associate Dean of Academic Support 
Location/Department: Whittier College (Main Campus)/Student Disability Services Office

Responsibilities

Office Management 

• Provide general office and administrative support for the department.  
• Direct students, faculty, staff, and the general public to the appropriate person, program, or office.  
• Assist with scheduling counseling appointments for SDS staff.  
• Work closely with Total Recall Captioning to coordinate CART services for students who are deaf and hard of hearing.  
• Organize and oversee maintain a database of information as it relates to SDS. 
• Make copies of assessment paperwork and send copies to the Counseling Center.  
• Maintain confidentiality under FERPA and HIPAA guidelines.  
• Perform a variety of other duties as assigned. 

Program Support

• Oversee the test proctoring program, which includes coordinating all test proctor requests, ensuring receipt of exams from instructors, designating and reserving appropriate testing rooms and arranging assistive technology.  
• Work closely with student office assistants who will be scheduled to proctor SDS exams and to deliver them to instructors.  
• Assist with test proctoring as needed.  
• Supervise, hire, and train the student office assistants who perform clerical work, test proctoring, and converting printed materials into alternative formats. Assist with conversions as needed. 
• Supervise, hire, train, and manage student note-takers for approximately 20+ per term. This  responsibility includes receiving requests for note-takers, maintaining excel, emailing professors, assigning note-takers, receiving notes from note-takers, and handling process flow of all notes from note-taker hires and volunteers.  
• Support maintenance of TutorTrac database software used to track center’s services.  
• Support the compilation of data and production of semester program assessment reports.  
• Conversion of materials into accessible formats for students with visual impairments, as needed. 
• Provide training for students who are approved to utilize Bookshare and Kurzweil.  
• Oversee the assistive technology lending program, including meeting with students, one-one-one to address their needs in this area. 
• Provide logistical support for all special events and programs.  
• Conducted research and implementation for the Self-Advocacy Training. 
• Provide closed captions for hard of hearing students, as needed. 
• May need to work some nights and weekends. 

Marketing

• Assist the Director with maintaining the SDS webpage and other promotions for the office’s activities and services.  
• Assist the Director with updating the SDS brochure, marketing materials, and purchasing with on and off campus vendors.
• Perform other related duties as assigned.

Non-essential Functions of the Job

• None identified at this time.

Position Specifications and Requirements

Minimum Qualifications

Bachelor’s degree from an accredited four-year college or university and 2-3 years of progressively responsible experience in general office, clerical or administrative support work. 

Preferred Qualifications

Bachelor’s or Master’s degree and experience working in a higher education setting and with college-aged students.  

Knowledge and Education

Proficiency with all standard office equipment, including Microsoft Office Suite, e-mail, maintaining databases and web-based research. Strong written and verbal communication skills required. Contact with Students: High Contact with Faculty and/or Staff: High Contact with Community and Vendors: High Confidentiality: High – Handles students’ academic records.  

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Information Technology Services Office at Whittier College seeks a User Support Manager.

The User Support Manager is responsible for providing information technology assistance and support to students and employees over the phone, via e-mail, and in person. The User Support Manager provides operating system and application software support, documentation and training, student lab support, classroom and A/V support, and assistance in the use of Whittier's computing facilities and other technology resources. The User Support Manager assists in supervision and training of student employees and works closely with staff in other areas of IT Services.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $29.42 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Director of Media and Client Services
Location/Department: Whittier College/Information Technology Services

Responsibilities

1. Staffs the IT Services Help Desk Sunday through Thursday afternoons and evenings during the school year and normal business hours during seasonal breaks. Modification of schedule is possible if future needs necessitate a shift in days or hours of work week.
2. Provides front-line support (via phone, walk-in, on site, and electronically) for students and employees on all technologies supported and services provided by IT Services.
3. Trains and supervises student employees in technologies supported by and services provided by IT Services, and IT service management.
4. Provides audio-visual and other technical support for media-ready classrooms and spaces.
5. Develops and presents user training. Create, edit, and maintain online and printed documentation and self-help resources.
6. Remains current in new developments and technology, and recommends and implements as appropriate.
7. Performs other job related duties as assigned or requested.

Non-essential Functions of the Job

1. None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum five years’ professional experience with providing technical user support.  Highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Knowledge and Education

Bachelor's Degree or equivalent required.  Additional experience may be substituted for education.  Must have excellent interpersonal, written, and oral communication skills.

Machines, Tools, Equipment, Electronic Devices and Software

Experience in both Windows and Macintosh environment and applications, including Microsoft Office.

License(s) and Certificate(s)

CCT+, MCSE preferred.

Physical Activity/Effort

Position requires high degree of physical activity, some lifting of heavy equipment up to 50 lbs.  Requires some work schedule flexibility.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Temporary and On-Call assignments are periodically available in various departments of the College.

Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.