Administrative & Support Staff Opportunities

The Registrar’s Office at Whittier College seeks an Assistant Registrar of Operations and Student Data to oversee development, implementation, and maintenance of student record processes in Banner and to provide administrative support and supervisory support to staff and faculty in fulfilling department objectives, as well as campus community in fulfilling college-wide objectives.

The Assistant Registrar of Operations and Student Data supports Whittier College in executing functions concerning Banner systems set up, workflows, and reporting.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $60,000 - $65,000; Salary commensurate with experience, skills, and knowledge. 
Reports to: College Registrar
Location/Department: Whittier College, Registrar’s Office. This is not a remote position.

Responsibilities

• Serves as the lead for Banner and Degree Works within the Registrar’s office; responsible for testing and training staff as needed
• Update and maintain (scribe) the progress to degree software, Degree Works.
• Serves as the lead and point of contact for Registrar’s office technical needs including but not limited to, exploring new software options, working closely with IT department regarding Registrar’s Office IT needs etc.
• Maintaining Whittier College catalogue via Acalog, course code, room assignments, and students' major and minor tables
• Create and maintain reports from Banner using Argos and providing reports to departments across campus.
• Identify and collaborate with IT to implement Banner system improvements to streamline academic processes within the Registrar’s office and to maintain, troubleshoot, and enhance our student information system and related systems.
• Responsible for providing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS. 
• Under the guidance of the Registrar, trains and provides additional instruction to staff and faculty as required. Schedules, assigns and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines.
• Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
• Process repetitive documents and reports, records data, and files materials.
• Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently. 
• Assist the Registrar in all activities regarding commencement: ordering diploma covers, commencement brochure, invitations, etc.
• Assist with registration and the preparation of the Class Schedule and Registration Guide.
• Assist at the front counter in registering students, answering questions, etc.
• Performs other duties as assigned.

Position Specifications and Minimum Requirements

• Proficiency in Ellucian Banner required, as well as a high level of competency in Degree Works, scribing and maintenance. 
• Experience with building and running reports and designing data blocks using the Argos report writing tool that interfaces with Banner. 
• Minimum of a BA degree required; fluency in speaking, reading and writing in English required.
• Ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.
• Bilingual preferred

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Center for Career and Professional Development (CCPD) at Whittier College seeks an Associate Director.

Reporting to the Director of the Center for Career and Professional Development (CCPD), within the Advancement Division, the Associate Director for Employer Outreach (ADEO) will act to advance the career and professional mission of the CCCPD. In particular, the position encompasses the following four distinct areas of responsibility: develop and execute a robust employer engagement strategy, develop and execute an effective program to connect students and employers, program assessment and data collection, and general administrative duties. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,000-$64,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of the Center for Career and Professional Development
Location/Department: Whittier College (Main Campus)/Center for Career and Professional Development

Responsibilities

Employer Engagement

• Secure strategic partnerships with corporate enterprises, medium-sized businesses, and small business to fund industry and company professional development skills-based programs to prepare the pipeline of talent at Whittier College for the workforce
• Develop and implement strategies designed to increase career and professional job and internship opportunities for students and graduates through creatively sourcing leads from employer contacts, alumni and parent networks, online and social media posts, other schools, and students, as well as cold-calling company representatives to establish and cultivate relationships on behalf of Whittier College, regionally, nationally, and internationally
• In collaboration with the Office of Alumni Relations, develop connections directly with alumni who have open internships and full-time job employment opportunities for Whittier College students and alumni 
• Actively pursue and establish new employer partnerships for Whittier College students to broaden their employment internship and full-time job opportunities in a plethora of industries including, but not limited to, healthcare, technology, the Fortune 1000, retail, hospitality, manufacturing, and more.
• Collaborate companies and organizations to participate in various Whittier College career events (in-person and virtual).
• Take the initiative to secure new employer sites for firm tours, shadowing programs, internships, externships, and informational sessions for students and alumni. 
• Facilitate relationships and strengthen communication with and between employers, students, alumni and faculty in order to fill job positions.
• Represent Whittier College within local/regional professional and business associations (i.e. chamber of commerce).
• Collaborate with Whittier College faculty and staff to increase career and professional job opportunities for students and alumni. Establish and maintain positive relationships with internal contacts such as Admissions, Alumni Relations and Athletics Dept., while promoting employer development initiatives.
• Lead efforts to connect directly with hiring managers within companies to present a pipeline of talent from Whittier College to interview for job openings managed by the hiring managers
• Arranges for employers to visit campus and meet with students and faculty.
• Makes presentations to business community about Whittier College. 

Student-Employer Engagement

• Organizes and hosts panels and sessions with employers for students and alumni. 
• Conducts site visits with students to various industry locations. 
• Identifies, develops and monitors employment opportunities for students and graduates and regularly shares new open positions via Handshake, LinkedIn and other CCPD social media channels.
• Develops and updates all employer contacts on job database utilizing the current career management system (Handshake).
• Designs, implements, and administers student recruitment programs for a diverse group of companies and organizations.
• Administers the on-campus recruiting program and calendar and leads the development of promotional material for employment opportunities. 
• Organizes employer and graduate school information sessions.
• Develops and facilitates workshops dealing with job-search, i.e., networking at a career fair, using the Internet in job search, resume writing, etc.
• Counsels and advises students regarding employment opportunities through various employers.

Program Assessment

• Responsible for overall assessment of the effectiveness of employer outreach efforts.
• Generate weekly, monthly and annual reports of employer outreach activity.
• Maintains database of employer connections, keeps track of student/alumni placement, and conducts post-placement surveys. 
• Takes lead in the administration of the employer web portal (Handshake). 
• Will assist in the development of annual impact report. 

Administrative

• Responsible for employer content on the Whittier College CCPD website. 
• Serve as the lead for Handshake – the career center management system.
• Provide Handshake training for students, staff/faculty, and employers on the use of career management system.
• Act as the point-of-contact for the Handshake vendor. Consult with Handshake on the updates to insure the most efficient use of student and employer contacts, services utilized, and potential opportunities.
• Monitor Stripe, and employer payments as needed.
• Performs other essential duties and tasks specific to position.
• Keep abreast of current recruiting trends through attendance at annual conference for employers and colleges (MPACE) and other professional development opportunities.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Education

Requires a bachelor's degree. Master’s degree preferred in business, marketing, psychology, communication, or other related major. 

Previous Experience

Four or more years of progressively responsible office or higher education program administration experience. Must possess sufficient experience in a collegiate environment to understand the academic culture and must have the ability to effectively interact with a diverse population of faculty, staff, students, parents, and administrators. Familiarity with corporate and nonprofit human resource management. Understanding of experiential education and academic/career advising. Experience in presentation of workshops or public speaking. Excellent oral and written communication skills. Must be a self-starter and possess strong analytical and problem-solving skills. Demonstrated ability to organize and work independently as a leader and as part of a team.

Special Requirements

Good interpersonal skills with a demonstrated commitment to cultural diversity. Proficiency with windows environment including word processing, knowledge of database programs.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Business Services at Whittier College seeks an Associate Vice President of Business Services and Controller.

The Associate Vice President of Business Services and Controller safeguards assets and assures accurate and timely recording and reporting of financial transactions by establishing and directing a system of accounting activities, policies, procedures, and controls.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $120,000-$145,000; Salary will be commensurate with experience, skills, and knowledge. 
Reports To: Vice President of Finance and Administration
Location/Department: Whittier College Campus/Business Services

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Management

1. Establish and maintain a documented system of accounting policies and procedures that best accomplish and are aligned with the institution’s mission, goals, and objectives.
2. Direct the operations of accounting, payroll, accounts receivable, cash receipts and disbursements, and endowment administration, including the design of an organizational structure adequate for achieving the departments’ and institution’s goals and objectives (includes hiring, training and development of staff).
3. Manage the service contract for the campus mail and graphics department.
4. Direct the operations of other work units as assigned.
5. Provide direction and leadership in the management of the institution’s accounting practices.
6. Participate in the President’s Cabinet and demonstrate leadership in the success of the college.
7. Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
8. Participate in the annual budget process and direct associated activities in areas of responsibility.

Transactions

1. Maintain the general ledger and chart of accounts appropriate for the institution’s mission, size, and reporting requirements.
2. Process transactions in accordance with Generally Accepted Accounting Standards.
3. Ensure that valid employees and vendors are paid accurately and in a timely manner.
4. Ensure that accounts receivable are collected promptly and within established credit policies.
5. Ensure that all accounts supporting the statement of financial position are reconciled and reviewed on a regular basis and are used appropriately for their intended purpose.
6. Ensure that debt payments are made on a timely basis.
7. Ensure endowments are administered in accordance with donor restrictions, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied.
8. Ensure that expenditures for fixed assets are capitalized in accordance with established policy.
9. Ensure that donor restrictions, if any, are accurately applied in the classification equity.
10. Administer the approved budgets for operating divisions and units including input to the general ledger information system, monitoring and ensuring compliance, preparing forecasts and other related reports.
11. Maintain a schedule of discrete accounting periods and ensure adherence to deadlines.
12. Maintain a system of internal controls over accounting transactions.

Reporting

1. Issue accurate, timely, and complete interim and annual financial statements that comply with industry accounting and reporting standards and best practices.
2. Issue management reports on a regular basis that provide timely actual results in comparison with budget.
3. Calculate variances from budget no less than quarterly and report to appropriate managers.
4. Prepare management forecasts in comparison to organization budget no less than quarterly.
5. Perform financial analysis as assigned.
6. Maintain a system of internal controls over financial reporting.

Compliance

1. Coordinate the annual financial audits from preparation through completion of the annual financial reports in accordance with established deadlines.
2. Coordinate and facilitate regulatory audits as necessary such as State Board of Equalization, worker’s compensation insurer, etc.
3. Comply with local, state, and federal government reporting requirements and tax filings in areas of responsibility.

Communication

1. Write effective and professional communications in a broad range of applications including annual and interim financial reports, Board of Trustees materials, Whittier campus and Law School employees and departments.

Other

1. Participate in appropriate industry programs to maintain skills and stay current on best practices.
2. Participate in appropriate industry list-serves.
3. Other duties as assigned.

Non-essential Functions of the Job

1. Participate in vendor surveys.

Position Specifications and Requirements

Previous Experience

7 or more years in a similar level management role

Knowledge and Education

Bachelor’s degree in accounting or closely related, CPA desired

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

The Business Office at Whittier College seeks a Budget Analyst.

Working with College leadership, the Budget Analyst administers the annual organizational budget process, develops the annual budget, monitors compliance, and prepares periodic management reports. The Budget Analyst works with the Vice President/CFO to develop budget, spending, and related policies. The Budget Analyst responds to information requests from College personnel related to fiscal and budget administration. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $65,000-$70,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Vice President/CFO
Location/Department: Whittier College Business Office

Responsibilities

Policy

• Develop and document budget and expense policy according to college needs and industry best practices.

Preparation

• Working with the VP, direct the preparation of the college’s annual operating budget.
• Compile revenue assumptions from sources including Academic Affairs, Broadoaks, Enrollment Management, New Ventures, Student Life, Advancement. 
• Compile budget requests through division Vice Presidents.
• Schedule budget meetings with senior leadership.
• Compile assumptions and requests into budget scenarios.
• Review with Vice President/CFO and President.
• Prepare proposal for Board of Trustees.
• Post to general ledger system through Accounting.

Reporting

• Compile actual to budget reports monthly and annually after accounting period close.
• Compile ad-hoc reports as necessary.
• Compile metrics reports as necessary.
• Write status reports for senior leadership review and action.

Monitoring

• Review division budget to actual reports to monitor compliance.
• Conduct ongoing reviews with Vice Presidents, Associate Vice Presidents, Directors, and budget managers as necessary to address material variances from budget and determine solutions.
• Administer purchasing card program. 

Systems

• Carry out search for budget software.
• Perform regular/annual budget system maintenance as necessary.
• Update budget development and reporting tools as necessary.
• Direct development of system reports as needed.

Complete other duties and projects as assigned.

Non-Essential Functions of the Job   

None identified at this time.

Position Specifications and Requirements

Previous Experience

Four years with professional level experience in general accounting and financial reporting; supervisory experience is a plus.

Knowledge and Education

Accounting or closely related business fields. Good knowledge of generally accepted accounting principles and methods. Good communication and exceptional problem-solving skills; develops and enforces policies and procedures; meets deadlines; high attention to detail; understanding of accounting controls. Expert skills with Excel, capable with Word; some knowledge of MS Access and databases. Prior working experience in Ellucian Banner ERP System for Universities is a plus.

Application Deadline

Until Filled

The position is based in Whittier, CA. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Advising & Academic Success at Whittier College seeks an Academic Counselor/Graduate Intern.

Hours: Monday – Friday, 19 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Temporary, Part Time
Salary Range: $19 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate and Assistant Director of Academic Support  
Location/Department: Whittier College (Main Campus)/ Center for Advising & Academic Success

Responsibilities

• Provide academic support for students from diverse backgrounds on Academic Probation, Warning, CARE, and in need of other guidance related to success in the classroom, document and track progress and academic improvement.  
• Coach and discuss, with undergraduate students, on topics such as: academic policies, liberal education requirements, and major exploration 
• Collaborate with the Academic Support staff to provide access to support services for the First Year Student Enrichment Program, Academic Coaching Program participants, and the Student-Athlete Peer Mentorship Program participants.  
• Assist the Academic Support Coordinator with developing content and delivering Academic Success Workshops.  
• Support the department with coordination and implementation of annual Exploring Majors Event  (Spring semester only). 
• Research and develop programming focused on improving retention and graduation rates for first-generation students, students of color, low-income and other underserved student populations.  
• Evaluate and assess the effectiveness of Academic Success Program. 
• Support New Student Registration efforts.  
• Assist with producing semester assessment reports in order to help contribute to data driven programming. 

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education: Bachelor’s degree required, currently enrolled in a Master’s degree program in education, psychology, counseling, or related field, or equivalent experience.  Strong written and verbal communication skills required. Qualified candidates should have experience working with diverse students in academic support environments, programming events, and counseling/advising techniques. Candidates will also have insight into the needs of first-generation and underrepresented college students, and a commitment to the ideals of a liberal arts education. 

Application Deadline

Until Filled

 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

• Patrols campus property, in a vehicle or on foot, to provide security and traffic control
• Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
• Responds to emergency and non-emergency radio calls
• Must be available and ready at any point during shift to respond to community needs
• Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
• Enforces campus policies, regulations, and municipal, state and federal laws.
• Assist local law enforcement as necessary
• Conducts thorough investigations as assigned and completes detailed reports as to those investigations
• Participates in crime prevention programs
• Assist Student Life and Residential Life personnel as required
• Provides on-campus escorts to College students and personnel as requested
• Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

• High School diploma
• Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
• Must have no criminal record
• Must possess a current CA driver license
• Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Reports To: Director of Clinical Practice
Location/Department: Whittier College Department of Education

Responsibilities

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates

1. Progress through sixteen-week student teaching assignment. during which time the candidate takes on more teaching responsibility.  As skills develop, the candidate should assume increasing responsibility for all parts of the instructional process.
2. Writes appropriate lesson plans using the department template. Incorporates into each lesson plan template, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
3. Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
4. Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate

1. Observe a minimum of eight times per semester. (For the 2021-2022 academic year, observations will be completed virtually and in-person).
2. Complete all required evaluation forms electronically (Formstack).
3. Conference with the candidate after each observation.
4. Maintain weekly contact with the candidate.
5. Confer with Master Teacher and update them regularly throughout the semester about the candidates’ progress, strengths, and areas of concern. 
6. Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and electronic paperwork due throughout student teaching assignment.
7. Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
8. Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

1. Hold an initial meeting with Master Teacher and review the specifics of the Whittier College Program.
2. Attend Orientation/semester kickoff (1 per semester) to continue to develop professionally.
3. Attend all College Supervisors’ Meetings (2 per semester), so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
4. Attend Clinical Practice Colloquium at the end of the semester.
5. Attend one adjunct-faculty semester kickoff per semester to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

1. Five years of successful teaching experience in a public school.
2. A teaching credential in subject area(s) related to credential programs offered at Whittier College or an administrative services credential. 
3. Excellent organization and communication skills (both written and verbal).
4. Ability to work professionally with the public, as well as college and district students, faculty, administrators

Application Deadline

Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Christine Ybarra at cybarra@whittier.edu. Review of completed applications is ongoing.

The Office of International Programs at Whittier College seeks a Coordinator of International Student Engagement.

The Coordinator will be responsible for international student programming (including international student orientation) and academic advising for new international students. The Coordinator will assist the PDSO with basic F-1 immigration advising. The position reports to the Director of the Office of International Programs.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $45,000-$50,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of the Office of International Programs
Location/Department: Whittier College, Office of International Programs

Responsibilities

Essential Functions of the Job

• Coordinate international student programs and workshops (including international student orientation) that promote the success and retention of international students.
• Prepare and provide pre-arrival information for incoming international students.
• Serve as the academic advisor for all new international students ensuring that they are registered in appropriate classes.
• Advise international students on a variety of matters including immigration and visa regulations, cultural adjustment, personal matters, financial concerns, and university procedures.
• Serve as a Designated School Official (DSO) ensuring institutional and individual compliance with SEVIS regulations and requirements.
• Keep current with changing regulations and procedures of the U.S. Department of Homeland Security and U.S. Department of State.
• Supervise 2-3 student workers.

Non-essential Functions of the Job 

None identified at this time.

Position Specifications and Requirements

Previous Experience

• 1-2 years of international student advising preferred.
• Experience organizing orientations and/or other campus programs.
• Must be a U.S. citizen or Permanent Resident.

Knowledge and Education

Must have the ability to manage and prioritize tasks. Strong interpersonal communication skills (both oral and written). Strong organizational and administrative skills with attention to details. Demonstrated ability to work independently and maintain confidentiality. Demonstrated ability to effectively plan, organize and implement programs. Second language as well as experience living abroad is recommended. Must be available to work some evening and weekend hours.

Application Deadline

Until filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Student Health and Wellness Center at Whittier College seeks a COVID Licensed Vocational Nurse.

The successful candidate will function in a collaborative practice with Physicians and/or Nurse Practitioner(s) or Physician’s Assistant(s) in the delivery of health care in the Student Health Clinic. This individual will provide COVID assessments/support, and ambulatory nursing care as directed by health care providers with an emphasis on disease prevention and health maintenance as well as provide clinical duties per established policy and procedure and functions under the supervision of an NP/PA or a physician. The LVN will be part of a team concept that will work closely with the Director of Student Health Services, front office staff, student employees and other related departments throughout the college community.

Hours: Monday – Friday, 35 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $23.00-$25.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Interim Director, Student Health and Wellness Center
Location/Department: Whittier College, Student Health and Wellness Center

Responsibilities

• Assess COVID related health screens including formstack health screening and reports.
  •  Assess needs for quarantine and isolation.
  • Working with the COVID Team which includes COVID response team: Housing and Residential Life, Campus Safety, Dean on Call, Food Service, Facilities, Dean of Students staff, and Associate Dean of Academic Programs.
  • Send email notification templates and included COVID response team:
  • Placing and releasing students from quarantine and isolation.
• Daily check in calls for students in quarantine and isolation for residential students.
• Notify patient of COVID test results.
• Support clinical staff as needed.
• Prepare patients for examinations, note brief history of the reason for the visit in the clinical chart. 
• Take and record vital signs, height, weight, vision screen, UA etc. Assist clinical staff with examination procedures. 
• Administer medications under the providers’ orders, except IV medications. Update patient charts in regards to allergies, medication use, and immunization history at each visit. 
• Complete lab slips as necessary. 
• Administer immunizations as per policy and procedure and College entrance requirements. 
• Clean and sterilize medical instruments and equipment. 
• Participate in health educational programming on campus. 
• Participate in Quality Improvement projects as indicated. 
• Assist with the health clearance process of all incoming students. 
• Attend Student Life and Student Health Services meetings as indicated.
• Update records into database. 
• Answers patient questions after consultation with the health care provider as per established procedures in that regard.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

• Graduate from an accredited Practical/Vocational Nurse program
• California license as a Licensed Vocational Nurse
• Minimum of two years of experience as an LVN in primary care, preferably in a Student Health Center, Urgent Care or Emergency Room
• Proficient oral and written communication skills
• Current BLS certification
• Contract tracing experience preferred, but no mandatory

Physical Requirements

Physical activity may include standing for prolonged periods, minimal lifting, and operating a computer and or certain equipment as needed for the clinic operation.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Engagement with Communities (CEC) at Whittier College seeks an Elementary and Intermediate School Support Services Coordinator.

The Coordinator will plan, lead and coordinate enrichment activities of the CEC for intermediate and elementary age students with community partners/school districts.

Hours: Monday – Friday and some weekends, 25 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $18.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, BCM Education Programs
Location/Department: Whittier College, Center for Engagement with Communities

Responsibilities

Essential Functions of the Job

• Facilitating communication and supporting partnerships between the CEC and partner schools/organizations;
• Facilitating college oriented workshops/events at Whittier College, Boys and Girls Club, virtual outlets and school sites for participating school students and parents; 
• Provide administrative support involved in coordinating all aspects of the CEC outreach programming
• Assist with managing and supervising of undergraduate CEC student coordinators; 
• Assist with conducting workshops that introduce, train and prepare College mentors to guide, advise, and engage participating students.
• Develop and maintain the program social media and communication designed to inform and highlights activities, projects and events for students, mentors and community partners.
• Collect and sort program data and assist with data analysis.
• Lead in a style and spirit that deepens and cultivates ties with the community, including individuals, public organizations and non-profit and community-based organizations.
• Assist with the coordination of CEC events on campus that further community partnerships and the mission of the CEC.
• Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

• Bachelor's degree required.
• Experience working with children required.
• Must be organized and self-starting with outstanding written, oral, research and analytical skills, and a willingness to learn quickly.
• Ability to manage multiple projects simultaneously, work independently and collaboratively as part of a team.
• Interest in learning to administer service learning/community engagement programs and university/community partnerships within a higher education setting.
• Must have a commitment to the mission of the liberal arts college, and commitment to community engagement

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Equity & Inclusion at Whittier College seeks a Graduate Assistant, Black Student Success. 

The Office of Equity Inclusion - Black Student Success Graduate Assistant is a position that provides a student affairs / higher education Master’s student the opportunity to receive hands-on experience within an identity center. Specific projects will be dependent on the skills/competences that the applicant articulates as a need. Some include but are not limited to advising, planning, facilitating, project management, and assessment.

Hours: Monday – Friday, 25-30 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $19.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Office of Equity & Inclusion
Location/Department: Whittier College, Office of Equity & Inclusion

Responsibilities

Programming

• Organize Black Male Initiative (BMI) mentorship programming in the areas of academics, leadership engagement, career planning, gender and masculinity enrichment. 
• Coordinate the execution of Black History Month events, and support services for Black students. 
• Assist in the coordination of the Brotherhood Leadership Program (BLP) programming that promotes a sense of belonging, a sense of brotherhood and bonding to those students who self-identify as men of color (i.e., peer project, mentoring, workshops) in support of retention and persistence initiatives and elimination of success gaps 
• Develop and facilitate dialogue sessions surrounding social issues such as racism, oppression and privilege. 
• Assist in other programmatic functions as required, such as special events, to support the OEI. 

Orientation 

• Assist in the planning of the BLP pre-orientation, including creating a recruitment plan for admitted Black self-identity males, create marketing material and provide recommendations. 
• Assist with the pre-planning for Summer 2022 identity-based orientation programming, including reviewing past program information, providing recommendations, and outlining content for summer programs. 
• Provide recommendations and initial program plans for identity conscious Weeks of Welcome programming. 
• Design training modules for student peer leader training related to equity and belonging. 

Assessment and Program Evaluation

• Assist with assessment/evaluation data collection and analysis. 
• Compile monthly data into an operational summary. 
• Utilize best practices to operationalize OEI's data driven, outcomes-focused, cultural competency assessment plan 
• Identify, evaluate and propose solutions to program areas that need special attention. 
• Provide reports as needed. 

Administration

• Work with the OEI professional staff and DEI Ambassadors to enhance the DEI programming. 
• Foster relationships with Black students and identity student organizations and work collaboratively to support an inclusive community. 
• Coordinate and design program and services content for web page and social media outlets. 
• Document services and contacts and maintain accurate and complete records utilizing current technology. 

Non-Essential Functions of the Job

• Attend and contribute to regular Brotherhood Leadership Program meetings and assist in the execute of BLP and OEI services. 
• Other duties as assigned 

Position Specifications and Requirements

Previous Experience

• Knowledge of racial identity development theories, critical race theory, multicultural organizational theories and intercultural communication theories 
• Event planning and management for large events 
• Experience working in the field of diversity/multicultural affairs 
• Student advising and providing resources 
• College administration work beneficial 
• Preparation and presentation of identity leadership workshops 
• Knowledge of current DEI trends 

Knowledge and Education

• Bachelors required 
• Enrolled in a graduate program in Higher Education Administration, Student Affairs, Student Personnel or related field 
• A commitment to the ideals of liberal arts education required 
• Project management skills with a strong focus on attention to detail in regards to program planning and logistics 
• Exemplary communication skills (both written and oral); must be able to effectively interpret, organize, and present information and ideas 

Application Deadline

Until Filled

The position is based in Whittier, CA. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Office at Whittier College seeks a Student Accounts Specialist.

The Student Accounts Specialist is primarily responsible for in-house collection efforts on student account balance and the research and analyses of student inquiries. Also responsible for the reporting of delinquent balances and preparing the accounts for third party collections. Other responsibilities include assisting students with questions pertaining to their tuition accounts; as well as assisting the college community with general questions. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $18-$20 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Student Accounts Manager
Location/Department: Whittier College, Business Office

Responsibilities

• Collects on the “WC” population, currently enrolled students via (e-mail, phone calls and in office interactions with students regarding their tuition account.
• Interacts with the Financial Aid Office, Registrars, Residential Life and other departments in verifying and auditing student accounts balances.
• Monitors in-school payment plans. 
• Responsible for in-house collection efforts, calls and email notices for outstanding balances due.  
• Responsible for inquiries on accounts with outstanding balances due, performs research on charges, payments, and other financial questions relating to tuition account balances. Informs students of college policies where appropriate. 
• Prepares delinquent account balances report for management review to submit to ECSI for due diligence and collection efforts.
• Responsible for updating students’ accounts with restriction holds, collection holds; and the removal of restriction holds when appropriate. 
• Responsible for updating process logs for adjustments to students’ accounts.
• Submits year-end report for small balance write offs for management review and processing.
• Sends notices to students with credit balances for year-end refunds.
• Assists with 1098T project – verification of Banner charges, grants, loans, and scholarships.
• Prepares year-end reports to determine bad debt allowance for AR debt and institutional loan programs.
• Analyzes collection agency reports to determine placement status, collectability of debt and charge-offs.
• Reviews and complies with new and revised federal, state and college’s policies, regulations, and directives related to privacy, collection, and bankruptcy laws and maintains compliance with internal control guidelines including separation of duties and individual accountability when processing financial transactions.
• Assists students and college community at the front counter with payments, tuition account inquiries, work-study and tuition refunds and general questions.
• Assists with family and student orientation as needed. 
• Cross train key staff and new employees as required.
• Assists with other job duties assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of three years of collections experience working with student accounts receivables in higher education.   

Knowledge and Education

Bachelor’s or associate’s degree in business administration or accounting is preferable, but not a requirement. Years of full - time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Services Office at Whittier College seeks a Senior Accountant.

The Senior Accountant performs general accounting analyses and reconciliations with primary focus on the student revenue cycle. Responds to information requests from College personnel related to fiscal and budget administration. Prepares various reports and responses to external information and data compliance requirements.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $55,000--$65,000 annual; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Controller
Location/Department: Whittier College (Main Campus)/ Business Services Office

Responsibilities

1. Analyzes student enrollment, discount aid and funded aid data, and develops financial expectations; evaluates accounting results against expectations; identifies material inconsistencies and investigates; prepares appropriate reports for management.
2. Analyzes student tuition and loan collection reports from servicer, prepares standard journal entries, identifies differences from expectations, investigates and resolves discrepancies; prepares appropriate reports for management.
3. Reconciles student accounts subledger to general ledger on a monthly basis; prepares reports for management.
4. Analyzes funded aid award expense during the accounting period and evaluates against budget and similar expectations, identifying inconsistencies; prepares reports for management.
5. Reconciles international student program results and communicates with appropriate international programs personnel to ensure revenue and expense accounting transactions are properly recorded.
6. Reconciles student revenue cycle general ledger accounts on a regular time schedule, identifies and resolves irregularities.
7. Assists in the preparation of net tuition revenue budgets for future periods.
8. Runs accounting information system maintenance reports and reviews for irregularities; investigates and resolves discrepancies.
9. Cross trains with other accounting staff to provide coverage during absences.
10. Participates in the preparation of audit related schedules and work-papers. 
11. Participates in the monthly closing schedule of tasks and assignments, including account analyses, and balance sheet reconciliations.
12. Performs other duties as assigned or requested.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

4 years with professional level experience in general accounting and financial reporting; supervisory experience is a plus.

Knowledge and Education

Accounting or closely related business fields. Good knowledge of generally accepted accounting principles and methods. Good communication and exceptional problem-solving skills; develops and enforces policies and procedures; meets deadlines; high attention to detail; understanding of accounting controls. Expert skills with Excel, capable with Word; some knowledge of MS Access and databases. Prior working experience in Ellucian Banner ERP System for Universities is a plus.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Student Disability Services at Whittier College seeks a Student Disability Services Counselor/Graduate Intern.

The Office of Student Disability Services provides academic and personal support and accommodations to undergraduate and graduate students with diagnosed learning disorders; psychiatric disorders; hearing, visual, and mobility-related impairments; medical conditions; and temporary disabilities. The office is providing an opportunity for graduate students to learn more about the field of disability services.

Hours: Monday – Friday, 19 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $19.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Office of Student Disability Services
Location/Department: Whittier College (Main Campus)/Student Disability Services

Responsibilities

The essential functions of the job include:

• Conduct intakes with students who have learning, physical, psychological disabilities, and/or temporary injuries.
• Conduct meetings with students that require minimal recurring contact, such as concussion appointments, emotional support animal appointments, and housing accommodation inquiries appointments.
• Coordinate, develop, and conduct disability-related on-campus workshops for students. Evaluate and assess the effectiveness of the disability-related workshops. 
• Develop video clips of SDS accommodations for student body. 
• Conduct assistive technology trainings for registered students with disabilities.
• Review documentation to determine eligibility of students to register with Student Disability Services.
• Facilitate note-taker and proctor trainings for student employees, as needed.
• Collect data with personnel’s assistance in order to develop a brief annual report regarding student’s use of services. 
• Attend weekly meetings with supervisor and attend staff meeting.
• Develop a working knowledge of the Americans with Disabilities Act, Sections 504 and 508 of Rehabilitation Act, and of assistive technology, software, and other strategies to maintain an accessible learning environment.
• Expand on the Graduate Intern manual, including outreach materials used for presentations and workshops.
• Assist staff in proctoring exams and in coordinating note-taking.
• Write appointment notes in Tutortrac in a timely fashion.
• Other duties as assigned by the Director of SDS.

Position Specifications and Requirements

Bachelor’s degree required, currently enrolled in a Master’s degree program in higher education, psychology, counseling, special education, or a closely related field.  Strong written and verbal communication skills required. The candidate should have good counseling and interpersonal skills, be able to communicate with students, faculty, and staff about sensitive disability-related issues, and have a demonstrated interest in disability issues. Candidates will have a commitment to the ideals of a liberal arts education.

Application Deadline

Until Filled

 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Student Success Graduate Assistant is a position that provides a student affairs/higher education Master’s student the opportunity to receive hands-on experience within orientation programs and transfer initiatives.

Specific projects will include assisting in planning Spring and Summer 2022 orientation programs, assisting in the launching of transfer student initiatives, as well as co-designing peer leader training.

Hours: Monday – Friday, 12 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $19.52-$20.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Interim Associate Dean of Students
Location/Department: Whittier College (Main Campus)/Dean of Students

Responsibilities

Orientation & New Student Engagement

• Provide support to the Spring 2022 Orientation program
• Review and revise curriculum for orientation student staff training.
• Research best practices for orientation, transition, and persistence and propose ways to improve the program. Provide recommendations for Summer 2022 implementation.
• Coordinate and plan co-curricular workshops and content that supports the INTD 101 curriculum including financial literacy, navigating mental health resources, and community engagement.

Transfer Initiatives

• Provide support in re-launching the Transfer Student Association.
• Assist in planning collaborative programming that support transfer student success.
• Collaborate with the ASWC Senate Non-Traditional Student Representative for additional community programming and outreach.

Student Leader Training

• Review and revise curriculum for orientation student staff training.
• Work with the Office of Student Engagement Associate Director to provide some training resources for the First Year Class Council.

Non-Essential Functions of the Job

• Attend and contribute to regular OSE staff meetings and assist in the execute of OSE services. 
• Other duties as assigned.

Position Specifications and Requirements

Previous Experience 

• Event planning and management for large events
• Student advising 
• Office & clerical experience required
• College administration work beneficial
• Preparation and presentation of leadership workshops
• Knowledge of current legal trends with experience in student judicial board procedures

Knowledge and Education

• Bachelors required
• Enrolled in a graduate program in Education, Public Administration, Social Work, Higher Education, Student Affairs, Student Personnel or related field 
• A commitment to the ideals of liberal arts education required  
• Must be proficient in Microsoft Office and Adobe Suite software 
• Basic understanding of risk management principles
• Exemplary communication skills (both written and oral); must be able to effectively interpret, organize, and present information and ideas

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.