Administrative & Support Staff Opportunities

Breadcrumb

Whittier College is committed to attracting and retaining a high quality, diverse employees with a shared passion for student-centered teaching and mentoring. 

Whittier is distinguished by its small class sizes, high-impact pedagogies, and innovative liberal arts curriculum blended with professional and pre-professional programs. It is a nationally recognized model for diversity and has no racial majority among its student body. With over 65% students of color, Whittier is designated as both an HSI and AANAPISI. Founded in 1887, it is an independent, four-year liberal arts college with about 1,700 undergraduates and is ideally situated in the scenic hills 18 miles east of downtown Los Angeles. It is an AA/EOE employer and abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a).

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The Office of Academic Support at Whittier College seeks an Academic Counselor/Graduate Intern. 

Hours: Monday – Friday, 19 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $19 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Director(s) of Academic Support  
Location/Department: Whittier College, Office of Academic Support

Responsibilities

  • Provide academic support for students on Academic Probation, Warning, CARE, and in need of other guidance related to success in the classroom, document and track progress and academic improvement.  
  • Coach and discuss, with undergraduate students, on topics such as: academic policies, liberal education requirements, and major exploration 
  • Assist the Associate Dean and Assistant Director of Academic Support with providing support services for the First Year Student Enrichment Program, Academic Coaching Program participants, and the Student-Athlete Peer Mentorship Program participants.  
  • May assist Administrative Support Program Coordinator with developing content and delivering Academic Success Workshops. 
  • Assist the department with coordination and implementation of annual Exploring Majors Event (Fall semester only). 
  • Assist with researching and developing programing focused on improving student retention and graduation rates. 
  • Evaluate and assess the effectiveness of Academic Success Program; assist with producing semester assessment reports.  

Non-essential Functions of the Job

None identified at this time.

Minimum Qualifications

Bachelor’s degree required, currently enrolled in a Master’s degree program in education, psychology, counseling, or related field, or equivalent experience.  Strong written and verbal communication skills required. Qualified candidates should have experience working with students in academic support environments, programming events, and counseling/advising techniques. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education. 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Music department at Whittier College seeks an Administrative Assistant.

The Administrative Assistant will Assist the faculty in the Music department with general administrative duties as outlined below. 

Hours: Monday – Friday, 32 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time (10-Month)
Salary Range: $16-$17 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Department Chair
Location/Department: Whittier College, Academic Affairs

Responsibilities

Essential Functions of the Job

  • Provide efficient and timely office support to the Music Department faculty and all departmental activities.
  • Responsible for facilities calendar and maintenance (EMS), including on-campus maintenance and contracting tuning of pianos and organs, and managing the distribution and repair of College-owned instruments and equipment.  Efficient and timely coordination of equipment and instruments for departmental rehearsals and performances.
  • Responsible for stewardship of facilities when used by campus or community organizations, including scheduling the chapel through the EMS system, collection of use fees, coordinating maintenance and set-up, communicating responsibilities to outside users, administration of contracts and follow-up as necessary.  In consultation with the Music Faculty, determine guidelines for supervision of extra-departmental events in Arnold Hall and Memorial Chapel.
  • Responsible for coordinating and enforcing the departmental budgets, including accounting for all concert proceeds, gifts and other income; administering all accounts/payable, including payment of accompanists, Artists-in-Residence, work-study students, and payments to vendors and campus agencies; maintaining current books for all departmental accounts. Manages reservations and bookkeeping for the Whittier College Holiday Dinner.
  • Responsibility for recruiting, hiring, scheduling and supervising a corps of work-study students (normally 8-12) for routine work in the office, ushers, ticket sellers, stage hands, sound recorders for concerts, servers and kitchen help for receptions, monitoring and assisting weekend events.
  • Responsible for development and production of all departmental publications, including the Music Department webpage, Master Schedule, Artist-in-Residence Handbook, Student Handbook, all publicity materials (posters, press releases, mailings), all printed materials related to student recruitment and the Talent Award program, and the Office Policies and Procedures Manual.
  • Responsible, with the Department Chair, for agenda and summary of weekly music faculty meetings.
  • Responsible for maintenance and use of databases of students, mailing lists, and coordination of bulk-mailings.
  • Responsible for upkeep and maintenance of the music library, including maintaining the catalogs and data bases, upkeep of the playback equipment, organizing reference and reserve materials, etc.
  • Responsible for assisting the Registrar enrolling students in private lesson instruction and musical ensembles.
  • Other duties as assigned

Non-Essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Musical background preferred

Knowledge and Education

Bachelor’s degree preferred.  Administrative assistant/secretarial experience required; experience with social media (Facebook/Twitter) preferred; knowledge of Word and Excel required.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Dean of Students office at Whittier College seeks a Assistant Dean of Students/Director of Student Rights and Responsibilities

The Assistant Dean of Students/Director of Student Rights and Responsibilities is a member of the Whittier College Student Life Leadership Team, coordinating the College’s student conduct process and working to support the rights and responsibilities of all students, including residential students and commuters. Housed in the Dean of Students Office, the Director reports to the Director of Housing and Residential Life/Title IX Coordinator and is a member of the Student Life Leadership Team, Title IX Team, Conduct Team, and CARE Team. The Director leads the College’s Restorative Practices Task Force as well as the Hazing Prevention and Intervention Team. The Director plays an essential role in the College’s Title IX responses, including acting as lead investigator for sexual misconduct cases involving students. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $59,000-$65,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Housing and Residence Life, Title IX Coordinator 
Location/Department: Whittier College, Dean of Students Office

Primary Functions

Student Rights and Responsibilities 

  • Leads follow-ups and investigations with students regarding potential violations of the College’s Student Code of Conduct and any other violations of College policy 
    • Collaborate with HRL Director and other HRL staff in coordinating response to violations of Student Code of Conduct policies
  • Consults with ASWC and other student leaders to continuously analyze and update the Student Code of Conduct 
  • Leads the development and implementation of educational programs regarding the Student Code of Conduct 
  • Participate in policy development and review, goal setting, assessment and evaluation efforts for all programs and services.
  • Provide and coordinate campus wide on-duty coverage according to a rotating scheduled, which includes some weekends and holidays year round
  • Manage the Maxient Conduct Database 

Title IX

  • Lead investigator in possible student code of conduct violations, including incidents of sexual misconduct 
  • Support the Title IX Coordinator in supervising and training peer educators 
  • Maintain communication with consultants from ATIXA
  • Develop and implement training and educational programming designed for students, staff, and faculty 
  • Oversee our EVERFI student training 

Academic Dishonesty 

  • Collaborate with academic affairs dean on managing allegations of academic dishonesty
  • Maintain documentation for academic integrity cases utilizing Maxient 
  • Work closely with students to manage sanctions and restorative expectations 

Coordinate College’s Restorative Practices Task Force

  • Coordinate College’s development of restorative practices across departments and constituents 
  • Establish training for members of Restorative Practices Task Force 
  • Develop workshops for students, staff, and faculty to introduce restorative practices 

CARE Team and Student Life Curriculum

  • Respond to possible violations of the Student Code of Conduct utilizing the CARE system with a distinct focus on restorative practices 
  • Work closely with the Associate Dean in developing CARE response to potential violations of the Student Code of Conduct  
  • Assist the Associate Dean in establishing, implementing, and assessing the Student Life Curriculum 

Daily Operations of the Office of the Dean of Students 

  • Work collaboratively with the Assistant to the Vice President/Dean of Students to develop ongoing programming, including marketing, coordinating student staff and volunteer involvement, and budget management.
  • Work collaboratively to design events across the Student Life Division that supports students’ understanding of their rights and responsibilities, as well as how to utilize restorative practices to develop and cultivate community.  
  • Select, train, supervise, evaluate and mentor student staff in planning and implementing programs and Campus Life initiatives
  • Assure departmental program expenditures are within allocated budgets; monitor budgets
  • Cultivate community relationships that support the development of resources for the Restorative Practices programs.
  • Perform other related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Preferred Qualifications

  • Master’s degree in higher education leadership or similar 
  • At least 3 years’ experience coordinating operations in a higher education office 
  • Demonstrated experience with a deep understanding of the higher education experience of students from underrepresented identity groups, especially men of color 
  • Demonstrated success in planning, developing, and implementing Diversity, Equity, and Inclusion events. 

Minimum Qualifications 

  • Bachelor’s degree
  • Ability to articulate issues that hinder higher education success of students from underrepresented identity groups 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Development at Whittier College seeks an Assistant Director.

The Assistant Director of Development helps plan, organize, and execute a unique set of donor-centered programs – all which serve to engage donors and students and foster lasting connections that result in maintaining and increasing a philanthropic pipeline.

Responsible for providing strategic leadership, vision, design and execution of a comprehensive and meaningful donor acknowledgement, stewardship, recognition and engagement program across the entire college during and after comprehensive fundraising campaigns. Partners with campus-wide constituents including development officers, deans, faculty chairs, students, leadership, and colleagues to develop personalized communication and engagement plans for major donors and board members, reporting in alignment with donor intentions, and donor recognition and retention programs. Demonstrates a proactive, creative and entrepreneurial mindset while strengthening and advancing donor engagement, events, annual endowment and impact reporting, donor acknowledgment and recognition, and print/digital content creation. 

Ensures adherence to College policies and conducts ongoing research and execution of donor relations best practices. Exemplary writing skills, exceptional interpersonal skills, and strong attention to detail are essential requirements for this position. The Assistant Director of Development also helps identify programmatic and operational improvements that lead to new revenue opportunities and cost-savings, and overall s/he will add to the continued growth and enhancement of the Development team and Whittier College as a whole. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $50,000-$54,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Development
Location/Department: Whittier College, Office of Development

Responsibilities

Strengthen and Advance Donor Engagement

Develop systems that support good stewardship as a strategy for advancing relationships and giving.

  • Create and execute compelling, timely communications that support donor cultivation and demonstrate the impact of philanthropy as part of a comprehensive fundraising strategy. 
  • Lead the team in creating a philanthropic engagement plan for trustees, with particular focus on outreach to trustees (phone, in-person, and through event creation) and cultivation for additional giving in passion areas uncovered.  
  • Ensure appropriate follow through by department and institutional colleagues as it relates to delivering an impactful stewardship experience to donors.

Annual Endowment/Impact Reporting

Organize and produce stewardship reports for endowments, named funds, capital projects, and other campaigns.

  • Manage donor and scholarship recipient information and work closely with Financial Aid and Finance personnel to gather accurate financial data.
  • Conduct independent research and interview faculty, staff and students to compose appropriate and compelling stewardship content and beneficiary/scholarship recipient profiles.
  • Review that all funds are utilized in accordance with donor intent and expectations. 
  • Respond timely to donor or gift officer questions and status inquiries. 
  • Closely collaborate with Financial Aid office to ensure timely flow of information with an eye towards process improvements. 

Events

Provide end-to-end support for several key annual events, as well as ad hoc stewardship events throughout the year.

  • Identify and cultivate corporate partners across southern California, focusing in Whittier. 
  • Solicit, negotiate, and secure corporate gifts to support event needs, enhance relationships, and promote awareness for Whittier College. 
  • Identify cost savings, redundancies, and revenue opportunities in all event planning and preparations. 
  • Coordinate all event logistics, including sourcing, hiring, negotiating, and managing vendors.
  • Motivate, lead, set priorities for, and manage performance of internal staff, student volunteers, and others at each event.

Content Creation

Visualize, create, and disseminate marketing collateral.

  • Provide strategic oversight and lead the development of print and digital marketing collateral suite for our institutional multi-year campaign.
  • Design one-pagers, brochures, programs, invitations, emails, impact reports, and more, in support of fundraising and stewardship initiatives.
  • Maintain a keen eye for cost-savings related to printing, postage, and mailing.  
  • In coordination with Marketing and Communications, produce written, digital, and video deliverables of award recipient profiles and programs in support of stewardship for donor initiatives. 

Donor Acknowledgment / Recognition

Promote a consistent cycle of donor recognition through the prompt processing of acknowledgment letters and gift receipts assigned to Development.

  • Collaborate with Advancement Services to prepare and mail letters to donors on behalf of the College.
  • Coordinate and execute an ongoing stewardship program for special recognition groups (JGWS, Wardman Circle, Philadelphians). 
  • Track and maintain repository of information regarding previously named campus spaces, buildings, and donated art pieces.
  • Manage vendors who assist with donor recognition needs such as signage, plaques, memorials, and other recognition initiatives.

Budget Oversight

Own the budget for Donor Relations, and work in conjunction with vice president of development on the budget for Development. 

Handle unforeseen, but important tasks as necessary, as well as other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous experience

Minimum three (3) years of professional experience, preferably in higher education or a similar environment. Higher education experience in departments outside of Development also encouraged. 

Knowledge and Education

A Bachelor's degree or equivalent education/work experience is preferred. Knowledge of fundraising and donor culture is a plus.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Engagement with Communities (CEC) at Whittier College seeks an Associate Director of Adult Programming.

Founded on the principle of reciprocity, the Whittier College – Center for Engagement with Communities (CEC) is dedicated to deepening the practice of service and the pursuit of programs and activities based on the mutually beneficial exchange of knowledge, information and resources. Our various initiatives develop and strengthen partnerships with individuals and institutions that benefit community-based organizations and enhance student academic learning. Together, faculty, students and community partners identify and address important needs, encouraging a culture of civic engagement that promotes healthier and more educated local communities.  

The Associate Director of Adult Programming creates, leads and supports opportunities of community engagement that pertain to adult community members. This position requires a dedication to issues of equity/access and a passion for working with underserved adult populations and college students who serve as employees.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,240 - $62,400; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, BCM Programs 
Location/Department: Whittier College, Center for Engagement with Communities

Responsibilities

Essential Functions of the Job

Plan, lead and coordinate the activities, initiatives and programs of Adult Programming in consultation with CEC Director and in partnership with liaisons at participating community partners. These responsibilities include:

  • Facilitate communication and support/create partnerships between the CEC and community partners;
  • Attend networking meetings, program meetings, and other pertinent community meetings that enhance the professional develop and partnerships of the position;
  • Supervising workshops at Whittier College and community partner sites for participating adults; 
  • Expand number of Whittier College academic departments participating in community engaged adult programming
  • Recruiting, interviewing and selecting students for the new program year in coordination with the CEPI Coordinator; 
  • Recruiting new community partners and adults to participate in the programs 
  • Provide administrative support involved in coordinating all aspects of the Program.
  • Assist with conducting workshops that introduce, train and prepare College mentors to guide, advise, and engage participating high school students.
  • Develop and maintain the program’s social media and communication designed to inform and highlight activities, projects and events for students, mentors and community partners.
  • Collect and sort program data and assist with data analysis.
  • Lead in a style and spirit that deepens and cultivates ties with the community, including individuals, public organizations and non-profit and community-based organizations.
  • Assist with the coordination of CEC events on campus that further community partnerships and the mission of the CEC.
  • Serve as a representative of the CEC at events in the community and with community partners.
  • Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

  • Bachelor's degree in Social Work necessary. 
  • Must be passionate about working with underserved adult populations
  • Experience with outreach to adult populations
  • Must be organized and self-starting with outstanding written, oral, research and analytical skills, and a willingness to learn quickly.
  • Ability to manage multiple projects simultaneously, work independently and collaboratively as part of a team.
  • Interest in learning to administer service learning/community engagement programs and university/community partnerships within a higher education setting.
  • Must have a commitment to the mission of the liberal arts college, and commitment to community engagement.
  • Grant writing experience a plus. 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Career and Professional Development (CCPD) at Whittier College seeks an Associate Director.

Reporting to the Director of the Center for Career and Professional Development (CCPD), within the Advancement Division, the Associate Director for Employer Outreach (ADEO) will act to advance the career and professional mission of the CCCPD. In particular, the position encompasses the following four distinct areas of responsibility: develop and execute a robust employer engagement strategy, develop and execute an effective program to connect students and employers, program assessment and data collection, and general administrative duties. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,000-$64,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of the Center for Career and Professional Development
Location/Department: Whittier College (Main Campus)/Center for Career and Professional Development

Responsibilities

Employer Engagement

  • Secure strategic partnerships with corporate enterprises, medium-sized businesses, and small business to fund industry and company professional development skills-based programs to prepare the pipeline of talent at Whittier College for the workforce
  • Develop and implement strategies designed to increase career and professional job and internship opportunities for students and graduates through creatively sourcing leads from employer contacts, alumni and parent networks, online and social media posts, other schools, and students, as well as cold-calling company representatives to establish and cultivate relationships on behalf of Whittier College, regionally, nationally, and internationally
  • In collaboration with the Office of Alumni Relations, develop connections directly with alumni who have open internships and full-time job employment opportunities for Whittier College students and alumni 
  • Actively pursue and establish new employer partnerships for Whittier College students to broaden their employment internship and full-time job opportunities in a plethora of industries including, but not limited to, healthcare, technology, the Fortune 1000, retail, hospitality, manufacturing, and more.
  • Collaborate companies and organizations to participate in various Whittier College career events (in-person and virtual).
  • Take the initiative to secure new employer sites for firm tours, shadowing programs, internships, externships, and informational sessions for students and alumni. 
  • Facilitate relationships and strengthen communication with and between employers, students, alumni and faculty in order to fill job positions.
  • Represent Whittier College within local/regional professional and business associations (i.e. chamber of commerce).
  • Collaborate with Whittier College faculty and staff to increase career and professional job opportunities for students and alumni. Establish and maintain positive relationships with internal contacts such as Admissions, Alumni Relations and Athletics Dept., while promoting employer development initiatives.
  • Lead efforts to connect directly with hiring managers within companies to present a pipeline of talent from Whittier College to interview for job openings managed by the hiring managers
  • Arranges for employers to visit campus and meet with students and faculty.
  • Makes presentations to business community about Whittier College. 

Student-Employer Engagement

  • Organizes and hosts panels and sessions with employers for students and alumni. 
  • Conducts site visits with students to various industry locations. 
  • Identifies, develops and monitors employment opportunities for students and graduates and regularly shares new open positions via Handshake, LinkedIn and other CCPD social media channels.
  • Develops and updates all employer contacts on job database utilizing the current career management system (Handshake).
  • Designs, implements, and administers student recruitment programs for a diverse group of companies and organizations.
  • Administers the on-campus recruiting program and calendar and leads the development of promotional material for employment opportunities. 
  • Organizes employer and graduate school information sessions.
  • Develops and facilitates workshops dealing with job-search, i.e., networking at a career fair, using the Internet in job search, resume writing, etc.
  • Counsels and advises students regarding employment opportunities through various employers.

Program Assessment

  • Responsible for overall assessment of the effectiveness of employer outreach efforts.
  • Generate weekly, monthly and annual reports of employer outreach activity.
  • Maintains database of employer connections, keeps track of student/alumni placement, and conducts post-placement surveys. 
  • Takes lead in the administration of the employer web portal (Handshake). 
  • Will assist in the development of annual impact report. 

Administrative

  • Responsible for employer content on the Whittier College CCPD website. 
  • Serve as the lead for Handshake – the career center management system.
  • Provide Handshake training for students, staff/faculty, and employers on the use of career management system.
  • Act as the point-of-contact for the Handshake vendor. Consult with Handshake on the updates to insure the most efficient use of student and employer contacts, services utilized, and potential opportunities.
  • Monitor Stripe, and employer payments as needed.
  • Performs other essential duties and tasks specific to position.
  • Keep abreast of current recruiting trends through attendance at annual conference for employers and colleges (MPACE) and other professional development opportunities.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Education

Requires a bachelor's degree. Master’s degree preferred in business, marketing, psychology, communication, or other related major. 

Previous Experience

Four or more years of progressively responsible office or higher education program administration experience. Must possess sufficient experience in a collegiate environment to understand the academic culture and must have the ability to effectively interact with a diverse population of faculty, staff, students, parents, and administrators. Familiarity with corporate and nonprofit human resource management. Understanding of experiential education and academic/career advising. Experience in presentation of workshops or public speaking. Excellent oral and written communication skills. Must be a self-starter and possess strong analytical and problem-solving skills. Demonstrated ability to organize and work independently as a leader and as part of a team.

Special Requirements

Good interpersonal skills with a demonstrated commitment to cultural diversity. Proficiency with windows environment including word processing, knowledge of database programs.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Career and Professional Development (CCPD) at Whittier College seeks an Associate Director.

Reporting to the Director of the Center for Career and Professional Development (CCPD), within the Advancement Division, the Associate Director for Internships & Experiential Learning (ADIEL) will act to advance the career and professional mission of the CCCPD. In particular, the position encompasses the following five distinct areas of responsibility: internship development, site coordination, participant recruitment, program assessment, and office management. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,000-$64,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Center for Career and Professional Development
Location/Department: Whittier College (Main Campus)/Center for Career and Professional Development

Responsibilities

Internship Development and Coordination

  • Provides leadership in the development and implementation of a viable off-campus internship, externship, and job shadowing program.
  • Oversees the development and implementation of an on-campus internship program.
  • Facilitates student learning by assisting students to secure appropriate internships to enhance overall academic experience and learn skills essential to conduct a successful job search.
  • Teaches one section of INTD 14 Career Planning for Juniors and Seniors and/or INTD 13 Career Planning for Freshmen and Sophomores per semester.
  • Teaches one section of INTD 299 – Internship course
  • Works collaboratively with faculty and administration to create policy and procedures for ensuring the academic quality and integrity of internships. Develops and updates internship manual. 
  • Coordinates and administers all aspects of the internship program. 
  • Counsels and advises students in career planning and career-related decisions.
  • Plans and conducts internship workshops and information programs.
  • Develops and implements robust job/internship readiness program. 
  • Develops and implements on-campus training programs to help equip students with highly sought-after skills (AVID production, Adobe Creative Suite, marketing management tools, Python, etc.)
  • Arranges meetings with faculty and academic department chairs to identify and promote relevant internships for specific majors.

Internship Site Coordination

  • Initiates and maintains contacts with employers to develop internships.
  • Conducts site visits to evaluate appropriateness and relevance of internships for students.
  • Identifies, develops and monitors current internship sites.
  • Assists director in the development of employer relations through verbal and written communications and membership in professional organizations.
  • Makes presentations to campus community and business community on experiential learning.
  • Arranges for employers to visit campus and possibly meet faculty

Participant Recruitment

  • Designs, implements, and administers student recruitment programs for a diverse group of companies and organizations.
  • Administers the on-campus recruiting program and calendar and leads the development of promotional material for internship opportunities. 
  • Assists employers and trains students on use of scheduling program (Handshake). 
  • Organizes employer and graduate school information sessions.
  • Coordinates two fairs to promote jobs and internships.
  • Conducts on-campus interviewing orientation.
  • Develops and facilitates workshops dealing with job-search, i.e., networking at a career fair, using the Internet in job search, resume writing, etc.
  • Critiques resumes, cover letters, and employment applications.
  • Counsels and advises students regarding employment opportunities through various employers.

Program Assessment

  • Responsible for overall assessment of the effectiveness of experiential learning program.
  • Maintains internship database, keeping track of internship sites, student placement, and post-internship surveys.  
  • Maintains database of internship participants and follow up placement information. 
  • Will assist in the development of annual impact report. 

Office Management 

  • Responsible for general administration and management of the CCPD in the absence of the director. Solves short-range problems that develop.
  • Oversees the student office workers (5-6) working in the reception area, supervises their answering phones, making appointments, and opening the mail. Delegates appropriate projects to assure smooth operation of career center and programs.
  • Advises students on a walk-in basis.
  • Helps Director coordinate special events throughout year, i.e., orientation, etiquette dinner.
  • Performs other essential duties and tasks specific to position.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Education

Requires a bachelor's degree in business, marketing, psychology, communication, or other related major. Master's degree preferred.

Previous Experience

Four or more years of progressively responsible office or higher education program administration experience. Must possess sufficient experience in a collegiate environment to understand the academic culture and must have the ability to effectively interact with faculty, staff, students, parents, and administrators. Familiarity with corporate and nonprofit human resource management. Understanding of experiential education and academic/career advising. Experience in presentation of workshops or public speaking. Excellent oral and written communication skills. Must be a self-starter and possess strong analytical and problem-solving skills. Demonstrated ability to organize and work independently as a leader and as part of a team.

Special Requirements

Good interpersonal skills with a demonstrated commitment to cultural diversity. Proficiency with windows environment including word processing, knowledge of database programs.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Career and Professional Development (CCPD) at Whittier College seeks an Associate Director.

Reporting to the Director of the Center for Career and Professional Development (CCPD), within the Advancement Division, the Associate Director for Professional Coaching, Marketing and Branding (ADCMB) will act to advance the career and professional mission of the CCCPD. In particular, the position encompasses the following three distinct areas of responsibility: developing and executing a robust student professional development program, ensuring students are job-ready upon graduation; program assessment and data collection; and general office management.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $56,000-$62,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Center for Career and Professional Development
Location/Department: Whittier College, Center for Career and Professional Development

Responsibilities

Professional Development

  • Working with students to ensure they are job-ready by graduation (or before). Develop a program that promotes skill development in the areas of resume writing, interviewing (top 25 questions), professional writing/cover letter writing, elevator pitch, and personal brand.
    • Provide workshops for professional development (etiquette, professional attire, communication, etc.) 
    • Guide students on ways to distinguish themselves in the marketplace.
    • Guide students through the job search and industry research process. 
  • Provide responsive, confidential, and professional group and individual career coaching to undergraduate students, graduate students and alumni.
    • Meet with individuals to conduct career coaching activities and personal brand development (including, but not limited to, LinkedIn profile, web portfolio, social media presence and professional attire assessment, and elevator pitch development). 
    • Deliver professional development workshops to larger student groups on campus. 
  • Provide appropriate career assessments (Myers-Briggs, StrengthFinder, etc.) to students, individually and in groups. 
  • In collaboration with the Office of Marketing and Communications, develop and execute a social media campaign to promote professional development and personal brand development. 
  • Meet with faculty and staff to find points of collaboration in the area of student professional development. 
  • Stay current on industry trends and communicate those trends to students. 

Program Assessment

  • Maintain accurate, confidential and appropriate student records of all counseling appointments.
  • Maintains database of participants and follow up placement information. 
  • Utilize on-line career management system (Handshake) to help students in job search and collect pertinent program data.
  • Will assist in the development of annual impact report. 

Office Management 

  • Responsible for general administration and management of the CCPD in the absence of the director. Solves short-range problems that develop.
  • Oversees team of student workers/peer coaches (2-4). Delegates appropriate projects to assure smooth operation of career center and programs.
  • Advises students on a walk-in basis.
  • Helps director coordinate special events throughout year, i.e., orientation, etiquette dinner.
  • Performs other essential duties and tasks specific to position.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Education

Requires a bachelor’s degree in business, marketing, psychology, communication, or other related major. MBA preferred.

Previous Experience

Three or more years of progressively responsible office or higher education program administration experience. Must possess sufficient experience in a collegiate environment to understand the academic culture and must have the ability to effectively interact with faculty, staff, students, parents, and administrators. Familiarity with corporate and nonprofit human resource management. Understanding of experiential education and academic/career advising. Experience in presentation of workshops or public speaking. Excellent oral and written communication skills. Must be a self-starter and possess strong analytical and problem-solving skills. Demonstrated ability to organize and work independently as a leader and as part of a team.

Special Requirements

Good interpersonal skills with a demonstrated commitment to cultural diversity. Proficiency with windows environment including word processing, knowledge of database programs.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Student Engagement at Whittier College seeks an Associate Director.

The Associate Director, under the director of the Director of Student Engagement, develops and oversees the registration, reinstatement, recognition, leadership development, and general management for approximately 75 student organizations. The Associate Director serves as the primary advisor for the InterClub Council (the governing body for club sports, field & major related, politically-minded, and general interest organizations), the Media Council (the governing body for the student media and publication organizations, radio, newspaper, video production, television station, and the sports network), and the First Year Class Council. This position will also work to provide a diverse offering of programs and services, will assist in the oversight and education of students in risk management and critical thinking, will establish and assess goals and objectives for their specialty areas, and will provide budget management for their specialty areas.

The Associate Director will provide guidance to student leaders particularly in the areas of leadership development, risk management and harm reduction, membership recruitment, education, problem/conflict resolution, and community planning. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $58,240-62,400; Salary will commensurate with experience, skills, and knowledge.
Reports to: Interim Director, Office of Student Engagement
Location/Department: Whittier College, Office of Student Engagement

Responsibilities

Part 1:  Student Organization Recognition, Registration, and Data Management 

  • Provide support to Whittier’s approximately 75 social, cultural/identity, academic, and recreational organizations  
  • Coordinate student organization recognition, reinstatement, and registration processes; maintain organizational files including constitutions and membership lists  
  • Conduct student organization transition workshops in the spring to prepare clubs to transfer to new leadership in the following year.  
  • Serve as a resource to all student organizations regarding budgeting. Serve as the liaison between the Business Office and Accounts Payable to set, countersign, and reconcile budgets for all organizations  
  • Serve as a resource to all student organizations regarding policies, procedures, programming, event management, risk management, and evaluation  
  • Serve as a resource to all student organizations regarding their organization email account. Serve as the liaison between the IT Department and Communications Department  
  • Serve as a liaison and promote positive relationships with all faculty/staff advisors, volunteer coaches, campus departments, and organization alumni(ae)  
  • Report out to annual involvement data to the campus community.  

Part 2: Student Retention and Success Initiatives

  • In collaboration with the Director, Office of Student Engagement will identify key student populations that need additional student support with retention, persistence, and graduation. 
  • Serve as a liaison to the Center for Advising and Academic Success in developing workshops for students focusing on personal and social needs that includes financial literacy, access academic resources on campus, time management, fellowships, and sense of belonging.
  • Coordinate and plan co-curricular workshops that supports INTD 101 curriculum including financial literacy, navigating mental health resources, and community engagement. 
  • Will track retention of students involved with student clubs/organizations and align support resources that will increase sense of belonging, engagement, and wellness resources for students. 
  • Assist in the implementation of the Student Life Curriculum.

Part 3: Student Organization Advisement and Event Management  

  • Serve as a liaison and promote positive relationships with all governing body (Inter-Club Council, Media Council, Inter-Society Council, Social Justice Coalition, Diversity Council, Freshman Class Council, and Student Athletic Advisory Committee) faculty/staff advisors and chairs  
  • Create training materials to assist leadership development across all governing body organizations. 
  • Serve as a main point of contact for student organizations regarding the online platform, Engage. Conduct regular trainings on use of the platform. 
  • Serve as the conduct officer for student organization/group responsibility violations of policy  
  • Serve as a resource to student organizations in planning in-person and remote events.  

Part 4: Student Media & Publication Organizations Supervision and Advisement 

  • Advise the ASWC Media Council in their oversight of the student media and publications including the campus newspaper (Quaker Campus), Video Production Studios (VPS), Radio Station (KPOET), and Whittier College Sports Network (WCSN) 
  • Serve as a liaison between the student managers, over 50 student employees and Human Resources for the student run media and publication organizations: campus newspaper (Quaker Campus), Video Production Studios (VPS), Whittier College Radio (KPOET), and/or Whittier College Sports Network (WCSN)  
  • Advise in the budget allocations and reconciling of an annual $100,000+ budget 
  • Process hiring, payroll, volunteer, building access paperwork for the student media and publication organizations with Human Resources, Campus Safety, and Division of Student Life. 
  • Coordinate training for the student run media and publication organizations 
  • Serve as a liaison to the faculty/staff advisors and the instructors of the course(s) provided with relevance to the media or publication 

Part 5: New Student Engagement & Transition

  • In collaboration with campus offices and with the support of the Director, plan and execute orientation programs, including communication, logistical preparation, registration, content, and assessment of programs and services.
  • In collaboration with department and campus partners, provide support to peer mentor programs that support new students.
  • Serves as primary advisor to the First Year Class Council and its executive board.  Provides community support through one-on-one meetings and attendance at FCC Executive Board and general meetings.

Part 6: Department Leadership

  • Monitors assigned student organization budgets and accounts. Promotes ethical and appropriate spending practices
  • Support department in facilitating annual programs, such as Student Activities Fair and Student Life Awards. 
  • Work collaboratively to design racial, equity, justice and inclusion trainings and programs across the Student Life Division that supports a sense of belonging for historically marginalized students
  • Participate in policy development and review, goal setting, assessment and evaluation efforts for all Office of Student Engagement programs and services.
  • Act as an integral member of the Office Student Engagement by offering support to departmental initiatives, program and services.
  • Collaborate within the Division of Student Life to ensure a student-focused approach and to support procedures and protocols that intentionally enhance collaboration across campus.

Non-Essential Functions of the Job

  1. Collaborate within the Division of Student Life to ensure a student-focused approach and to support procedures and protocols that intentionally enhance collaboration across campus.
  2. Attend division-wide meetings
  3. Serve on institutional committees as requested
  4. Other duties as assigned by the Director of Student Engagement or designee

Position Specifications and Requirements

Knowledge and Education

Master’s Degree in Student Personnel, Higher Education Administration or related field preferred. Demonstrate an understanding of equity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Life and throughout the campus and community, and a penchant for continuous learning and improvement. Experience with student organization advisement and leadership and event management preferred.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Business Services at Whittier College seeks an Associate Vice President of Business Services and Controller.

The Associate Vice President of Business Services and Controller safeguards assets and assures accurate and timely recording and reporting of financial transactions by establishing and directing a system of accounting activities, policies, procedures, and controls.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $120,000-$145,000; Salary will be commensurate with experience, skills, and knowledge. 
Reports To: Vice President of Finance and Administration
Location/Department: Whittier College Campus/Business Services

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Management

  1. Establish and maintain a documented system of accounting policies and procedures that best accomplish and are aligned with the institution’s mission, goals, and objectives.
  2. Direct the operations of accounting, payroll, accounts receivable, cash receipts and disbursements, and endowment administration, including the design of an organizational structure adequate for achieving the departments’ and institution’s goals and objectives (includes hiring, training and development of staff).
  3. Manage the service contract for the campus mail and graphics department.
  4. Direct the operations of other work units as assigned.
  5. Provide direction and leadership in the management of the institution’s accounting practices.
  6. Participate in the President’s Cabinet and demonstrate leadership in the success of the college.
  7. Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
  8. Participate in the annual budget process and direct associated activities in areas of responsibility.

Transactions

  1. Maintain the general ledger and chart of accounts appropriate for the institution’s mission, size, and reporting requirements.
  2. Process transactions in accordance with Generally Accepted Accounting Standards.
  3. Ensure that valid employees and vendors are paid accurately and in a timely manner.
  4. Ensure that accounts receivable are collected promptly and within established credit policies.
  5. Ensure that all accounts supporting the statement of financial position are reconciled and reviewed on a regular basis and are used appropriately for their intended purpose.
  6. Ensure that debt payments are made on a timely basis.
  7. Ensure endowments are administered in accordance with donor restrictions, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied.
  8. Ensure that expenditures for fixed assets are capitalized in accordance with established policy.
  9. Ensure that donor restrictions, if any, are accurately applied in the classification equity.
  10. Administer the approved budgets for operating divisions and units including input to the general ledger information system, monitoring and ensuring compliance, preparing forecasts and other related reports.
  11. Maintain a schedule of discrete accounting periods and ensure adherence to deadlines.
  12. Maintain a system of internal controls over accounting transactions.

Reporting

  1. Issue accurate, timely, and complete interim and annual financial statements that comply with industry accounting and reporting standards and best practices.
  2. Issue management reports on a regular basis that provide timely actual results in comparison with budget.
  3. Calculate variances from budget no less than quarterly and report to appropriate managers.
  4. Prepare management forecasts in comparison to organization budget no less than quarterly.
  5. Perform financial analysis as assigned.
  6. Maintain a system of internal controls over financial reporting.

Compliance

  1. Coordinate the annual financial audits from preparation through completion of the annual financial reports in accordance with established deadlines.
  2. Coordinate and facilitate regulatory audits as necessary such as State Board of Equalization, worker’s compensation insurer, etc.
  3. Comply with local, state, and federal government reporting requirements and tax filings in areas of responsibility.

Communication

  1. Write effective and professional communications in a broad range of applications including annual and interim financial reports, Board of Trustees materials, Whittier campus and Law School employees and departments.

Other

  1. Participate in appropriate industry programs to maintain skills and stay current on best practices.
  2. Participate in appropriate industry list-serves.
  3. Other duties as assigned.

Non-essential Functions of the Job

  1. Participate in vendor surveys.

Position Specifications and Requirements

Previous Experience

7 or more years in a similar level management role

Knowledge and Education

Bachelor’s degree in accounting or closely related, CPA desired

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

The Office of Admission at Whittier College seeks a Graduate Admission Counselor.

Reporting to the Associate Director of Admission, the Graduate Admission Counselor will collaborate with both the Department of Education and Admission Office to promote the graduate-level offerings at Whittier College. The incumbent will serve as the first point of contact for all graduate-related requests, events, and projects.

This position requires strong communication skills and knowledge of graduate admission and institutional policies and procedures. In addition, the candidate will possess an understanding of the Whittier College culture and community, exemplary customer service skills, and the ability to collaborate with different constituents across campus.

Hours: Monday – Friday, occasional evening and weekend hours will be required. 
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time (30 hours/week)-12-month position.
Salary Range: $22 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Director of Admission
Location/Department: Whittier College, Office of Admission

Responsibilities

Essential Functions of the Job

  • Promote all graduate programs (credential tracks, credential + MA, Master of Arts in Education/Teaching and BILA/BILA + MA)
  • Review all graduate-level applications
  • Host monthly graduate information sessions
  • Meet and schedule meetings (in-person or virtual) with prospective students 
  • Schedule and attend college visits and graduate fairs 
  • Participate in Whittier College events (Exploring majors, visiting Introduction to Child Development classes, etc.) to promote offerings to undergraduate students 
  • Manage graduate admission inbox and provide timely responses to prospects
  • Create and maintain all graduate-level communication/mailings via CRM
  • Collaborate with Communications Department with respect to marketing strategies  
  • Update all graduate marketing materials as needed (brochures, website, sample schedules, etc.)
  • Plan and execute graduate orientation events in collaboration with Credential Analyst and Department Chair of Education
  • Conduct PICES outreach and advisement appointments 
  • Assist with PICES Program orientations
  • Support Credential Analyst and/or Department Chair of Education as needed
  • Participate and support in accreditation/reporting efforts as needed
  • Serve as a representative of Whittier College

Non-Essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

  • Minimum 3 years of experience in a busy office setting.

Knowledge and Education

  • Bachelor’s degree from an accredited 4-year institution is required
  • Valid driver’s license and dependable transportation required
  • Verbal and written communication skills
  • Ability to multitask and work in a fast-paced environment
  • Organizational skills
  • Detail-oriented

Machines, Tools, Equipment, Electronic Devices and Software: 

  • General office equipment
  • Technolutions Slate
  • Microsoft Suite (Word, Excel, Outlook, SharePoint, PowerPoint)
  • Banner

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Student Health and Wellness Center at Whittier College seeks a Nurse Practitioner.

The Nurse Practitioner is responsible for providing clinical care to patients in the Student Health & Wellness Center. This individual will also provide cross-campus collaboration, particularly with the Counseling Center, Disability Services, Athletic Department, Student Life Office, Residence Life Office and the Student Life Crisis Management Team and Wellness Coalition.

Hours: Monday – Friday, 36 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $55-$60 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Interim Director, Student Health and Wellness Center
Location/Department: Whittier College (Main Campus)/ Student Health and Wellness Center

Responsibilities

  •  Assess COVID related health screens including formstack health screening and reports.
    •  Assess needs for quarantine and isolation.
    • Working with the COVID Team which includes COVID response team:, Housing and Residential Life, Campus Safety, Dean on Call, Food Service, Facilities , Dean of Students staff, and Associate Dean of Academic Programs.
    • Send email notification templates and included COVID response team:
      • Placing and releasing students from quarantine and isolation.
  • Daily check in calls for students in quarantine and isolation for residential students.
  • Notify patient of COVID test results.
  • Support clinical staff as needed.
  • The incumbent will provide primary care in a college health setting.
  • The position practices independently within the defined scope of practice and prescribes medications in accordance with California Law.
  • Specific duties include: assessing and identifying problem area through detailed history, physical exam and appropriate diagnostic tests; performing lab tests; determining appropriate treatment; appropriately determining the need for physician consultation and/or physician collaboration; and performing other duties as assigned.
  • Position reports to the Director of Student Health & Wellness Center. 
  • Utilizes EMR effectively.
  • Provides consultation, cooperative case management and professional leadership with Student Health Wellness Center staff.
  • Provides continuity of care to patients by coordinating health care needs through intervention, counseling and referral on and off campus.
  • Promotes health and maintenance, promotion and self-advocacy by individualized teaching and providing information for self-care and behavioral change for each student as appropriate.
  • Identifies and responds to students at risk for serious health conditions.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

  • Knowledge of current standards of college health service practice and available resources in the field
  • Ability to communicate effectively orally and in writing, ability to communicate effectively with students and staff from a wide variety of cultural and ethnical backgrounds.
  • Knowledge of safety issues related to student health services, equipment and facilities.
  • Possession of a current Nurse Practitioner licensure-furnishing number and DEA # in California.
  • Requires a Master's degree.
  • Board certified as a Family or Adult Nurse Practitioner with California licensure by AANP or AANC and two years ambulatory care experience, preferably in college health or adolescent care.
  • New NP graduates will be considered based on their background, clinical experience and letters of recommendation.
  • Experience with women's health care, young adults and health education preferred.
  • Experience with electronic health records.
  • Serving adults and adolescents.
  • Ability to develop rapport with current student body and to relate to the concerns and issues of their generation.
  • Ability to work in a matrixed reporting environment, following direction from university superiors & practice within the established collaborative agreement.
  • Ability to develop effective, collaborative relationships with members of the Student Health & Wellness Center staff, Athletic Trainers, Coaches and other individuals affecting student health.
  • Knowledge of Microsoft Word, and Excel, and/or database tools.
  • Contract tracing preferred but not mandatory.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Office at Whittier College seeks a Student Accounts Specialist.

The Student Accounts Specialist is primarily responsible for in-house collection efforts on student account balance and the research and analyses of student inquiries. Also responsible for the reporting of delinquent balances and preparing the accounts for third party collections. Other responsibilities include assisting students with questions pertaining to their tuition accounts; as well as assisting the college community with general questions. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $18-$20 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Student Accounts Manager
Location/Department: Whittier College, Business Office

Responsibilities

  • Collects on the “WC” population, currently enrolled students via (e-mail, phone calls and in office interactions with students regarding their tuition account.
  • Interacts with the Financial Aid Office, Registrars, Residential Life and other departments in verifying and auditing student accounts balances.
  • Monitors in-school payment plans. 
  • Responsible for in-house collection efforts, calls and email notices for outstanding balances due.  
  • Responsible for inquiries on accounts with outstanding balances due, performs research on charges, payments, and other financial questions relating to tuition account balances. Informs students of college policies where appropriate. 
  • Prepares delinquent account balances report for management review to submit to ECSI for due diligence and collection efforts.
  • Responsible for updating students’ accounts with restriction holds, collection holds; and the removal of restriction holds when appropriate. 
  • Responsible for updating process logs for adjustments to students’ accounts.
  • Submits year-end report for small balance write offs for management review and processing.
  • Sends notices to students with credit balances for year-end refunds.
  • Assists with 1098T project – verification of Banner charges, grants, loans, and scholarships.
  • Prepares year-end reports to determine bad debt allowance for AR debt and institutional loan programs.
  • Analyzes collection agency reports to determine placement status, collectability of debt and charge-offs.
  • Reviews and complies with new and revised federal, state and college’s policies, regulations, and directives related to privacy, collection, and bankruptcy laws and maintains compliance with internal control guidelines including separation of duties and individual accountability when processing financial transactions.
  • Assists students and college community at the front counter with payments, tuition account inquiries, work-study and tuition refunds and general questions.
  • Assists with family and student orientation as needed. 
  • Cross train key staff and new employees as required.
  • Assists with other job duties assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of three years of collections experience working with student accounts receivables in higher education.   

Knowledge and Education

Bachelor’s or associate’s degree in business administration or accounting is preferable, but not a requirement. Years of full - time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Information Technology Services at Whittier College seeks a User Support Manager.

The User Support Manager is responsible for managing and providing assistance and support to students and employees over the phone, electronically, and in person. The User Support Manager provides operating system and application software support, documentation and training, student lab support, classroom and A/V support, and assistance in the use of Whittier's computing facilities and other technology resources. The User Support Manager manages centralized purchasing, inventorying, and recycling of technology assets. The User Support Manager assists in the supervision of student employees and works closely with staff in other areas of IT Services.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $31.54-32.46per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Director of Media and Client Services
Location/Department: Whittier College (Main Campus)/Office of Information Technology Services

Responsibilities

  1. Staffs the IT Services Help Desk Monday through Friday during normal business hours or as needed.
  2. Provide front-line support (via phone, walk-in, on site, and electronically) for employees and students on Windows and Macintosh operating systems, applications, desktop support, and all other user support services provided by IT Services.
  3. Provides audio-visual and other technology support for classrooms and other campus spaces.
  4. Manages the centralized purchasing, receiving, inventorying, and disposal of technology assets.  
  5. Train and supervise student employees.
  6. Work closely with User Support technicians to provide support and troubleshooting of hardware and software problems.
  7. Work with students and other IT Services staff to support residence hall networking access.
  8. Develop and present user training including cybersecurity training. Create, edit, and maintain online and printed documentation.
  9. Remains current in new developments and technology, and recommends and implements as appropriate.
  10. Performs other job related duties as assigned or requested.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum five years’ professional experience with providing technical user support. Highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Knowledge and Education

Bachelor's Degree or equivalent required. Additional experience may be substituted for education. Must have excellent interpersonal, written, and oral communication skills.

Machines, Tools, Equipment, Electronic Devices and Software

Experience in both Windows and Macintosh environment and applications, including Microsoft Office.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.