Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


Administrative Support Assistant/Program Coordinator

The Center for Advising and Academic Success at Whittier College seeks an Administrative Support Assistant/Program Coordinator. Under the general supervision of the Assistant Dean of Academic Support, the Administrative Support Assistant/Program Coordinator provides general office and administrative support for the Center for Advising and Academic Success (CAAS), which includes the Academic Success Program, Tutoring Program, First Year Enrichment  Program, Academic Coaching Program, and Student-Athlete Academic Services; assists with planning and logistical coordination for CAAS events, academic success workshops, Fall and Spring new student registration, marketing and promotion.    

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $17.25-$18.00; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Assistant Dean of Academic Support
Location/Department: Whittier College (Main Campus)/CAAS

Responsibilities:
Office Management:    

  • Provide general office and administrative support for the Assistant Dean of Academic Support, Assistant Directors, Academic Support Coordinator and Graduate Interns. 
  • Ensures CAAS is properly staffed by student managers during the Center’s day, evening, and weekend hours. 
  • Direct students, faculty, staff, and the general public to the appropriate person, program, or office. 
  • Takes minutes at all staff meetings and share in a timely fashion.
  • Track and report budget spending and revenue, oversee transactions and reimbursements for 2 CAAS accounts.
  • Assist with scheduling advising appointments for the Assistant Dean and CAAS Advising Staff. 
  • Arrange for facilities work requests, repairs, and servicing of equipment/facility for CAAS department. 

Program and Event Support:

  • Supervise, hire, train, schedule, and manage payroll for 16-20 Student Managers and Poet undergraduate Interns. 
  • Oversee Community Building efforts among student staff employees in CAAS. 
  • Support maintenance of Tutor.Trac database software used to track center’s services.
  • Support the compilation of data and production of semester program assessment reports.
  • Assist Assistant Dean with Fall and Spring new student registration logistics, scheduling faculty advising appointments and Parent Track coordination.
  • Disseminate Academic Probation and Warning letters to students and their faculty advisors. 
  • Provide logistical support for all special events and programs. 

Marketing:

  • Assist the Assistant Dean with maintaining the CAAS webpage, Social Media, OrgSync, preparing marketing and other promotions for the Center’s activities and services, including the monthly CAAS newsletter.
  • Assist the Assistant Dean with updating the CAAS brochure, marketing materials, and purchasing with on and off campus vendors.  
  • Perform a variety of other duties as assigned.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience: Minimum Associates degree and previous experience in general office, clerical or administrative support work. Preferred qualifications; Bachelor’s degree, experience working in a higher education setting and with college-aged students.  

Knowledge and Education: Proficiency with all standard office equipment, including Microsoft Office Suite, e-mail, maintaining databases and web-based research.  Strong written and verbal communication skills required. 

Application Deadline: 10/19/18

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Area Director 

The Office of Housing and Residential Life at Whittier College seeks an Area Director. The Area Director (AD) is a live in, full-time (10 month) professional Student Life member reporting to the Associate Director for Housing and Residence Life. The AD assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for all aspects of the Whittier College Residence Life program in an area consisting of 2 – 3 buildings. The AD will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time, 10 months 
Salary Range: $43,680-$45,760; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Associate Director for Housing and Residence Life 
Location/Department: Whittier College (Main Campus)/Housing and Residential Life

Responsibilities:
Community Development

  • Understands the philosophy of Student Development and apply theories to practical and everyday residence hall experiences.
  • Be available to interact with students and staff on a daily basis.
  • Assist staff and students’ programming for floors, buildings and residence areas.
  • Serve as role model and maintain a standard of professional conduct with students.

Supervision

  • Supervise 8 – 11 Community Advisors.
  • Conduct weekly CA/staff meetings.
  • Meet with student staff individually to provide support and direction.
  • Assist in the recruiting, selecting, and training of student staff.
  • Assist in the planning and implementation of CA training.
  • Assist in the planning and implementing in-service training and provide development activities to promote positive job performance within the student staff roles.
  • Evaluate staff regularly and hold staff accountable to job expectations.

Counseling/Advising

  • Be sensitive and responsive to students’ emotional, personal, behavioral and academic needs; advising and making appropriate referrals.
  • Attend to the health and safety of residents in medical, psychological, and other crises/emergency situations. Being aware of and responding to the effects such crises have on the community.
  • Be knowledgeable of the various campus resources: Health Center, Campus Safety, Student Counseling Center, Center for Career and Professional Development (CCPD), Leadership Experience and Programs (LEAP), Disability Student Services (DSS), and the Center for Advising and Academic Success.
  • Be accessible and approachable to students. 

Administration

  • Assist in the opening, every day functions, and closing of the residence halls.
  • Assist with Fall and Spring Orientation as well as Admissions events.
  • Process maintenance work orders, CA Duty Logs, and utilize conduct and housing software.
  • Maintain office hours and communicate as needed with Campus Safety and Facilities.
  • Attend regular Residence Life Staff meetings.
  • Serve on assigned committees.
  • Chair/coordinate department committees and/or events when needed.
  • Provide campus wide on-duty coverage according to a rotating scheduled, which includes weekend, and some holidays year round.
  • Attend Student Life meetings.
  • Participate in professional staff training in August, January and throughout the academic year.
  • Meet weekly with supervisor.
  • Maintain 20 office hours in residential spaces.
  • Other duties as assigned. 

Policy Enforcement/Crises Management

  • Communicate, interpret, and enforce College and residence hall policies, and procedures. Encourages behavior consistent with the Whittier College Code of Conduct and holds students accountable for their actions.
  • Serve as a conduct administrator. Assign charges, conduct hearings and administer sanctions appropriately in a timely manner.
  • Recommend changes in policies and procedures.
  • Follow up with students as part of the Poet Early Alert Program (PEAP).

Collateral Assignments

  • In collaboration with the Associate Director for Housing and Residence Life and the Associate Dean for Student Support determine which of the additional responsibilities will be taken on as a collateral assignment.
    • Advise the Campus Improvement Activities (CIA) student group.
    • Select, train, and advise the Peer Review Board.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience:
One to three years of post-bachelors experience in a residential life program or relevant experience and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders. 

Knowledge and Education:  Master’s Degree in Student Personnel, Higher Education Administration or related field required. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement. 

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Assistant Athletic Trainer

Whittier College (CA), an NCAA Division III member of the Southern California Intercollegiate Athletic Conference is accepting applications for a full-time Assistant Athletic Trainer.

Hours: Monday – Friday
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $45,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Executive Director of Athletics 
Location/Department: Whittier College (Main Campus)/Athletics 

Whittier sponsors twenty-two intercollegiate programs. Responsibilities include but are not limited to: assist in the over sight of the day to day operations for the training room; assessment, treatment and rehabilitation of student-athletes; coverage of all home events and training sessions with the potential of limited travel; handling insurance claims, working with the College’s Team Physician and sports medicine staff, maintenance of complete and detailed medical records for all student-athletes and performing other duties as assigned, and overseeing athletic training work study students scheduling and training.

Education / Skills required:  Bachelor’s degree with successful passing of the Board of Certification Exam.  Maintain good standing with BOC and NATA. Master’s Degree preferred with at least two years’ experience within a university/college environment.  NATABOC, Professional CPR, AED and First Aid certification required.  

Review of applications will begin immediately and continue until the position is filled.  Please send cover letter, resume and list of three references by email to Associate Athletics Director , Lance Franey, lfraney@whittier.edu

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Assistant Dean of the Center for Career and Professional Development

The Weingart Center for Career and Professional Development at Whittier College seeks to build a culture of career-services professionalism and to situate career discernment and readiness at the center of undergraduate life. The College now seeks a new Assistant Dean to lead the Center and further its goals. 

Hours: Monday-Friday
Exempt Status: Exempt
Full time/Part Time status: Full Time
Salary: $100,000 - $112,000; Salary will commensurate with experience, skills and knowledge.    

Reports To: Vice President of Student Life and Dean of Students/ Vice President of Academic Affairs and Dean of the Faculty
Location/Department: Whittier College (Main Campus)/Center for Career and Professional Development 

Whittier College’s Assistant Deanship is an attractive situation for an ambitious career-services professional interested in working with faculty to serve a diverse group of liberal arts and sciences students and alumni, while also meeting the particular needs of students who are first generation or from historically underrepresented groups. Whittier’s distinction as a college community that is self-contained but also part of the nation’s second largest metropolitan area, with easy access to beaches, mountains and every sort of recreation, makes this a rare opportunity.

The Assistant Dean has overall strategic and operational responsibility for the Weingart Center’s team, programs, expansion and execution of mission goals. The Assistant Dean will supervise three professional staff and numerous work-study students.

Qualifications:  Whittier seeks an articulate, confident, resourceful and self-directed individual who is—or who will quickly become—a field-leading liberal arts experiential learning and career development officer, able to realize the College’s aspirations for the Weingart Center. Candidates with experience in experiential education, liberal arts or professional school career services, corporate university relations, human resources, institutional advancement, alumni affairs, and professional services are welcome. A graduate degree is required.  A minimum of five years of progressive management experience is required, involving undergraduates and/or recent graduates in their career planning, as well as employers and/or alumni. Demonstrated skill in fostering new institutional relationships, marshaling professional and volunteer networks, staff supervision and development, budget management, and strategic planning, are essential.  The ability to engage faculty, trustees and senior administrators, to counsel students who are both professionally aspirational and service minded, and to cultivate and steward a devoted alumni and parent population, is required. Facility with developing effective assessment methods articulating strategic priorities, and a capacity and appetite for fundraising, are essential. The successful candidate will have a record of working effectively with persons from diverse backgrounds and the ability to promote an inclusive campus and community culture.

Review of candidate materials will begin immediately and continue until the appointment. A complete application will include a letter of interest, a curriculum vitae or résumé and contact information for five professional referees who can speak about the candidate’s qualifications for this position.  Expressions of interest, nominations and inquiries should be directed to Whittier’s search consultant, Mr. Chuck O’Boyle of C. V. O’Boyle, LLC, at chuck@cvoboyle.com, who will furnish an internal position description upon request.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation or any other characteristic protected by State or Federal Law.


Assistant Director, Career Development Programming &  Evaluations/Career Counselor

The Career Services Office at Whittier College seeks an Assistant Director, Career Development Programming & Evaluations/Career Counselor. Creates, implements, and evaluates career development programming to achieve the mission goals of the Weingart Center for Career and Professional Development and Whittier College. Devise career development and career readiness programming that promotes the development of critical career competences to help students prepare and compete in the global and interconnected workplaces of today economy. This position develops the program structure for the effective execution and evaluation of campus wide career development events, trainings, internships, workshops, and courses. The position instructs a career development undergraduate class. Provides one-on-one counseling to students, and alumni of Whittier College, assisting them with career exploration, as well as internship and job search strategies that best enhance the development critical career competencies. The counselor also helps with the development of appropriate job search tools, interview strategies, and professional development. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time Status: Full time-11 month
Salary Range: $43,000-$46,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Assistant Dean, CCPD
Location/Department: Whittier College (Main Campus)/Center for Career and Professional Development

Position Duties and Responsibilities: 
The position encompasses five distinct areas of responsibility which include:

Programming and Evaluation 

  • Devise, implement, and evaluate career development programming to help engage students in the development of their critical competencies including innovation and creativity, critical thinking and problem solving, oral and written communication, teamwork and collaboration, informational technology application, leadership, professionalism and work ethic, and career management.
  • Collaborate with the Assistant Dean to insure career development programming objectives are met through appropriate evaluation of career development programming of Career Center events, trainings, internships, and courses. 
  • Collaborate with Career Center staff to envision, plan, and coordinate other career related programs and services as needed. Participate in development of campus-wide assessment of learning outcomes for the department and related programs via collaboration with the Office of Institutional Research, and other campus entities including but not limited to the President’s Office, Alumni and Development, Faculty Masters, and members of the Faculty. 

Career Counseling 

  • Individually counsel students and alumni regarding the career decision making and planning process, specifically assisting them in applying the liberal arts education to creating a tangible career plan. 
  • Use career-related assessment instruments including the MBTI, and Focus 2. 
  • Assist students in the job/internship search process including resume writing, interviewing and job search strategies.
  • Specifically create and administer new programs and initiatives that support the career development of the first year students and the undeclared majors in the sophomore class.
  • Provide programming support and advisement to increase the motivation and readiness of all students to apply to graduate school, but specifically target under-represented groups.
  • Maintain up-to-date knowledge of current employment trends.

Instruction

  • Teach one section of INTD 14 Career Planning for Juniors and Seniors and/or INTD 13 Career Planning for Freshmen and Sophomores per semester.

Peer Career Advising Program

  • Hire, train and supervise the peer career advisors (PCAs) specifically assigned to provide peer coaching, workshops and events to peers.
  • Evaluate all student PCAs
  • Design and facilitate Peer to Peer advising training and consistent, ongoing professional development meetings with each PCA throughout the academic year.
  • Coordinate PCA staff shifts and access/use of handshake.
  • Evaluate all PCA sessions and ensure that additional training and support is provided individually to each PCA based on assessment data.

Campus Engagement and Student Success

  • Participate in Whittier College first-year and transfer Student Orientation.
  • Seeks ways to provide career readiness curriculum integration through faculty partnerships, specifically faculty masters.
  • Collaborate with the Office of Alumni Relations on initiatives for engagement of students and alumni with an emphasis on undeclared majors. 
  • Collaborate methods to engage first year students through Residential Life and the Director of First Year Programs.
  • Other duties as assigned

Non-Essential Functions of the Job: 

  • Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
  • Attend division wide meetings.
  • Serve on institutional committees as requested.

Position Specifications and Requirements:
Must be able to work independently with a high level of initiative. High level of understanding of the liberal arts educational and small school environment. Experience with a diversity of students of traditional college age. Excellent verbal, writing, organizational, and presentation skills are essential. Must be able to assist and advise students in the general job/internship search and graduate/professional school process through counseling, researching, exploring and planning.

Must be able to analyze, design, deliver, and evaluate appropriate career development programming including courses, workshops, information sessions, and career-related presentations. Familiarity with web-based and electronic resources used in career services strongly desired. Familiarity with social media tools desired. Require strong interpersonal skills for effectively building rapport with diverse student body.  

Previous Experience:  Minimum of three years related work experience in Career Counseling, Student Personnel Administration, Recruiting, or Counseling required. Coursework and/or experience in program design and evaluation and/or career development training and evaluation required. Experience and/or knowledge of career development program design and evaluation. Background in career development training with an emphasis on career development for liberal arts students. Excellent counseling and advising skills required with demonstrated knowledge of career development. Experience in an academic environment, preferably with career development, career planning or internships. Experience administering and interpreting assessment tools such as MBTI and Strong Interest Inventory strongly desired.

Knowledge and Education: Master’s degree in Career Counseling, Counseling, Higher Education Counseling, or Student Personnel Administration required. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Assistant Registrar

The College Registrar at Whittier College seeks an Assistant Registrar. Under the direction of the Registrar, the incumbent manage essential registrar functions and oversee the work of all professional and support staff involved in the various functions.  Responsible for ensuring the integrity, security, maintenance and access to permanent academic records and manage the issuance of official documents.  Responsible for managing Degree Works and Senior Audits, carrying out other duties assigned by the Director and acting in the absence of the Registrar to ensure the smooth and efficient operation of the Registrar’s Office.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $50,000-$55,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: College Registrar
Location/Department: Whittier College (Main Campus)/Registrar

Responsibilities:

  • Supervises the day-to-day functions of the Office of the Registrar.
  • Supervises the updating of records/files, including final posting of degrees, majors, honors, change of address etc.
  • Coordinate schedules and supervise student and support staff employees.
  • Coordinate the preparation of an office procedure manual.
  • Perform degree audits for graduating applicants.
  • Update individual student Degree Audits to include substitutions, waivers and course definitions.
  • Perform the final posting of degrees (For Winter, Spring, Summer and Fall).
  • Evaluate and award transfer credit for transfer and matriculated students (including AP, and IB credit).
  • Serve as Articulation Officer for the institution. Work with neighboring institutions and Academic Departments in developing and updating articulation agreements. Attend Articulation meetings, workshops and conferences (SCIAC)
  • Assist the Registrar in all activities regarding commencement: ordering diploma covers, Commencement brochure, invitations, etc.
  • Print diplomas in preparation for commencement.
  • Perform add/drops and updating student schedules in the student database as needed.
  • Assist with registration and the preparation of the Class Schedule and Registration Guide.
  • Assist the Registrar in overseeing academic policies.
  • Assist the Registrar in processing petitions to academic policies.  Supply necessary information to the Petitions Committee to assist them in the decision making process.
  • Assist the Registrar in running of data reports as needed.
  • Assist the Registrar in other areas as needed.
  • Train Student Workers; Meet with them weekly for one-on-one appointments. 
  • Meet with Staff workers weekly.
  • Attend meetings in place of the Registrar (Summer Registration, Dean’s Meetings, EPC, ARC, ASC, Graduation, etc.).
  • Review and approve/disallow petitions pertaining to registration issues.
  • Update Registrar Website as necessary.
  • Update Degree Works Requirements in Scribe for majors, minors, breadth and Liberal Education as necessary.
  • Pull students into DegreeWorks using Transit as needed.
  • Submit technical issue work orders for Sunguard/Banner related issues.
  • Assist in the administration of the Budget for the Office of the Registrar.
  • Represent the Office of the Registrar with various organizations such as AACRAO, PACRAO etc.
  • Work with students on Probation in explaining policies/procedures related to petitioning probation status (sit on Probation Committee).
  • Meet with students to explain Degree requirements, Graduation related issues, How to read Degree Audits etc.
  • Assist in the coordination and presentation of Registration Orientations for new Students (for Spring Transfer Students and Fall Freshmen/Transfer students).
  • Respond to inquiries related to readmission (requirements left to complete degree, holds etc.).
  • Troubleshoot problems of an academic nature.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

  • Bachelor’s degree required with a high degree of technical skills.
  • One to two years of related experience in a Registrar or Admission Office. 
  • At least one year of supervisory experience 
  • Must be familiar with standard records-keeping procedures, including AACRAO criteria, FERPA and other legal issues relating to official academic records and academic history.
  • Must be able to consistently produce accurate, professional-quality documents.
  • Must have excellent interpersonal, oral and written communication skills
  • Must possess strong leadership skills, be a team player and service oriented along with ability to identify and resolve complex problems.
  • Required to work with little or no supervision, handle multitask and work under pressure.
  • Must be able to make administrative decisions along with and in absence of Director.
  • Must have a broad knowledge of records and organizational management
  • Personnel management skills
  • Possess strong computer related knowledge and skills to operate effectively in a mainframe/PC/network Environment.
  • Must attend conferences/workshops to enhance professional growth and keep abreast of trends in Higher education.
  • Typing and PC Computer skills.
  • Experience working with a relational information system database.
  • Experience with report generation; MS Access is preferred.
  • Ability to work with accuracy and diligence.

Application Deadline:  Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Associate Director, International Recruitment and Admission

The Office of Admission at Whittier College seeks an Associate Director, International Recruitment and Admission to be part of an energetic and innovative team in supporting the international recruitment goals of the institution.

Hours: Monday – Friday, 40 hours per week (some nights and weekends)
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $60,000-$65,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Director of Admission
Location/Department: Whittier College (Main Campus)/Admission

Responsibilities:

  • Develop, implement, and manage the international recruitment and admission process for prospective students to achieve established international admission and financial aid goals. 
  • Application file review, maintain international education agreements and agency relationships, international travel, and working closely with the Office of International Programs on campus. 

Non-essential Functions of the Job: 

  1.  None identified at this time.

Position Specifications and Requirements:
Previous Experience:  3-4 years of international recruitment and admission experience is strongly preferred. Requires an organized, self-motivated, detail-oriented individual who is able to work enthusiastically as part of a team.  Valid driver’s license and dependable transportation required.  

Knowledge and Education:  Bachelor’s degree required; international travel experience; effective interpersonal skills, oral and written communication skills; demonstrated tech/systems proficiency; and the ability to relate well to students, faculty, parents and staff are essential.  3-4 years of international recruitment and admission experience is strongly preferred. Requires an organized, self-motivated, detail-oriented individual who is able to work enthusiastically as part of a team.  Valid driver’s license and dependable transportation required.  

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Associate Director of Development

The Office of Advancement at Whittier College seeks an Associate Director of Development. The Associate Director of Development identifies, cultivates, solicits, and stewards an active prospect/donor base of individuals to maximize comprehensive private gift support for the college. The Associate Director will devise and execute effective solicitation strategies to secure major gifts of $50,000 or higher (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance gift annuity, pooled income fund, and retained life estate gifts). The Associate Director will be responsible for maintaining knowledge of planned giving options, opportunities and applicable laws. The Associate Director will also secure annual leadership gifts to the Whittier Fund.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: Salary will commensurate with experience, skills, and knowledge. 

Reports to: Associate Vice President for Advancement

Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities:

  • Formulate effective goals, objectives, strategies, activities, and benchmarks for securing major and planned gifts for the college.
  • Manage a portfolio of major and planned giving prospects with specific responsibility for the cultivation, solicitation and stewardship of these assigned individuals from various constituencies. 
  • Effectively engage in aggressive outreach to current and new prospects in order to maintain and grow portfolio of major gift donors, by securing 12 visits per month.
  • Effectively articulate the case for support so that individuals “buy in” to the vision/mission/goals of the college.
  • Secure outright gifts (through estate distributions, trust income, real estate, gifts-in-kind, operating and endowment gifts) as well as deferred gifts (future bequests, charitable remainder trusts, life insurance, gift annuity, pooled income fund, and retained life estate gifts) of $50,000 and higher.
  • Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other vice presidents, and leadership volunteers.
  • Responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws.
  • Must be able to travel around the region and to other areas of the country.
  • Must have a track-record of working effectively with coworkers to promote and maintain a positive work environment.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience:  The candidate will have a rich development background (minimum 3+ years), preferably in higher education, with progressive fundraising experience in major and planned gifts with a proven record of success. Must be a highly energetic professional with a track record of building donor relationships and closing gifts at $50k+ level.

Knowledge and Education:  The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College. Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines. Broad knowledge of the principles of fundraising-able to participate in all aspects of the gift cycle; (1) to initiate contacts with potential donors; (2) to develop appropriate cultivation strategies for them, including working with volunteers and senior college administrators; (3) to move potential donors in an appropriate and timely fashion towards solicitation and closure; (4) to make personal solicitations when appropriate; (5) to maintain stewardship contacts with donors. Should have fundraising success working during comprehensive campaign at a private liberal arts college. Must be able to initiate, analyze, monitor, evaluate and advance strategic advancement plans. A Bachelor’s degree is required; a Master’s degree is preferred.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatches enter data into the departments CAD system for both radio traffic and incident management, additionally dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

  • Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field.  Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Utilizes CAD system for report management 
  • May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
  • Maintains department logs using PC.  Log must be accurate and maintained on a timely basis.
  • Answer telephone for campus and overflow calls from the automated attendant.  Transfer calls as requested.
  • Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
  • Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into computer using data entry skills. 
  • Perform clerical functions such as filing paperwork, light typing.
  • Train and supervise student employees to serve as student dispatcher.  
  • Other related duties as assigned.

Non-Essential Functions of the Job

  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements

  • Minimum 6 months experience working in a busy office with multiple/concurrent duties.  Prior security experience preferred.  Dispatcher training will be provided during the first year of employment.  Good typing skills, general computer knowledge and experience with database programs.

Knowledge and Education: High school graduate or equivalent required, some college preferred. 

Machines, Tools, Equipment, Electronic Devices and Software: Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine and other typical office equipment.  Ability to type a minimum of 30 WPM. 

License(s) and Certificate(s): Any certificates for related experience/training a plus.
 
Physical Activity/Effort: Sitting for prolonged periods of time.

To Apply

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Officer

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety On-Call Officer 

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff and visitors during assigned shift.  On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range: $15.00 - $16.00 per hour. 

Position Responsibilities

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards.  Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property.  Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows and gates to ensure they are properly secured. 
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations and similar groups. 
  • Other related duties as assigned. 

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls and dispatch fellow officers.

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment 
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Chemical Stockroom and Senior Lab Technician

The Chemistry Department at Whittier College seeks Chemical Stockroom and Senior Lab Technician.
Manages the activities and operations of the Chemical Stockroom which supports all science departments (Chemistry, Biology, Environmental Science, Physics).

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $38,000-$42,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Chemistry Department Chair
Location/Department: Whittier College (Main Campus)/Chemistry

Responsibilities:

Student Personnel

  1. Personnel policies 
    • In the Fall, participate in the student job fair to advertise and promote and fill student stockroom positions for the coming academic year.  Design, distribute, collect and evaluate stockroom assistant application forms. 
    • Develop stockroom schedule to insure that students are working at necessary hours. 
    • Meet before the start of job activities annually with new employees and rehires to explain safety procedures and stockroom operations and complete safety training. 
    • Manage allocated funds (federal or exception funding) for each student employee.   
       
  2. Supervision of the student employees 
    • Enforce good safety procedures, and be a model for students to follow. 
    • Create and manage stockroom employee schedule. 
    • Clearly designate specific jobs to specific students with clearly understood due dates. 
    • Determine that students have enough knowledge and experience to safely and correctly carry out an assignment. 
    • Supervise students to insure that each job is carried out safely and correctly. 
    • Be responsible that all jobs are finished by indicated deadlines. 
    • Approve student time sheets

Chemicals and Supplies  

  • Insure that all supplies and chemicals are stored in a safe and orderly manner, easily accessible to faculty and staff. 
  • Coordinate chemistry storage usage. 
  • Maintain an up-to-date inventory and location of all chemicals and supplies. 
  • Update the chemical database upon receipt of each chemical order. 
  • Conduct an audit of quantities and location of each chemical annually 
  • Coordinate the ordering of supplies and chemicals to keep the stockroom and the department operational by doing the following:
    • Generate a list of chemicals and supplies needed by department. 
    • Purchase chemicals and supplies from vendors. 
    • Coordinate all appropriate follow-up activity. 
    • Coordinate special orders and instrument repairs. 
    • Keep the departmental library of MSDS sheets up-to-date.  

Chemical Hygiene 

  • Work in conjunction with the Chemical Hygiene Officer for management and organization of hazardous materials stored on campus (Shannon Center, Broadoaks, Athletic Center, Campus Inn, Art Department, Health Center) the chemical stockroom and Chemical and Hazardous Waste Storage areas. 
  • Coordinate the removal and disposal of deteriorated and outdated chemicals and hazardous waste pickup. 
  • Maintain hazardous waste manifests, training records, training materials, CERS, and interface with regulatory agencies such as CUPA and California Department of Public Health. 
  • Attend college "Safety Meetings," and represent the chemistry department. 

Instructional Lab Preparations  

  • In consultation with each faculty, be responsible for having all teaching labs ready for students to perform specified experiments. 
  • Solicit faculty for specific lists of needs and deadlines. 
  • Immediately notify faculty of problems related to inadequate amounts of needed chemicals and/or supplies. 
  • Determine which jobs should to be done only by the stockroom manager.  For all other jobs, develop methods to assign specific jobs to specific students, insure that the jobs are safely and correctly carried out, and monitor student performance to insure that jobs are completed by deadlines. 
  • Maintain and control security over unknowns. 
  • Check in and check out drawer assignments. 
  • Remove materials from Labs and clean up Labs when the experiments are completed. Insure that all labs, stockroom, areas are kept in a safe, orderly, and clean condition. 

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience:
 One year working in a chemical stockroom and working with safe storage and disposal of chemicals

Knowledge and Education: Bachelor's degree in chemistry, biochemistry or chemical engineering required. Familiarity with reactivity classes of chemicals and safe storage and disposal. Knowledge and experience in making chemical solutions.  Knowledge and experience in developing and supervising the work plans of others.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Collections Management Librarian

The Wardman Library at Whittier College seeks a Collections Management Librarian. This position performs activities related to developing and sustaining Wardman Library’s resource collections to meet user needs, including overseeing material selection, deselection, preservation, cataloging, evaluation and assessment; coordinate collection maintenance activities and replacement and gift operations; serve as collection development liaison for assigned departments and provide reference assistance to the campus community.

Participates in collection development activities and helps plan and implement outreach activities to faculty. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $55,000-$65,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Responsibilities:

  • Tracks materials expenditures and coordinates with Library Director, librarians, and acquistions coordinator to anticipate budget needs .
  • Identifies monographs and DVD for purchase and monitor demand in assigned academic departments.
  • Catalogs materials in variety of formats and will perform original cataloging, as needed.
  • Familiarity with cataloging software.
  • Responsible for accuracy and maintenance of bibliographic records found on the online catalog.
  • Coordinates the acquisition of e-books and maintains use data.
  • Familiarity with working with the Southern California Electronic Library Consortium (SCLEC) or other library consortia.
  • Executes projects that enhance access to the library’s collection; such projects may include authority work and upgrading subject headings. 
  • Analyzes collection usage and prepare reports for library.
  • Supervises the full-time Circulation/Interlibrary Loan position.
  • Coordinates and oversees interlibrary loan services, both borrowing and lending, using Link+, RapidILL, and OCLC ILL Service.  Keeps current with latest ILL technology and collects use statistics.
  • Coordinates and participates in inventory or weeding projects.
  • Familiarity with the library’s technological services including but not limited to: PCs, Macs, printers, photocopiers, and related-printing software, scanners, digital microfilm reader and its software, general productivity applications, and learning management platform (Moodle).
  • Supports faculty with instruction, including information literacy, to students.
  • Provides reference and research assistance to campus community.
  • Participates in the supervision of student workers with book processing and inventory.
  • Works effectively with other librarians to build consensus about new directions in collection development and its assessment.
  • Demonstrates strong communication, teambuilding and customer service skills.
  • Participate in library wide initiative through faculty committee work.
  • Commitment to working in a culturally diverse environment.
  • Excellent oral and written communication skills.
  • Ability to work a flexible schedule one week night for Information Desk duties, as needed.
  • Other duties as assigned.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience: Experience cataloging material, preferably in an academic setting and using OCLC standards and practices. Expertise with metadata standards, Library of Congress classiciation system, and the Library of Congress Subject Headings.  Experience with providing reference assistance using online research databases.

Knowledge and Education: ALA-accredited MLIS or equivalent Library degree, 3+ years experience as a professional librarian, academic preferred.  Second Master’s degree is desirable but not required.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Financial Aid Coordinator

The Office of Financial Aid at Whittier College seeks a Financial Aid Coordinator. The Financial Aid Coordinator provides assistance to the Office of Financial Aid and Student Accounts as the first point of contact for students and their families.  Tracks all incoming documents and follow up on missing requirements required for disbursement of financial aid award, maintain student status confirmation records, process applications for financial aid, assist Student Accounts as deemed necessary.  Position supervises student workers in the file room and manages work flow.  Successful candidate must be able to communicate effectively with prospective students about student financial aid programs and disseminate appropriate print information.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-exempt
Full Time/Part Time status: Full time
Salary Range: $17.00-$19.00; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Director of Financial Aid and Student Accounts Manager

Location/Department: Whittier College (Main Campus)/Financial Aid and Business Office

Responsibilities:

  • Follow up with students to complete their financial aid award requirements (i.e. FASFA, entrance loan counseling, master promissory note, cash management, terms and conditions, alternative and parent loans etc.)
  • Collaborate with the Student Account Area in assisting students (i.e. monthly payment plans, insurance waiver etc.)
  • Maintaining accurate student records in the computer and in the files.
  • Tracks all incoming documents by mail, fax or email onto Banner.
  • Makes sure all forms are updated each year and printed.
  • Processes checks and takes them to the Business Office for handling.
  • Downloads FAFSA data from Federal Website and brings into Banner
  • Updates all FAFSA records 
  • Satisfies all missing data and corrections from new FAFSA transactions

Non-essential Functions of the Job: 

1.    None identified at this time.

Position Specifications and Requirements:

Previous Experience:  

  • Minimum two years’ experience in a busy office setting
  • Proficient in Micro Office Suite 

Knowledge and Education:  

  • High School education or equivalent with some college strongly preferred. 
  • Excellent reading, writing, communication, and organization skills. 
  • Excellent customer service skills; must enjoy working with students and families.  Position utilizes personal computer, standard software packages, fax machine, copier, telephone, calculator, and other general office equipment.
  • Able to multi task and take directions from more than one individual
  • Be able to prioritize assignments

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Graduate Assistant

The Office of Equity & Inclusion at Whittier College seeks a Graduate Assistant. The Office of Equity and Inclusion (OEI) Graduate Assistant (GA) is a position that provides a Master’s student the opportunity to receive hands-on experience within a multicultural office. Under the general supervision and guidance of the Assistant Director of the OEI, the GA will work as a generalist within the OEI developing social justice resources by creating, implementing, and assessing programmatic initiatives, training and supervising student staff and fostering an inclusive learning environment on campus.  Specific projects will be dependent on the skills/competences that the applicant articulates as a need.

Hours: Monday – Friday, 20 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: part time
Salary Range: $13,000 stipend; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Assistant Director, OEI
Location/Department: Whittier College (Main Campus)/OEI

Responsibilities

Strategic Leadership

  • Provide comprehensive advisement, leadership, training, assessment and support of Diversity Council & Social Justice Coalition
  • Assist in the planning and development of programs for the office surrounding the topics of social justice and diversity: Dialogues Series, Cultural Graduate Celebrations, Intersectional Poetry Slam, Ortiz Programs and guest speakers
  • Coordinate the bi-annual development and training of Diversity Ambassadors, retreats, and related workshops
  • Assist with the management and supervision of the Diversity Ambassadors
  • Actively maintain up-to-date knowledge of area and act as subject matter expert and general point of contact within the area(s) of specialty
  • In conjunction with the Assistant Director for the OEI, create a general marketing strategy for all Signature
  • Programs and Events. Oversee the social media presence of the OEI that engages students in social issues and awareness events
  • Serve as a liaison and promote positive relationships with all faculty/staff, community members, campus departments, and alumni(ae)
  • Compile and report annual involvement data to the campus community. Work with Institutional Research, Advancement, Academic Affairs, Admissions, Office of Communications, and Student Life

Student Advisement

  • Advise assigned student organizations and support their success by empowering student leadership
  • Assist organizations in development of events and activities through establishment of funding sources, identification of necessary resources such as speakers and performers, and ensure college policies and procedures are followed in the planning and implementation of these events and activities
  • Work as a liaison for student organizations to encourage attendance at cultural/social justice programs on campus while serving as a referral and resource to student organizations and campus groups regarding issues of social justice
  • Provide advisement, leadership, training/workshops, and support to assigned governing councils
  • Administrative Operations
  • Assist in designing and/or implementing and provide support to programs and services that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Homecoming/Family Weekend/Whittier Weekend, Diversity Council & Social Justice Coalition events, Admission events)
  • Attend professional development workshops, webinars, training, and conferences on behalf of the OEI
  • Assist with entering and tracking the department budget

Additional Functions of the Job

  • Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups
  • Attend and contribute to regular OEI staff meetings and assist in the execute of OEI events
  • Attend division-wide and cluster meetings
  • Serve on institutional committees or taskforces as requested
  • Evening and weekend hours and/or commitments as determined by program
  • Provides support to the office procedures and operations along with professional staff along with other duties as assigned by the Director and Assistant Director of the Office of Equity and Inclusion assigned by the Director and Assistant Director of the Office of Equity and Inclusion

Non-essential Functions of the Job 

1.    None identified at this time

Position Specifications and Requirements

Previous Experience

  • Experience in event planning and multicultural issues
  • A commitment to the ideals of a liberal arts education and proven experience working with a diverse student population required
  • A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students
  • A commitment to creating a safe, inclusive, and socially just learning environment
  • Experience with student advising

Knowledge and Education

  • Bachelors required
  • Enrollment in a master’s degree program in Student Personnel, Student Affairs, Counseling, Education, Administration or related field
  • Willingness to support diversity and multicultural issues, especially those related to higher education
  • Ability to organize and work independently on assigned tasks, and solve problems with limited supervision
  • Must be computer literate (Microsoft Office, Outlook, Adobe Creative Suite)
  • Exemplary communication skills (both written and oral); must be able to effectively interpret, organize, and present information and ideas
  • Awareness of basic social justice concepts
  • Ability to maintain an appropriate degree of confidentiality
  • Basic understanding of Student Development theory, program evaluation, and learning outcome assessment

Preferred Qualifications

  • Experience and desire to work with multicultural student organizations and must demonstrate knowledge of diversity and multiculturalism

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Graduate Assistant, Student Engagement & Programming

Whittier College is seeking a Graduate Assistant for student engagement & programming. The Graduate Assistant (GA), under the direction and guidance of the Student Engagement team and the Assistant Director of Housing & Residential Life or designee, is responsible for delivering quality co-curricular programs and services for the Whittier College Community. The GA will consistently demonstrate skills, attitudes, character, and values that support the mission of the College, the Division of Student Life and the office. The GA is responsible for supporting all aspects of the Office of Student Engagement, including purposeful programming meant to promote student engagement, enhance the sense of community on campus, increase Poet pride and student retention, further student leadership development, and advance the educational value of the student involvement experience. 

Specifically, the GA will directly advise the Inter-Club Council, Media Council, and other campus programming groups that create and implement campus-wide events. They will assist with ensuring smooth and efficient operations and are responsible for the coordination of support functions such as scheduling, communications, workflows, supplies, information processing, staff support, as well as budget planning and tracking processes. They are expected to make and communicate process decisions based on best practices.

Hours: Monday – Friday, 19 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: part time
Salary Range: $13,000; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Assistant Director of Housing and Residential Life

Location/Department: Whittier College (Main Campus)/Housing and Residential Life

Responsibilities:

Strategic Leadership

  • Provide comprehensive advisement, leadership, training, assessment and support of various student councils and other assigned campus programming entities. 
  • Actively maintain up-to-date knowledge of area and act as subject matter expert and general point of contact within the area(s) of specialty.
  • Design and execute intentional programming experiences in assigned specialty areas, including but not limited to: Student Organization Success Retreat, Student Organization Workshops, and the Student Organization Awards.
  • Serve as a resource to assigned organizations regarding budgeting. Serve as the liaison between the Business Office, Accounts Payable, and Cashier’s Office to set, countersign, and reconcile budgets. 
  • Serve as a resource to assigned student organizations regarding policies, procedures, programming, event management, and risk management, support conduct process for groups if alleged to have violated policy/law in conjunction with the Associate Dean of Students, Director of Rights & Responsibilities, and other staff as needed.
  • Serve as a liaison and promote positive relationships with all faculty/staff, community members, campus departments, and alumni(ae).
  • Compile and report annual involvement data to the campus community. Work with Institutional Research, Advancement, Dean of Faculty, Admissions, and Communications Department.
  • Student Advisement.
  • Advise assigned student organizations and support their success by empowering student leadership. 
  • Advise student groups on issues of risk management, safety and liability.
  • Provide advisement, leadership, training/workshops, and support to assigned governing councils.

Administrative Operations

  • Assist in designing and/or implementing and providing support to programs and services that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Welcome Week, Southern California Excursion Trips, Community Service opportunities, Homecoming/Family Weekend/Whittier Weekend, Program Board events, WhittFest). 
  • Assist with the implementation of the online student involvement management system(s) (i.e. OrgSync).
  • Attend professional development workshops, webinars, trainings, and conferences on behalf of office
  • Assist with entering and tracking the department budget.
  • Complete necessary reports on behalf of the College, including but not limited to: PEAP form, Incident Report form, Bias Related Incident Report form.

Additional functions of the job

  • Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
  • Attend division-wide meetings.
  • Serve on institutional committees as requested
  • Assist with (through serving as event staff and/or assisting in planning) all functions of the Campus Life area including Room Draw, event staffing (including some nights and weekends), WhittFest, Student Activities Fair, Welcome Week, and other events/programs as assigned.
  • Follow-up with students of concern and provide resources as needed.
  • Other duties as assigned by the Assistant Director of Housing & Residential Life, Student Engagement Team or designee. 

Non-essential Functions of the Job: 

1.    None identified at this time.

Position Specifications and Requirements:
Previous Experience

  • Experience with student programming and event management.
  • A commitment to the ideals of a liberal arts education, a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement. 
  • A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students.
  • A commitment to creating a safe, inclusive, and socially just learning environment.

Knowledge and Education

  • Enrollment in a master’s degree program in Student Personnel, Counseling, Education Administration or related field.
  • Exemplary communication skills (both written and oral); strong interpersonal skills, ability to handle multiple projects simultaneously, ability to make sound ethical decisions, and experience working with a diverse student body.
  • Must be computer literate (basic word processing and excel spreadsheets).
  • Experience with student organization advisement and leadership and event management preferred. 
  • Basic understanding of Student Development theory, program evaluation, and learning outcome assessment.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Men's & Women's Assistant Swimming and Diving Coach

Job Purpose

Whittier College’s Department of Athletics is accepting applications for an Assistant Men’s and Women’s Swimming and Diving Coach.  This is a full-time appointment accompanied with an attractive benefits package. 

Salary Range: $40,000 - $45,000.
    
Description

Whittier is an NCAA Division III athletic program offering 22 varsity athletic programs and is a member of the Southern California Intercollegiate Athletic Conference. The selected candidate will assist in the areas of recruiting, student-athlete development and academic achievement, practice and meet day coaching, strength and conditioning, travel organization, team transportation, meet management, administrative office duties and other duties as assigned by the head coach.  The candidate will also be responsible for adhering to all College, conference and NCAA rules and requirements relevant to the overall conduct of the intercollegiate men’s and women’s swim and dive program. Provide leadership to ensure a quality student-athlete experience that develops the athletes through campus and community involvement. 

Qualifications

Bachelor's Degree and collegiate swim and dive coaching experience required.  Proven ability to train and recruit at the Division III collegiate level. Ability to accept and carry out assigned program and responsibilities. Ability to communicate effectively and work well with students, parents, faculty, staff, alumni and the community. Ability to pass the NCAA recruiting test and have a thorough understanding of NCAA rules and regulations. A demonstrated commitment to high academic standards for student-athletes and their ability to succeed both academically and athletically is essential. A demonstrated commitment to building a positive team culture. Needs to have the ability to work collaboratively within the structure and framework of an Athletics Department and College.

Application Process

To apply send a letter of application, resume/vita, and contact information (e-mail addresses and telephone numbers) for at least three references to: Lance Franey, Associate Athletic Director Whittier College, Whittier, CA 90602 or to lfraney@whittier.edu. Whittier College is an equal employment opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. A Criminal Background Investigation will be required for the hired candidate.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Nurse Practitioner

The Student Health & Wellness Center at Whittier College seeks a Nurse Practitioner. The Nurse Practitioner is responsible for providing clinical care to patients in the Student Health & Wellness Center.  This individual will also provide cross-campus collaboration, particularly with the Counseling Center, Disability Services, Athletic Department, Student Life Office, Residence Life Office and the Student Life Crisis Management Team and Wellness Coalition.

Hours: Monday – Friday, 19 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part time-7-8 months
Salary Range: $55.00 to $65.00 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Director of Student Health & Wellness Center
Location/Department: Whittier College (Main Campus)/Student Health & Wellness Center

Responsibilities:

  1. The incumbent will provide primary care in a college health setting.
  2. The position practices independently within the defined scope of practice and prescribes medications in accordance with California Law.
  3. Specific duties include: assessing and identifying problem area through detailed history, physical exam and appropriate diagnostic tests; performing lab tests; determining appropriate treatment; appropriately determining the need for physician consultation and/or physician collaboration; and performing other duties as assigned.
  4. Position reports to the Director of Student Health & Wellness Center.
  5. Utilizes EMR effectively.
  6. Provides consultation, cooperative case management and professional leadership with Student Health Wellness Center staff.
  7. Provides continuity of care to patients by coordinating health care needs through intervention, counseling and referral on and off campus.
  8. Promotes health and maintenance, promotion and self-advocacy by individualized teaching and providing information for self-care and behavioral change for each student as appropriate.
  9. Identifies and responds to students at risk for serious health conditions. 

Non-Essential Functions of the Job:

  1. None identified at this time

Position Specifications and Requirements:
Knowledge and Education:

  1. Knowledge of current standards of college health service practice and available resources in the field
  2. Ability to communicate effectively orally and in writing, ability to communicate effectively with students and staff from a wide variety of cultural and ethnical backgrounds.
  3. Knowledge of safety issues related to student health services, equipment and facilities.
  4. Possession of a current Nurse Practitioner licensure-furnishing number and DEA #  in California. 
  5. Requires a Master’s degree.
  6. Board certified as a Family or Adult Nurse Practitioner with California licensure by AANP or AANC and two years ambulatory care experience, preferably in college health or adolescent care.
  7. New NP graduates will be considered based on their background, clinical experience and letters of recommendation.
  8. Experience with women’s health care, young adults and health education preferred.
  9. Experience with electronic health records.
  10. Serving adults and adolescents.
  11. Ability to develop rapport with current student body and to relate to the concerns and issues of their generation.
  12. Ability to work in a matrixed reporting environment, following direction from university superiors & practice within the established collaborative agreement.
  13. Ability to develop effective, collaborative relationships with members of the Student Health & Wellness Center staff, Athletic Trainers, Coaches and other individuals affecting student health.
  14. Knowledge of Microsoft Word, and Excel, and/or database tools.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Program Coordinator/Graduate Assistant

The Office of Housing and Residential Life at Whittier College seeks a Program Coordinator/Graduate Assistant. The Graduate Assistant (GA) is a live in, full-time (12 month) professional Student Life member reporting to the Associate Director for Housing and Residence Life. The GA assists students in creating a respectful, safe, and comfortable living environment conducive to enhancing personal and academic growth. The position is responsible for assisting the Associate Director in all aspects of the Whittier College Residence Life program. The GA will be an integral team member who is energetic, flexible and appreciates the value of program assessment and evaluation.

Hours: 20 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part time-Single year
Salary Range: Housing plus $3,000 stipend paid over 2 semesters

Reports to: Associate Director
Location/Department: Whittier College (Main Campus)/Housing and Residential Life

Responsibilities

Community Development

  • Understanding of the philosophy of student development and applicable theories to practical and everyday residence hall experiences.
  • Be available to interact with students and staff on a daily basis.
  • Assist staff and students’ programming for floors, buildings and residential areas.
  • Serve as role model and maintain a standard of professional conduct with students.

Supervision

  • Assist Associate Director in supervising 2-5 student work study students
  • Assist Associate Director and Assistant Director/Area Director in conducting weekly CA staff meetings.
  • Assist Associate Director in meeting with student staff individually to provide support and direction.
  • Assist in the recruiting, selecting, and training of student/professional staff.
  • Assist in the planning and implementation of CA training.
  • Assist in the planning and implementing of in-service trainings and provide development activities to promote positive job performance within the student staff roles.
  • Assist the Associate Director in the evaluation of staff regularly and hold staff accountable to job expectations.

Counseling/Advising

  • Be sensitive and responsive to students’ emotional, personal, behavioral and academic needs; advising and making appropriate referrals.
  • Assist Associate Director in attending to the health and safety of residents in medical, psychological, and other crises/emergency situations. Being aware of and assisting the Associate Director in responding to the effects such crises have on the community.
  • Be knowledgeable of the various campus resources such as: Health Center, Campus Safety, Student Counseling Center, Center for Career and Professional Development (CCPD), Office of Student Engagement (OSE), Disability Student Services (DSS), and the Center for Advising and Academic Success.
  • Be accessible and approachable to students. 

Administration

  • Assist in the planning and implementation of opening, every day functions, and closing of the residence halls.
  • Manage, consult on, and respond to general Housing & Residential Life inquiries (electronic, phone, mailings, etc.).
  • Coordinate with campus partners and/or 3rd party vendors as assigned.
  • Assist in the planning and implantation of Fall and Spring Orientation as well as Admissions events.
  • Process maintenance work orders, CA Duty Logs, and any other college forms/databases as needed.
  • Communicate as needed with partnering offices/campus officials such as Campus Safety, Facilities, OSE, OEI and Dean of Students.
  • Attend regular Housing & Residential Life Staff meetings.
  • Serve on assigned committees.
  • Chair/coordinate department/campus committees and/or events when needed.
  • Attend Divisional meetings as requested.
  • Meet weekly with supervisor and regularly keep apprised of any necessary updates/information.
  • Maintain at least 20 office hours in residential spaces as assigned.
  • Other duties as assigned. 

Policy Enforcement/Crises Management

  • Communicate, interpret, and enforce College and residence hall policies, and procedures. Encourage behavior consistent with the Whittier College Code of Conduct and hold students accountable for their actions.
  • Recommend changes in policies and procedures.  
  • Update or create policies/procedures as requested.
  • Follow up with students as part of the Poet Early Alert Program (PEAP) as directed by supervisor.
  • Serve as a member of the residence life on-call rotation.

Position Specifications and Requirements

Previous Experience

One to three years of post-bachelor’s experience in a residential life program or relevant experience and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders. 

Knowledge and Education

Bachelor’s Degree in Student Personnel, Higher Education Administration or related field preferred. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement. Currently enrolled in a Higher Education focused Graduate program preferred.  

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Research and Instruction Librarian 

The Wardman Library at Whittier College seeks a Research and Instruction Librarian. This position designs, develops and assesses the College’s information literacy program, including coordination of instruction for the first year writing program.   Responsible for the staffing and scheduling of the Information Desk.  Develops and advocates the use of instructional materials, research guides, and social media resources.  Serves as the library liaison for faculty support on the learning management platform (Moodle).  Provides reference and research assistance to the campus community.  Participates in collection development activities and helps plan and implement outreach activities to faculty.  Participates in the liaison program to academic departments, determined by strengths and background.  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $58,000-$68,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Responsibilities:

  • Develops and coordinates web-based tools aimed to increase proficiency in information literacy skills and knowledge of library resources.
  • Provides other librarians with information and materials useful to the effective teaching of research and library skills.
  • Investigates and incorporates appropriate new trends in library instruction, reference services, information literacy and the use of learning spaces.
  • Working closely with the Library Director and Institutional Research, coordinates assessment of information literacy proficiencies.
  • Coordinates library instruction for various departments and first year programs. Serves as a liaison to faculty teaching first year students.
  • Works with various groups across campus to coordinate workshops around library services and resources.
  • Collaborates with faculty in designing instruction sessions, specified to course needs.
  • Oversees the Library’s social media sites; keeping posts up-to-date and relevant for the student and faculty interests.
  • Responsible for the staffing and scheduling of the Information Desk and managing consultation requests through LibCal. Tracks all statistics related to research consultations.
  • Serves as the library’s liaison for faculty support on the learning management platform (Moodle).
  • Provide one-on-one support, instruction and consultation services for faculty and staff.
  • Demonstrates strong communication, teambuilding and customer service skills.
  • Keeps current and capably assists users with the library’s technological services including but not limited to: PCs, Macs, printers, photocopiers, and related-printing software, scanners, digital microfilm reader and its software, learning software, general productivity applications, and learning management platform (Moodle).
  • Oversees LibGuides and assists librarians in content.
  • Works effectively with other librarians to build consensus about new directions in information literacy programming and its assessment.
  • Responsible for collection development and acts as liaison in assigned subject areas and departments.
  • Assists with Library sponsored events, including poetry readings, book signings, fall and spring finals activities for students, annual faculty tenure and promotion reception, and other outreach activities, as requested.
  • Supervises and creates special projects for student workers.
  • Participate in library wide initiative through faculty committee work.
  • Commitment to working in a culturally diverse environment. 
  • Excellent oral and written communication skills. 
  • Ability to work a flexible schedule one night per week for Information Desk duties, as needed.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience:  Experience as part of a Public Services team with knowledge and skills in searching print and web-based resources.  Participated in an information literacy program at an academic institution.  

Knowledge and Education:  ALA-accredited MLIS or equivalent Library degree, 3+ years experience as a professional librarian, academic preferred.  

Application Deadline:  Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Safety and Compliance Coordinator 

The Campus Safety Office at Whittier College seeks a Safety and Compliance Coordinator. The Safety and Compliance Coordinator is responsible for Environmental Health, Safety, and Clery Compliancy.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $18 - $20 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Director of Campus Safety
Location/Department: Whittier College (Main Campus)/Campus Safety

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Campus Safety Survey Administrator

  • Serves as the institution's designated "Campus Safety Survey Administrator," as defined by the Department of Education
  • Develops and facilitates the institution's Clery Act Compliance program
  • Prepares, publishes, and distributes the Annual Security and Fire Safety Report
  • Prepares and publishes daily safety compliance activity logs 
  • Identifies and trains institutional "Campus Security Authorities", and key institutional administrators in accordance with Clery Act compliance requirements
  • Manages the institution's Timely Warning Report Program in coordination with Communications Department 
  • Collaborates with the Emergency Management Team and the Title IX Committee to ensure compliance with the "Emergency Notification" requirements of the Clery Act

Crime Data Analysis

  • Maintains, publishes, and distributes weekly crime report
  • Performs a variety of tasks related to the analysis, interpretation, and communication of crime data
  • Manages the development of partnerships between the Police Department and the College, to enhance the quality of life on campus through the education of students, staff, faculty and residents in various aspects of crime awareness and prevention
  • Maintains and manages RMS data and reporting in accordance with Clery Act requirements
  • Analyzes statistical information and prepare analysis reports and bulletins 

Community Outreach and Education

  • Develops, coordinate and provide presentations, information and training opportunities to meet community needs in relation to criminal statistical data and crime prevention
  • Develops, reviews and researches Campus Safety and community initiatives/programs including crime prevention through environmental design, neighborhood watch, Rape Aggression Defense (RAD), first-aid/CPR/AED certification, and other safety related programs 
  • Act as a liaison between Campus Safety and other departments to ensure safety program development, compliance
  • Encourages community involvement and the development of creative approaches to public safety
  • Participates in the coordination of the College’s efforts to impact perceived and actual crime problems and provides feedback to the College and the Campus Safety department regarding community concerns and initiatives

Environmental Health and Safety

  • Ensures that federal, state, and local laws, regulations, rules and codes are observed. 
  • Coordinates with the Chemical Hygiene Officer on development and implementation of HAZ-MAT procedures and policies.
  • Plans, develops and implements safety training for new employee orientation and annual required programs
  • Identifies and evaluates hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices
  • Monitors, revises, and implements ongoing updates in safety regulations, laws or reporting requirements

Non-essential Functions of the Job

  • Performs other duties, special projects and serves on other campus committees as assigned
  •  The candidate may be assigned to augment the overall operation of an event. 
  • Purchasing of all required safety supplies, products or training items 
  • Other duties as assigned 
  • Covers desk (basic)

Position Specifications and Requirements

  • Must be proactive and dependable
  • Must be able to work independently and with minimal guidance
  • Must be able to effectively interpret, organize, and present information and ideas in written or verbal form
  • Must be able to provide expertise in investigating and analyzing problems
  • Ability to maintain confidentiality and utilize sound judgment on sensitive matters
  • Ability to gather data and conduct research
  • Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved
  • Ability to anticipate problems and address them proactively
  • Ability to train others on new skills and procedures and provide lead work direction
  • Ability to analyze data and make accurate projections based on statistical and investigative techniques
  • Ability to compile, write and present reports related to campus safety, crime prevention, Title IX regulations, Clery Act and other federal regulation compliance
  • The ability to multitask and adhere to project deadlines  
  • Ability to provide research, development and evaluation of policies and programs, including the collection, evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Must demonstrate the ability to establish and maintain effective working relationships within and outside the Campus Safety department, as well as serve as a liaison between specified organizational units

Minimum Qualifications

Equivalent to a bachelor’s degree from an accredited college or university AND/OR equivalent training and administrative work experience involving the study, analysis and evaluation leading to the development or revision of safety policies, procedures and practices. 
Work experience may be substituted in part for education 

Specialized Skills Required

Experience facilitating/administering crime prevention programs, and safety training. Knowledge of federal and state public safety reporting requirements including, but not limited to: Clery Act, Title-IX, DOJ and other applicable crime data reporting requirements. Experience in project management and public speaking. Proficient in the use of computers including MS Word, Excel, PowerPoint and graphics editing.  

Desirable Qualifications

Training and experience in crime analysis and preparation of Campus Annual Security Reports. Experience working in higher education. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop strategic solutions. Technical fluency with the Microsoft Office Professional Suite, or an equivalent enterprise management system, Google mail and calendaring programs. Experience utilizing Records Management Systems (RMS). 

Highly Desirable Qualifications

Demonstrated understanding of and commitment to the Colleges vision and core values.

Special Conditions of Employment

  • Possess a valid California driver's license. 
  • Be available for on-call assignments or alternate work schedules, including nights and/or weekends. 
  • The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the as a condition of employment.
  • Additionally, must possess at the time of hire a Clean DMV driving record.

*Be able to wear a negative pressure respirator.*

Work Environment

Typical office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Special Collections Librarian 

The Wardman Library at Whittier College seeks a Special Collections Librarian. The Special Collections Librarian curates the Whittier College’s special collections and archives. This position leads all efforts in the arrangement, description, preservation, and management of records and associated materials that document the College’s history, organization, and activities.  The Special Collections Librarian will work with library staff to develop a strategic plan for the creation of an institutional repository for Whittier College. 

Instructor and classroom support will also be a key component for this position. The Special Collection Librarian will be responsible for providing research and instructional support on the Library’s special collections as well as assigned academic departments.  The position will assist in managing the support to faculty or instructors on the College’s course management system (Moodle).  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $58,000-$68,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Responsibilities:

  • Processes backlogged collections. Processing includes: Organizing materials and conducting necessary preservation practices (e.g., rehousing documents in acid-free folders and containers and/or digitization); creating inventories; and developing finding aids according to SAA best practice.
  • Determines priority of select archives for digitization and the development of online collections in compliance with national and local standards (e.g., Dublin Core, MARC, LCSH, LC, etc.). 
  • Helps to set policies regarding preservation practices, materials usage, research use of the collections, and copyright issues involved in digitization.
  • Coordinates repair, conservation, and traditional and digital preservation of a variety of materials in special collections and archives.
  • Works with the Collections Management Librarian to see that new acquisitions for special collections are cataloged in a timely manner.
  • Assists on-site and remote researchers by explaining library and archival policy, conducting reference interviews, identifying and retrieving research materials, photographing/photocopying/scanning documents, and monitoring archival/special collections researchers. Schedules and assists special collections and archival researchers acts as docent for visitors as requested.
  • Supervises archival interns, student employees, and community/campus volunteers as needed.
  • Plans and prepares displays of special collections and archival materials in Library display cases. Plans and prepares online displays of special collections and archival materials.
  • Manages museum or outside organization loan agreements.
  • Determines with the assistance of the Library Director and Collections Management Librarian which donations or acquisitions should be retained for special collections or archives.
  • Provides research support to special collection users and oversees the access to special collection materials to patrons.
  • Create and manage webpages associated with the library’s special collections.
  • Creates subject guides (LibGuides) or bibliographies as needed
  • Provides faculty and instructor support on the course management platform (Moodle).
  • Works with the Reference & Instruction Librarian to develop and administer assessment tools for information literacy. 
  • Instructs classes using original source material from the Library’s special collections.
  • Familiarity with digital asset management systems, such as ContentDM.
  • Expected to engage in the professional community on a national and regional level. 
  • Demonstrates strong communication, teambuilding and customer service skills.
  • Participate in library wide initiative through faculty committee work.
  • Commitment to working in a culturally diverse environment.
  • Excellent oral and written communication skills.
  • Other duties as assigned.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience:  Experience in handling archives and special collections materials and knowledge of archival best practices.  Proven knowledge of reference sources and skills in searching electronic resources. Experience with archives/special collections of an academic library. Familiar with institutional respositories.

Knowledge and Education:  ALA-accredited Master’s degree.  Will have completed specialized archival coursework, knowledge of concepts of teaching/instruction regarding library services, knowledge of special collections and archives management.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Technical Director

Whittier College seeks a qualified, personable, collaborative, and well-motivated individual to fill a full-time, nine-month (renewable), staff position in theatre design and technology for the 2018-2019 academic year. The person selected for this position will serve as the Technical Director and Scene Shop Supervisor for the Department of Theatre and Communication Arts. Additionally, if qualifications permit, the successful candidate could serve—for additional compensation—as scenic and/or lighting designer for one of the department’s three major productions and as instructor for one or two courses during the academic year.

Primary Responsibilities: Serve as the department’s staff technical director under the direction of the Theatre Department’s Resident Designer and its Department Chair, providing technical direction and supervision for three faculty-directed productions and technical support and supervision for other events in the department, including a small number of student productions and guest artist presentations, etc. Duties include the following: provide overall supervision of scenery and properties construction and stage rigging for department productions; serve as a hands-on scene shop supervisor; serve as lead scenic carpenter and lighting technician as necessary; instruct and supervise a part-time, paid student technical staff (typically 15 to 20 students) and also laboratory students in scenery construction, basic painting, and stage properties; oversee basic lighting and sound technical support for department productions with assistance from other theatre staff and faculty; supervise load-in and strike for each production. Coordinate purchases and rentals for scenery, lighting, and stage properties. Maintain scene shop inventory and equipment; maintain the lighting and sound equipment in the department’s Studio Theatre; rigorously maintain a safe working environment and safe working practices as part of providing technical support for the department; supervise student crews as needed during technical and dress rehearsals and performances; serve as the department’s chief technical liaison with the staff of the college’s performing arts center; monitor and approve student employees’ bi-weekly time sheets. The position is considered full-time with weekly hours varying per week, depending on the production schedule, which will include four to six weekend workdays for each major production.

Secondary Responsibilities (if qualified, for additional compensation): Provide scenic and/or lighting designs for one of the three department productions during the 2018-19 academic year, including supervision of scenic painting and lighting technology for each production. Teach one or two courses in theatre design or technology.

Qualifications: Preferred: M.F.A. in theatre design and technology with demonstrated ability to design scenery and/or lighting. Minimum: B.A. or B.F.A. in theatre with an emphasis in design and technology or equivalent experience.

Additional requirements: Must be able to climb ladders and scaffolding, use and supervise the safe use of telescopic personnel lifts, manually lift a minimum of 50 lbs., and work directly and actively with students and other staff members in the scene shop, backstage, and onstage.
 
Salary Range: $38,500 is the base salary, plus medical and dental insurance benefits and accrued vacation time. For qualified applicants, with completed MFAs and experience, additional compensation is possible as a guest designer and/or as an adjunct instructor ($4,500 - $15,000).

Length of Assignment: This nine-months-long, renewable position will begin on or about Monday, August 27, 2018, and continue through Friday, May 24, 2019.
 
To apply: Send letter, resume, and a list of three references by email to whittierjobs@whittier.edu. The review of applications will begin immediately and will continue until the position is filled.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Title V Project Director 

The Title V Office at Whittier College seeks a Title V Project Director. Reporting to the President, the Title V Project Director is responsible for the planning, implementation, and management of Title V grant activities through the Advancing STEM Academic Programs (ASAP) at Whittier College to achieve the project’s objectives of “Increasing Capacity for STEM Learning and Research.” To bolster graduation and retention rates of Hispanic and other underrepresented students by providing necessary support for Science, Technology, Engineering, and Math learning and research, the Director will facilitate the use of resources for maximum effectiveness and in compliance with federal guidelines. The Title V Project Director is a contractual position ending 9/30/2020, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $60,000-$75,000; Salary will commensurate with experience, skills, and knowledge. 

Reports to: College President
Location/Department: Whittier College (Main Campus)/Title V

Responsibilities:

  • Provide leadership to Title V program planning, implementation, and evaluation processes. Develop strategies to institutionalize Title V initiatives at the College.
  • Collaborate effectively with the Vice Presidents, Steering Committee, Center for Advising and Academic Success, Center for Career and Professional Development, faculty leads, and staff to coordinate activities with existing resources and services. 
  • Communicate project goals and objectives to all College constituencies and project collaborators. Issue quarterly reports summarizing progress for the President, the Steering Committee, and others. Develop and maintain a Title V Policy and Procedures Manual that embodies the requirements of program statutes, regulations, and policy statements.
  • Manage the program budget in strict compliance with federal guidelines, authorize allowable expenditures and quarterly financial reports.
  • Prepare and submit all reports required by the Department of Education. Communicate with Title V program office. Attend Title V Project Director conference. Coordinate overall evaluation of project with external evaluator and College staff.
  • Participate in the hiring of grant-funded personnel and provide administrative supervision. 

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

  • Master’s degree in a STEM area required.
  • Five years of administrative experience in higher education, preferably at a liberal arts college.
  • Three years of experience managing grant programs, including budgets, preferably with Title III, Title V or HSI STEM initiatives. 
  • Two years of experience in postsecondary instruction or student support services in a college environment preferred. 
  • Knowledge of distance learning and digital media preferred.
  • Demonstrated commitment to implementation of research-based strategies and performance indicators for outcomes assessment.
  • Experience working with and insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.
  • Demonstrated ability to work effectively with diverse student, faculty, and community groups.
  • Proven ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude. Strong interpersonal and communication skills.

Application Deadline: Until Filled 

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


User Support Manager

The Office of Information Technology (I.T.) at Whittier College seeks a User Support Manager. The User Support Manager is responsible for providing information technology assistance and support to students and employees over the phone, via e-mail, and in person. The User Support Manager 
provides operating system and application software support, documentation and training, student lab support, classroom and A/V support, and assistance in the use of Whittier's computing facilities and other technology resources. The User Support Manager assists in supervision and training of student employees and works closely with staff in other areas of IT Services.

Hours: Sun-Thurs, 40 hours per week
Exempt Status: Non-exempt
Full Time/Part Time status: Full time
Salary Range: $55,000-$63,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Information Technology Director
Location/Department: Whittier College (Main Campus)/Information Technology

Responsibilities:

  1. Staffs the IT Services Help Desk Sunday through Thursday afternoons and evenings during the school year and normal business hours during seasonal breaks.
  2. Provides front-line support (via phone, walk-in, on site, and electronically) for students and employees on all technologies supported by and services provided by IT Services.
  3. Trains and supervises student employees in technologies supported by and services provided by IT Services, and IT service management.
  4. Provides audio-visual and other technical support for media-ready classrooms and spaces.
  5. Develop and present user training. Create, edit, and maintain online and printed documentation and self-help resources.
  6. Maintains currency in new developments and technology, and recommends and implements as appropriate.
  7. Performs other job related duties as assigned or requested.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:
Previous Experience: Minimum five years’ professional experience with providing technical user support. Highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

Knowledge and Education: Bachelor's Degree or equivalent required. Additional experience may be substituted for education. Must have excellent interpersonal, written, and oral communication skills.

Machines, Tools, Equipment, Electronic Devices and Software: Experience in both Windows and Macintosh environment and applications, including Microsoft Office.

License(s) and Certificate(s):  CCT+, MCSE preferred.

Physical Activity/Effort: Position requires high degree of physical activity, some lifting of heavy equipment up to 50 lbs.  Requires some work schedule flexibility.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Pool of Eligible Temporary Staff (P.O.E.T.S) 

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.