Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.

Campus Safety Dispatcher
Campus Safety Officer
Campus Safety On-Call Officer
Cataloguer Intern
College Supervisor
COMPASS Program Coordinator
Director of Admission
Director of Development (Academic Success)
Director of Development (Student Success)
Financial Aid Counselor
Student Affairs Resource Case Manager
Student Data Specialist
Title IX Coordinator
Veteran Services Coordinator
Pool of Eligible Temporary Staff (P.O.E.T.S)

Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus.

Dispatches enter data into the department's CAD system for both radio traffic and incident management. Additionally, dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

Provides dispatching services to Campus Safety Department. Answers calls for assistance, contacts officers in the field. Determines appropriate response in accordance with established procedures and assessment of the situation.
Utilizes CAD system for report management
May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
Maintains department logs using PC. Log must be accurate and maintained on a timely basis.
Answer telephone for campus and overflow calls from the automated attendant. Transfer calls as requested.
Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into a computer using data entry skills.
Perform clerical functions such as filing paperwork, light typing.
Train and supervise student employees to serve as student dispatcher.
Other related duties as assigned.

Non-Essential Functions of the Job

Assist officers during emergency situations and special events (e.g. commencement.)
Take incident report in the office as directed by the shift supervisor
Card Access Issuance (CAI)
Completes monthly duties and audit reports as directed by Command Staff

Requirements

Minimum 6 months experience working in a busy office with multiple/concurrent duties. Prior security experience preferred. Dispatcher training will be provided during the first year of employment. Good typing skills, general computer knowledge, and experience with database programs.

Knowledge and Education

High school graduate or equivalent required. Some college preferred.

Machines, Tools, Equipment, Electronic Devices, and Software

Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.) Able to use telephone, copy machine, fax machine, and other typical office equipment. Ability to type a minimum of 30 WPM.

License(s) and Certificate(s)

Any certificates for related experience/training a plus.

Physical Activity/Effort

Sitting for prolonged periods of time.

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law

Campus Safety Officer

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority.

Position Responsibilities

Patrols campus property, in a vehicle or on foot, to provide security and traffic control
Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
Responds to emergency and non-emergency radio calls
Must be available and ready at any point during shift to respond to community needs
Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
Enforces campus policies, regulations, and municipal, state and federal laws.
Assist local law enforcement as necessary
Conducts thorough investigations as assigned and completes detailed reports as to those investigations
Participates in crime prevention programs
Assist Student Life and Residential Life personnel as required
Provides on-campus escorts to College students and personnel as requested
Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

High School diploma
Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
Must have no criminal record
Must possess a current CA driver license
Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Campus Safety On-Call Officer

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff, and visitors during the assigned shift. On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range: $15.00 - $16.00 per hour.

Position Responsibilities

Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards. Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property. Ensure proper and appropriate safety methods and procedures are followed. Prepare report(s) as required.
Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
Admit authorized persons, check to see that company articles are not removed from property without proper approval.
Make periodic tours through buildings and grounds, examine doors, windows, and gates to ensure they are properly secured.
Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
Provide information and directions to campus visitors.
Represent the College as appropriate in community relationships, and with government agencies, professional associations, and similar groups.
Other related duties as assigned.

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls, and dispatch fellow officers.

Requirements

High School diploma
Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
Must have no criminal record
Must possess a current CA driver license
Experience working campus safety/security/law enforcement in a College or University environment

To Apply

Cataloguer Intern

The Institute for Baseball Studies at Whittier College seeks a Cataloguer Intern.

Hours: Varies-Monday-Friday
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time, Temporary
Salary Range: $20.00 - $25.00 per hour

Reports To: Professor and Associate Director of Institute for Baseball Studies
Location/Department: Whittier College (main campus- Whittier, CA)/Institute for Baseball Studies

Responsibilities

The Cataloguer Intern will gain experiential learning in cataloguing the library of the Institute for Baseball Studies at Whittier College. The Cataloguer Intern will lead the project of identifying and recording Library of Congress classifications and notations to establish an on-line catalogue of the holdings in the Institute’s collection.

The Cataloguer Intern will also work with a student intern and volunteer staff in the Institute, familiarizing them with the process of identifying and recording Library of Congress classifications and notations. Activities may include:

Inventory and organization projects
Digitization of collections
Arrangement and description of materials

Position Specifications and Requirements

Currently enrolled in an accredited M.M.L.I.S program.
Highly organized, detail-oriented, able to work independently and with an undergraduate intern
Familiarity with scanning equipment and software
Ability to work in a Windows environment; proficiency with Microsoft Office applications
Background check is required

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to Joe Price at jprice@whittier.edu. For more information, please contact Joe Price at jprice@whittier.edu.

College Supervisor

The Department of Education at Whittier College seeks a College Supervisor.

Hours: Varies-Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Part Time
Salary Range: $1,000 for semester

Reports To: Director of Student Teaching
Location/Department: Whittier College (Main Campus)/Department of Education

Responsibilities

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates

Progresses through fourteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.
Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching.
Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate

Observe weekly and use observations to complete all required evaluation forms.
Conference with the candidate after each observation.
Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Student Teaching.
Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment.

Additional Responsibilities

Attend Master Teacher Workshop each semester to continue to develop professionally, connect with Master Teachers, and understand local school district’s educational focus for the academic year.
Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
Attend one adjunct-faculty breakfast per semester (held on Saturday mornings) to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Five years of successful teaching experience in a public school.
A teaching credential in subject area(s) related to credential programs offered at Whittier College.
Excellent organization and communication skills (both written and verbal).
Ability to work professionally with the public, as well as college and district students, faculty, administrators.

Application Deadline: Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Dr. Marybeth Murray, Director of Clinical Practice, Whittier College, at mmurray@whittier.edu. Review of completed applications is ongoing. AA/EO Employer.

COMPASS Program Coordinator

Center for Engagement with Communities (CEC) seeks a Program Coordinator, COMPASS. Founded on the principle of reciprocity, the Whittier College – Center for Engagement with Communities (CEC) is dedicated to deepening the practice of service and the pursuit of programs and activities based on the mutually beneficial exchange of knowledge, information and resources. Our various initiatives develop and strengthen partnerships with individuals and institutions that benefit community-based organizations and enhance student academic learning. Together, faculty, students and community partners identify and address important needs, encouraging a culture of civic engagement that promotes healthier and more educated local communities.

The Program Coordinator supports and leads activities of the COMPASS Program. This position requires a dedication to issues of educational equity/access and a passion for working with midle school and college students who serve as mentors to the middle school students/ Most workshops take place in the afternoons but must be willing to work Saturdays as necessary.

Hours: Monday – Friday, 10-12 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $15-$16 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director, Center for Engagement with Communities (CEC)
Location/Department: Whittier College (Main Campus)/CEC

Responsibilities

Plan, lead and coordinate the activities of COMPASS in consultation with CEC Director and in partnership with liaisons at participating high schools. These responsibilities include:
Facilitating communication and supporting partnerships between the CEC and partner schools;
Facilitating college-readiness workshops and individual advisement at Whittier College and school sites for participating students and parents;
Monitoring students’ progress on their research;
Recruiting, interviewing and selecting students for the new program year;
Assist the Director in recruiting new schools and students to participate in the programs
Provide administrative support involved in coordinating all aspects of the Program.
Work with the other Mentor Program Coordinators to ensure that all programs are moving forward in parallel.
Assist with managing and supervising of undergraduate CEC student coordinators and mentors;
Assist with conducting workshops that introduce, train and prepare College mentors to guide, advise, and engage participating high school students.
Develop and maintain the program’s social media and communication designed to inform and highlight activities, projects and events for students, mentors and community partners.
Collect and sort program data and assist with data analysis.
Lead in a style and spirit that deepens and cultivates ties with the community, including individuals, public organizations and non-profit and community-based organizations.
Assist with the coordination of CEC events on campus that further community partnerships and the mission of the CEC.
Serve as a representative of the CEC at events in the community and with community partners.
Other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Bachelor's degree necessary.
Must be passionate about working with high school students and about college access programs.
Some experience with outreach to high school and/or middle school students.
Must be organized and self-starting with outstanding written, oral, research and analytical skills, and a willingness to learn quickly.
Ability to manage multiple projects simultaneously, work independently and collaboratively as part of a team.
Interest in learning to administer service learning/community engagement programs and university/community partnerships within a higher education setting.
Must have a commitment to the mission of the liberal arts college, and commitment to community engagement.
Grant writing experience a plus.

Application Deadline: Until Filled

Director of Admission

The Admission Office at Whittier College seeks a Director of Admission. Reporting to the Vice President for Enrollment Management, the Director of Admission is a senior-level administrator who will be responsible for coordinating the recruitment, outreach, application review, and communication for prospective undergraduate and graduate students. The position is expected to inspire staff, cultivate a positive office culture, and lead a productive work environment. The Director will also be expected to contribute to the overall strategic planning process of the Enrollment Management Division to help the institution successfully achieve all enrollment, retention, and revenue goals.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $88,000-$100,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Vice President of Enrollment Management
Location/Department: Whittier College (Main Campus)/Admission

Responsibilities

Serves as a member of the Enrollment Management Leadership team that sets policies, procedures, goals, and initiatives relating to admission and financial aid
Analyze recruitment data to develop a yearly recruitment plan for prospective domestic undergraduate first-year and transfer students entering in the Fall and Spring semester
Oversee the yearly recruitment plan for the Graduate Programs in Education, including co-supervision with the Department of Education & Child Development Chair over the Graduate Admission Counselor
Manage the processing of all undergraduate and graduate applications, and the process for evaluating and selecting prospective students
Ensure effective and efficient use of the office’s Customer Relationship Management tool (Slate by Technolutions)
Help develop and manage the communication work-flow and marketing strategy for recruitment, outreach, and the admission and financial aid processes
Supervision of professional and administrative staff
Oversight over the planning and coordination of Admission Office events
Manage an assigned recruitment territory
Assist in budget management
Serve on various committees to help set campus policies and standards

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum 7 years of admission related experience
Management experience is preferred

Knowledge and Education

Bachelor’s Degree from accredited institution, advanced degree preferred

Machines, Tools, Equipment, Electronic Devices and Software

Experience using Slate by Technolutions greatly desired

License(s) and Certificate(s)

Must maintain a valid driver’s license

Application Deadline: Until Filled

Director of Development (Academic Success)

The Director will play a critical role in generating transformational change, benefitting Whittier College’s students and faculty for generations to come.

The DoD will work closely with a key group of alumni, parents, and other friends who have the potential to make either outright gifts/pledges of $50,000 or higher, or significant deferred gifts, such as bequests or gift annuities. Most of this work will involve building relationships via face-to-face meetings with potential donors. As such, the Director must be a natural connector, storyteller, and closer. S/he also needs to be results-oriented, with an ability to set goals and evaluate progress.

The DoD will be also responsible for Academic Success fundraising initiatives to encourage curricular and co-curricular successes of Whittier students. He/she will plan, direct, and implement a comprehensive fundraising program for academic success, working to establish long-term partnerships with individual donors that will result in funding for the immediate and long-term goals of the College. The DoD will provide expertise to advance the College’s interests by researching and identifying sources of support, proactively seeking opportunities to generate new proposals, and by maintaining strong ties with interested donors.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $80,000-$89,500: Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Vice President of Development
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities

The specific responsibilities for this role fall into these primary areas:

Driver of fundraising pipeline and results – owner of a donor/prospect portfolio and associated goals; responsible for relationship management from strategy development to successful execution.

Manage portfolio of high-value relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.
Own two or more fundraising territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.
Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $50,000 or higher, as well as deferred gifts, engaging other members of the College’s leadership as needed.
Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
Conduct aggressive outreach to secure 10 personal meetings per month with current and new prospects in order to maintain and grow pipeline of JGWS donors and $50,000+ donors.
Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
Maintain knowledge of planned giving options, opportunities, and applicable laws.
Participate in regular gift officer team meetings to share best practices and ensure accountability and progress toward fundraising goals.
Recommend and assist with Advancement programming and travel involving the President, Vice President for Advancement, other senior administrators, and leadership volunteers.
Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.

Driver of major gifts pipeline and results for fundraising activities related to Academic Success initiatives – instrumental in developing and executing an Academic Success major gifts fundraising strategy as part of Whittier College’s comprehensive campaign.

Maintain an active, current body of knowledge about academic success relative to Whittier College in particular and higher education and philanthropy in general. Work with administration and faculty to be well-informed about Whittier College’s academic success needs and priorities. Research and identify funding opportunities to meet resource needs for institutional priorities and special initiatives related to academic success.
Collaborate with other departments / programs on campus including, but not limited to, offices of Academic Affairs (e.g. Center for Advising and Academic Success (CAAS), Wardman Library, the Whittier Scholars Program, International Programs, individual academic departments, faculty development initiatives, etc.). Work with faculty and staff on identifying a champion for each fundraising initiative.
Prepare briefing materials, campaign and proposal ideas, and solicitation strategies.
Draft, write, and submit persuasive and successful funding proposals.
Work effectively with other coworkers to promote and maintain a positive work environment and partner, as needed, with other Advancement team members (e.g. Annual Giving, Foundation Relations) on moving forward ideas related to academic success.

The Director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Previous Experience

The candidate should have a rich development background (minimum 7+ years), preferably in higher education, with a proven record of success in fundraising experience in major gifts and planned giving.
Candidates with experience in marketing, sales, business development, and other areas outside of higher ed advancement who can demonstrate the right set of transferrable relationship-development skills are encouraged to apply and will be considered as well.
Must be a highly energetic and determined professional with a track record of building successful relationships and meeting established goals and objectives.
A track record of building performing organizations, developing successful teams, and managing for success is a must.

Qualities and Abilities

An ideal candidate for this position:

Genuinely loves fundraising/sales – a natural connector who loves telling an organization’s story and
boldly asking for support of its plans.
Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes a person tick and connecting someone’s passion with opportunity.
Is competitive about results – not with others, but against his/her goals. S/he can’t wait to show people what’s possible.
Is coachable, life-long learner – s/he has grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

Knowledge and Education

The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College.
Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines.
Should have fundraising success working during a comprehensive campaign.
A Bachelor’s degree is required, a Master’s degree preferred.

To Apply

Application Deadline: Until Filled

Director of Development (Student Success)

The Director will play a critical role in generating transformational change, benefitting Whittier College’s students and faculty for generations to come.

The DoD will be also responsible for Student Success fundraising initiatives to encourage curricular and co-curricular successes of Whittier students. He/she will plan, direct, and implement a comprehensive fundraising program for student success, working to establish long-term partnerships with individual donors that will result in funding for the immediate and long-term goals of the College. The DoD will provide expertise to advance the College’s interests by researching and identifying sources of support, proactively seeking opportunities to generate new proposals, and by maintaining strong ties with interested donors.

Reports to: Associate Vice President of Development
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities

The specific responsibilities for this role fall into these primary areas:

Driver of fundraising pipeline and results – owner of a donor/prospect portfolio and associated goals; responsible for relationship management from strategy development to successful execution.

Manage portfolio of high-value relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.
Own two or more fundraising territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.
Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $50,000 or higher, as well as deferred gifts, engaging other members of the College’s leadership as needed.
Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
Conduct aggressive outreach to secure 10 personal meetings per month with current and new prospects in order to maintain and grow pipeline of JGWS donors and $50,000+ donors.
Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
Maintain knowledge of planned giving options, opportunities, and applicable laws.
Participate in regular gift officer team meetings to share best practices and ensure accountability and progress toward fundraising goals.
Recommend and assist with Advancement programming and travel involving the President, Vice President for Advancement, other senior administrators, and leadership volunteers.
Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.

Driver of major gifts pipeline and results for fundraising activities related to Student Success initiatives – instrumental in developing and executing a Student Success major gifts fundraising strategy as part of Whittier College’s comprehensive campaign.

Maintain an active, current body of knowledge about student success relative to Whittier College in particular and higher education and philanthropy in general. Work with administration and faculty to be well-informed about Whittier College’s student success needs and priorities. Research and identify funding opportunities to meet resource needs for institutional priorities and special initiatives related to student success.
Collaborate with other departments / programs on campus including, but not limited to, offices of Student Life (e.g. Office of Equity and Inclusion, Counseling Center, Weingart Center for Career and Professional Development, Veteran Success Office, and Student Disability Services). Work with faculty and staff on identifying a champion for each fundraising initiative.
Prepare briefing materials, campaign and proposal ideas, and solicitation strategies.
Draft, write, and submit persuasive and successful funding proposals.
Work effectively with other coworkers to promote and maintain a positive work environment and partner, as needed, with other Advancement team members (e.g. Annual Giving, Foundation Relations) on moving forward ideas related to student success.

The Director will also fulfill other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

The candidate should have a rich development background (minimum 7+ years), preferably in higher education, with a proven record of success in fundraising experience in major gifts and planned giving.
Candidates with experience in marketing, sales, business development, and other areas outside of higher ed advancement who can demonstrate the right set of transferrable relationship-development skills are encouraged to apply and will be considered as well.
Must be a highly energetic and determined professional with a track record of building successful relationships and meeting established goals and objectives.
A track record of building performing organizations, developing successful teams, and managing for success is a must.

Qualities and Abilities

An ideal candidate for this position:

Genuinely loves fundraising/sales – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes a person tick and connecting someone’s passion with opportunity.
Is competitive about results – not with others, but against his/her goals. S/he can’t wait to show people what’s possible.
Is coachable, life-long learner – s/he has grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

Knowledge and Education

The candidate must possess exceptional organizational skills, strong written and oral communication skills, effective interpersonal skills, keen attention to detail, proven negotiation and mediation skills, and a creative and positive attitude toward the advancement of Whittier College.
Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines.
Should have fundraising success working during a comprehensive campaign.
A Bachelor’s degree is required, a Master’s degree preferred.

To Apply

Application Deadline: Until Filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Financial Aid Counselor

The Financial Aid Office at Whittier College seeks a Financial Aid Counselor. Financial Aid Counselor position entails working with financial aid systems including Banner, Whittier College system, as well as Federal and State systems. Performs packaging procedures, counsels’ students/parents, and front office coordinator back-up as needed. Also, involved in outreach programs on and off campus as well as our social media site. Coordinates Cal Grants, Outside Scholarships, withdrawals and Re-admitted students.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full-Time
Salary Range: $36,500-$38,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Director of Financial Aid
Location/Department: Whittier College (Main Campus)/Financial Aid

Responsibilities

Keep up to date on new Federal requirements
Counsel students/parents as needed
Phone back up for coordinator
Student withdrawal/readmission processes
New student packaging financial aid awards
Financial Aid Facebook moderator

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

1-2 years Financial Aid experience
Familiar with Banner preferred
Familiar with Microsoft Suite
Familiar with external financial aid systems such as COD, CPS and Webgrants
Available to travel 1-2 times per year for conferences or training

Knowledge and Education

BA preferred or 1-2 years’ experience in Financial Aid
Be proficient in Microsoft Suite
Customer service experience

Application Deadline: Until Filled

Student Affairs Resource Case Manager

The Dean of Students office at Whittier College seeks a Student Affairs Resource Case Manager. Reporting to the Associate Dean for Student Life the Student Life Resource Care Manager works with the Poet Early Alert Program (PEAP) team to help students overcome obstacles that stand in the way of personal and academic success at Whittier College the Student Life Resource Case Manager will facilitate communication among departments, ensuring that all resources of the College are available to students in crisis. Specific responsibilities include providing oversight for cases assigned, maintaining electronic records of meetings and activities, coordinating responses, and preparing reports. The Case Manager will serve as a member of the Associate Dean of Students leadership team.

The Student Life Resource Care Manager provides strategic planning and implementation of programs and services and is responsible for delivering services to students that promote their academic and personal development. These services include providing administrative direction and intervention for crisis and non-crisis situations, training student leaders and staff, overseeing educational efforts related to the PEAP process, serving as a co-chair of the Poet Early Alert team (PEAP) and working with staff and faculty to resolve student concerns.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $45,000-$55,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Dean, Student Life
Location/Department: Whittier College (Main Campus)/Dean of Students

Responsibilities

Strategic Leadership

Serve as a primary resource for managing student issues related to students in distress, at-risk students and students in crisis. Collect, organize and evaluate facts associated with student cases, develop intervention plans, and communicate with impacted student(s), campus partners, and others as allowed by FERPA.
Maintain a comprehensive overview of students in PEAP case manager’s portfolio. Manage record keeping through electronic database system to make sure that all correspondence and action items are accurately documented.
Participate as a co-chair for the PEAP Team meetings, referring students and presenting cases as appropriate to ensure the continuity of care with campus offices.
Build and maintain positive collaborative relationships with various College departments and appropriate community entities to assist students in taking advantage of available resources while determining the best options available in a given situation. Work with College resources to make referrals to community resources when appropriate.
Facilitate information sharing, as permitted by FERPA, with identified entities including but not limited to campus departments, faculty, staff, parents, families and designated emergency contacts (as appropriate) regarding PEAP cases and serious mental health emergencies, as well as student issues or campus emergencies.
Represent the Student Life Dean’s Office chairing various committees and serving on committees and at various programs, meetings, or activities and other duties as assigned while serving as a professional staff member.
Serve as a representative of the Student Life Dean’s Office when students are hospitalized by visiting students and facilitating post-hospitalization communication, follow up and planning.
Prepare reports, statistics, assessments, evaluations and presentations documenting student PEAP usage.
Responsible for the development and delivery of educational outreach programs for the campus community.
Assists with the management of the Maxient platform.
Represent Whittier College within appropriate professional associations.

Collaboration

Maintains connections with student organizations by attending events, assisting with programs, and representing the Dean of Students staff.
Serve as an effective liaison between the offices in the Division of Student Life, Campus Safety, Information Technology, Admissions, Financial Aid, Business Office, Academic Affairs, and other departments of the College.
Serve as a member of the Wellness Coalition.
Represent the Associate Dean of Student Life at events and meetings and respond to other duties as assigned.

Additional Functions of the Job

Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
Attend division wide meetings.

Position Specifications and Requirements

Previous Experience

Minimum of 2 years related experience and progressively increasingly responsibility associated with higher education case management. Preferred experience includes knowledge of government regulations pertaining to students, including FERPA, HIPPA, Title IX, Section 504 and the Americans with Disabilities Act; case management and interpersonal communication skills, demonstrated sensitivity to the concerns and needs of diverse student populations.
Minimum 3 years of crisis management, student, training and programming experience in progressively responsible positions.
Demonstrated knowledge in the areas associated with case management, organization, planning, decision making, problem solving, strategic thinking and effective use of resources. Must have experience responding to crisis situations.
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries and case notes incorporating complex information.
Highly developed organizational and leadership skills.
Demonstrated computer competency and preferably knowledgeable of Microsoft Office Suite, including Excel, PowerPoint and other Database systems. Experience with Maxient a plus.

Knowledge and Education

Typically a Master’s Degree in Social Work, Psychology, Counseling, Higher Education or related field or equivalent experience. Employee will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and emerging best-practices.

Application Deadline: Until Filled

Student Data Specialist

The Registrar’s Office at Whittier College seeks a Student Data Specialist to provide administrative support and supervisory support to department staff and faculty in fulfilling department objectives, as well as campus community in fulfilling college-wide objectives.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $58,000-$60,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: College Registrar
Location/Department: Whittier College (Main Campus)/Registrar’s Office

Responsibilities

Trains and provides additional instruction as required. Schedules, assigns and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines.
Develops and Maintains necessary records and files for efficient operations and for archival purposes.
Maintains confidentiality of faculty and student records and files as appropriate and required by law and/or by college and departmental policies.
Process repetitive documents and reports, records data, and files materials.
Follow policies and procedures in maintaining the quality and integrity of data entered in the student system, i.e. making sure data is entered correctly, completely, and consistently.
Maintains course code, schedule of classes and room assignments
Maintains students' major and minor tables and The College Catalog.
Responsible for providing information and reports to departments across campus.
Responsible for providing enrollment reports every 30 days to The National Student Clearinghouse and NSLDS.
maintain, troubleshoot, and enhance our student information system and related systems in coordination with IT.
Performs other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Experience with Banner student information software. Able to build and run reports using the argos report writing tool that interfaces with Banner. Update and maintain (scribe) the progress to degree software, Degree Works.
Minimum of a BA degree required; fluency in speaking, reading and writing in English required.
Proficiency in student information systems required, specifically Banner, including a high level of competency in Degree Works, scribing and maintenance.
Ability to extract data using report writing tools such as Argos.
Ability to design data blocks in Argos.
Maintain the college catalog via acalog; ability to proofread documents for accuracy in grammar, punctuation, spelling, and content required.

Application Deadline: Until Filled

Veteran Services Coordinator

The Dean of Students Office at Whittier College seeks a Veteran Services Coordinator. The Veterans Services Coordinator is responsible providing and coordinating the necessary support services for the successful operation of the Veterans Success Office. The incumbent will perform a variety of administrative functions and will work collaboratively with administrators, faculty, and students to promote student academic and personal achievement with a student centered environment. Additionally, this individual must coordinate a comprehensive and collaborative campus-wide effort to maximize the recruitment, retention, and graduation of veterans.

Hours: Monday – Friday, 30 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time, 11 months
Salary Range: $23.50-$25.50 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports to: Associate Dean for Student Life

Location/Department: Whittier College (Main Campus)/Dean of Students Office

Responsibilities

Strategic Leadership

Provides direct leadership for all aspects of the Veterans Service Office, comprised of selecting, training, and supervising student employees.
Developmentally advise students in academic, career, and success goal-setting and achievement via scheduled and walk-in appointments.
Provides leadership and direction related to programming for veteran students and advising the student veteran club on campus. In addition, work with faculty and staff to create programming to assist in the transition, persistence, graduation, and post-graduation placement of veteran students.
Serve as a professional resource to the college community regarding strategies for working with student veterans.
Develops partnerships with national organizations, community colleges, local service bases and community-based organizations with the intention of meeting local veterans' educational needs, establish best practices and increase the veteran population;
Collaborate with other Student Life departments to create programming to enhance the wellbeing of student veterans.
Develop engagement and community among Whittier’s veterans in order to create a "military-friendly" college.
Respond empathetically and accurately to student inquiries in a timely manner

Operational Leadership

Administration/Management
- Hire, train and supervise Whittier, Federal and VA work study students to assist in the support of veteran students
- Provide outreach and support of veteran students at Whittier College
- Maintain and update student records and data, including documentation of student interactions, accurately and in a timely manner, including providing regular reports and accurate data regarding activities.
- Works closely with institutional certifying officer and assists to certify Veterans.
Collaboration
- Participate and plan Veteran specific orientation, academic and career services events, student life and engagement initiatives.
- Assist admissions in the outreach and recruitment of U.S. Military veterans
- Serve as an effective liaison between VA certifying official, Student Life, Admissions, Registrar, Financial Aid, Business Office, and other departments of the College.
- Refer veteran students to appropriate offices to assist them in their student success and preparation for post-graduate career opportunities

Additional Functions of the Job

Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
Attend Division of Student Life, Campus Life and all staff meetings.
Serve on institutional committees as requested.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

A minimum of one year working with US military veteran populations.
One to two years of professional experience in student affairs and a commitment to the ideals of a liberal arts education.
Demonstrated knowledge of veteran affairs/services.
Knowledge of issues relevant to the veteran/service member population and direct experience with this population
Demonstrated excellence in interpersonal skills, including sensitivity to cultural differences

Knowledge and Education

Bachelor’s degree required. A Master's degree in Higher Education, Higher Education Administration, Counseling or a field related is preferred.
Effective interpersonal skills, oral and written communication skills, and the ability to relate well to students, faculty, family and staff are essential.
Requires an organized, self-motivated, detail-oriented individual who is able to work well with enthusiasm as part of a team.
A strong intellectual framework for understanding and articulating issues of diversity and inclusion.
Knowledge of issues relevant to the veteran/service member population and direct experience with this population.
Valid driver’s license and dependable transportation required.

Application Deadline: Until Finalists Selected

Title IX Coordinator

The Dean of Students Office at Whittier College seeks a Title IX Coordinator. The Title IX Coordinator coordinates and facilitates the institution’s compliance to Title IX. Develops and implements educational programs regarding discrimination and sexual harassment prevention, ensuring faculty, staff, and students understand their rights and, where applicable, responsibilities under the law. Oversees and coordinates investigations, responses, and resolutions to complaints, to include supervision of investigations and selection, training of Deputy Title IX Coordinators, advisors, investigators and hearing officers and recordkeeping. Regularly reviews responses to civil rights complaints and resolutions to address systemic concerns.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $80,000-$105,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Vice President, Dean of Students
Location/Department: Whittier College (Main Campus)/Dean of Students Office

Responsibilities

Develops, implements, coordinates and conducts educational programs and initiatives designed to educate and support faculty, staff and students regarding their rights, responsibilities, and, where applicable, obligations under Title IX. This includes reporting options/obligations, support services, College policy and applicable disciplinary code, grievance procedures, confidential resources, etc.
Oversees, coordinates, and ensures:
- investigations of reports and complaints of discrimination and sexual misconduct are thorough, reliable, timely, confidential and impartial;
- hearing process is fair, timely and equitable;
- findings and resulting sanction are implemented to ensure that they are designed to stop sexual misconduct and/or discrimination and prevent its recurrence.
Trains and ensures investigators, advisors and adjudicators and those involved in processing Title IX complaints are adequately trained and evaluated.
Ensures that documentation of complaint, investigation, adjudication, appeal (where applicable), and sanctions are properly documented.
Identifies systematic problems related to complaints and determines appropriate use of campus or other resources in response, including review and revision of the College’s sexual misconduct and discrimination policies, increased monitoring, supervision or security and increased education and prevention efforts to targeted populations.
Collaborates with leadership and campus constituencies to disseminate information, redesign processes, and manage investigative processes; collaborates and coordinates with compliance partners across the institution to support the College’s overlapping compliance needs and responsibilities.
In conjunction with College leadership and the Public Relations, coordinates communication to the Whittier College community, as appropriate.
As appropriate, communicates with local law enforcement and government agencies to ensure reports are handled appropriately and in a timely manner. Coordinates with local victim advocacy organizations and service providers.
Maintains complaint database and provides President with monthly report of Title VII and Title IX related activity. Develop annual report including education and outreach, training, investigations, and resolutions for faculty, staff, and students.
Serves on various College planning and policy committees, recommends and participates in the development and revision of College policies and procedures, including annual review of Sexual Misconduct and Discrimination policies.
Serves as Campus Security Authority as outlined by the Clery Act.
Performs job-related duties and assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Minimum Job Requirements

Bachelor’s degree
At least 5 years of experience working in civil rights/discrimination/sexual misconduct related to the duties and responsibilities specified.

Preferred Education and Skills

Advanced degree in law or higher education.
10 years or more of experience in higher education working sexual misconduct prevention and response, including advocacy, investigations, adjudication, and decision making.

Knowledge, Skills and Abilities Required

Ability to develop and present educational programs, workshops or training to a variety of audiences including students, staff, and faculty.
Ability to provide effective and appropriate support and information to students, staff, and faculty.
Ability to provide technical advice and information to faculty and staff in the area of Title IX compliance.
Knowledge of federal, state and institutional policies and practices specific to the applicable compliance.
Project planning skills.
Ability to investigate and analyze complex information, draw conclusions, and support those conclusions including during tense situations.
Skill in organizing resources and establishing priorities.
Ability to supervise, train, and evaluate assigned staff.
Experience with crime prevention programs, policies, procedures and practices and ability to train others in these areas.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse college community.
Ability to use conflict resolution and mediation when applicable. Demonstrated experience with restorative practices.
Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
Ability to gather data, compile information and prepare reports.
Ability to use independent judgment while also managing confidential information, as appropriate.
Knowledge of federal and state of California public safety reporting requirements and other applicable crime data reporting, or demonstrated ability to develop that knowledge.
Skill in examining and re-engineering operations and procedures, formulating policy and developing and implementing new strategies and procedures.
Ability to foster a cooperative work environment within a complex and diverse community.
Knowledge of current and emerging legislation, policies, and trends in the civil rights arena.
Ability to review current practices and develop and implement new strategies and procedures at the direction of a supervisor and in collaboration with campus colleagues and partners.

Application Deadline: Until Finalist Selected

Pool of Eligible Temporary Staff (P.O.E.T.S)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.