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Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


Academic Support Coordinator/Grad Intern

The Center for Advising and Academic Success at Whittier College seeks an Academic Support Coordinator/Grad Intern. 

Hours: Monday – Friday, 32 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part time
Salary Range: $15.00 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Assistant Dean of Academic Support/Director of CAAS
Location/Department: Whittier College (Main Campus)/CAAS

Responsibilities:

  • Coordinate, develop, and conduct academic success workshops during fall and spring semesters. Including, but not limited to identifying topics, reservation logistics, marketing, outreach to campus community, and partnering with faculty, staff and students.
  • Evaluate and assess the effectiveness of academic workshops; produce semester assessment reports.
  • Provide academic counseling for a caseload of students on academic Probation, Warning, PEAP, Readmitted, and mid-semester warnings; document and track progress in advisor.trac software. 
  • Advise undergraduate students on academic policies and major exploration.
  • Assist the Assistant Directors with providing support services for the First Year Enrichment Program and Student Athlete Academic Support Program participants. 
  • Serve as a co-instructor for the college skills development course INTD 70: First Year Seminar taught Fall semesters only. 
  • Assist CAAS professional staff with coordinating Exploring Majors Event for First Year students. 
  • Assist with researching and developing programing focused on improving student retention and graduation rates.
  • Assist with overall supervision of CAAS student employees and provide guidance to student workshop presenters. 
  • Assist the Assistant Dean and the Assistant Directors with coordinating and implementing Spring term new student registration.  

Non-essential Functions of the Job: 

1.    None identified at this time

Position Specifications and Requirements:

Minimum Qualifications:

Bachelor’s degree required, currently enrolled in a Master’s degree program in education, psychology, counseling, or related field, or equivalent experience.  Strong written and verbal communication skills required. Qualified candidates should have experience working with students in academic support environments, programming events, and aware of counseling/advising techniques. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.

Application Deadline: 3/9/18
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatches enter data into the departments CAD system for both radio traffic and incident management, additionally dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities:

  • Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field.  Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Utilizes CAD system for report management 
  • May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
  • Maintains department logs using PC.  Log must be accurate and maintained on a timely basis.
  • Answer telephone for campus and overflow calls from the automated attendant.  Transfer calls as requested.
  • Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
  • Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into computer using data entry skills. 
  • Perform clerical functions such as filing paperwork, light typing.
  • Train and supervise student employees to serve as student dispatcher.  
  • Other related duties as assigned.

Non-Essential Functions of the Job: 

  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements:

  • Minimum 6 months experience working in a busy office with multiple/concurrent duties.  Prior security experience preferred.  Dispatcher training will be provided during the first year of employment.  Good typing skills, general computer knowledge and experience with database programs.

Knowledge and Education: High school graduate or equivalent required, some college preferred. 

Machines, Tools, Equipment, Electronic Devices and Software: Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine and other typical office equipment.  Ability to type a minimum of 30 WPM. 

License(s) and Certificate(s): Any certificates for related experience/training a plus.
 
Physical Activity/Effort: Sitting for prolonged periods of time.

To Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Officer

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety On-Call Officer 

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff and visitors during assigned shift.  On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range: $15.00 - $16.00 per hour. 

Position Responsibilities:

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards.  Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property.  Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows and gates to ensure they are properly secured. 
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations and similar groups. 
  • Other related duties as assigned. 

Non-Essential Functions of the Job: 

  • Act as dispatcher; answer phones, field calls and dispatch fellow officers.

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment 
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply: 
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Men's & Women's Assistant Swimming and Diving Coach

Job Purpose

Whittier College’s Department of Athletics is accepting applications for an Assistant Men’s and Women’s Swimming and Diving Coach.  This is a full-time appointment accompanied with an attractive benefits package. 

Salary Range: $40,000 - $45,000.
    
Description

Whittier is an NCAA Division III athletic program offering 22 varsity athletic programs and is a member of the Southern California Intercollegiate Athletic Conference. The selected candidate will assist in the areas of recruiting, student-athlete development and academic achievement, practice and meet day coaching, strength and conditioning, travel organization, team transportation, meet management, administrative office duties and other duties as assigned by the head coach.  The candidate will also be responsible for adhering to all College, conference and NCAA rules and requirements relevant to the overall conduct of the intercollegiate men’s and women’s swim and dive program. Provide leadership to ensure a quality student-athlete experience that develops the athletes through campus and community involvement. 

Qualifications

Bachelor's Degree and collegiate swim and dive coaching experience required.  Proven ability to train and recruit at the Division III collegiate level. Ability to accept and carry out assigned program and responsibilities. Ability to communicate effectively and work well with students, parents, faculty, staff, alumni and the community. Ability to pass the NCAA recruiting test and have a thorough understanding of NCAA rules and regulations. A demonstrated commitment to high academic standards for student-athletes and their ability to succeed both academically and athletically is essential. A demonstrated commitment to building a positive team culture. Needs to have the ability to work collaboratively within the structure and framework of an Athletics Department and College.

Application Process
To apply send a letter of application, resume/vita, and contact information (e-mail addresses and telephone numbers) for at least three references to: Lance Franey, Associate Athletic Director Whittier College, Whittier, CA 90602 or to lfraney@whittier.edu. Whittier College is an equal employment opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. A Criminal Background Investigation will be required for the hired candidate.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Technical Director

The Shannon Center at Whittier College seeks a Technical Director. The Theatre Production Supervisor serves as the technical director and production supervisor under the direction of the Theatre Manager, providing technical direction, lighting design and supervision for Shannon Center performances and college-related events, as well as working with the Department of Theatre & Communication Arts to assist with their productions as needed. The position is considered full-time with weekly hours varying per week, depending on the production schedule, which will include multiple working weekends during the academic year. 

Hours: Vary
Exempt Status: Exempt
Full Time/Part Time status: Full time, 9 month
Salary: $34,319.97. Salary will commensurate with experience, skills, and knowledge. 

Reports To: Theatre Manager
Location/Department: Whittier College (Main Campus)/Shannon Center

Responsibilities:

  1. Rigorously maintain a safe working environment and safe working practices as part of providing technical support for the Shannon Center. 
  2. Oversight of technical support operations, including: lighting, sound and staging load-in, setup and strike; maintenance of stage equipment; and ordering of expendable supplies.
  3. Serve as lead lighting designer/technician as necessary. 
  4. Provide supervision of stage rigging for Shannon Center productions. 
  5. Instruct and supervise a part-time, paid student technical staff and also theater technology laboratory students.
  6. Supervise student crews as needed during technical rehearsals and performances, as well as additionally assigned work calls. 
  7. Serve as chief technical liaison cooperating with the performing arts center’s Theatre Manager and Operations Assistant, as well as maintaining a high level of professionalism as the contact person for visiting artists and technical personnel.  
  8. Work with the Department of Theatre & Communication Arts to assist with their productions as needed.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

Previous Experience: Minimum two years relevant full time experience working in a theatre or play house.

Knowledge and Education: The position requires a minimum of a B.A. or B.F.A in theatre with a strong lighting and technology emphasis, or the equivalent in work experience and training.  Additional graduate training and experience in lighting technology, technical direction, stage rigging, and supervision of theatre students and student employees is preferred.  

Machines, Tools, Equipment, Electronic Devices and Software: Able to use personal computer, spreadsheet and word processing software; work with theater-related software, such as VectorWorks, AutoCAD and Litewright. Work with standard office equipment, such as telephone, calculator, copier, fax machine, printer, etc. A broad knowledge of and ability to work with lighting and sound equipment, e.g. an ETC Ion Lightboard. 

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Title V Project Director 

The Title V Office at Whittier College seeks a Title V Project Director. Reporting to the President, the Title V Project Director is responsible for the planning, implementation, and management of Title V grant activities through the Advancing STEM Academic Programs (ASAP) at Whittier College to achieve the project’s objectives of “Increasing Capacity for STEM Learning and Research.” To bolster graduation and retention rates of Hispanic and other underrepresented students by providing necessary support for Science, Technology, Engineering, and Math learning and research, the Director will facilitate the use of resources for maximum effectiveness and in compliance with federal guidelines. The Title V Project Director is a contractual position ending 9/30/2020, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $60,000 - $75,000.

Reports to: College President
Location/Department: Whittier College (Main Campus)/Title V

Responsibilities:

  • Provide leadership to Title V program planning, implementation, and evaluation processes. Develop strategies to institutionalize Title V initiatives at the College.
  • Collaborate effectively with the Vice Presidents, Steering Committee, Center for Advising and Academic Success, Center for Career and Professional Development, faculty leads, and staff to coordinate activities with existing resources and services. 
  • Communicate project goals and objectives to all College constituencies and project collaborators. Issue quarterly reports summarizing progress for the President, the Steering Committee, and others. Develop and maintain a Title V Policy and Procedures Manual that embodies the requirements of program statutes, regulations, and policy statements.
  • Manage the program budget in strict compliance with federal guidelines, authorize allowable expenditures and quarterly financial reports.
  • Prepare and submit all reports required by the Department of Education. Communicate with Title V program office. Attend Title V Project Director conference. Coordinate overall evaluation of project with external evaluator and College staff.
  • Participate in the hiring of grant-funded personnel and provide administrative supervision. 

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

  • Master’s degree in a STEM area required.
  • Five years of administrative experience in higher education, preferably at a liberal arts college.
  • Three years of experience managing grant programs, including budgets, preferably with Title III, Title V or HSI STEM initiatives. 
  • Two years of experience in post-secondary instruction or student support services in a college environment preferred. 
  • Knowledge of distance learning and digital media preferred.
  • Demonstrated commitment to implementation of research-based strategies and performance indicators for outcomes assessment.
  • Experience working with and insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.
  • Demonstrated ability to work effectively with diverse student, faculty, and community groups.
  • Proven ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude. Strong interpersonal and communication skills.
     

Target start date:  February 1, 2018.
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Pool of Eligible Temporary Staff (P.O.E.T.S) 

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.