Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


Associate VP, Business Services and Controller

The Office of Business Services at Whittier College seeks an Associate VP,  Business Services and Controller. The Associate VP,  Business Services and Controller safeguards assets and assures accurate and timely recording and reporting of financial transactions by establishing and directing a system of accounting activities, policies, procedures, and controls.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $115,000-$135,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Vice President of Finance and Administration
Location/Department: Whittier College (Main Campus)/Business Services

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Management

  1. Establish and maintain a documented system of accounting policies and procedures that best accomplish and are aligned with the institution’s mission, goals, and objectives.
  2. Direct the operations of accounting, payroll, accounts receivable, cash receipts and disbursements, and endowment administration, including the design of an organizational structure adequate for achieving the departments’ and institution’s goals and objectives (includes hiring, training and development of staff).
  3. Manage the service contract for the campus mail and graphics department.
  4. Direct the operations of other work units as assigned.
  5. Provide direction and leadership in the management of the institution’s accounting practices.
  6. Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
  7. Participate in the annual budget process and direct associated activities in areas of responsibility.

Transactions

  1. Maintain the general ledger and chart of accounts appropriate for the institution’s mission, size, and reporting requirements.
  2. Process transactions in accordance with Generally Accepted Accounting Standards.
  3. Ensure that valid employees and vendors are paid accurately and in a timely manner.
  4. Ensure that accounts receivable are collected promptly and within established credit policies.
  5. Ensure that all accounts supporting the statement of financial position are reconciled and reviewed on a regular basis and are used appropriately for their intended purpose.
  6. Ensure that debt payments are made on a timely basis.
  7. Ensure endowments are administered in accordance with donor restrictions, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied.
  8. Ensure that expenditures for fixed assets are capitalized in accordance with established policy.
  9. Ensure that donor restrictions, if any, are accurately applied in the classification equity.
  10. Administer the approved budgets for operating divisions and units including input to the general ledger information system, monitoring and ensuring compliance, preparing forecasts and other related reports.
  11. Maintain a schedule of discrete accounting periods and ensure adherence to deadlines.
  12. Maintain a system of internal controls over accounting transactions.

Reporting

  1. Issue accurate, timely, and complete interim and annual financial statements that comply with industry accounting and reporting standards and best practices.
  2. Issue management reports on a regular basis that provide timely actual results in comparison with budget.
  3. Calculate variances from budget no less than quarterly and report to appropriate managers.
  4. Prepare management forecasts in comparison to organization budget no less than quarterly.
  5. Perform financial analysis as assigned.
  6. Maintain a system of internal controls over financial reporting.

Compliance

  1. Coordinate the annual financial audits from preparation through completion of the annual financial reports in accordance with established deadlines.
  2. Coordinate and facilitate regulatory audits as necessary such as State Board of Equalization, worker’s compensation insurer, etc.
  3. Comply with local, state, and federal government reporting requirements and tax filings in areas of responsibility.

Communication

  1. Write effective and professional communications in a broad range of applications including annual and interim financial reports, Board of Trustees materials, Whittier campus and Law School employees and departments.

Other

  1. Participate in appropriate industry programs to maintain skills and stay current on best practices.
  2. Participate in appropriate industry list-serves.
  3. Other duties as assigned.

Non-essential Functions of the Job

  1. Participate in vendor surveys.

Position Specifications and Requirements

Previous Experience

7 or more years in a similar level management role

Knowledge and Education

Bachelor’s degree in accounting or closely related. CPA desired.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Dispatcher

The position of Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. 

Dispatches enter data into the department's CAD system for both radio traffic and incident management. Additionally, dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Salary Range: $14.00 - $15.00 per hour.

Position Responsibilities

  • Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field. Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Utilizes CAD system for report management 
  • May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
  • Maintains department logs using PC. Log must be accurate and maintained on a timely basis.
  • Answer telephone for campus and overflow calls from the automated attendant. Transfer calls as requested.
  • Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
  • Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into a computer using data entry skills. 
  • Perform clerical functions such as filing paperwork, light typing.
  • Train and supervise student employees to serve as student dispatcher.  
  • Other related duties as assigned.

Non-Essential Functions of the Job

  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements

  • Minimum 6 months experience working in a busy office with multiple/concurrent duties. Prior security experience preferred. Dispatcher training will be provided during the first year of employment. Good typing skills, general computer knowledge, and experience with database programs.

Knowledge and Education

High school graduate or equivalent required. Some college preferred. 

Machines, Tools, Equipment, Electronic Devices, and Software

Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine, and other typical office equipment.  Ability to type a minimum of 30 WPM. 

License(s) and Certificate(s)

Any certificates for related experience/training a plus.

Physical Activity/Effort

Sitting for prolonged periods of time.

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety Officer

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Campus Safety On-Call Officer 

Whittier College is seeking a qualified Campus Safety On-Call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff, and visitors during the assigned shift. On-call employees utilized mostly to cover other staff members when needed and have shifting hours. May be required to work overtime, weekends, and holidays.

Salary Range: $15.00 - $16.00 per hour. 

Position Responsibilities

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards. Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property. Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows, and gates to ensure they are properly secured. 
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations, and similar groups. 
  • Other related duties as assigned. 

Non-Essential Functions of the Job

Act as dispatcher; answer phones, field calls, and dispatch fellow officers.

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment 
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Collections Management & Subject Liaison Librarian 

This position is jointly responsible for coordinating the Library’s collection maintenance activities and providing public service through subject liaison support and research assistance.  The collection maintenance aspects sustaining Wardman Library’s overall collections to meet user needs; overseeing material deselection, preservation, cataloging, evaluation and assessment; and coordinating replacement and gift operations. Serve as collection development liaison for assigned departments and provide reference assistance to the campus community. This librarian position will be required to provide liaison support to assigned academic departments; provide research assistance to the campus community; participates in collection development activities; and help plan and implement outreach activities to faculty. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $55,000-$65,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Responsibilities

  • Tracks monograph expenditures and coordinates with Library Director, librarians, and acquistions coordinator to anticipate budget needs for the College.
  • Identifies monographs and DVD for purchase and monitor demand in assigned academic departments.
  • Catalogs materials in variety of formats and will perform original cataloging, as needed.
  • Familiarity with cataloging software.
  • Responsible for accuracy and maintenance of bibliographic records found on the online catalog.
  • Coordinates the acquisition of e-books and maintains use data.
  • Familiarity with working with the Southern California Electronic Library Consortium (SCLEC) or other library consortia.
  • Executes projects that enhance access to the library’s collection; such projects may include authority work and upgrading subject headings.
  • Analyzes collection usage and prepare reports for library.
  • Participate in interlibrary loan services, both borrowing and lending, using Link+, RapidILL, and OCLC ILL Service.  Keeps current with latest ILL technology and collects use statistics.
  • Coordinates and participates in inventory or weeding projects.
  • Familiarity with the library’s technological services including but not limited to: PCs, Macs, printers, photocopiers, and related-printing software, scanners, digital microfilm reader and its software, general productivity applications, and learning management platform (Moodle).
  • Supports faculty with instruction, including information literacy, to students.
  • Provides reference and research assistance to campus community.
  • Participates in the supervision of student workers with book processing and inventory.
  • Works effectively with other librarians to build consensus about new directions in collection development and its assessment.
  • Demonstrates strong communication, teambuilding and customer service skills.
  • Participate in library wide initiative through faculty committee work.
  • Commitment to working in a culturally diverse environment.
  • Excellent oral and written communication skills.
  • Ability to work a flexible schedule one week night for Information Desk duties, as needed.
  • Other duties as assigned.

Non-essential Functions of the Job

  1. None identified at this time.

Position Specifications and Requirements

Previous Experience

Experience cataloging material, preferably in an academic setting and using OCLC standards and practices. Expertise with metadata standards, Library of Congress classiciation system, and the Library of Congress Subject Headings. Experience with providing reference assistance using online research databases.

Knowledge and Education

ALA-accredited MLIS or equivalent Library degree, 3+ years experience as a professional librarian, academic preferred. Second Master’s degree is desirable but not required.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


College Supervisor

The Department of Education at Whittier College seeks a College Supervisor.

Hours: Varies-Monday-Friday
Exempt Status: Exempt
Full Time/Part Time status: Part Time
Salary Range: $1,000 for semester

Reports To: Director of Student Teaching
Location/Department: Whittier College (Main Campus)/Department of Education

Responsibilities:

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates: 

  1. Progresses through fourteen-week student teaching assignment; during which time the candidate takes on more teaching responsibility.  
  2. Writes appropriate lesson plans using the department template. Incorporated into each lesson plan template includes, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
  3. Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
  4. Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate:

  1. Observe weekly and use observations to complete all required evaluation forms.
  2. Conference with the candidate after each observation.
  3. Confer with Master Teacher at each observation about the candidates’ progress, strengths and areas of concern.
  4. Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and paperwork due throughout student teaching assignment.
  5. Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Student Teaching.
  6. Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities:

  1. Attend Master Teacher Workshop each semester to continue to develop professionally, connect with Master Teachers, and understand local school district’s educational focus for the academic year. 
  2. Attend all College Supervisors’ Meetings, so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
  3. Attend one adjunct-faculty breakfast per semester (held on Saturday mornings) to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

  1. Five years of successful teaching experience in a public school.
  2. A teaching credential in subject area(s) related to credential programs offered at Whittier College. 
  3. Excellent organization and communication skills (both written and verbal).
  4. Ability to work professionally with the public, as well as college and district students, faculty, administrators.

Application Deadline:   Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Dr. Lauren Swanson, Chair of the Department of Education & Child Development, Whittier College, at lswanson@whittier.edu. Review of completed applications is ongoing. AA/EO Employer. 

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Director of Development

The Office Advancement at Whittier College seeks a Director of Development. The Director of Development (DoD) at Whittier College will play a critical role in generating transformational change, benefitting Whittier College’s students and faculty for generations to come. 

The DoD will work closely with a key group of alumni, parents, and other friends who have the potential to make either outright gifts/pledges of $50,000 or higher, or significant deferred gifts, such as bequests or gift annuities. Most of this work will involve building relationships via face-to-face meetings with potential donors. As such, the Director must be a natural connector, storyteller, and closer. S/he also needs to be results-oriented, with an ability to set goals and evaluate progress. The DoD will also direct a small team of frontline fundraisers. 
Furthermore, the DoD plays a leadership role in developing and implementing donor relations efforts to steward and further cultivate the College’s top donors—namely individuals with lifetime giving of $100,000 or more. As project manager for the Office of Advancement’s donor relations program, s/he leads ad hoc teams of Advancement colleagues and works collaboratively with other stakeholders across campus.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $80,000-$89,500; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Associate Vice President of Development
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities:

The specific responsibilities for this role fall into these primary areas:

Driver of fundraising pipeline and results – owner of a donor/prospect portfolio and associated goals; responsible for relationship management from strategy development to successful execution.

  • Manage portfolio of high-value relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.
  • Own two or more fundraising territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.
  • Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $50,000 or higher, as well as deferred gifts, engaging other members of the College’s leadership as needed.
  • Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
  • Conduct aggressive outreach to secure 10 personal meetings per month with current and new prospects in order to maintain and grow pipeline of JGWS donors and $50,000+ donors. 
  • Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
  • Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
  • Maintain knowledge of planned giving options, opportunities, and applicable laws.
  • Participate in regular gift officer team meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Recommend and assist with Advancement programming and travel involving the President, Vice President for Advancement, other senior administrators, and leadership volunteers.
  • Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.

Direct a team of frontline fundraisers, developing them into an effective and results-driven gift officer team.

  • Supervise, provide leadership, and set accountable goals for a development staff (Assistant/Associate Directors of Development and the Development Coordinator) who will work with prospective donors in all stages of the gift cycle. Assist Vice President for Advancement and Associate Director of Development in providing mentorship and coaching for them
  • Partner successfully with the Vice President for Advancement and Associate Vice President of Development in the formulation of effective goals, objectives, strategies, activities, and benchmarks for a comprehensive, campus-wide program to secure major gifts, planned gifts and budget-relieving gifts for the College.
  • Responsible for generating reports and tracking results of major gifts and planned giving fundraising programs. 
  • Implement processes to monitor and track campaign progress, and reports these to various audiences.
  • Plan and monitor the budget assigned to the Development program. Budget resources for best results in fundraising and planning activities involving volunteers, prospects, faculty and administration.
  • Work with planned giving staff and/or consultants to develop and implement a comprehensive program for planned giving including regular outreach to the Philadelphians. Responsible for maintaining knowledge of planned giving options, opportunities, and applicable laws.

Architect of the Whittier College donor experience – responsible for designing and implementing a high-impact donor relations program with the goal of increasing long-term engagement and investment among the College’s top donors.     

  • Oversee strategic assessment of Whittier’s donor relations efforts, particularly those focused on donors with lifetime giving of $100,000 or greater.
  • Work collaboratively with the President, Vice President for Advancement, and Associate Vice President of Development to create highly-customized donor relations plans for the College’s top donors.
  • Coordinate and develop programming for all giving societies at the College including but not limited to the John Greenleaf Whittier Society (JGWS), Whittier College’s leadership donor group; the Philadelphian Society representing those individuals who have made a provision for the College in their estate plans, and Poets Laureate.
  • Audit, catalogue, and oversee maintenance of all campus donor recognition signage.
  • Work collaboratively with Advancement Services team to produce accurate donor honor rolls.
  • Work collaboratively with Communications team to ensure that top donors are represented and celebrated in College publications. 
  • Oversee annual reporting to key donor segments including scholarship, fellowship, and endowed chair donors.
  • Assess viability and potential return on investment of new print and/or digital stewardship pieces.
  • Oversee the donor relations budget.

The DoD will also fulfill other duties as assigned.

Non-essential functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

Previous Experience:  

  • The candidate should have a rich development background (minimum 7+ years), preferably in higher education, with a proven record of success in fundraising experience in major gifts and planned giving. 
  • Candidates with experience in marketing, sales, business development, and other areas outside of higher ed advancement who can demonstrate the right set of transferrable relationship-development skills are encouraged to apply and will be considered as well.   
  • Must be a highly energetic and determined professional with a track record of building successful relationships and meeting established goals and objectives.  
  • A track record of building performing organizations, developing successful teams, and managing for success is a must. 

Qualities and Abilities 

An ideal candidate for this position:

  • Genuinely loves fundraising/sales – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
  • Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes a person tick and connecting someone’s passion with opportunity.
  • Is competitive about results – not with others, but against his/her goals. S/he can’t wait to show people what’s possible.
  • Is coachable, life-long learner – s/he has grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional. 

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Director of Housing and Residential Life

The Director of Housing and Residential Life is a live-on position responsible for advancing a student-centered, learning-based residential educational program that emphasizes personal growth and development. The Director will provide visionary leadership with an equity and inclusionary mindset towards creating a residential environment that provides transformational student services that promotes student success, retention, persistence, and engagement. 
The Director will provide leadership for facilities management, assignments and occupancy management and assessment activities. In addition to the daily operations, is responsible for strategic planning, and emergency planning. The position also involves extensive collaboration and cooperation with key units such as Campus Safety, Enrollment Management, Finance and Facilities Management and plays an integral role in the persistence and success efforts on campus. 

The Residential Life and Housing program consists of over 800 residential undergraduate students. The Director will supervise the management of six residence halls, seven apartment units located in a nearby apartment complex. The Director will directly supervise an Assistant Director, Area Director and the Housing Manager. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $50,000-$55,129 (housing included); Salary will commensurate with experience, skills, and knowledge. 

Reports to: Associate Dean for Campus Life 
Location/Department: Whittier College (Main Campus)/Housing and Residential Life

Responsibilities:

Strategic Leadership

  • Select, train, and supervise three professional staff members consisting of an Assistant Director, Area Director and the Housing Manager. 
  • Provides leadership to the selection, training, and supervision of Community Advisors. 
  • Provides leadership in the development and implementation of the programming model.
  • Coordinates the implementation and on-going development of living learning communities. 
  • Lead in the development and implementation of the assessment plan for residence life. 
  • Oversees the emergency response for Housing and Residence Life staff in relation to response times, schedule, protocol, post incident assessment, and training related to emergency response. 
  • Direct all operations and maintenance activities required to provide high quality housing facilities.
  • Serve as a liaison between facilities, housekeeping and residential life to insure that facilities are being maintained in a consistent and timely manner.
  • Responsible for budgets facility operations, and occupancy management for housing consisting of approximately 850 beds. 
  • In tandem with the Associate Dean for Campus Life develop and Director of Student Rights & Responsibilities, maintain and revise housing policies on an annual basis.
  • Works alongside the Director of Student Rights & Responsibilities in adjudicating student conduct cases when needed. 
  • Serves as a team member for the Campus Life Cluster leadership team. 
  • Ensures programs are effectively coordinated and managed to maximize student learning and development as outlined in CAS (Council for the Advancement of Standards in Higher Education) standards.
  • Effectively collaborates with departments in the Division of Student Life, Academic Affairs, as well as other internal and external constituents.
  • Collects, analyzes, and reviews data in developing progress reports and evaluations for making data-guided decisions and recommendations regarding the various student engagement programs and services.

Operational Leadership

  • Develops and implements policies and procedures for housing and residence hall operations including housing and revenue projections, contract provisions, processing applications, housing assignments, damages and billing procedures.
  • Serve as a member of the residence life on-call rotation.
  • Insures that there is consistent and professional communication with students and their families when needed.
  • Oversees the housing selection process utilizing StarRez. 
  • Evaluates and assesses College housing occupancy, retention, and projection trends. 
  • Collaborates with other campus departments, including Campus Safety, Information Technology, Facilities, Housekeeping, and the Business Office to address student needs.
  • Serves as a member of the Student Life Crises Response Team and the Poet Early Alert Program (PEAP).

Additional Functions of the Job: 

  1. Serve as a Title IX investigator.
  2. Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups.
  3. Attend division wide meetings.
  4. Serve on institutional committees as requested.
  5. Other duties as assigned.

Position Specifications and Requirements:

Previous Experience: Four to six years of professional experience in student affairs and a commitment to the ideals of liberal arts education. Demonstrated sensitivity and experience in responding to student crises. Proven track record of successfully leading, creating, implementing and evaluating diversity and inclusion programs and the ability to translate vision into creative, tangible practices. 

Knowledge and Education: Master’s Degree in Student Personnel, Higher Education Administration or related field required. A strong intellectual framework for understanding and articulating issues of diversity and inclusion. A strong understanding of residence life and the role it plays in engaging students and contributing to their persistence and success. 

Application Deadline: 04/11/19

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Director of Office of Student Engagement 

The Director of the Office of Student Engagement will provide visionary leadership for the planning, administration, supervision, and evaluation of co-curricular and curricular educationally purposeful student engagement programs and services.  The incumbent will develop and implement assessable programs and services, aligned with the mission of the Division and College and designed to complement and enhance the academic experience. This department will also be steeped in the framework of providing an equitable educational experience for the diverse learners attending the College and ensuring students have a college experience centered by a holistic approach to student engagement and development.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $48,000-52,000; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Associate Dean for Student Life
Location/Department: Whittier College (Main Campus)/Office of Student Engagement

Responsibilities:

Strategic Leadership

  • Oversee all departmental functions and administration for the Office of Student Engagement.
  • Supervise 2 professional staff (2 Assistant Directors and Program Coordinator/Office Manager), 1 Graduate Assistant, and office student staff 
  • Direct staff in short and long term planning, goal and strategy setting, program, policy and procedures development, learning outcome assessment, and program evaluation.
  • Manage two departmental budgets and responsible for overseeing all student organization accounts.
  • Manage the Office of Student Engagement marketing and branding (i.e. webpage, social media, and print marketing)
  • Responsible for hiring, supervising, training, and evaluating professional and clerical staff and ensures effective daily operation of offices.
  • Responsible for the development and oversight of student leadership activities and a comprehensive student leadership development program.
  • Effectively collaborates with departments in the Division of Student Life, Academic Affairs, as well as other internal and external constituents.
  • Collects, analyzes, and reviews data in developing progress reports and evaluations for making data-guided decisions and recommendations regarding the various student engagement programs and services.
  • Ensures programs are effectively coordinated and managed to maximize student learning and development as outlined in CAS (Council for the Advancement of Standards in Higher Education) standards.
  • Supervise and provide visionary leadership for Societies. 
  • Oversee the management of the Campus Labs software and Engage platform. 
  • Serves as a team member for the Campus Life Cluster leadership team. 
  • Works in close collaboration with Housing and Residential Life, Office of Equity and Inclusion, and the Poet Entertainment staff. 

Event Management and Coordination

  • Oversee the Coordination of the Office of Student Engagement Events that provide students opportunities to build upon cultural capital, build community, develop leadership competencies, and explore their surroundings (i.e., assist with Helping Hands Service Day, SportsFest Competition, First Six Week Programming, Blood/Toy Drives, and Concerts)
  • Assist the Division of Student Life with Orientation programming and initiatives 
  • Ensures programming provides opportunities for growth in social and cultural awareness, leadership skills, personal development, and service to the College and the community.
  • Assist in the development of College spirit through creative interaction among students, staff, faculty and members of the local community.
  • Enforce policy for student clubs/organizations regarding publicity and programming; adjudicate policy violations.
  • Oversee the event management reservation system for the College; collaborate with departments on campus to approve in/outdoor spaces, catering, facility set-ups, and media technology.
  • Oversee and manage the travel waiver process for student organization travel off-campus.
  • Serve as the risk management officer for all student clubs and organization events and activities
  • In conjunction with the VP for Business and Finance, facilitate the signing of contracts or agreements between student groups and off campus vendors and entertainers.
  • Supervise the facilities and programs of the Campus Center including courtyard, student lounge, and Club 88.

Student Advisement

  • Develop, maintain, and communicate student organization resources, policies, and procedures 
  • Advise the Associated Students of Whittier College (ASWC), Senate in their management student body fees and ASWC sponsored activities/programs.
  • Oversee the Assistant Director who will advise Program Board in the execution of large-scale events for the entire student body.
  • Oversee student organization registration, recognition, and regular updating of leadership information; maintain organizational records; advisement of governing bodies (i.e. Inter-Club Council, Inter-Society Council, Diversity Council, Social Justice Coalition, and Media Council).
  • Advise student groups on issues of safety and liability.

Non-Essential Functions of the Job: 

  1. Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups
  2. Assist the Dean of Students in planning and executing all co-curricular aspects of the fall and spring orientation programs
  3. Serve as a resource to the commuter student population in collaboration with the Cultural Center, Commuter Student Association, and the ASWC
  4. Attend division-wide meetings
  5. Serve on institutional committees as requested
  6. Other duties as assigned by the Vice President and Dean of Students or designee 

Position Specifications and Requirements:

Previous Experience:   

  • Event planning and management for large events
  • Student advising (of student government and publications helpful)
  • Facility management 
  • Budget management 
  • Leadership development models and theory
  • Student Development Theory
  • Risk management training and experience
  • Learning Outcome and Program Assessment
  • Previous Greek Life and Society experience. 

Knowledge and Education:  

  • Masters required 
  • Three to five years’ professional experience in student activities and a commitment to the ideals of liberal arts education.  
  • Experience working with multicultural, diversity, and equity programs/departments. 
  • Experience with student government, full range of student organization programming, event management and leadership development desirable.  
  • Understanding of Student Development theory, program evaluation, and learning outcome assessment.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Head Men's and Women's Swimming Coach 

The Athletics Department seeks a Head Men's and Women's Swimming Coach. Reporting to the Director of Aquatics as well as the Executive Director of Athletics, the Head Men's and Women’s Swimming Coach at Whittier College is responsible for managing and leading all aspects of a competitive Division III swim program while adhering to the College mission, recruiting quality student-athletes and retaining those student-athletes, having academically successful student-athletes, and managing all aspects of a collegiate Swim program. This is a full-time, 12 month position.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $50,000-$55,000; Salary will commensurate with experience, skills, and knowledge. 

Reports to: Director of Aquatics/ Executive Director of Athletics 
Location/Department: Whittier College (Main Campus)/Athletics Department 

Key Responsibilities:

Work within the College’s mission to provide a competitive and positive collegiate athletic experience for student-athletes. Recruit academically and athletically qualified student-athletes within NCAA and College guidelines. Build, develop, and maintain regular contact and relationships with the program’s alumni which include conducting alumni events. Fundraise for the program in conjunction with College and department. Monitor student-athletes academic progress and study hall programs, ensuring satisfactory progress towards graduation. Coordinate community service efforts for the swim program. All necessary administrative responsibilities for the program: budget management, coordinate and supervise assistant coach and dive coach and supervision of all home meets and contests.

Other related duties related to the work described herein or assigned by the Executive Director of Athletics and Director of Aquatics. 

Requirements:

The successful candidate should have a Bachelor’s degree and demonstrated success in coaching swimming at the collegiate, high school or club level.  Excellent administrative, organizational, and recruiting skills also required. The successful candidate will be expected to understand and comply with applicable laws, college policies, and NCAA regulations. A record of demonstrated trustworthiness, honesty, and reliability are essential to all head coaching positions at the College.  The successful candidate is expected to develop a climate of trust, integrity, and open communication with colleagues and students.  Final appointment is contingent upon the successful completion of a background check.

Application Deadline: Until Filled

Please submit a letter of application, resume plus contact information for at least three references to: whittierjobs@whittier.edu. Review of applications will begin immediately and remain open until filled. An offer of employment will be contingent upon the successful completion of an extensive background check.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Office Manager/Transcript Specialist 

The Registrar Office at Whittier College seeks an Office Manager/Transcript Specialist. This position is responsible for the accurate and timely automated processing of all requests pertaining to transcripts online through the National Clearinghouse, mail, and in-house. Responsible for establishing and maintaining exceptional customer relations in the day-to-day dispensing of services: at the front desk; incoming calls; automated login of daily mail; processing of verifications; drop/adds; Room request through EMS; and researching and resolving issues in a timely manner.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $15.00-$17.00 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports To: Registrar
Location/Department: Whittier College (Main Campus)/Registrar's Office

Responsibilities: 

  1. Serve as first contact for the Office of the Registrar. Answer phones, direct office traffic, with excellent customer service as the priority.
  2. Maintain student academic schedules (ADD/DROP/WITHDRAW). Assuring the efficient running of the front desk area.
  3. Process student verification forms; prepare letters, loan verification, insurance forms, degree completion verification forms, etc. for students.
  4. Prepare/process official and unofficial transcript requests.
  5. Process student withdrawals and readmission applications.
  6. Process graduate students:  enter credential students into the system and create files; update information in the system for M.A. students.
  7. Receive and distribute incoming departmental mail.
  8. Receive and respond to departmental e-mail.
  9. Prepare weekly deposits of checks and cash received for transcripts.  Maintain records of deposits.
  10. Maintain records of credit card transactions for transcript requests.
  11. Assist in entering/maintaining course information in the data system as necessary.
  12. Assist with Registration and preparation for Commencement.
  13. Work with the Business Office, Health Services, Library, Bookstore and Residential Life to Keep student hold information current.
  14. Assist in maintaining organization of student records, forms, grade reports, class and grade rosters, etc., including the storage and purging of records.
  15. Assist in inputting and maintaining student data.
  16. Maintain an adequate inventory and order office supplies as needed.
  17. Assist the Registrar in maintaining the department budget.
  18. Maintain and update faculty and student use forms initiated by the Office of the Registrar.
  19. Assist in keeping Registrar information current of the Registrar Web Site.
  20. Assist the Registrar in other areas as needed.
  21. Oversees the Laserfische scanning projects. 
  22. Hire, train, and supervise student assistants. 
  23. Open and close office and vault each day. 
  24. Ensure orderliness of reception area and coverage at all times. 

Requirements: 

  • High School diploma or equivalent; College degree preferred. 
  • Fluency in speaking, reading and writing in English required.
  • Proven customer services experience 
  • Customer orientation and ability to adapt/respond to different types of characters
  • Must be familiar with standard records-keeping procedures, including AACRAO criteria, FERPA and other legal issues relating to official academic records and academic history.
  • Must be able to consistently produce accurate, professional-quality documents.
  • Must have excellent interpersonal, oral and written communication skills
  • Must possess strong leadership skills, be a team player and service oriented along with ability to identify and resolve complex problems.
  • Required to work with little or no supervision, handle multitask and work under pressure.
  • Possess strong computer related knowledge and skills to operate effectively in a mainframe/PC/network
  • Typing and PC Computer skills.
  • Experience working with a relational information system database.
  • Ability to work with accuracy and diligence.

Application Deadline: Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Post-Doctoral Fellow

The Whittier College Student Counseling Center is offering 1, 10-month, full-time (40 hours/week) post-doctoral fellowship position for the 2019–20 academic year.  There is also the possibility of 1, 10-month, part-time (20 hours/week) post-doctoral fellowship position.  

Dates of Employment

Approximately August 15, 2019 – June 15, 2020

Stipend

$31,250.00 for a 10 month, full-time position (benefits eligible); TBD for 10 month, part-time position 

Positions Available: 1-2

Through counseling and supportive services, the Whittier College Student Counseling Center equips students to thrive by developing and encouraging mental and emotional health, with approximately 20% of the student body utilizing our no-cost, short-term counseling services. Clinical hours are spent predominantly in individual counseling; however, the following are also a part of the training experience: intake assessment, crisis intervention (walk-ins and on-call), group and/or couples counseling, triage and consultation. 

In addition, the post-doctoral fellow will play a vital role in the training of CAPIC pre-doctoral interns and practicum students. S/he will provide weekly tape review and consultation and teach several didactic training seminars to the staff.  In addition, the Fellow will participate in program development, workshops, classroom presentations/lectures and special projects as they arise. The Counseling Center collaborates with a variety of departments on campus and provides consultation to the Student Life and Residential Life teams.  There is also the opportunity to provide brief consultations to students in informal settings, such as the residence hall, following Cornell University’s “Let’s Talk” program.  One of the assigned duties of the post-doctoral fellow is acting as outreach coordinator for the WCSCC and serving as a leader in the CC outreach events. The fellow will serve as the contact person for all campus outreach requests and will also coordinate the provision of campus outreach by leading a weekly outreach consultation meeting with counseling center staff, oversee the writing of a weekly psychoeducational bulletin placed in bathroom stalls on campus, and maintaining an accurate record of all CC outreach hours. 

Application Process

All application materials will be treated as confidential documents. Please send the following materials:

  1. A cover letter briefly describing your interest in Whittier College Counseling Center’s post-doctoral training.
  2. A curriculum vita, which includes your date (or anticipated date) of graduation/completion of dissertation.
  3. Three letters of recommendation from individuals who have personal knowledge of your clinical skills (at least two letters should be from clinical supervisors).
  4. Official transcripts of graduate work.

Priority given to applications received before February 15, 2019 however, applications will continue to be reviewed until the position(s) are filled.

Send Application Materials to

Stephanie Smolinski, Psy.D.
Assistant Director/Training Director
Whittier College Student Counseling Center
C/O Whittier College
13406 Philadelphia Street, P.O. Box 634
Whittier, CA 90608 

or 

Via email to ssmolins@whittier.edu 
Subject Line: “Post-Doc Application”

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Pre-Doctoral Intern

The Counseling Center seeks Pre-Doctoral Interns. Interns receive training in models of short-term, problem/solution-focused therapy. Supervision is integrative, with an emphasis on assessing client needs and developing treatment strategies which fit those needs.  Clinical assessment skills are developed, and interns learn to contract with their student clients for a focused treatment goal. Certain cases will be selected for year long treatment, where appropriate to clients needs.

Mission/Objective Statement

Through counseling and supportive services, the Whittier College Student Counseling Center equips students to thrive by developing and encouraging mental and emotional health.  We value a safe, confidential, and inclusive atmosphere in the provision of individual, couples/conjoint, and group (limited) counseling as well as crisis consultations to meet the psychological needs of the campus community.  We also provide a wide variety of psychoeducational outreach programs, guest lectures, training of residential advisors, and consultations with staff and faculty. Interns participate in all of these activities. There is also the opportunity to provide brief consultations to students in informal settings, such as the residence hall, following Cornell University’s “Let’s Talk” program.

Number of Openings: 2

Level: P/T Internship; 24 hours per week
Member of California Psychology Internship Council (CAPIC) HT-1yr; HT-2yr.

Stipend: Interns receive a $3000 stipend paid in monthly installments each month September through May.

Supervision

Each week, interns will receive one hour of individual supervision and two hours of group supervision with Licensed Psychologists. Interns will also be provided with weekly didactic seminars on issues such as diversity, psychological testing, suicide, law and ethics, and non-suicidal self-injury (NSSI) and will work with a Post-doctoral Fellow on outreach planning for the campus.

Training

Work with the college population offers a range of presenting problems including developmental issues, as well as problems prevalent in this age group (alcohol and other substance abuse, eating disorders, anxiety/social anxiety, depression, sexual assault, etc.) Interns will provide counseling to students, learn consultation skills, and be involved in outreach programming events.  Interns will join the staff in attending weekly didactic seminars on issues such as diversity, psychological testing, suicide, law and ethics, and self-injurious behaviors.  Interns will also serve in the after-hours, on-call rotation for one week at a time, approximately 4-6 times during the internship year. Interns may also be given release time to attend appropriate training seminars in the community or on-line as these opportunities arise.  Interns attend weekly staffing and outreach consultation meetings with training staff. 

Length of Training

Training is nine months beginning mid-late August and finishing at the end of May for 24 hours each week. Interns will attend a mandatory three day orientation scheduled in August (likely August 19-21st) and will be expected to work on Labor Day as it is move-in day for first year residents. Interns will complete a pre-employment interview with HR prior to beginning the Internship.
 

Vacation/Holidays

Interns are expected to take vacation the two weeks of the college’s winter break and the week of spring break (March 16-20, 2020). The Counseling Center is also closed Wednesday-Friday of Thanksgiving week. Other time off must be negotiated with the Director or Assistant Director.

Preferred/Required Days

The Counseling Center is open 8:00 a.m. to 5:00 p.m., Monday through Friday. It is preferred that the pre-doctoral interns work full days, Monday, Tuesday and Wednesday. Outreach activities, such as workshops, occur periodically outside of the typical work day. Interns are expected to be flexible with their schedules to attend these events.

Application Procedures

The Whittier College Counseling Center is a CAPIC half-time internship site and follows the CAPIC guidelines or application and selection.

Notification

Notifications will follow the computerized matching CAPIC dates. 

Contact

Stephanie Smolinski, PsyD,Asst. Director/Training Director: ssmolins@whittier.edu
Rebecca Eberle-Romberger, Psy. D., Director: rromberger@whittier.edu
Carmela Nevarez, Program Assistant, cnevarez@whittier.edu

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Safety and Compliance Coordinator 

The Campus Safety Office at Whittier College seeks a Safety and Compliance Coordinator. The Safety and Compliance Coordinator is responsible for Environmental Health, Safety, and Clery Compliancy.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: $18 - $20 per hour; Salary will commensurate with experience, skills, and knowledge. 

Reports To: Director of Campus Safety
Location/Department: Whittier College (Main Campus)/Campus Safety

Responsibilities

The specific responsibilities for this role fall into the following primary areas:

Campus Safety Survey Administrator

  • Serves as the institution's designated "Campus Safety Survey Administrator," as defined by the Department of Education
  • Develops and facilitates the institution's Clery Act Compliance program
  • Prepares, publishes, and distributes the Annual Security and Fire Safety Report
  • Prepares and publishes daily safety compliance activity logs 
  • Identifies and trains institutional "Campus Security Authorities", and key institutional administrators in accordance with Clery Act compliance requirements
  • Manages the institution's Timely Warning Report Program in coordination with the Office of Communications
  • Collaborates with the Emergency Management Team and the Title IX Committee to ensure compliance with the "Emergency Notification" requirements of the Clery Act

Crime Data Analysis

  • Maintains, publishes, and distributes weekly crime report
  • Performs a variety of tasks related to the analysis, interpretation, and communication of crime data
  • Manages the development of partnerships between the Police Department and the College, to enhance the quality of life on campus through the education of students, staff, faculty and residents in various aspects of crime awareness and prevention
  • Maintains and manages RMS data and reporting in accordance with Clery Act requirements
  • Analyzes statistical information and prepare analysis reports and bulletins 

Community Outreach and Education

  • Develops, coordinate and provide presentations, information and training opportunities to meet community needs in relation to criminal statistical data and crime prevention
  • Develops, reviews and researches Campus Safety and community initiatives/programs including crime prevention through environmental design, neighborhood watch, Rape Aggression Defense (RAD), first-aid/CPR/AED certification, and other safety related programs 
  • Act as a liaison between Campus Safety and other departments to ensure safety program development, compliance
  • Encourages community involvement and the development of creative approaches to public safety
  • Participates in the coordination of the College’s efforts to impact perceived and actual crime problems and provides feedback to the College and the Campus Safety department regarding community concerns and initiatives

Environmental Health and Safety

  • Ensures that federal, state, and local laws, regulations, rules and codes are observed. 
  • Coordinates with the Chemical Hygiene Officer on development and implementation of HAZ-MAT procedures and policies.
  • Plans, develops and implements safety training for new employee orientation and annual required programs
  • Identifies and evaluates hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices
  • Monitors, revises, and implements ongoing updates in safety regulations, laws or reporting requirements

Non-essential Functions of the Job

  • Performs other duties, special projects and serves on other campus committees as assigned
  • The candidate may be assigned to augment the overall operation of an event
  • Purchasing of all required safety supplies, products or training items 
  • Other duties as assigned 
  • Covers desk (basic)

Position Specifications and Requirements

  • Must be proactive and dependable
  • Must be able to work independently and with minimal guidance
  • Must be able to effectively interpret, organize, and present information and ideas in written or verbal form
  • Must be able to provide expertise in investigating and analyzing problems
  • Ability to maintain confidentiality and utilize sound judgment on sensitive matters
  • Ability to gather data and conduct research
  • Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved
  • Ability to anticipate problems and address them proactively
  • Ability to train others on new skills and procedures and provide lead work direction
  • Ability to analyze data and make accurate projections based on statistical and investigative techniques
  • Ability to compile, write and present reports related to campus safety, crime prevention, Title IX regulations, Clery Act and other federal regulation compliance
  • The ability to multitask and adhere to project deadlines  
  • Ability to provide research, development and evaluation of policies and programs, including the collection, evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Must demonstrate the ability to establish and maintain effective working relationships within and outside the Campus Safety department, as well as serve as a liaison between specified organizational units

Minimum Qualifications

Equivalent to a bachelor’s degree from an accredited college or university AND/OR equivalent training and administrative work experience involving the study, analysis and evaluation leading to the development or revision of safety policies, procedures and practices. 
Work experience may be substituted in part for education 

Specialized Skills Required

Experience facilitating/administering crime prevention programs, and safety training. Knowledge of federal and state public safety reporting requirements including, but not limited to: Clery Act, Title-IX, DOJ and other applicable crime data reporting requirements. Experience in project management and public speaking. Proficient in the use of computers including MS Word, Excel, PowerPoint and graphics editing.  

Desirable Qualifications

Training and experience in crime analysis and preparation of Campus Annual Security Reports. Experience working in higher education. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop strategic solutions. Technical fluency with the Microsoft Office Professional Suite, or an equivalent enterprise management system, Google mail and calendaring programs. Experience utilizing Records Management Systems (RMS). 

Highly Desirable Qualifications

Demonstrated understanding of and commitment to the Colleges vision and core values.

Special Conditions of Employment

  • Possess a valid California driver's license. 
  • Be available for on-call assignments or alternate work schedules, including nights and/or weekends. 
  • The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the as a condition of employment.
  • Additionally, must possess at the time of hire a Clean DMV driving record.

*Be able to wear a negative pressure respirator.*

Work Environment

Typical office environment with standard equipment and tasks. Position requires working at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Application Deadline: Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Vice President and Dean of Students

The Office of Student Life at Whittier College seeks a Vice President and Dean of Students. The Dean of Students is responsible for providing leadership and direction in the creation and implementation of educationally purposeful, student-centered, co-curricular programs and services designed to foster the learning and personal development of students in an educational environment infused with common elements of interdisciplinary and community-based learning, service and leadership. Through the Student Life team, the Dean of Students coordinates and assesses a unified program of student services designed to promote the success of students and improve the quality of the student experience. Grounded in its Quaker origins and committed to equity through its designation as a Hispanic-Serving Institution, the Dean of Students at Whittier College works collaboratively with Academic Affairs and the entire campus to ensure the conditions necessary for the success of students from initial matriculation to graduation.
  
This position is considered a Campus Security Authority. 
This position is considered a mandated reporter.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $100,000-$150,000; Salary will commensurate with experience, skills, and knowledge. 

Reports To: President
Location/Department: Whittier College (Main Campus)/Student Life 

Responsibilities:      

  1. Coordinate a unified program of student services and activities that has as its goal the development and improvement of the quality of student life, and that puts the mission of student success at the core of the college. 
  2. Supervising directly, or through staff, central student support areas that may include Residential Life, Student Engagement, Counseling, Office of Equity & Inclusion, Health and Wellness, Student Conduct and Responsibility, Greek Life, Career and Professional Development, student support case management through the Poet Early Alert Program (PEAP), and Leadership Programs.
  3. Enhance the engagement of first-year students through the pre-orientation communication and education, orientation, living-learning initiatives, first-year programming, student-specific interventions, and collaboration with the Assistant Dean for First-Year Programs to improve student satisfaction and retention.  Also work to develop and implement programs aimed at onboarding matriculating transfer students.
  4. Work cross-functionally to ensure student satisfaction with the delivery of College services.
  5. Select, train, supervise and evaluate direct reports.
  6. Develop and monitor approved annual operating budgets of all departments in Student Life.
  7. Supervise the preparation and revision of the Student Planner including key college policies.
  8. Initiate policy/procedure changes designed to address student-related concerns.
  9. Ensure the Student Life programs and services are regularly assessed to improve delivery and student learning.
  10. Coordinate Fall and Spring New Student Orientation, Family Weekend and Baccalaureate.
  11. Represent Student Life in strategic planning and budget planning process. 
  12. Collaboratively with the Advancement staff coordinate outreach and communication with parents, including parents’ page on College website.
  13. Represent student-related issues to the Enrollment Management and Student Life Committee of the Board of Trustees.
  14. Participate on and chair campus committees as delegated.
  15. Initiate and/or assist in the development of grant proposals.
  16. Provide counsel, advice and advocacy to address student-related issues through the Poet Early Alert Program (PEAP).
  17. Coordinate the withdrawal and leave-of-absence process for departing students and implement exit interview/survey process.
  18. Maintain disciplinary and student support (PEAP) records and database for students.
  19. Ensure that the Student Life pages on the College’s website are updated.
  20. Initiate new programs and services (eg. Food insecurity committee and emergency fund) to respond to student interests and needs.
  21. Coordinate Student Life Awards as part of the Spring Honors Convocation.
  22. Serve as Title IX Coordinator.
  23. Serve in the “Dean on Call” rotation.
  24. Uphold ethical and fiduciary standards as expected of an executive officer of the College.
  25. Other duties and responsibilities as assigned.

Non-Essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

Knowledge and Education: Knowledge of comprehensive student development operations, student development theory, planning budgeting supervision, marketing, assessment and leadership.  Title IX experience and knowledge required. Earned doctorate required.  

Application Deadline: Review of applications will begin on April 12th and continue until the position is filled. 

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


Pool of Eligible Temporary Staff (P.O.E.T.S) 

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.